ADC 2017 TIMETABLE AND USEFUL INFORMATION
Please send all ADC enquiries to [email protected]; key dates and important notes are highlighted in red
Date
Item and Notes
Mon 28 Nov
‘16
Delegate ‘ADC 2017 invitation and request for draft motions’ email template to be sent to Delegate Leads (DLs) for
personalisation
Full instructions around the submission of draft motions will be provided for DLs
DLs are kindly asked not to circulate email templates to their delegation. SoR will circulate behalf of DLs
Mon 5 Dec
‘16
DLs to send personalised ‘ADC 2017 invitation and request for draft motions’ email template to [email protected] for circulation
to regional delegates
Tue 13 Dec
‘16
Finalised regional ‘ADC 2017 invitation and request for draft motions’ email to be circulated via the SoR to all potential delegates
A full list of regional contacts will be pulled centrally and used to circulate each regional invitation email
DLs will receive a template Excel spreadsheet to complete as delegates confirm their attendance (spreadsheet will be provided by
Tanya)
Fri 13 Jan
‘16
Draft motions can be submitted at the discretion of Regional Committees (RCs) and National Councils (NCs), for review and
comment by the Delegates Conference Committee (DCC). DLs to submit draft motions via the Synapse submission form
This is a useful opportunity to have motions reviewed by DCC in advance of the final motions submission deadline in February
Mon 16 Jan
‘17
Circulation of collated draft motions to DCC via Synapse, for consideration prior to DCC meeting
Tanya to circulate
1
Date
Item and Notes
Tue 24 and
Wed 25 Jan
‘17
DCC meeting on 24 Jan; motions will be considered by all DCC members
Any corrections/resubmission advice will be circulated to DLs via Tanya on 25 Jan
Wed 1 Feb
‘17
RCs and NCs will be advised of draft motions outcomes
Tanya to send an email to DLs to circulate
Wed 1 Feb
‘17
Email/Synapse reminder of the ‘motions submissions form’ closing date to any RCs and NCs yet to submit motions
Tanya to circulate
Wed 15 Feb
‘17
Synapse motions submission form closes. All motions to be submitted by all regional DLs via the Synapse form by this date
DLs please note: no further motions will be accepted after the submission date deadline unless they meet the criteria for
emergency motions
Mon 20 Feb
‘17
DCC meeting on 20 Feb; all DCC members to approve motions and propose motion composites
Wed 15 Feb
‘17
DLs to submit preliminary spreadsheet list of regional delegates who will be attending ADC. DLs will be asked to indicate
who is a new delegate and who has attended ADC previously
DLs please note: delegates can be substituted/cancelled until Wed 8 March by emailing [email protected]
Thu 23 Feb
‘17
Proposed composite motions to be sent to RCs and NCs via DLs
Tanya to send email via DLs
Wed 8 Mar
‘17
ALL DLs to submit FINAL spreadsheet list of confirmed regional delegates attending ADC
DLs please note: further changes to regional delegate attendee lists will require approval from the SoR.
Costs incurred due to cancellations after this date will be invoiced to RCs and NCs
2
Date
Item and Notes
Thu 9 Mar
‘17
Online delegate registration link will be circulated to all confirmed regional delegates
Tanya to circulate via online registration form email
Mon 13 Mar
‘17
DLs to email [email protected] in response to any composite motions proposed by DCC
This will confirm whether composites are accepted or rejected by RCs and NCs
Mon 20 Mar
‘17
Publication of preliminary ADC 2017 Agenda and call for amendments to motions
Preliminary agenda will be posted on SOR website and circulated to DLs via Synapse group
Tanya to send out call for motions amendments to DLs via Synapse
List of registered delegates (and those yet to register) to be circulated to all delegate leads
A chaser email can be sent to all those delegates yet to register via the online form
Submission of motion amendments to be made on the 27 Mar 2017
DLs to email [email protected] with amendments
Mon 27 Mar
‘17
Amendments confirmed to motions originators
Tanya to send emails to DLs
Online delegate registration form closes
No further delegate registrations will be accepted after this date
Mon 3 Apr
‘17
Confirmation of acceptance of motions amendments
DLs to email [email protected], as required
3
Date
Item and Notes
Mon 3 Apr
‘17
Regional email to be circulated via the SoR to all delegates attending the conference (to include full attendance and
conference information)
Correspondence template can be personalised by each regional delegate lead as preferred
Thu 6 Apr
‘17
Publication of the finalised ADC 2017 Agenda
Final agenda published on SOR website and emailed to DLs via Synapse group
The back of the agenda includes the ADC 2016 report
Tanya to send out finalised agenda via Synapse
Wed 19 Apr
’17 by 5pm
Final date for the submission of questions on ADC 2016 Report
This report contains information on the progress of ADC 2016 motion, and details any motions remitted to UK Council
DLs to email questions to [email protected], no later than 5pm on Wednesday 19 April
15:00
Sun 23 Apr
‘17
Final date for the submission of emergency motions
DLs please note: emergency motions to be emailed to [email protected] or brought to Conference if after 3pm on Friday 21 April
An emergency motion will deal only with urgent business, requiring a Conference decision, which has arisen since the final date
for submission of motions to Conference
Sun 23 - Tue
25 Apr ‘17
2017 Annual Delegate Conference
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