Circumstances which may be considered under the late extenuating circumstances process
(with appropriate evidence)
Example of a Circumstance
War or violent civil unrest where access to
facilities was made difficult or affected presence
of mind.
Hospital admission at relevant time/period
Debilitating condition which made it difficult to
submit an application, e.g. stroke and after
effects.
Circumstances that affected the student’s
‘presence of mind’ e.g. depression, mental health
illness, acute stress or anxiety.
Bereavement of close family member, partner,
close friend (which is accepted as having effect
on presence of mind).
Appropriate Evidence
Media reports of the disruption, a letter from an
authority depending on the nature of the
incidence confirming its nature and severity;
evidence of flight cancellations, evidence of local
conditions (e.g. travel web pages)
Hospital or Doctor’s letters / records / statements
Doctor’s and / or hospital
letters/records/statements
Doctor’s, hospital or mental health care
practitioner letters, records, statements.
Evidence from counsellors, the University’s
Wellbeing Service may provide evidence for
students received ongoing support but not for
‘drop in’ appointments.
Death certificate, order of service, newspaper
announcement or corroboration from a member
of the student’s family. Death certificate, order of
service, newspaper announcement or
corroboration from a member of the student’s
family (e.g. a supporting letter).
In cases of death relating to ‘significant others’,
the claim should normally be accompanied by a
brief explanation of the student’s relationship to
the deceased.
In cases where the student’s family name does
not correspond to that of the deceased, a brief
explanation of the relationship between the
student and the deceased should be provided.
Recent news of close family member, partner
being diagnosed with critical/life threatening
condition (which is accepted as having effect on
presence of mind).
Late or retrospective diagnosis of condition that
would have affected ability to study.
Late diagnosis of condition which requires
reasonable adjustments, or late assessment of
needs report.
Extenuating circumstances application made, but
the evidence was not provided by deadline.
Forgot to include module on the extenuating
circumstances application form
Where appropriate, additional information on the
location of a funeral, and any requirements for
religious observance may be helpful.
Doctor’s and / or hospital letters / records /
statements
Doctor’s and / or hospital letters /
records/statements which confirm the student
was suffering over relevant period of time
e.g. Doctor’s note, hospital, Educational
Psychologists report, Assessment of Needs
report.
The original extenuating circumstances form
along with relevant evidence.
The original extenuating circumstances form
along with relevant evidence.