1
Agenda CLRSS Board of Directors and interested CLRSS members
Monday, June 5th, 2017
6:30 p.m. at the Country Grocer Meeting Room, Lake Cowichan
The secretary will edit as needed in the minute-taking process
In attendance: Board members: Jean Atkinson, Judy Brayden, Rosemary Danaher, Diana Gunderson, Parker
Jefferson, Tamu Miles, Mike Patrick, Heather Pritchard, Maureen Quested, Ken Traynor and Leroy Van
Wieren. CLRSS members: Lois Atchison, Sandy Cumming, Gord Davidson, Rose Davidson, Kerry Davis, Bee
Greenway, Klaus Kuhn, Ian Morrison, Lyle Miles, Genevieve Singleton and Joe Tatham
Guests: Tom Rutherford CWB,
Absent with regrets:
The CLRSS Board welcomes the opportunity to meet and to involve the membership in the society’s decisionmaking process. Therefore, all members and community are welcome to attend and to participate in the
meeting discussion. However, while their opinions may influence decision-making, only Board members may
move or to vote on motions.
Time Item
6:30
Adoption of the agenda:
RMS _____________________/______________________ that
the agenda be adopted as printed.
Introductions of members with reminder about our meeting
conduct guideline.
Using the Fourfold Way we:
• respect each other by having just one speaker at a time
• expect people to speak from the heart with passion
• expect people to show up to solve problems and
• expect people to speak without blame.
Adoption of the minutes: (sent via email earlier in the month)
RMS Judy Brayden/ _____________________ that the minutes
of the May 1st, 2017 CLRSS meeting be accepted as distributed.
Correspondence:
a. Renewal notice – BC Lake Stewardship Society
Business Arising from the Minutes: None
7:00
Treasurer’s Report – Rose Davidson (see Appendix 1 below)
RMS Rose Davidson/____________________ that the
treasurer’s report be adopted as printed.
CLRSS Board Meeting Agenda, June 5, 2017
Action (What, By Whom and
When)
2
Fundraising Report – Maureen Quested
Strategic Plan Committee Reports - Nil reports may be
recorded.
1. Community Involvement:
a.) Executive Committee – Leroy Van Wieren
b) Education Committee – Leroy Van Wieren and Diana
Gunderson
c.) Communication Director’s Report – Tamu Miles
d.) Membership - Mike Patrick
e.) Website – Mike Patrick
2. Land Stewardship:
a.) CSSP - Jean Atkinson, Judy Brayden, Heather Pritchard
Landowners Education survey update and call for assistance.
3. Water Stewardship:
a.) Water monitoring – Gord Davidson
b.) Stream signage – Gord Davidson
4. Regional Meetings:
a.) Stewardship Roundtable – Parker Jefferson and Genevieve
Singleton
b.) Cowichan Watershed Board - Tom Rutherford
RMS ______________________/_______________________
that the above reports be adopted as presented.
8:00 Old Business:
1. 1. CLRSS Annual General Meeting – Judy Brayden and Leroy Van
Wieren. Short debrief.
2. 2. Lake Days parade and table at park – June 10th, 2017 (FYI
Appendix 2 below) Who is wearing Oxford? What did we learn
from last year’s parade experience? Who is manning the table at
Saywell Park?
8:20 New Business:
1. Board Orientation – Leroy Van Wieren
2. Date of Board meeting in July – Leroy Van Wieren
3. Annual River Clean-up – Leroy Van Wieren
4. Area F Official Community Plan (OCP) input – Leroy Van
Wieren
CLRSS Board Meeting Agenda, June 5, 2017
3
RMS _________________ that the meeting be adjourned at
________
Important dates:
July 3rd or 10th Regular Board Meeting, 6:30 Country Grocer
meeting room. All members and visitors are welcome!
August 20th CLRSS Annual River Clean-up
August 27th Annual Lower River Clean-up
Appendix 1: CLRSS Treasurer’s Report as of May 31st, 2017
CASH in
Bank
CLRSS General account
cash to be deposited
Cheques / Transfers
Available
Cash
4,097.00
388.00
4,485.00
Earmarked Funds General
for salmon fry
-1,934.21
$2,550.79
$1,178.50
CSSP account
Total cash available from both
accounts
Bursary Total
$3,729.29
$2,116.71
Appendix 2
LAKE DAYS PARADE RULES PARADE INFORMATION
1. Throwing articles of any form of substance from parade units is STRICTLY PROHIBITED
CLRSS Board Meeting Agenda, June 5, 2017
4
2. The parade will commence at 11:00am at the entrance to town, off of Cowichan Lake Road across the
street from Darling Tire.
3. The PARADE MARSHALL has the authority to reject any entry, which does not comply with the regulations
of the LAKE DAYS PARADE.
4. Marshalling begins at 8:30am, report to PARADE MARSHALL positioned on at the beginning of
Greendale Rd.
5. Judging will be done between 9:30am to 10:30 am. The judges are not required to adjust prizes for late
entries. No entry is given out more than one prize.
6. All units are requested to disperse in the designated areas
SAFETY REGULATIONS
The following are requirements and are a must for a safer parade.
1. Good visibility for the driver, allowing the driver a minimum of 180 degree vision.
2. Good communication system between the driver and the person(s) on the float.
3. Drivers MUST have a valid driver’s license and be a competent float driver.
4. Floats must be decorated with fire retardant material. All exhaust pipes must be protected from
decorations.
5. Persons riding on the float must be retrained with the use of seatbelts. No person is to be wired on or tied
down in any manner so they cannot release themselves.
6. Fire extinguisher must be carried on all floats.
7. If an entry breaks down or has to stop, please move to the side of the road in order to keep the parade
running smoothly.
8. Horses are to be under control at all times. Entry must provide a CLEAN UP unit.
9. Alcohol is not permitted on floats or vehicles in the parade.
10. Throwing articles of any form, especially candy, from the parade units in STRCTLY PROHIBITED.
CLRSS Board Meeting Agenda, June 5, 2017