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Foi Enquiries
FOI-14-0233 - Spend on Stationery
18 March 2014 10:45:00
Further Information - Right to Review & Appeal.pdf
FOI-14-0233 - Facilities 2012-2013.pdf
FOI-14-0233 - Facilities Apr-Sept 2013.pdf
FOI-14-0233 - Spring Garden.pdf
Dear
Please accept our sincerest apologies for the delay in responding to your information request
of 17 February 2014. Aberdeen City Council (ACC) has completed the necessary search for the
information requested.
- How much did your council, and its constituent departments, spend on purchasing paper
and paper products - (such as pads, copier/fax/printer paper, post-it notes etc) in the
financial years 2011/2012, 2012/2013 and in the first six months of the current financial year
2013/2014
Please note that this information is held at Directorate and Service level.
Corporate Governance
ACC is unable to provide you with information on how much Corporate Governance spent on
purchasing paper and paper products in the financial years 2010/2012, 2012/2013 and in the
first six months of the current financial year 2013/2014 as the cost of providing it has been
calculated as being in excess of the statutory maximum (£600). To explain this, Corporate
Governance charge all stationery items to one financial code, which does not distinguish
between types of stationery, for example paper or pens. To identify the spend on paper and
paper products, an ACC Officer would be required to look through 900 orders placed from 1
April 2011 to date. This has been calculated at 900 orders x 5 minutes (per order to check),
which equates to 75 hours, at the cost of £1,125 in total.
In order to comply with its obligations under the terms of Section 16 of the FOISA, ACC hereby
give notice that we are refusing your request under the terms of Section 12 - Excessive Cost of
Compliance - of the FOISA.
ACC would be happy to discuss ways in which you may refine your request, so we can provide
some information of interest to you within the maximum cost limits. Please do contact the
Access to Information Compliance team, who will be happy to advise you, if this is something
you would like to pursue.
Office of Chief Executive
OCE
Ballot Papers etc
Total
2011/12
£962.59
£67,531.73
£68,494.32
2012/13
£1,608.38
£21,806.84
£23,415.22
2013/14 (first 6 months)
£633.39
£12,550.00
£13,183.39
Education, Culture and Sport
ECS: 2011/12 2012/13 2013/14 (6mths)
A4 Paper £1899.13 £2685.34 £1311.30
A3 Paper £ 25.80 £ 242.46 A4/A3 Paper/Card (Coloured) £ 77.69 £ 45.04 £ 66.92
Headed Paper £ 266.90 £ 77.55 Certificate Paper/Card - £ 22.88 White Envelopes £ 24.63 £ 90.03 £ 48.90
Brown/Manilla Envelopes £ 65.93 £ 145.01 £ 148.60
A4 Document Wallets/Folders £ 12.51 £ 7.20 £ 17.72
Flipchart Paper £ 39.26 £ 66.50 £ 18.68
Dividers £ 10.35 £ 27.60 £ 43.90
Record Cards - £ 4.16 To Do/Message Books £ 26.88 £ 11.13 £ 18.81
Badge Inserts - £ 12.58 Post-it Notes £ 32.06 £ 75.70 £ 31.27
Note Pads/Books £ 166.34 £ 242.67 £ 75.94
Enterprise, Planning and Infrastructure
Kittybrewster
From 20/11/2012 – 20/12/2013 Fleet cost £474.03
Tullos Roads Depot
2011/2012 £2,057
2012/2013 £3,367
2013/2014 £2,483
This account contains all stationery costs – not just paper.
Estimate of the paper content would be ½ of above amounts.
AWPR
2011/2012 £49.33
2012/2013 £183.40
2013/2014 £85.70
Facilities
Please refer to the attached documents FOI-14-0233 – Facilities 2012-2013 and FOI-14-0233 –
Facilities Apr-Sept 2013.
Spring Garden
Please refer to the attached document FOI-14-0233 – Spring Garden.
Directorate Admin
2011/2012: £6,626.13
2012/2013: £3,763.80
2013/2014: £3,093.11
Legal and Democratic Services
Committee Services
2011/12 - £4,250.67
2012/13 - £4,213.28
2013/14 (Apr-Sep) £1964.45
Total = £10,428.41
Jane MacEachran (Head of Legal and Democratic Services)
2011/12 - £186.40
2012/13 - £186.47
2013/14 (Apr-Sep) £136.40
Total = £509.27
Commercial and Advice
2011/2012 - £1744.63
2012/2013 - £1960.99
First six months of the current financial year 2013/2014: £855.03
Litigation & Licencing
The spend on paper and paper products for the financial years follows:
2011-2012
Paper £739.78
Sticky Notes, £8.72
Notepads, £44.94
2012-2013
Paper £915.20
Sticky Notes, £6.02
Spiral Pads, £73.48
2013 April – Sept
Paper £320.42
Sticky Notes, £5.92
Notepads, £14.41
Registrars
The total spent on purchasing paper and paper products (this includes copier paper, post it
notes, pads, thermal till rolls and chip n pin rolls) was £503
Aberdeen City and Aberdeenshire Archives
Town House (TH)
2011/2012
10 Reams A4 paper £23.76
2012/2013
10 Reams - A4 paper £25.99
2013/2014
5 Reams A4 paper £13.19
Total Paper TH 25 Reams A4 paper £82.94 (Incl. VAT)
Other Paper Products – Labels £20.54 (Incl. VAT)
Total Spend on Paper Products at TH £82.94 + £20.54 = £103.48 (Incl. VAT)
Old Aberdeen House (OAH)
2011/2012
15 Reams A4 paper £35.36
2012/2013
10 Reams £25.54
Total Paper OAH 25 Reams A4 Paper £60.90 (Inc. VAT)
2012/2013
Other Paper Products – Labels, Notebooks, etc. £29.19 (Incl. VAT)
Total Spend on Paper Products at OAH:
£60.90 + £29.19 = £90.09 (Incl. VAT)
Total Paper used Corporate Governance
Aberdeen City and Aberdeenshire Archives
Old Aberdeen House + Town House
50 Reams A4 Paper Cost £143.84 (Incl. VAT)
Total Spend on Other Paper Products Town House and Old Aberdeen House
£20.54 + £29.19 = £49.73 (Incl. VAT)
Total Spend on all Paper Products for Aberdeen City and Aberdeenshire Archives
£143.84 + £49.73 = £193.57
Housing and Environment
ACC is unable to provide you with information on how much Housing and Environment spent
on purchasing paper and paper products in the financial years 2010/2012, 2012/2013 and in
the first six months of the current financial year 2013/2014 as the cost of providing it has been
calculated as being in excess of the statutory maximum (£600). To explain this, Housing and
Environment charge stationery items to various financial codes depending on the team placing
the order. To identify the spend on paper and paper products, an ACC Officer would be
required to look through 1,026 orders placed from 1 April 2011 to 6 March 2014. This has been
calculated at 1,026 orders x 5 minutes (per order to check), which equates to 85.5 hours, at the
cost of £1,282.50 in total.
In order to comply with its obligations under the terms of Section 16 of the FOISA, ACC hereby
give notice that we are refusing your request under the terms of Section 12 - Excessive Cost of
Compliance - of the FOISA.
ACC would be happy to discuss ways in which you may refine your request, so we can provide
some information of interest to you within the maximum cost limits. Please do contact the
Access to Information Compliance team, who will be happy to advise you, if this is something
you would like to pursue.
Social Care and Wellbeing
For the period 1 April 2011 to 30 September 2013, SCWB raised 1,611 orders for stationery
items which covered A4 pads, A4 Note Books, copier/fax/printer paper, post-it notes, pens,
folders, pencils, sellotape, envelopes, files, A4 ring binders and so on.
In terms of costs the following covers all stationery items purchased:
2011/12: £76,320
2012/13: £85,154
2013/14: £32,619
Social Care and Wellbeing only purchase essential supplies to assist staff in their day to day
roles and responsibilities.
All stationery purchase requests are closely checked by Budget Holders prior to orders being
placed.
Social Care and Wellbeing also recycle and reuse stationery items in accordance with Council
Policy.
- How much did the council, and constituent departments, spend on purchasing or
renting/leasing fax and photocopier machines in the two full and half years outlined above.
Could you please include rental costs, commission paid on copies to suppliers and the rental
costs of those phone lines dedicated to the use of fax machines.
2011/2012
Purchased Devices: where the contracted supplier/Procurement Scotland cannot meet Council
requirements for smaller, lower specification, lower demand devices, ICT facilitate the purchase
of suitable devices. The value of purchases in the period requested was £4,641.14.
Leased Devices: Please find below Aberdeen City Council spend with the contracted supplier in
terms of leased Multi-Functional and Procurement Scotland devices. The figure quoted
excludes VAT, excludes usage and accounts for rebates received under the contract.
rental costs : £627,982.37
commission paid on copies to suppliers n/a
the rental costs of those phone lines dedicated to the use of fax machines. The cost of
fax cards (giving fax functionality to Multi Functional Devices) are included in the rental
payable to the contracted supplier and cannot be separated out. Similarly, it is not
possible for the Council to attach a separate rental cost to dedicated fax lines.
2012/2013
Purchased Devices: where the contracted supplier/Procurement Scotland cannot meet Council
requirements for smaller, lower specification, lower demand devices, ICT facilitate the purchase
of suitable devices. The value of purchases in the period requested was £9,229.89.
Leased Devices: Please find below Aberdeen City Council spend with the contracted supplier in
terms of leased Multi-Functional and Procurement Scotland devices. The figure quoted
excludes VAT, excludes usage and accounts for rebates received under the contract.
rental costs : £797,765.35
commission paid on copies to suppliers n/a
the rental costs of those phone lines dedicated to the use of fax machines. The cost of
fax cards (giving Fax functionality to Multi Functional Devices) are included in the rental
payable to the contracted supplier and cannot be separated out. Similarly, it is not
possible for the Council to attach a separate rental cost to dedicated fax lines.
2013/2014 (to 30 th September 2013)
Purchased Devices: where the contracted supplier/Procurement Scotland cannot meet Council
requirements for smaller, lower specification, lower demand devices, ICT facilitate the purchase
of suitable devices. The value of purchases in the period requested was £12,170.56.
Leased Devices: Please find below Aberdeen City Council spend with the contracted supplier in
terms of leased Multi-Functional and Procurement Scotland devices. The figure quoted
excludes VAT, excludes usage and accounts for rebates received under the contract.
rental costs : £412,854.44
commission paid on copies to suppliers n/a
the rental costs of those phone lines dedicated to the use of fax machines. The cost of
fax cards (giving Fax functionality to Multi Functional Devices) are included in the rental
payable to the contracted supplier and cannot be separated out. Similarly, it is not
possible for the Council to attach a separate rental cost to dedicated fax lines.
Legal and Democratic Services
The Kodak Support Plan for Microfilm is used to copy some archival documents rather than the
originals.
2011/2012
Konica Minolta 2/6/11 £17.47 + £3.49 = £20.96
Konica Minolta Hire 8/9/11 ££8.65 + £1.73 = £10.38
Konica Minolta Hire 25/1/12 £5.98 + £1.20 = £7.18
Konica Minolta Hire 8/3/12 £5.27 + £1.05 = £6.32
Kodak Support Plan Microfilm £920 + £184 = £1104
2012/2013
Konica Minolta Hire 7/6/12 £4.33 + £0.87 = £5.20
Konica Minolta Hire 6/12/12 £10.18 + £2.04 = £12.22
Konica Minolta Hire 7/3/13 £4.27 + £0.85 = £5.12
Kodak Support Plan Microfilm £1241.89 + £248.38 = £1490.27
2013/2014 (April – September
Konica Minolta Hire 14/6/13 £7.03 + £1.41 = £8.44
Konica Minolta Hire 9/9/13 £2.53 + £0.51 = £3.04
Kodak Support Plan Microfilm £1241.89 + £248.38 = £1490.27
We hope this helps with your request.
Yours sincerely,
Anna Buchan
Information Compliance Officer
INFORMATION ABOUT THE HANDLING OF YOUR REQUEST
ACC handled your request for information in accordance with the provisions of the Freedom of
Information (Scotland) Act 2002. Please refer to the attached PDF for more information about
your rights under FOISA.
Information Compliance Team
Customer Service and Performance
Corporate Governance
Aberdeen City Council
Lower Ground North (Hub 2)
Marischal College
Broad Street
ABERDEEN AB10 1AQ
[email protected]
01224 523827/523430/522252/523602
Why not visit our Disclosure Log at:
http://www.aberdeencity.gov.uk/disclosurelog
Tel 08456 08 09 10
www.aberdeencity.gov.uk
Office Depot Paper supply purchases
Date
18.3.13
7.3.13
27.2.13
31.1.13
20.12.12
14.12.12
14.12.12
8.11.12
11.10.12
2.10.12
1.10.12
24.9.12
3.9.12
31.8.12
3.8.12
22.6.12
6.6.12
22.5.12
27.4.12
PO
A194584
A193331
A192161
A186051
A180477
A179589
A179579
A172767
A169206
A167385
A167009
A165824
A162141
A161919
A158524
A155098
A151996
A149802
A145906
Net Cost
£109.90
£83.27
£109.90
£109.90
£36.14
£15.57
£109.90
£109.90
£16.83
£15.57
£109.90
£12.16
£185.77
£10.90
£109.00
£109.00
£109.00
£109.00
£1.94
Cost inc Vat
£129.13
£99.65
£129.13
£129.13
£43.37
£18.68
£131.88
£129.13
£20.20
£18.29
£129.13
£12.16
£218.28
£12.81
£128.07
£128.07
£128.07
£128.07
£2.28
Total
Total inc VAT
£1,473.55
£1,735.53
Total 2012 - 2013
£2,345.33
Total inc VAT 2012 - 2013
£2,774.24
Office Depot Paper supply purchases
Date
20.9.13
27.8.13
14.8.13
21.6.13
11.6.13
29.5.13
20.5.13
8.4.13
PO
A220905
A216213
A214164
A209145
A207096
A204652
A203172
A196831
Net Cost
£107.40
£25.29
£123.65
£175.84
£175.84
£87.92
£87.92
£87.92
Cost inc Vat
£128.88
£30.35
£145.34
£211.01
£211.01
£105.50
£103.31
£103.31
Total
Total inc VAT
£871.78
£1,038.71
Total 2012 - 2013
£2,345.33
Total inc VAT 2012 - 2013
£2,774.24
Cost centre
P02203
P02203
P06037
P09099
P06037
P06037
P06037
P06037
P09099
P06037
P09099
P02020
P02022
P02022
P02023
P02023
P02023
P02023
P02023
P02027
P02027
P06037
P06037
P09099
P02023
P02023
P02023
P09099
P02027
P02027
P02027
P02020
P02022
P02023
P02027
P02027
P02207
P02020
P02022
P02023
P02023
P02023
P02027
P02027
P02020
Amount Year
Period
5.05
2012
5.05
2012
124.56
2012
1.65
2012
136.31 2012 Total
8.60
2013
130.80
2013
218.00
2013
21.81
2013
372.75
2013
109.90
2013
12.90
2013
21.98
2013
25.35
2013
21.98
2013
74.55
2013
1.63
2013
21.98
2013
21.98
2013
21.98
2013
3.57
2013
21.98
2013
9.70
2013
5.35
2013
3.47
2013
0.87
2013
1.03
2013
2.52
2013
372.75
2013
2.50
2013
1.70
2013
1.02
2013
21.98
2013
21.98
2013
21.98
2013
21.98
2013
3.72
2013
229.90
2013
21.98
2013
21.98
2013
21.98
2013
2.30
2013
1.03
2013
21.98
2013
21.98
2013
1947.42 2013 Total
32.97
2014
7
7
11
12
Description
468984 - Lyreco Paper A3 80Gsm
468984 - Lyreco Paper A3 80Gsm
1453759 - Office Depot Everyda
1419032 - Office Depot Sticky
Customer/Supplier Name
LYRECO UK LIMITED
LYRECO UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
3
3
5
5
5
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
9
9
9
10
10
10
10
10
10
12
12
12
12
12
12
12
1001902 - Pukka Pad A4 Noteboo
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1453802 - Office Depot Everyda
1801065 - Aberdeen City Counci
1453759 - Office Depot Everyda
1001902 - Pukka Pad A4 Noteboo
1453759 - Office Depot Everyda
3385555 - Office Depot A4 250
1453759 - Office Depot Everyda
1801065 - Aberdeen City Counci
1416486 - Office Depot Sticky
1453759 - Office Depot Everyda
1453802 - Office Depot Everyda
1453759 - Office Depot Everyda
547604 - Polynote Books A6Requ
1453759 - Office Depot Everyda
5143896 - Office Depot A5 Wire
4864158 - Post it Recycled Z N
533236 - Black n Red A4 Polypr
1413963 - Sticky Notes Office
1416287 - Office Depot Sticky
977783 - Niceday Printed Pad A
1801065 - Aberdeen City Counci
1420193 - Office Depot Sticky
1418636 - Office Depot Sticky
1418719 - Office Depot Sticky
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1147274 - Niceday Economy Pape
861529SP - A0 - HP - Bright Wh
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1453759 - Office Depot Everyda
1417851 - Office Depot Sticky
1416287 - Office Depot Sticky
1453759 - Office Depot Everyda
1453802 - Office Depot Everyda
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
LANGSTANE PRESS LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
1 A196545-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
OFFICE DEPOT UK LIMITED
P02022
P02023
P02023
P02027
P02207
P09099
P02207
P02023
P09099
P02023
P02023
P09099
P02023
P02023
P02023
P02023
32.97
2014
32.97
2014
80.50
2014
32.97
2014
229.90
2014
402.50
2014
108.70
2014
131.88
2014
402.50
2014
3.10
2014
4.60
2014
131.88
2014
4.35
2014
109.90
2014
3.76
2014
80.50
2014
1825.95 2014 Total
3909.68 Grand Total
1
1
1
1
1
1
2
3
3
4
4
4
6
6
6
6
A196545-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
A196545-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
A198059-SERVICE-1801065 - Aberdeen City Council Headed Paper
A196545-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
A197136-SERVICE-861529SP - A0 - HP - Bright White Wide Paper
A197100-SERVICE-1801065 - Aberdeen City Council Headed Paper
A200410-SERVICE-5224734 - Office Depot Recycled A4 White Pape
A206916-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
A205241-SERVICE-1801065 - Aberdeen City Council Headed Paper
A211732-SERVICE-1417193 - Office Depot Sticky Notes 76 x 76 N
A211732-SERVICE-1417851 - Office Depot Sticky Notes 76 x 127
A211357-SERVICE-1453759 - Office Depot Everyday Paper A4 80gs
A214725-SERVICE-582438 - Black n Red Casebound Book A4 FeintA214725-SERVICE-1453759 - Office Depot A4 Everyday Paper 80gs
A216485-SERVICE-5312943 - Office Depot Shorthand Notebook Sof
A220281-SERVICE-1801065 - Aberdeen City Council Headed Paper
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
LANGSTANE PRESS LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
OFFICE DEPOT UK LIMITED
MINTO BRANDING LTD