Woodcroft Morphett Vale Neighbourhood Centre
Management Committee
MINUTES – 3 April 2017
Meeting opened: 12.30pm
Present:
Apologies:
Irene Woodcock (Chairperson), Andrew Smith (Vice Chair), Robert Close, Mary
Dutch, Chris Michaelides, Mark Godfrey, Lucy Richardson (CDO), Nova Smith
(CDSO/minutes), Cr Sandra Brown (Arrived 1.16pm)
Raelene Bergin (Treasurer), Val Junken
Absent:
Confirmation of Agenda:
Minutes of the previous meeting dated 6 March 2017. As previously circulated.
Motion to accept Minutes as a true record:
Proposed: Mary
All agreed
Seconded: Robert
Action table
ACTION
Removal of cables & equipment from rooms & paperwork
Close John Morphett budget line
JP door. Meeting with Community Safety person from Council
Community Bridging Services. Work on partnership / MOU
ONCN – need another person to attend
Events & Fundraising meeting rescheduled for April. Monday
24/4/17 at 2pm
Secretary position – advertise replacement
Photocopier. 3 quotes to apply for funding to purchase.
Operational Sub-committee. Draft Terms of Reference, for
discussion at next meeting.
Living Smart course. Sandra to talk with Tracy Fulton re
equity issues for venue.
Get well card to Val
PERSON
Venue Hire
Raelene
Lucy
Lucy
All to consider
Lucy
3/4/17
3/4/17
3/4/17
3/4/17
3/4/17
3/4/17
Lucy & Nova
Lucy & Nova
All to read
3/4/17
3/4/17
3/4/17
Sandra
3/4/17
Raelene
3/4/17
DATE CREATED
Business Arising from Previous Minutes:
1. Office chairs – Grant – no information
2. Table damage – awaiting venue hire volunteers
3. Equipment hire – Confirmation requested for venue hire staff what will be removed. Remove
cables, microphone, PA system. Keep all equipment for centre use only. Continued access to
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remotes, projector, blinds. Hire agreement / info to be changed to reflect this.
ACTION: Venue hire
All agreed.
4. Falun Dafa – No formal reply. They have been making a donation of $20 each time. Will
continue to accept donations.
5. Venue hire staffing – Seeking one volunteer for Thursday morning volunteer role.
6. Southern Men’s chat group – Further to letter from committee Lucy has had 2 meetings: the
last was very positive. Resistant to transfer all funds into centres budget, but they cannot be
independent financially. Only deduction will be hire fee. Jen will provide monthly report, petty
cash float in safe. Invoices for outings will be paid from a specific budget. They are keen to be
involved in centre, volunteering. Enthusiastic group. They have voted to become a centre
group.
Motion to accept Business Arising as stated:
Proposed: Chris
Seconded: Andrew
All agreed
REPORTS:
1. Executive Committee – (Strategic planning day) – no report
2. Treasurer Report – as tabled
 John Morphett – Transferred to general account? Query with finance office. ACTION: Raelene

Discussed literacy running costs. ACE grants released today, due 1st May, may address the
deficit from literacy. Concern if we can reach targets required by funding. Using ACE to also
run cooking and computer courses to reach numbers needed. Each term would be new
‘course’. Additional costs recently for Gillian to cover sick leave.
3. Community Development Officers Report – report with agenda ‘April 2017’.
 Thanks to those attended strategic planning day, was a really good day. Notes out soon. Very
strong themes.
 Recruiting volunteers in key positions. Volunteer Coordinator Roxanne settling in well, Nova
spending time training Roxanne up.
 Volunteer concierge role - position Description has gone to council. Volunteers will be council
volunteers, and will need to go through the council process. Will soon start seeking people.
 CDO project funds – revitalize Woodcroft, small area outside immunization clinic. Furniture
donated by Adelaide Upholstery.
4. WHS
 Issues with Kath Smith, aggressive client in office, shut door, shut in. Threw chair at wall. Lucy
asked why didn’t ring doorbell or duress button? Tested door bell. Will use in future. Sandra has
also had similar issues. The door into main office scheduled for May. Issues with someone
following into main office, don’t want a slow closing door. Someone from council community
safety to come into centre to review. When door put in, could put a desk / bench across the
room.
ACTION: Lucy
th
 Fundraising – BBQ Bunnings May 5 . Would be great if management committee could support
for 2 hours. Roster tabled.
 Displays for rooms 1 & 2 will be used soon – display tables for wedding and conference style.
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

Community Bridging Services – potential for new partnerships. Low level disabilities. Lucy has
worked with them previously. May run training sessions here. Active art group. Annual donation
of $1,000 each year. Donation of art work for centre. MOU to come. ACTION: Lucy
Volunteer program – First Aid this Thursday and Friday, 4 people attending. Need 8 more
people. Will open to other centres and library if we can’t fill internally.
5. Community Development Support Officer Report - report with agenda
 Bengali cooking, taster went well. 6 surveys received, all positive.
 Garden volunteers – ongoing vacancy. Report from Rob. Requesting $50. Nova advised can
spend $50 from petty cash.
6. Volunteer Coordinator Report – minutes with agenda.
 No comment
7. Onkaparinga Neighbourhood Centres Network Report
 Next one in evening Neporendi community centre. Need another person to attend due to Karl’s
resignation from ONCN. Tuesdays, days and evenings, 1 per quarter. Great opportunity to meet
with other centres volunteers.
ACTION: All to consider
8. Literacy Coordinator Report – no report tabled.
9. Kitchen Coordinator Report (verbal)
 Raelene reported that 31 people attended the community breakfast.
10. PALS Report – no report tabled
 Pauline reports to council once a year in September, but didn’t happen last year. Now done, and
will have report for next meeting.
11. Work Health and Safety Report (verbal): as per CDO report section.
SUBCOMMITTEE REPORTS:
1. Media & Marketing – report with agenda. Focus for March was promotion of literacy.
2. Events & Fundraising – report tabled. Meeting cancelled last week. Next meeting to be
rescheduled to Monday 24th April, 2pm.
ACTION: Lucy
3. HR – report with agenda.
4. Policies & Procedures – verbal. Subcommittee hasn’t met. Marc Roberts, has been reviewing
policies, identified some missing and some that could be consolidated. May be able to adapt
policies from other centres to fill gaps. Hard copy will be made, for access for volunteers. New
policy required for FB, activities in front office.
Motion to accept Reports as tabled:
Proposed: Andrew
Seconded: Chris
All agreed
NEW BUSINESS:
1. Secretary – Karl has resigned from secretary position. Karl is interested in volunteering a
couple of hours per week. Lucy suggests we actively start looking for replacement. Open
position for a couple of weeks.
ACTION: Lucy & Nova
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2. Venue hire staffing: A new VH officer, 4.5 hours on a Friday. Sophia is doing an extra hour
Monday and Tuesday. Nova has been reviewed after 1 month, review again in one month.
3. Photocopier: 3 companies have been met by Nova and Lucy. Comparison table to compare
quotes. Lucy would like to write a grant through Grants SA to purchase one outright. Maximum
grant is $5,000. Can we get trade in? Leasing costs received, but we couldn’t apply for a grant
to lease. Audit on all printers, would need access to network. ACTION: Lucy & Nova
4. Operational subcommittee – Proposed Terms of Reference tabled. To be read and
considered by Committee, decision at next meeting.
ACTION: All to read
5. Living Smart – October. Lucy spoke with Tracy Fulton. Tracy explained difficulty here is that
they are charged for space. They are not charged at McLaren Vale Visitor Information Centre or
Arts Centre. If it comes up again, Lucy will bring to the Committee. Equity issues, Sandra will
talk with Tracy.
ACTION: Sandra
6. Val is ill. Raelene to send Val a get well card.
ACTION: Raelene
7. Access to ANZ bank account online for Nova in venue hire (as Sophia does) – requested.
Proposed – Andrew
Seconded - Rob
8. Solar panels update. Julian James – Energy update at the Tactical team meeting this week.
9. Garden – new lease. Everything good. Still looking for more volunteers.
10. Update from Sandra on EM representation review – 758 people submitted response, high
response due to adverse publicity. Overwhelmingly to cut down to 12 people. People need to
know councillors and know who they are voting for. Need succession.
Standing items:
Neighbourhood Link Meeting
AGM 2017
1 May 2017
18 September 2017
Correspondence:
1. Email to chairperson from Karl Strenge 7/3/17
2. Letter to Mark Godfrey re IT support role 7/3/17
3. Letter from Dept of State Dev re ACE Program listing 10/3/17
4. Letter to Karl Strenge acknowledging resignation 13/3/17
5. Letter to Mark Godfrey re IT support role 21/3/17
6. Email from Briony Gorton re community grants 22/3/17
7. Walking on eggshells project - bronze award for success for endorsement by the ‘institute of
group leaders.’
The meeting was closed 1.45pm
NEXT MEETING:
Monday 1 May 2017, 12.30pm
Neighbourhood Link
Signed: …………………………………………………………………………….. Chairperson
Signed: ……………………………………………………………………………… Secretary
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