Central Depository Services (India) Limited
Convenient  Dependable  Secure
COMMUNIQUÉ TO DEPOSITORY PARTICIPANTS
CDSL/OPS/DP/REPRT/4900
December 26, 2014
CONSOLIDATED ACCOUNT STATEMENT (CAS) - INCORPORATION OF
ADDITIONAL FIELDS IN BO MODULE
DPs are advised to refer to communiqué no. CDSL/OPS/DP/POLCY/4816 dated November 14,
2014, enclosing SEBI circular no. CIR/MRD/DP/31/2014 dated November 12, 2014 regarding
generation and dispatch of a Consolidated Account Statement (CAS) for investors having MF
investments and holding demat accounts. As a step in this direction DPs are advised to note that
certain fields/flags have been provided in BO module (both online and upload) in CDSL system for
capturing CAS related information as directed in SEBI circular dated November 12, 2014. Further
additional fields have also been introduced for capturing of BO related information. The brief
details of the new fields introduced are given below:
1. Email Statement Flag: Currently the information on the BOs who have provided their
consent to receive e-statements is not available in CDSL system and the same is
maintained by DPs separately. To enable DPs to capture the information about those
BOs who have given consent to receive transaction / holding statement electronically in
CDSL system, a separate flag ‘Email Statement Flag’ has been provided in BO module
for BO Set Up and BO Modify (both online and upload).
Online entry: Optional Field. If the DP selects the same then the DP is required
to incorporate in the system the email id provided by the client (Field: email id in
correspondence address) to which transaction/holding statement in electronic
form should be dispatched.
Upload: Optional Field. If the DP inputs ‘Y’ in the upload file along with email id
under field ‘Cust Email’ of first account holder the said demat account will get
opened with Email Statement Flag as ‘Y’. If the DP inputs ‘Y’ in the upload file
and does not provide email id in the file under field ‘Cust Email’ of first account
holder the said demat account will get opened with email statement flag as ‘N’ in
the demat account. For such cases appropriate message will be provided in the
response file - DP59 report. The DP will need to recheck the details regarding
email id and email statement flag and modify the account details with appropriate
details, if required.
Similarly in BO modify upload if Email statement flag is “Y”
and Email id for first holder is not present in the file then the record will fail and
appropriate error message will be provided in the response file.
DPs may email their complaints to: [email protected]
KEYWORD : REPORT
CDSL : your depository
Page 1 of 3
Central Depository Services (India) Limited
Convenient  Dependable  Secure
COMMUNIQUÉ TO DEPOSITORY PARTICIPANTS
DPs are advised to capture in CDSL system the information of BOs who have
already provided their consent to receive estatements by updating Email Statement
Flag to ‘Y’ and providing email details in the upload file/online entry latest by
January 15, 2015.
2. Mental Disability Flag:
As mentioned in DP Operating Instruction (Refer 2.5.5 of
Chapter 2 – Account Opening) a person suffering from mental disability can open a demat
account in his/her name through a guardian.
To enable DPs to capture information of
guardian for persons with mental disability a flag “Mental Disability Flag” has been
incorporated. On selecting this option update of guardian details will be allowed. The field
is enabled currently for Product Code: Individual.
Online entry: Optional Field. If the DP selects the same then the DP should
mandatorily incorporate guardian details in the system.
Upload: Optional Field. However if the DP inputs ‘Y’ in the BO set up or BO
modify upload file then guardian details are mandatorily required to be provided in
the file or the record will be rejected and appropriate error message will be
provided in the response file to DP.
3. CAS Related Fields: 3 additional fields have been incorporated in BO module in CDSL
system for capturing CAS related information as required for implementing the SEBI
circular dated November 12, 2014. All the said fields are optional fields with default value
as “NULL”. The additional fields are:
CAS Mode:
For capturing information of BOs who have indicated negative
consent for receiving CAS [Value: NO – CAS not required] and BOs who desire to
receive CAS in physical form [Value: PH – Physical CAS required]. On receipt of
requests from BOs the DPs are required to update the said field accordingly.
CAS Flag: This flag will indicate the depository who will be providing CAS to the
BO based on the criteria specified in the SEBI circular. CAS Flag will be updated
by CDSL and is available to DPs only for inquiry purpose.
Preferred Depository Flag: As per the SEBI circular the demat account holder
on receipt of CAS from any depository can change the ‘default depository’ by
informing the default depository’s concerned DP. Where the default depository is
CDSL, the DP based on the request received from the BO can update the flag
from the existing flag C: CDSL to N: NSDL.
The revised file formats after incorporating the new fields as mentioned above are as follows:
DPs may email their complaints to: [email protected]
KEYWORD : REPORT
CDSL : your depository
Page 2 of 3
Central Depository Services (India) Limited
Convenient  Dependable  Secure
COMMUNIQUÉ TO DEPOSITORY PARTICIPANTS
Annexure-A
BO Setup Upload
Annexure-B
Bo Modify Upload
With reference to the above new fields incorporated by CDSL in BO Setup and BO Modify, DPs
are advised to note the following:
1. All the new fields i.e Email Statement Flag, CAS Mode, Preferred Depository Flag for CAS
and mental disability flag are optional fields in BO Setup and BO Modify Upload Files.
2. Files uploaded by DPs as per the existing format without incorporating the new
fields as mentioned in serial no. 1 will be accepted by the system and will not get
rejected.
3. DPs are advised to incorporate necessary changes in their back office to upload
information pertaining to CAS related fields in CDSL system.
4. Information of all BOs who have provided their consent to receive estatements is required
to be updated by DPs in CDSL system by updating their email particulars and Email
Statement Flag to ‘Y’ latest by January 15, 2015. With effect from January 16, 2015,
any fresh consent received should be updated in CDSL system.
For cases where
the email statement flag is ‘Y’ CAS shall be sent by email unless the BO has
requested for ‘Physical CAS’ or has indicated negative consent for receipt of CAS
i.e NO CAS required.
Further, DPs are advised to note that as informed by SEBI in its circular dated November 12,
2014, DPs are required to inform the BOs in their transaction statements from the month of
January 2015 about the facility of CAS and also inform them that in case they do not desire to
receive CAS then they can opt out of the facility by submitting a request letter to the DP duly
signed by all the holders stating that they do no wish to receive CAS. The detailed operational
modalities for CAS will be communicated to DPs separately.
DPs are advised to note that the aforesaid changes/additions in the BO module is scheduled for
release today.
Queries regarding this communiqué may be addressed to:
CDSL – Helpdesk (022) 2272-8642, 2272-8427, 2272-8624, 2272-8693, 2272-8639, 2272-1261
or 2272 2075. Emails may be sent to: [email protected]
Nayana
Mandar
Ovalekar
Digitally signed by Nayana Mandar
Ovalekar
DN: c=IN, o=Central Depository Services
India Limited, postalCode=400001,
st=Maharashtra,
serialNumber=96cedf504232ae5ff7ccb1f
5909a3c0d90f0808b855796d8e9875cba
284ced4d, cn=Nayana Mandar Ovalekar
Date: 2014.12.26 14:56:21 +05'30'
Nayana Ovalekar
Sr. Vice President – Operations
DPs may email their complaints to: [email protected]
KEYWORD : REPORT
CDSL : your depository
Page 3 of 3
Annexure - A
FILE FORMAT: BO SET UP UPLOAD
File Name
: <08><DP ID>.<3 to 5 digits running serial number>
Input Type
: Mandatory / Optional
Header Record: This record will contain:
FIELD DESCRIPTION
DP ID
OPERATOR ID
TOTAL NO. OF RECORDS
FIELD TYPE
NUMBER
CHAR
NUMBER
FIELD SIZE
6
6
5
INPUT TYPE
M
M
M
Details Records: This record will contain following lines:
First Line
FIELD DESCRIPTION
01
SERIAL NO ( Unique )
BO ID
FIELD TYPE
NUMBER
NUMBER
NUMBER
FIELD SIZE
2
4
16
INPUT TYPE
M (Line Number of the record)
M
O
Second Line (First Account Holder):
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
02
NUMBER
2
PRODUCT NUMBER
BO NAME
BO MIDDLE NAME
LAST / SEARCH NAME
BO TITLE
BO SUFFIX
FATHER / HUSBAND
NAME
CUST ADDR 1
CUST ADDR 2
CUST ADDR 3
CUST ADDR CITY
CUST ADDR STATE
CUST ADDR CNTRY
CUST ADDR ZIP
CUST PH 1 INDC
CUST PH 1
CUST PH 2 INDC
CUST PH 2
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
4
100
20
20
10
10
INPUT TYPE
M (Line Number of the
record)
M
M
O
M
O
O
CHAR
50
O
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
30
30
30
25
25
25
10
1
17
1
17
M
O
O
M
M
M
M
O
O
O
O
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 1 of 11
Annexure - A
FIELD DESCRIPTION
CUST ADDL PHONE
CUST FAX
INCOME TAX PAN
UID
FIELD TYPE
CHAR
CHAR
CHAR
CHAR
FIELD SIZE
100
17
10
15
INPUT TYPE
O
O
M
O
CHAR
15
O
CHAR
CHAR
CHAR
NUMBER
50
50
50
4
O
O
O
O
O
IT CIRCLE
CUST
USER
USER
USER
E-MAIL
TEXT 1
TEXT 2
FIELD 3
USER FIELD 4
(PAN Exemption Code)
USER FIELD5
(PAN Verification Flag)
CHAR
1st character –
1st Holder PAN Exemption
Code
2nd character –
2nd Holder PAN Exemption
Code
3rd character –
3rd Holder PAN Exemption
Code
4
NUMBER
1st character –
1st Holder PAN
Verification Code
2nd character –
2nd Holder PAN
Verification Code
O
4
rd
3 character –
PAN Verification flag
0 – PAN Not Verified
1 – PAN verified
2 –PAN verification reversed
rd
SIGNATURE FILE FLAG
3 Holder PAN
Verification Code
CHAR
1
O (Y/N)
Third Line (Second Account holder):
FIELD DESCRIPTION
03
BO NAME
BO MIDDLE NAME
LAST / SEARCH NAME
BO TITLE
BO SUFFIX
FATHER / HUSBAND
NAME
INCOME TAX PAN
UID
FIELD TYPE
FIELD SIZE
INPUT TYPE
NUMBER
2
M (Line Number of the record)
CHAR
CHAR
CHAR
CHAR
CHAR
100
20
20
10
10
M
O
M
O
O
CHAR
50
O
CHAR
CHAR
10
15
M
O
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 2 of 11
Annexure - A
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
INPUT TYPE
CHAR
15
O
IT CIRCLE
Fourth Line (Third Account Holder)
FIELD DESCRIPTION
04
BO NAME
BO MIDDLE NAME
CUST SEARCH NAME
BO TITLE
BO SUFFIX
HLDR FATHER
HUSBAND NAME
INCOME TAX PAN
FIELD TYPE
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
FIELD SIZE
2
100
20
20
10
10
INPUT TYPE
M (Line Number of the record)
M
O
M
O
O
CHAR
50
O
CHAR
10
UID
CHAR
15
M
O
IT CIRCLE
CHAR
15
O
Fifth Line (Product Details):
FIELD DESCRIPTION
05
DATE OF MATURITY
DP INTERNAL REF
NUMBER
DATE OF BIRTH/ORIGIN
SEX CODE
OCCUPATION
LIFE STYLE
GEOGRAPHICAL CODE
EDUCATION/DEGREE
ANNUAL INCOME CODE
NATIONALITY CODE
LEGAL STATUS CODE
BO FEE TYPE
LANGUAGE CODE
CATEGORY 4 CODE
BANK OPTION 5
STAFF / RELATIVE
STAFF CODE
25 BYTE ALPHANUMERIC
CODE 1 USER TEXT 1
FIELD TYPE
FIELD SIZE
NUMBER
2
DATE
DATE
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
O
CHAR
10
O
DATE
CHAR
CHAR
CHAR
CHAR
CHAR
NUMBER
CHAR
NUMBER
NUMBER
NUMBER
NUMBER
NUMBER
CHAR
CHAR
DATE
1
4
4
4
4
4
3
2
2
2
2
2
1
10
O
O ( FEMALE/MALE )
O
O
O
O
O
O
O
O
O
O
O
O ( STAFF/RELATIVE/NONE)
O
CHAR
40
O
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 3 of 11
Annexure - A
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
INPUT TYPE
EMAIL STATEMENT
FLAG
CHAR
1
CAS MODE
CHAR
2
MENTAL DISABILITY
CHAR
1
Filler 1
CHAR
1
O (Y/N)
IF EMAIL STATEMENT FLAG
IS Y, FIRST HOLDER EMAIL
IS MANDATORY
BY DEFAULT IT WILL BE ‘N’
O
NO: CAS NOT REQUIRED
PH: PHYSICAL CAS
REQUIRED
BY DEFAULT IT WILL BE ‘PH’
O (Y/N)
IF MENTAL DISABILITY IS Y ,
GUARDIAN DETAILS IS
MANDATORY
BY DEFAULT IT WILL BE ‘N’
O
RGESS FLAG
ANNUAL REPORT FLAG
PLEDGE STANDING
INSTRUCTION FLAG
EMAIL RTA DOWNLOAD
FLAG
CHAR
CHAR
1
1
O
O
CHAR
1
O
CHAR
1
O
BSDA FLAG
CHAR
1
O
( IF NO VALUE ENTERED, THEN
DEFAULT VALUE SHALL BE ‘N’)
CHAR
50
O
NUMBER
NUMBER
NUMBER
NUMBER
NUMBER
4
4
4
2
2
O
O
O
O
M
CHAR
1
M
CHAR
15
O
CHAR
DATE
30
DATE
O
O
CHAR
24
O
NUMBER
2
O
CHAR
CHAR
NUMBER
1
20
10
O ( Y /N )
O
O
25 BYTE ALPHANUMERIC
CODE 2 USER TEXT 2
NUMERIC 4 (DUMMY)
NUMERIC 4 (DUMMY)
NUMERIC 4 (DUMMY)
SECURITY ACCESS CODE
BO CATEGORY
BO SETTLEMENT
PLANNING FLAG
DIVIDEND BANK IFSC
CODE
RBI REFERENCE NUMBER
RBI APPROVAL DATE
SEBI REGISTRATION
NUMBER
BENEFICIARY TAX
DEDUCTION STATUS
SMART CARD REQUIRED
SMART CARD NUMBER
SMART CARD PIN
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 4 of 11
Annexure - A
FIELD DESCRIPTION
ECS/MANDATE
ELECTRONIC
CONFIRMATION
DIVIDEND CURRENCY
GROUP CODE
BO SUB STATUS
CLEARING
CORPORATION ID
CLEARING MEMBER ID
STOCK EXCHANGE
CONFIRMATION WAIVED
TRADING ID
BO STATEMENT CYCLE
CODE
FILLER 1
FILLER 2
FILLER 3
FILLER 4
DIVND BANK ACCT TYPE
DIVND BANK CODE
DIVND ACCT NUMB
DIVND BANK CCY
FIELD TYPE
CHAR
FIELD SIZE
1
INPUT TYPE
O
CHAR
1
O ( Y /N )
NUMBER
CHAR
NUMBER
6
8
4
O
O
M
NUMBER
4
O
CHAR
NUMBER
CHAR
CHAR
8
2
1
8
O
O
O
O
CHAR
2
M
CHAR
CHAR
CHAR
NUMBER
CHAR
CHAR
CHAR
NUMBER
12
12
20
6
12
12
20
6
O
O
O
O
M
M
M
M
Annual Report Flag can have following values:
1
2
3
Physical Annual Report
Electronic Annual Report
Both Physical and Electronic Annual Report
Sixth Line (POA Link details):
Separate line to link POA for each holder with purpose code 0001, 0002, 0003 or single line to link POA
for all holders with purpose code 0004.
This line can be repeated multiple times as 1st, 2nd and 3rd Holders can have multiple POAs.
FIELD DESCRIPTION
06
POA ID
(POA REGISTRATION
NO.)
SETUP DATE
POA TO OPERATE A/C
GPA/BPA FLAG
EFFECTIVE FROM DATE
EFFECTIVE TO DATE
FIELD TYPE
FIELD SIZE
NUMBER
2
CHAR
16
DATE
CHAR
CHAR
DATE
DATE
DATE
1
1
DATE
DATE
Communiqué no. CDSL/OPS/DP/REPRT/4900
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M
M
O(Y/N)
M ( B/ G )
M
O
Page 5 of 11
Annexure - A
FIELD DESCRIPTION
USER FIELD 1
USER FIELD 2
CA CHARFLD
(REMARK)
FILLER 1
FILLER 2
FILLER 3
FILLER 4
FILLER 5
FILLER 6
FILLER 7
FILLER 8
FILLER 9
FILLER 10
FILLER 11
FILLER 12
FILLER 13
FILLER 14
FILLER 15
FILLER 16
FILLER 17
FILLER 18
FILLER 19
FILLER 20
FILLER 21
FILLER 22
FILLER 23
USER TEXT 1
POA Master ID (16
digit)
FILLER 24
USER FIELD 3
(POA LINK PURPOSE
CODE)
FILLER 25
FILLER 26
FILLER 27
FIELD TYPE
NUMBER
NUMBER
FIELD SIZE
4
4
INPUT TYPE
O
O
CHAR
50
O
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
100
20
20
10
10
50
30
30
30
25
25
25
10
1
17
1
17
100
17
10
CHAR
15
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
CHAR
CHAR
15
50
O
O
CHAR
50
M
CHAR
50
O
NUMBER
4
M
NUMBER
NUMBER
CHAR
4
4
1
O
O
O
Seventh Line is for Permanent Address Details purpose code should be 12
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
N WHERE N = 7
NUMBER
2
PURPOSE CODE (12)
NUMBER
2
Communiqué no. CDSL/OPS/DP/REPRT/4900
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M
Page 6 of 11
Annexure - A
FIELD DESCRIPTION
BO NAME
BO MIDDLE NAME
LAST / SEARCH NAME
BO TITLE
BO SUFFIX
FATHER / HUSBAND
NAME
ADDRESS LINE 1
ADDRESS LINE 2
ADDRESS LINE 3
CITY
STATE
COUNTRY
ZIP
PH 1 INDC
PH 1
PH 2 INDC
PH 2
ADDITIONAL PHONE
FAX
INCOME TAX PAN
IT CIRCLE
CUST E-MAIL
USER TEXT 1
USER TEXT 2
USER FIELD 3
USER FIELD 4
USER FIELD 5
FIELD TYPE
CHAR
CHAR
CHAR
CHAR
CHAR
FIELD SIZE
100
20
20
10
10
INPUT TYPE
M
O
M
O
O
CHAR
50
O
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
NUMBER
NUMBER
NUMBER
30
30
30
25
25
25
10
1
17
1
17
100
17
25
15
50
50
50
4
4
4
M
O
O
M
M
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Eight line onwards lines can be added to enter Additional Name and Address
for following purpose codes
Purpose Code 06 – Nominee Name and address
Purpose Code 07 – Guardian Name and address
Purpose Code 08 – Nominee’s Guardian Name and address
Purpose Code 18 – Authorized Signatory
This line is mandatory for Corporate / HUF / Bank / FI / Trust type of accounts.
FIELD DESCRIPTION
N WHERE N > 7
PURPOSE CODE
BO NAME
BO MIDDLE NAME
LAST / SEARCH NAME
FIELD TYPE
NUMBER
NUMBER
CHAR
CHAR
CHAR
Communiqué no. CDSL/OPS/DP/REPRT/4900
FIELD SIZE
2
2
100
20
20
INPUT TYPE
M (LINE NUMBER OF THE RECORD)
M
M
O
M
Page 7 of 11
Annexure - A
FIELD DESCRIPTION
BO TITLE
BO SUFFIX
FATHER HUSBAND NAME
ADDRESS LINE 1
ADDRESS LINE 2
ADDRESS LINE 3
CITY
STATE
COUNTRY
ZIP
PH 1 INDC
PH 1
PH 2 INDC
PH 2
ADDITIONAL PHONE
DATE OF BIRTH
FAX
INCOME TAX PAN
UID
IT CIRCLE
E-MAIL
USER TEXT 1
USER
USER
USER
USER
TEXT 2
FIELD 3
FIELD 4
FIELD5
FIELD TYPE
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
DATE
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
AS REMARKS
CHAR
NUMBER
NUMBER
NUMBER
FIELD SIZE
10
10
50
30
30
30
25
25
25
10
1
17
1
17
92
DATE
17
10
15
15
50
50
AS REMARKS
50
4
4
4
INPUT TYPE
O
O
O
M
O
O
M
M
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
The following line is added to the File format for SMS File Setup Registration
FIELD DESCRIPTION
N WHERE N > 7
PURPOSE CODE
16 FOR SMS
REGISTRATION
UPLOAD FLAG
MOBILE NUMBER
EMAIL ID
REMARKS
PUSH PULL FLAG
FIELD TYPE
FIELD SIZE
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
NUMBER
2
NUMBER
2
M
CHAR
CHAR
CHAR
CHAR
CHAR
1
10
100
100
1
M (VALUE WILL BE “S” ONLY)
M
O
O
O (DEFAULT VALUE =”P”)
The following lines are required for Payin Through SMS in file
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 8 of 11
Annexure - A
(To opt for SMS pay-in facility SMS registration is mandatory i.e. purpose code 16 should be present)
Header Record:
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
NUMBER
2
NUMBER
2
M
NUMBER
2
M (The value will be 00)
CHAR
CHAR
NUMBER
1
1
2
M (VALUE WILL BE “S” ONLY)
M(VALUE WILL BE “Y/N” )
O (Enter two space for optional)
N WHERE N > 7
PURPOSE CODE
19 FOR PAYIN
THROUGH SMS
LINE NO. FOR HEADER
RECORD
UPLOAD FLAG
SMS PAY IN FLAG
NO. OF RECORDS
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
If BO is not opting for Payin through SMS facility this line need not be given. If entered SMS payin flag should be
‘N’
Detailed Record:
This is not required if SMS pay-in Flag is ‘N’ or SMS payin flag is ‘Y’ and no. of records is left blank.
if SMS pay-in flag is ‘Y’ and no. of records are mentioned detail records line is mandatory.
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
NUMBER
2
NUMBER
2
NUMBER
2
NUMBER
CHAR
2
8
N WHERE N > 7
PURPOSE CODE
19 FOR PAYIN
THROUGH SMS
LINE NO. FOR
DETAILED RECORD
EX ID
CM ID
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M
M (The value will be 01,02 so
on…)
M
M
NOTES:

No field separators should be used.

Spaces should be used in case if a field does not have a value.

All numeric fields should be right justified with zero padding.

All alphanumeric fields should be left justified with padding as spaces.

For BO setup, every detail record will contain the following lines. If a line contains no data, then that
line will not be written. Line numbers 01, 02, 05 and 07 are mandatory.

For POA setup, every detail record mandatory Line Numbers are 01 , 02 , 05 only

For PAN verification flag value is

For Only first Holder
- 1000
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 9 of 11
Annexure - A




For first and second holder - 1100

For All Holders

For second and third Holder - 0110
For Minor account

Guardian details are mandatory

Minor account should have only first holder
For Mantra Accounts

POA link for all holder details are mandatory

In 06 line for POA link details, effective to date should be ‘0000000’
POA Link Details


Purpose code for POA link are -

0001 for First Holder

0002 for Second Holder

0003 for Third Holder

0004 for All Holders

16 Digit POA Master ID will be entered in User text 1 field

Purpose code specify in user field 3
Product Details


- 1110
ECS/Mandate flag is ‘Y’ then must specify correct Dividend bank details
The additional name and address record line is not mandatory except for Corporate / HUF / CM /
Minor and there can be one or more additional lines

For Authorized signatory, in BO name specify Authorized signatory Name and in User Text 1 specify
remarks. Other Field details not required for Authorized signatory

Authorized signatory details mandatory for Corporate / HUF type of accounts / CM

Signature File Details

If Signature file flag is ‘N’ then signature file is not required. If the signature flag is `Y’, then the
signature file should be present in same folder. The signature file in image file extension can be *.jpg / *.bmp / *.gif / *.tif / *.jpeg / *.tiff / *.pic / *.pnj / *.png

The naming convention of signature file should be as below

b + file extension + serial number + IMAGE FILENAME. file extension

For BO bxxxyyyyfilename.bmp

Where xxx is 3-digit file extension

yyyy is 4-digit serial number of the Bo record

e.g. DP is uploading file with 2 signatures with filename as 08010601.0123 and signature
flag is ‘Y’ in second line (first account holder details of the first record), then naming
convention for signature will be as follows

b0123<0001><filename1><image Filename>.bmp (or any valid extension)
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 10 of 11
Annexure - A

b0123<0001><filename2>><image Filename>.bmp (or any valid
extension)

the signature image file should exist in the same path where the data file exists

the name of the folder in which files exist should be a single word without any spaces and folder name
length should be less than or equal to ‘8’

The name of the folder can be “botest” and not as “bo test”.

For SMS registration signature file must be present and signature flag should be ‘Y’.

For BSDA account, SMS registration is mandatory.

The PAN of the first holder of the proposed BSDA account is not existing as the PAN of first holder in
another CDSL account with status ‘Active/to be closed’.

If annual report flag is ‘2’ (Electronic) or 3 ‘Both Physical And Electronic’ , first holder email id should
exists

For purpose code 19, if No of records field value is not present in Header Record then the detailed record
will not required (when SMS PAYING FLAG is ‘Y’). If value is entered in “Number of records” field then
detail records equal to the value entered should be present.

If SMS PAY IN FLAG is ‘N’ then No of records should not be present (should be blank).

If SMS PAYING FLAG is ‘Y’ then No of records may or may not be present.

For SMS registration line no. 16 is required

For Trust registration line no 16 and 19 is required

If BO is not opting for TRUST facility, line with purpose code19 need not be given. If entered value of
SMS pay in flag should be ‘N’.

If Mental Disability Flag is ‘Y’, then the Guardian Details will be mandatory.

If Email Statement Flag is ‘Y’ and CAS mode is blank, then CAS Mode will be updated to EC
(eCAS).
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 11 of 11
Annexure B
FILE FORMAT: BO MODIFY UPLOAD
File Name : <11><DP ID 6 DIGIT>.<3 to 5 digits running serial number>
Input Type : [M] = Mandatory
[O] = Optional
[N] = Non-Modifiable
Header Record: This record will contain following fields:
FIELD DESCRIPTION
DP ID
OPERATOR ID
TOTAL NO. OF RECORDS
FIELD TYPE
NUMBER
CHAR
NUMBER
FIELD SIZE
6
6
5
INPUT TYPE
M
M
M
Detail Record: Every detail record will contain following lines. If a line contains no data then
that line will not be written. Only Line number 01 is mandatory.
First Line
FIELD DESCRIPTION
01
BOID
FIELD TYPE
NUMBER
NUMBER
FIELD SIZE
2
16
INPUT TYPE
M (Line Number of the record)
M
Second Line (First Account Holder)
FIELD DESCRIPTION
02
PRODUCT NUMBER
BO NAME
BO MIDDLE NAME
LAST / SEARCH NAME
BO TITLE
BO SUFFIX
FATHER / HUSBAND NAME
ADDRESS 1
ADDRESS 2
ADDRESS 3
CITY
STATE
COUNTRY
ZIP
PHONE 1 INDICATOR
PHONE 1
PHONE 2 INDICATOR
PHONE 2
ADDITIONAL PHONE
FAX
INCOME TAX PAN
UID
NAME CHANGE REASON
FIELD TYPE
NUMBER
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
Communiqué no. CDSL/OPS/DP/REPRT/4900
FIELD SIZE
2
4
100
20
20
10
10
50
30
30
30
25
25
25
10
1
17
1
17
100
17
10
13
2
INPUT TYPE
M (Line Number of the record)
N (Not Modifiable)
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Page 1 of 10
Annexure B
CODE
IT CIRCLE
E-MAIL
USER TEXT 1
USER TEXT 2
USER FIELD 3
PAN EXEMPTION CODE
PAN VERIFICATION FLAG
SIGNATURE FILE FLAG
CHAR
CHAR
CHAR
CHAR
NUMBER
CHAR
15
50
50
50
4
4
NUMBER
rd
rd
rd
rd
3 character – 3 Holder PAN
Exemption Code
O
st
1 character – 1st Holder PAN
Verification Code
2nd character – 2nd Holder
PAN Verification Code
4
CHAR
(Mandatory if BO NAME is
changed)
O
O
O
O
O
O
1st character – 1st Holder PAN
Exemption Code
2nd character – 2nd Holder
PAN Exemption Code
3 character – 3 Holder PAN
Verification Code
N (Not Modifiable)
1
Third Line (Second Account Holder)
FIELD DESCRIPTION
03
NAME
MIDDLE NAME
LAST / SEARCH NAME
TITLE
SUFFIX
FATHER / HUSBAND
NAME
INCOME TAX PAN
UID
FIELD TYPE
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
FIELD SIZE
2
100
20
20
10
10
INPUT TYPE
M (Line Number of the record)
O
O
O
O
O
CHAR
50
O
CHAR
10
CHAR
13
O
O
NAME CHANGE REASON
CODE
CHAR
2
IT CIRCLE
CHAR
15
O
(Mandatory if BO name is
changed)
O
Fourth Line (Third Account Holder)
FIELD DESCRIPTION
04
NAME
FIELD
TYPE
NUMBER
CHAR
FIELD
SIZE
2
100
Communiqué no. CDSL/OPS/DP/REPRT/4900
INPUT TYPE
M (Line Number of the record)
O
Page 2 of 10
Annexure B
FIELD DESCRIPTION
MIDDLE NAME
LAST/ SEARCH NAME
TITLE
SUFFIX
FATHER / HUSBAND
NAME
INCOME TAX PAN
UID
NAME CHANGE REASONS
CODE
IT CIRCLE
FIELD
TYPE
CHAR
CHAR
CHAR
CHAR
FIELD
SIZE
20
20
10
10
CHAR
50
O
CHAR
10
CHAR
13
O
O
CHAR
2
CHAR
15
INPUT TYPE
O
O
O
O
O
(Mandatory if BO name is changed)
O
Fifth Line (Product details) –
FIELD DESCRIPTION
05
DATE OF MATURITY
DP INTERNAL REF
NUMBER
DATE OF
BIRTH/ORIGIN
SEX CODE
OCCUPATION
LIFE STYLE
GEOGRAPHICAL CODE
EDUCATION/DEGREE
ANNUAL INCOME CODE
NATIONALITY CODE
LEGAL STATUS CODE
BO FEE TYPE
LANGUAGE CODE
CATEGORY 4 CODE
BANK OPTION 5
STAFF / RELATIVE
STAFF CODE
25 BYTE
ALPHANUMERIC CODE 1
USER TEXT 1
FIELD TYPE
FIELD SIZE
NUMBER
2
DATE
O
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
N (NOT MODIFIABLE)
CHAR
10
O
DATE
M (MODIFIABLE)
CHAR
CHAR
CHAR
CHAR
CHAR
NUMBER
CHAR
NUMBER
NUMBER
NUMBER
NUMBER
NUMBER
CHAR
CHAR
1
4
4
4
4
4
3
2
2
2
2
2
1
10
O ( FEMALE/MALE )
O
N (NOT MODIFIABLE)
O
O
O
O
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
O
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
O ( STAFF / RELATIVE )
O
CHAR
40
N (NOT MODIFIABLE)
Email Statement Flag
Char
1
CAS Mode
Char
2
Communiqué no. CDSL/OPS/DP/REPRT/4900
O
(Y/N )
By default it will be ‘N’
O
NO: CAS not required
PH: Physical CAS required
Page 3 of 10
Annexure B
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
INPUT TYPE
By default it will be ‘PH’
O
Y/N
If Mental Disability is Y ,
Guardian details is
mandatory
By default it will be ‘N’
C:CDSL- CDSL only can
update flag to ‘C’ only if CAS
flag is ’DN’
N: NSDL (DP/CDSL can
update flag to ‘N’ only if CAS
flag is ‘DC’)
By default it will be NULL(if
not indicated by BO)
Mental Disability
Char
1
Preferred Depository
Flag For CAS
Char
1
CHAR
CHAR
1
1
O
O
CHAR
1
O
CHAR
1
O
CHAR
1
O
CHAR
50
N (NOT MODIFIABLE)
NUMBER
NUMBER
NUMBER
4
4
4
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
NUMBER
2
O
NUMBER
2
N (NOT MODIFIABLE)
CHAR
1
O
CHAR
15
O
CHAR
30
O
DATE
8
O
CHAR
24
O
NUMBER
2
O
CHAR
1
N (NOT MODIFIABLE)
CHAR
NUMBER
CHAR
20
10
1
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
M (MODIFIABLE)
RGESS FLAG
ANNUAL REPORT FLAG
PLEDGE STANDING
INSTRUCTION FLAG
EMAIL RTA DOWNLOAD
FLAG
BSDA FLAG
25 BYTE
ALPHANUMERIC CODE 2
USER TEXT 2
NUMERIC 4 (DUMMY)
NUMERIC 4 (DUMMY)
NUMERIC 4 (DUMMY)
SECURITY ACCESS
CODE
BO CATEGORY
BO SETTLEMENT
PLANNING FLAG
DIVIDEND BANK IFS
CODE
RBI REFERENCE
NUMBER
RBI APPROVAL DATE
SEBI REGISTRATION
NUMBER
BENEFICIARY TAX
DEDUCTION STATUS
SMART CARD
REQUIRED
SMART CARD NUMBER
SMART CARD PIN
ECS/MANDATE
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 4 of 10
Annexure B
FIELD DESCRIPTION
ELECTRONIC
CONFIRMATION
DIVIDEND CURRENCY
GROUP CODE
BO SUB STATUS
CLEARING
CORPORATION ID
CLEARING MEMBER ID
STOCK EXCHANGE
CONFIRMATION
WAIVED
TRADING ID
BO STATEMENT CYCLE
CODE
Filler 1
Filler 2
Filler 3
Filler 4
DIVIDEND BANK ACCT
TYPE
DIVIDEND BANK CODE
ACCOUNT NUMBER
ACCOUNT CURRENCY
FIELD TYPE
FIELD SIZE
INPUT TYPE
CHAR
1
O (Y /N)
NUMBER
CHAR
NUMBER
6
8
4
O
O
O
NUMBER
4
N (NOT MODIFIABLE)
CHAR
NUMBER
8
2
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
CHAR
1
O
CHAR
8
N (NOT MODIFIABLE)
CHAR
2
O
CHAR
CHAR
CHAR
NUMBER
12
12
20
6
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
N (NOT MODIFIABLE)
CHAR
12
O
CHAR
CHAR
NUMBER
12
20
6
O
O
O
Sixth Line (POA Link details): Separate Line to link POA for each holder with Purpose code
0001, 0002 & 0003 or single line to link POA for All holders with purpose code 0004.
FIELD DESCRIPTION
06
POA Register Number
SETUP DATE
POA to OPERATE A/C
GPA/BPA FLAG
EFFECTIVE FROM DATE
EFFECTIVE TO DATE
USER FIELD 1
USER FIELD 2
REMARKS
FILLER 1
FILLER 2
FILLER 3
FILLER 4
FILLER 5
FILLER 6
FILLER 7
FILLER 8
FIELD TYPE
NUMBER
CHAR
DATE
CHAR
CHAR
DATE
DATE
NUMBER
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
Communiqué no. CDSL/OPS/DP/REPRT/4900
FIELD SIZE
2
16
8
1
1
8
8
4
4
50
100
20
20
10
10
50
30
30
INPUT TYPE
M (Line Number of the record)
N Not Modifiable
N Not Modifiable
O (Y / N)
O (B/ G)
O
O
O
O
O
N (Not Modifiable)
N (Not Modifiable)
N (Not Modifiable)
O
O
O
O
O
Page 5 of 10
Annexure B
FIELD DESCRIPTION
FILLER 9
FILLER 10
FILLER 11
FILLER 12
FILLER 13
FILLER 14
FILLER 15
FILLER 16
FILLER 17
FILLER 18
FILLER 19
FILLER 20
FILLER 21
FILLER 22
16 Digit POA Master ID
User Text 1
FILLER 23
Purpose Code
Transaction Type
FILLER 24
SIGNATURE FILE FLAG
FIELD TYPE
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
NUMBER
FIELD SIZE
30
25
25
25
10
1
17
1
17
100
17
25
15
50
16
34
50
4
CHAR
4
NUMBER
CHAR
4
1
INPUT TYPE
O
O
O
O
O
O
O
O
O
O
O
O
O
O
M
O
O
M
M
Transaction Type Identifier
S-Setup
M-Modify
D-delete
O
N (Not Modifiable)
Seventh Line: For permanent address
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
N WHERE N = 7
NUMBER
2
PURPOSE CODE
NUMBER
2
CHAR
CHAR
CHAR
CHAR
CHAR
100
20
20
10
10
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M
PURPOSE CODE = 12
N (Not Modifiable)
N (Not Modifiable)
N (Not Modifiable)
O
O
CHAR
50
O
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
30
30
30
25
25
25
10
O
O
O
O
O
O
O
NAME
MIDDLE NAME
LAST / SEARCH NAME
TITLE
SUFFIX
FATHER / HUSBAND
NAME
ADDRESS 1
ADDRESS 2
ADDRESS 3
CITY
STATE
COUNTRY
ZIP
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 6 of 10
Annexure B
FIELD DESCRIPTION
PHONE 1 INDICATOR
PHONE 1
PHONE 2 INDICATOR
PHONE 2
ADDITIONAL PHONE
FAX
INCOME TAX PAN
IT CIRCLE
EMAIL
USER TEXT 1
USER TEXT 2
USER FIELD 3
FIELD TYPE
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
NUMBER
FIELD SIZE
1
17
1
17
100
17
25
15
50
50
50
4
USER FIELD 4
CHAR
4
USER FIELD5
NUMBER
4
INPUT TYPE
O
O
O
O
O
O
O
O
O
O
O
O
O
Transaction Type Identifier
S-Setup
M-Modify
O
Eight line onwards lines can be added to enter Additional Name and Address for following purpose codes
Purpose Code 06 – Nominee Name and address
Purpose Code 07 – Guardian Name and address
Purpose Code 08 – Nominee’s Guardian Name and address
Purpose Code 18 – Authorized Signatory
FIELD
DESCRIPTION
FIELD TYPE
FIELD SIZE
N WHERE N > 7
NUMBER
2
PURPOSE CODE
NAME
MIDDLE NAME
LAST / SEARCH NAME
TITLE
SUFFIX
FATHER / HUSBAND
NAME
ADDRESS 1
ADDRESS 2
ADDRESS 3
CITY
STATE
COUNTRY
ZIP
PHONE 1 INDICATOR
PHONE 1
NUMBER
CHAR
CHAR
CHAR
CHAR
CHAR
2
100
20
20
10
10
M (LINE NUMBER OF THE
RECORD)
M
N (Not Modifiable)
N (Not Modifiable)
N (Not Modifiable)
O
O
CHAR
50
O
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
CHAR
30
30
30
25
25
25
10
1
17
O
O
O
O
O
O
O
O
O
Communiqué no. CDSL/OPS/DP/REPRT/4900
INPUT TYPE
Page 7 of 10
Annexure B
FIELD
DESCRIPTION
PHONE 2 INDICATOR
PHONE 2
ADDITIONAL PHONE
DATE OF BIRTH
FAX
INCOME TAX PAN
UID
IT CIRCLE
MAIL
USER TEXT 1
(AS Remarks)
USER TEXT 2
USER FIELD 3
FIELD TYPE
FIELD SIZE
INPUT TYPE
CHAR
CHAR
CHAR
DATE
CHAR
CHAR
CHAR
CHAR
CHAR
1
17
92
DATE
17
10
15
15
50
O
O
O
O
O
O
O
O
O
CHAR
50
O
CHAR
NUMBER
50
4
USER FIELD 4
CHAR
4
USER FIELD5
NUMBER
4
O
O
M
Transaction type identifier
S-setup
M-modify
D-delete
O
For AS
Na Seq numb of AS
The following line is added to the File format for SMS File Setup/Modify Registration / De-registration:
FIELD DESCRIPTION
FIELD TYPE
FIELD SIZE
N WHERE N > 7
NUMBER
2
PURPOSE CODE
NUMBER
2
UPLOAD FLAG
CHAR
1
MOBILE NUMBER
EMAIL ID
REMARKS
PUSH PULL FLAG
CHAR
CHAR
CHAR
CHAR
10
100
100
1
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M (VALUE IS 16)
M (VALUE WILL BE “S” OR “M”
OR “D”)
M (SETUP) / O (MODIFY)
O
O
O (DEFAULT VALUE =”P”)
The following lines are added to the File Format for Payin Through SMS
Header Record for TRUST registration
FIELD DESCRIPTION
N WHERE N > 7
PURPOSE CODE
19 FOR PAYIN
THROUGH SMS
LINE NO. FOR HEADER
RECORD
FIELD TYPE
FIELD SIZE
NUMBER
2
NUMBER
2
M
NUMBER
2
M (Value will be 00)
Communiqué no. CDSL/OPS/DP/REPRT/4900
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
Page 8 of 10
Annexure B
SMS PAYIN FLAG
CHAR
1
Registration / De-Registration
Flag
O(VALUE WILL BE “Y/N”)
Header Record for EX ID / CM ID registration / de-registration
This line is required only for EXID / CM ID registration / de-registration
FIELD DESCRIPTION
N WHERE N > 7
PURPOSE CODE
19 FOR PAYIN
THROUGH SMS
LINE NO. FOR 2nd
HEADER RECORD
UPLOAD FLAG
NO OF RECORDS
FIELD TYPE
FIELD SIZE
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
NUMBER
2
NUMBER
2
M
NUMBER
2
M (Value will be 01)
CHAR
1
NUMBER
2
M(VALUE WILL BE “S/D” –
setup/Delete)
M for upload flag ‘S’ and For ‘D’
its optional.
Detailed Record for EX ID / CM ID addition
This line is required if No of records in header record is > 0
FIELD DESCRIPTION
N WHERE N > 7
PURPOSE CODE
19 FOR PAYIN
THROUGH SMS
LINE NO. FOR
DETAILED RECORD
FIELD TYPE
FIELD SIZE
NUMBER
2
NUMBER
2
M
NUMBER
2
M(Value will be 02)
SEQUENCE NUMBER
NUMBER
2
EX ID
CM ID
NUMBER
CHAR
2
8
INPUT TYPE
M (LINE NUMBER OF THE
RECORD)
M (Value will be 01, 02 etc…)
This value should be equal to
No. of records given in header
Record.
M
M
NOTES:

No field separators should be used.

Spaces should be used in case if a field does not have a value.

All numeric fields should be right justified with zero padding.

All alphanumeric fields should be left-justified with padding as spaces.

Only the fields to be modified should be entered in the file.

The Non-Modifiable fields should be entered as spaces.
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 9 of 10
Annexure B

If any field is to be modified to blank or zeroes, then @ should be entered.

For e.g. if the BO Title is to be modified to blanks, then @ should be entered 10 times as the
length of the field is 10. @@@@@@@@@@

For SMS Registration setup or modify, line 02 is not required.

DP is allowed to modify PAN, PAN Exemption Code and PAN Verification Code when PAN
verification code is ‘0’

If PAN Exemption Code is ‘C’, then only DP is allowed to change PAN, PAN Exemption Code and
PAN Verification Code.

For Permanent address modification User Field 4 is M or blank

Purpose code for POA link are 1. 0001 for First Holder
2. 0002 for Second Holder
3. 0003 for Third Holder
4. 0004 for All Holders – only for POA link setup

For POA Master ID name and address modify through second line.

For Mantra accounts, in 06 line for POA link, Effective To Date should be 00000000

For deletion of POA Link details Specify holder purpose code and POA Master id only for active
POA Link

For modification of PAN for 2nd or 3rd holder, the PAN Verification Flag to be given in Line “02”
(second line).

Product Details
ECS Mandate flag is ‘Y’ then must specify correct Dividend bank details

For minor to major bo sub status
Specify major BO sub status
Specify delete guardian details

SMS register if BO wants to register for Trust facility Purpose code 19 ( Header record 1 ) with
SMS flag as ‘Y’ is required
And in Purpose Code 19 (Detail Record) provide CM ID and EX ID.

Changes for CAS and Mental Disability Flag
If Mental Disability Flag is ‘Y’, then the Guardian Details will be mandatory
For Preferred Depository Flag for CAS, it has the below 2 conditions:
C: CDSL- (CDSL only can update flag to ‘C’ only if CAS flag is ’DN’)
N: NSDL (DP/CDSL can update flag to ‘N’ only if CAS flag is ‘DC’)
By default it will be NULL (if not indicated by BO)
Communiqué no. CDSL/OPS/DP/REPRT/4900
Page 10 of 10