BUS PROCEDURE AND SCHOOL MINIBUS PROCEDURE
A
Bus Procedure
BEFORE SCHOOL
Parents must inform the School Secretary before 8:15am if their
child/ren is/are not travelling by bus on that day to School.
Buses arriving at The Manor
1) All buses coming from the direction of Shippon and Dalton Barracks will
stop outside The Manor, where there will be a member of staff to greet
them and register their arrival and open the gate to the school.
2) If the bus driver does not see a member of staff at this bus stop, or there
is an obstruction within the bus lay-by, they should NOT drop any of The
Manor children off at this stop and continue to St Helen’s School, where
they should be registered on their arrival.
Buses arriving at St Helen’s School
1) All buses coming from the direction of Abingdon School will stop at St
Helen’s School and a member of The Manor staff will be there to greet
them and register their arrival.
2) There will be a taxi/minibus to take the children from St Helen’s School
to The Manor.
3) This taxi will come into the main school grounds and drop the children at
the ‘drop-off point’ where a member of The Manor Staff will assist the
girls in getting out of the taxi/minibus.
Both members of The Manor staff will have a mobile phone with them to
communicate with each other and the Transport Coordinator, at St
Helen’s School.
AFTER SCHOOL
1) The children gather by the gate at the entrance to the Pre-Prep
playground at 4:00pm. Children in Pre-Prep will be brought there by a
member of staff or an older sibling where appropriate.
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2) The children are checked on the bus register, escorted to the bus and
accompanied on the bus to St Helen’s by the two bus supervisors. All
children MUST wear a seat belt or lap belt on the bus.
3) The children are directed to the appropriate buses at St. Helen’s.
4) On the rare occasion when a bus is late and the members of staff cannot
stay beyond 4:15pm due to other commitments they should ring the
school office and a member of the office staff will come to relieve them.
If a bus is running extremely late the children should be brought back to
The Manor and put into Extended Day.
If there is any doubt about whether a child should travel on or off the bus
the school will always retain the child at the school in Extended Day in the
interests of the child’s safety and the office will inform the parents.
STAFF BUS PROCEDURE
BEFORE SCHOOL
Bus Supervisors (St Helen’s)
8.00am
Pick-up the Bus Register from the School Secretary.
8.05am
Walk to St Helen’s School.
8.15–8.50am Register The Manor girls and record the bus arrivals.
8.50am
If all girls have arrived, call the Bus Supervisor at The Manor to
confirm the arrival of all of the ‘Bus girls’. Then return to The
Manor.
If a bus has not arrived by 8.50, contact the Bus Coordinator for the Joint
Bus Service to establish if the bus in question is delayed. The Bus Supervisor
will then remain at St Helen’s until the bus arrives.
If a Bus is going to be delayed for an extensive period of time (i.e. an excess
of 30 minutes), the Bus Supervisor must return to The Manor and the girls
are expected to report to the Reception at St Helen’s School.
Bus Supervisor (The Manor)
8.00am
Pick-up the Bus Register from the School Secretary.
8.05am
Open up the bus gate at the top of the steps.
8.15–8.50am Register The Manor girls.
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8.50am
If all girls have arrived, call the Bus Supervisor at St Helen’s
to confirm the arrival of all of the ‘Bus girls’. Then return to
the School Office.
If a bus has not arrived by 8.50, contact the Bus Supervisor at St Helen’s
School.
If the bus has not arrived at St Helen’s, contact the Bus Coordinator for the
Joint Bus Service to determine if the bus in question is delayed.
One of the Bus Supervisors will then contact the School Secretary to request
cover for the front gate until the Bus arrives.
AFTER SCHOOL
1) Two members of staff on duty collect the daily bus list and the school
mobile phone (in case of last minute changes of plan for individual pupils)
from the School Secretary.
2) The children gather by the gate at the entrance to the Pre-Prep
playground at 4:00pm. Children in Pre-Prep will be brought there by a
member of staff or an older sibling where appropriate.
3) The children are checked on the bus register, escorted to the bus and
accompanied on the bus to St Helen’s by the two members of staff. All
children MUST wear a seat belt on the bus.
4) The children are directed to the appropriate buses at St. Helen’s. Staff
should remain at St Helen’s until all Manor children have got on to the
appropriate bus (which will usually be by 4:15pm).
5) On the rare occasion when a bus is late and the members of staff cannot
stay beyond 4:15pm due to other commitments they should ring the
school office and a member of the office staff will come to relieve them.
If a bus is running extremely late the children should be brought back to
The Manor and put into extended day and the parents rung. This would
only happen after a discussion with the member of staff from St. Helen’s
who is on bus duty.
If there is any doubt about whether a child should travel on or off the bus
the school will always retain the child at the school in Extended Day in the
interests of the child’s safety and the office will inform the parents.
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B
School Minibus Procedure
There are two members of Manor staff on the minibus – the driver and an
accompanying adult to supervise the children. The children do not travel in
the front seats of the bus. The supervising adult sits in the back of the
minibus with the children, unless the bus is full, in which case the adult sits
in the front next to the driver.
A mobile phone is kept on the bus with the telephone contacts of all of the
minibus users on it. A file with contact details of all of the children in the
school is also kept on the minibus in case any other children use the service
on an ad hoc basis.
In the morning
The minibus arrives at each bus stop at least 5 minutes before the arranged
departure time. A daily register is kept. The member of staff responsible
for supervising the children ticks each child’s name on the list when they
get on the bus and, at the same time, confirms the going home
arrangements and makes a note on the list. Before departure the seat belts
are checked.
Once at school Reception children are walked to their classroom, by a
Minibus Supervisor, whilst Pre-Prep children are taken to the Pre-Prep hall.
From there they make their way to their cloakroom. When the children
arrive in their form rooms they are asked again by their form teachers to
confirm if they are on or off the minibus at the end of the day. If there are
any anomalies a member of the office staff telephones one of the parents to
double check and the correct arrangement is confirmed with the child
before the afternoon journey.
At the end of the day
At 3.45pm Reception and Pre-Prep children are taken to the front office by
their form teacher, where they wait until collected at 3.55pm by the
member of staff on bus duty.
After saying goodbye to their teacher at 3:55pm the children assemble in
the Library where the member of staff on minibus duty checks their names
on the register and accompanies them to the minibus.
Children are only allowed to get off the minibus at their stop when their
parent or designated responsible adult is there to meet them.
If there is no parent/adult to meet a child at their bus stop
In the event that a parent is late arriving at the stop the minibus will wait 5
minutes to give them time to arrive. After this time the accompanying
adult will telephone the parent to arrange for them to meet the bus at the
next stop or a later stop along the route. If this is not possible, the child
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will stay on the minibus and return to The Manor and the parents will be
contacted to make arrangements to collect their child.
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BUS CONTACTS
THE MANOR PREPARATORY SCHOOL
Reception:
01235 858458
David Ramm:
01235 858470
School mobile (Manor):
07866820410
School mobile (SHSK):
07561083639
Taxi Service:
07525755090
TAPPINS
Traffic Department:
01235 819393 (extension 418/9)
SHSK
Reception:
Tom Peeke:
01235 520173
01235 546514
ABINGDON SCHOOL
Mrs Clare Butcher:
Sue Campbell:
01235 849028
01235 849012
ABINGDON PREP
Reception:
01865 391570
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Coach Operators 2014/15
Baileys Coaches
Unit E Red Shute Industrial Estate, Red Shute Hill, Thatcham, Berks RG18
9QL
Tel: 01635 203005
Email: [email protected]
Website: http://www.baileyscoaches.co.uk
Blunsdon’s Coach Travel
13 Hambleside, Bicester, Oxon, OX26 2GA
Tel: 01993 811320
Email: [email protected]
Operate PM Shuttle to Manor
Whites Coaches Ltd
90 Colwell Road, Berinsfield, Wallingford, Oxon, OX10 7NU
Tel: 01865 340516
Email [email protected]
Website: http://www.whitescoaches.com/
Operate AM Shuttle to Manor
Pearces Coaches
Tower Rd, Berinsfield, Wallingford OX10 7LN
Tel: 01865 340560
Email: [email protected]
Website: http://www.pearcescoaches.co.uk/
Plastows Coaches
Colletts Garage, 134 London Rd, Wheatley, Oxford OX33 1JH
Tel: 01865 872270
Email: [email protected]
Website: http://www.plastows.co.uk/
Date Policy Reviewed:
Date of Next Review:
Person(s) Responsible for Review:
Signature of Reviewer(s)
April 2015
April 2018
SLT
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