STUDENT GOVERNMENT ASSOCIATION
EXECUTIVE OFFICER APPLICATION
STUDENT GOVERNMENT ASSOCIATION
Cape Fear Community College
Student Government Association
Executive Officer Application
All students must meet the following candidacy eligibility, as outlined in the CFCC SGA Bylaws:
1.
2.
3.
4.
5.
6.
All activity fee-paying students shall be eligible to run for Executive Council.
All candidates must be currently enrolled full time (12 credit hours or more) and have a grade point average of not
less than 2.0, both for the current semester and cumulatively.
No candidate may be serving academic probation or suspension.
No student who has been placed on probation by the College for violation of the Student Code of Conduct is eligible
to hold a executive council position.
All candidates must have attended at least one full time semester (at least 12 credit hours for fall/spring or at least 6
for summer.)
Candidates must have two (2) full time semesters remaining before the completion of the program in which they are
enrolled.
All candidates must complete the following application and return it to:
All candidates must include with their application:
1) a current copy of their transcript at CFCC (can be obtained from the registrar);
2) a brief (1/2-1 page) biography that describes who you are and why you should be elected.
All applications are subject to approval by the Student Government Association Faculty Advisor.
Applicants’ Campaign Policy Agreement be signed or the applicant will not be considered eligible for
candidacy. All eligible candidates must comply with the rules and regulations governing the electoral
process; any violation of those rules and regulations will be grounds for disqualification from the election.
These rules and regulations are outlined in Article IV of the Student Government Association Bylaws.
General Duties of the Executive Council:
1.
OFFICE
To plan an agenda for the upcoming year, prior to the beginning of the fall semester and proposed at the first yearly (fall)
meeting of the Student Government Association for approval.
2. To formulate and submit a budget for the upcoming year in accordance with the allocated funds to the Budget Committee
for approval.
3. To hold Executive Council meetings at least once a month.
4. To assist the newly elected officers during the transition period after elections.
5. To appoint the chairperson of any Ad Hoc Committee
6. To notify the Student Government Association as a whole of any Executive Council vacancy, and start proceedings for
the replacement as stated on ARTICLE V or ARTICLE VI.
7. At all times keep an updated account of Senators and Alternates.
8. To recommend changes in the rules and regulations that governs the students of the college to the Student Senate.
9. To organize and execute activities for the Student Government Association.
10. To consider all requests from the faculty, staff, and administration prior to an Executive Council meeting and inform such
parties of any action taken by the Executive Council.
APPLICATION FOR EXECUTIVE
Kristen Gerth, Secretary
Department of Student Activities and Athletics
L Building, L-112
STUDENT GOVERNMENT ASSOCIATION
There are four Executive Officer positions within the Executive Council: President, Vice President, Treasurer, and Secretary.
The following are the specific roles and responsibilities of those offices:
President of the SGA:
Vice President:
-To preside over all meetings of the Association unless that authority has been otherwise delegated;
-To assist the President in the performance of his or her duties;
-To exercise the powers of the President when the President is unable to do so;
-To succeed the President in the event that the office is vacated;
-To call and preside over special meetings of the Senate or Executive Council;
-To keep other Council members informed on all pertinent matters.
Secretary:
Treasurer:
-To serve as Chairman of the Budget Committee;
-To prepare and submit a budget report to the Senate at each regular meeting;
-To prepare all requisitions and disbursements of funds allocated to student activities.
-To maintain a permanent record of requisitions, disbursements, and receipts of the Association;
-To prepare and request audits as necessary of any account that contains money that was at any time designated
“student activity fee;”
-To assist the President in the performance of his or her duties;
-To call and preside over special meetings of the Executive Council as deemed necessary;
-To keep other Council members informed on all pertinent matters.
OFFICE
-To maintain a record of all correspondence within the Assembly for not less that seven (7) years after its issuance;
-To maintain a permanent record of minutes for all official General Assembly, Executive Council Meetings, and any
other meeting as deemed necessary, and to forward these minutes to the Assembly members and make available to
the student body at large;
-To keep the role of Association meetings;
-To assist the President in the performance of his or her duties;
-To call and preside over special meetings of the Executive Council as deemed necessary;
-To keep other Council members informed on all pertinent matters.
APPLICATION FOR EXECUTIVE
-To act as Chief Executive of the Student Government Association;
-To enforce all decisions of the Student Senate;
-To enforce the fulfillment of executive responsibilities of the Association;
-To represent the Association in relations with the College and with the student body;
-To sign all documents, minutes, budgets, or other measures as approved by the Senate;
-To enforce all provisions, policies, rules and regulations as passed by the Senate;
-To call and preside over special meetings of the Senate or Executive Council;
-To appoint Chairpersons and members to all committees, whether standing or special;
-To serve as member ex officio of any student organization, the Board of Trustees, and any body accredited by the
Association Constitution and Bylaws;
-To approve all disbursements of the Association;
-To make such recommendations and appointments to the Senate as deemed necessary;
-To keep other Council members informed on all pertinent matters;
-To assume all other additional duties not hitherto delegated to any other member of the Association.
STUDENT GOVERNMENT ASSOCIATION
Campaign Policy Agreement
Each applicant must read and sign the following statement concerning the policy governing campaign regulation during the
elections process. Further, each applicant must be either present or represented at an official meeting of the candidates to be
held before the beginning of the campaign period.
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign for Executive Office during the Association’s
Executive Council electoral process; I have been further made aware that any violation of the
above-mentioned policy will result in the revocation of my eligibility as a candidate for office.
_____________________________________________
____________________________
Student Signature
Date
APPLICATION FOR EXECUTIVE
OFFICE
STUDENT GOVERNMENT ASSOCIATION
PERSONAL INFORMATION:
NAME
Last (Family)
First
Middle
E-mail (Campus Cruiser)
Sex:  Male
 Female
Student ID:
Date of Birth
/
/
Age:
Street address
City
State
Zip/Postal Code:
Home Telephone
Cellular Telephone
ACADEMIC INFORMATION:
Year:  First year  Second year
Current GPA:
Extra Curricular Activities:
 CFCC Student Ambassador
 Phi Theta Kappa Honor Society Member
 Athlete (Sport:______________________________)
 Previous SGA Representative
 Previous SGA Executive Officer
Please list any additional extracurricular activities in which you participate:
Please list any academic honors and awards that you have received:
EMPLOYMENT INFORMATION:
Are you currently an employee of CFCC?  Yes  No
Are you currently employed:
If yes, in what department? __________________________ Title: ______________________________
 0-10 hours/week
 11-20 hours/week
APPLICATION FOR EXECUTIVE
Academic Program:
 More than 20 hours/week
OFFICE
How many additional hours per week can you devote to your SGA responsibilities? _________________
COMMUNITY INVOLVEMENT:
Are you presently a volunteer with a charitable or community service organization?  Yes  No
Organization:____________________________
Approximately how many hours per week/month do you spend serving with this organization?_______________________ per week / month (circle)
Please list any additional charitable or community service organizations in which you serve:
Please list any community service honors and awards that you have received:
STUDENT GOVERNMENT ASSOCIATION
Please indicate the position for which you are applying:
 President
 Secretary
 Vice President
 Treasurer
Personal Essay:
Please respond briefly to the following prompts (note: this information is not the aforementioned biography; please attach an additional, brief biography to this
application):
Why have you made the decision to run for executive office of the Student Government Association?
What would you like to see the Association accomplish next year?
OFFICE
FOR OFFICIAL USE ONLY:
DATE RECEIVED: ______/______/______
APPROVAL:
 ACCEPTED
 DENIED
APPLICATION FOR EXECUTIVE
Why do you feel you are the best candidate for the office for which you have chosen to run?
OFFICIAL INITIAL:______________________
INTERVIEW SCHEDULED:______/______/______
TIME: _____________
REMARKS:__________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Executive Council Elections Campaign Policy
____________________________________________________________________________
____________________________________________________________________________
STUDENT GOVERNMENT ASSOCIATION
Executive Council Elections Campaign Policy
All eligible candidates for SGA Executive Council Elections shall conduct their campaign according to the
rules and regulations established by the Election Committee, pursuant to the Campaign Policy Agreement
(“the agreement”) signed by each candidate.
1.
CAMPAIGN PERIOD: The campaign period is defined as the period of time in which a candidate
may publicize, promote, or otherwise act in a way as to engender their candidacy for an Executive
Council position; such period is defined as seven (7) consecutive school days, with voting to occur
during the last two (2) days of the seven day period.
2.
CAMPAIGN TEAM: A candidate may select individuals to work on his or her behalf in carrying out
the candidate’s campaign for office; such individuals, called “campaign aids” acting on behalf of any
one candidate shall be called a “campaign team;” a campaign team shall consist of six (6) individuals:
the candidate, acting as “campaign team captain,” and not more than five (5) such aids, whether in
acting in accordance or separately.
3.
PRINCIPAL RESPONSIBILITY: Ultimate responsibility for any violation of Campaign Policy rests
with the candidate for office; any activity on behalf of any candidate performed by a registered
campaign team member is the ultimate responsibility of the candidate, subject to appeal.
4.
EXPENDITURES: Any payment of money to procure campaign material or other such advertisement
or promotion of a candidate’s campaign; such payments are the sole responsibility of the candidate,
and said candidate must provide complete transparency in his or her campaign expenditure;
5.
DEFINITION OF CAMPAIGN MATERIAL: “campaign material” refers to any item, posting,
announcement, advertisement, or message, distributable or not, electronic or not, which has as its
purpose, perceived or realized, the aim to persuade or influence any individual recognizable as
“student” of Cape Fear Community College to vote for a particular candidate; this definition is
nonexclusive, and the Association reserves the right to deem any other material campaign material as
it sees fit, in accordance with the Elections Procedures as established by the Elections Committee,
SGA Senate; campaign material can be further categorized as tangible or “distributable” material,
“non-distributable” or “signage” material, intangible or electronic media;
6.
CAMPAIGN MATERIAL SPACES: Predefined spaces are allotted for the display of campaign
signage or other materials; such spaces include, but are not limited to: campus bulletin boards,
candidates’ tables during Spring Fling, candidates’ table during Candidates’ Forum, and additional ad
hoc spaces;
7.
RULES: Campaign rules governing the actions of, and on behalf of, all candidates during their
participation in the SGA Executive Council Elections are the following:
A.
1)
2)
3)
CAMPAIGN PERIOD:
No candidate shall begin campaigning before the beginning date of the campaign period;
No candidate shall continue campaigning after the end date of the campaign period;
Announcements of candidacy made on behalf of the Association do not constitute the beginning of
the campaign period;
4) Announcements of appreciation made by or on behalf of candidates and after the campaign period
has ended should be incapable of qualification as campaign material;
5) Candidates will observe customary daily operating hours with respect to any direct contact with
other students;
B. CAMPAIGN TEAM:
1) Candidates must fill out the form “Campaign Team Registration” and submit the form, along with
the form “Campaign Policy Agreement,” signed by each campaign aid, to the Elections
Committee Chairperson at least two days prior to the beginning of the campaign period;
2)
3)
4)
5)
Campaign teams may no more than six (6) members;
The candidate for executive office shall act as “campaign team captain;”
The campaign team may have up to five (5) campaign aids;
Campaign aids must identify themselves as working on behalf of a particular candidate’s
campaign before engaging in any promotional/persuasive activity that involves direct contact with
a student;
C. EXPENDITURES:
1) Campaign expenditures may not exceed $50.00 for any individual candidate;
2) Candidates must submit an itemized expense report to the Election Committee Chairperson on the
last day preceding the opening of voting;
3) No additional campaign expenditures are allowed after submitting the expense report;
4) Candidates are subject to audit by the Elections Committee at any time during the campaign
period if violation of the rules is reasonably suspected;
5) Candidates are held liable for any cost incurred as a campaign expense during their campaign, and
shall hold in indemnity Cape Fear Community College and its affiliates and the Student
Government Association;
6) No candidate may receive campaign contributions from any other party, individual, company, or
otherwise, whether said contributor is a campaign team member or not;
7) Candidates may not use services donated on their behalf by any other party, individual, company,
or otherwise, knowingly or unknowingly with respect to said donor, especially if that donor is
affiliated with the college in any respect;
D. CAMPAIGN MATERIAL:
1) No campaign material may make use of profanity, lewd or inappropriate language or images;
2) No campaign material may exhibit slander, defamation, or allegation toward any other candidate
or their aids or agents;
3) All signage and littered campaign material must be collected and removed from display no later
than seven o’clock (7:00PM) the evening of the last day of the campaign period;
4) Tangible Items:
a) Candidates are allowed two (2) tangible, distributable items for mass distribution to the
student body; these items are restricted to literature, and shall not exceed dimensions of
8.5” x 11”;
b) Signage (non-distributable) must not be used or exhibited in such a way as to obstruct the
free flow of foot-traffic, deface or damage the buildings or equipment, or interfere with
normal class activity;
c) Signage can only be placed in designated campaign material spaces;
d) Signage shall not exceed dimensions of 11” x 17”;
5) Electronic Media:
a) Candidates may message, via email, the student body at will, subject to the rules and
guidelines herein;
b) No single email message shall exceed fifty (50) KB (kilobytes) of data;
c) Candidates may not exceed five (5) mass email messages per day to any same group of
recipients;
d) Candidates may not exceed twenty (20) total email messages, distinction made via time
signature, to any same group of recipients during the entirety of their campaign;
e) All email messages, forum postings, or otherwise electronic announcement must have as
its subject header information of the form: “A Message from (candidate’s name),
Candidate for (executive office);
6) Announcements:
a) All other announcements shall be made by the Association, its Elections Committee, or
Faculty Advisor;
b) No other published announcement shall be made by any candidate;
E. CONDUCT:
1) Candidates shall not deface, cover, or otherwise tamper with another candidate's material;
2) Candidates shall not make any statement that qualifies as slander, defamation, or allegation toward
any other candidate or their aids or agents;
3) Candidates and their aids shall conduct themselves in a professional manner, becoming of a
Representative of the Association;
STUDENT GOVERNMENT ASSOCIATION
Executive Council Elections Campaign Team Registration
Please provide all personnel information below for individuals who will work on behalf of the candidate.
Only registered campaign aids may campaign on behalf of any candidate.
Candidate for Office: __________________________________________________________________
(Campaign Team Captain)
Executive Office Campaigned for:




Student Government Association President
Student Government Association Vice President
Student Government Association Treasurer
Student Government Association Secretary
1) Campaign Aid’s Full Name:_________________________________________________________
Student ID #: ______________________________ Cell Telephone: ________________________
Campus Cruiser Email Account: _____________________________________________________
2) Campaign Aid’s Full Name:_________________________________________________________
Student ID #: ______________________________ Cell Telephone: ________________________
Campus Cruiser Email Account: _____________________________________________________
3) Campaign Aid’s Full Name:_________________________________________________________
Student ID #: ______________________________ Cell Telephone: ________________________
Campus Cruiser Email Account: _____________________________________________________
4) Campaign Aid’s Full Name:_________________________________________________________
Student ID #: ______________________________ Cell Telephone: ________________________
Campus Cruiser Email Account: _____________________________________________________
5) Campaign Aid’s Full Name:_________________________________________________________
Student ID #: ______________________________ Cell Telephone: ________________________
Campus Cruiser Email Account: _____________________________________________________
Campaign Aid #1
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign on behalf of the above designated candidate
for Executive Office during the Association’s Executive Council electoral process; I have been
further made aware that any violation of the above-mentioned policy will result in the revocation
of the above designated candidate’s eligibility for office.
___________________________________________
Student Signature
_______________________
Date
Campaign Aid #2
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign on behalf of the above designated candidate
for Executive Office during the Association’s Executive Council electoral process; I have been
further made aware that any violation of the above-mentioned policy will result in the revocation
of the above designated candidate’s eligibility for office.
___________________________________________
Student Signature
_______________________
Date
Campaign Aid #3
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign on behalf of the above designated candidate
for Executive Office during the Association’s Executive Council electoral process; I have been
further made aware that any violation of the above-mentioned policy will result in the revocation
of the above designated candidate’s eligibility for office.
___________________________________________
Student Signature
_______________________
Date
Campaign Aid #4
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign on behalf of the above designated candidate
for Executive Office during the Association’s Executive Council electoral process; I have been
further made aware that any violation of the above-mentioned policy will result in the revocation
of the above designated candidate’s eligibility for office.
___________________________________________
Student Signature
_______________________
Date
Campaign Aid #5
By signing below, you agree to the following statement:
I have read, fully comprehend, and agree, without reservation, to the policy of the Association
concerning my prohibitions and ability to campaign on behalf of the above designated candidate
for Executive Office during the Association’s Executive Council electoral process; I have been
further made aware that any violation of the above-mentioned policy will result in the revocation
of the above designated candidate’s eligibility for office.
___________________________________________
Student Signature
_______________________
Date