Internal
Regulations
Part 1
Organization and structure
February 2017
European Committee for Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
European Committee for Electrotechnical Standardization
Tel: +32 2 519 68 71
Fax: +32 2 550 08 19
Avenue Marnix 17
1000 Brussels – Belgium
www.cen.eu
www.cenelec.eu
www.cencenelec.eu
CEN/CENELEC Internal Regulations Part 1:2017
Contents
Page
Foreword
4
1A: CEN
1.
Scope of CEN activities
5
2.
CEN organization
5
3.
General Assembly
6
4.
Administrative Board and its Consultative Committees
7
5.
CEN Certification Board
10
6.
CEN Officers
10
7.
Cooperation with other organizations
14
Annex 1:
Methodology for establishing the Administrative Board composition
15
Annex 2:
Terms of Reference CEN CACC POL
17
Annex 3:
Terms of Reference CEN CACC FIN
20
1B: CENELEC
1.
Scope of CENELEC activities
22
2.
CENELEC organization
22
3.
General Assembly
23
4.
Administrative Board and its Advisory Bodies
23
5.
Advisory Body to the President – Heads of Delegation Meeting
24
6.
Cooperation with other organizations
24
Annex 1:
Methodology for establishing the Administrative Board composition
25
Annex 2:
Terms of Reference IEC-CENELEC Management Coordination
Group
27
Annex 3
CENELEC Working Group on Policy (WG POL)
28
Annex 4
CENELEC Working Group on Finance (WG FINPOL)
30
1C: CEN-CENELEC common organizational regulations
1.
Presidential Committee and its Advisory Bodies
33
2.
CEN-CENELEC Management Centre
34
3.
Cooperation with other European organizations
34
4.
Cooperation with standardization bodies not members of CEN and/or CENELEC
35
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CEN/CENELEC Internal Regulations Part 1:2017
Foreword
The CEN/CENELEC Internal Regulations serve the purpose of detailing the implementation of identified
Articles of the CEN Statutes and CENELEC Articles of Association.
The CEN/CENELEC Internal Regulations Part 1 are divided into three different chapters and annexes to
reflect those elements that are specific for CEN and CENELEC and those other organizational aspects that
are common to both associations.
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CEN/CENELEC Internal Regulations Part 1:2017
1A: CEN
1. Scope of CEN activities
CEN is a European Standardization Organization, operating within the framework of EU Regulation
1025/2012 whose members are joint-producers and disseminators of market-driven European Standards
(ENs) that serve the needs of business, industry and other interested parties.
CEN fulfils its purpose (see Article 5 of the CEN Statutes) through the following means:
•
Use of a shared standards development process based on an effective and efficient infrastructure
capable of delivering and maintaining market-relevant standards that achieve Europe-wide consensus
through the principle of national delegation;
And in particular, through:
•
•
•
•
•
•
•
Harmonization of national standards published by CEN Members;
Promotion and prioritization of the development of standards within ISO and the adoption and
implementation of ISO standards;
Preparation of homegrown European Standards (EN) only when justified by European market needs;
Adoption of European Standards at national level and withdrawal of any conflicting national standards;
Support for world-wide standardization and promotion of European participation in the work of ISO.
Provision of an interface to the European industrial associations, European Union institutions and the
European Free Trade Association (EFTA);
Cooperation with CENELEC and the European Telecommunications Standards Institute (ETSI), when
appropriate.
2. CEN organization
This provision refers to Art. 6 of the CEN statutes
CEN is composed of:
•
The national Members;
•
Three Governing bodies:
o The General Assembly, the supreme Governing body of CEN;
o The Administrative Board, who has broadest powers to direct and administer CEN;
o The Presidential Committee, the joint Governing body with CENELEC, who manages and administers
the business of CEN with respect to non-sector specific matters of common interest with CENELEC.
•
The Officers of the association:
o The President and the President Elect;
o Three Vice-Presidents with competence on policy, financial and technical matters;
o Nine ordinary Administrative Board members;
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CEN/CENELEC Internal Regulations Part 1:2017
o The Director General.
•
Other bodies able to support the achievement of the scope of CEN:
o The Technical Board;
o The Technical Committees;
o The CEN Certification Board.
•
The CEN-CENELEC Management Centre, who has an active role in the day-to-day management of CEN
and is headed by the Director General.
3. General Assembly
3.1
Annual ordinary and statutory meetings of the General Assembly
This provision refers to Art. 11 of the CEN statutes
Annual ordinary General Assembly meeting
One ordinary General Assembly is convened by the President each year between April and September to
deliberate on matters as requested by Belgian law, notably on financial matters, and to elect the President and
Vice-Presidents. This Assembly is normally associated with an open annual meeting, which may be organized
jointly with CENELEC.
Statutory General Assembly meeting
Within the same year, a statutory General Assembly is convened by the President, between October and
December, to deliberate on any matter relevant to the scope of the association and to elect CEN Officers
other than the President and Vice-Presidents in accordance with the CEN Statutes.
Organizational modalities
Meetings of all General Assemblies are arranged by the Director General on the instructions of the
Administrative Board.
Agenda and main documents
The Administrative Board decides upon, establishes and sets up the agendas of the General Assembly
meetings.
The agenda and the main documents are circulated by the Director General to the national Members one
month prior to the meeting for decision matters and two weeks for information matters. However, the Director
General may also invite the General Assembly to consider and take decisions on matters of which documents
have been circulated beyond the deadlines established.
Invitations
Representatives of national standard bodies having the status of CEN Affiliates, of the European Institutions,
EFTA, CENELEC, ETSI, ISO, as well as any other relevant partners and guests of CEN, are invited as
observers, with no voting rights, to attend the annual ordinary General Assembly that takes place between
April and September.
Attendance at the statutory General Assembly meeting convened between October and December is normally
reserved exclusively for the national Members of CEN. However, the President may decide to invite selected
guests when their attendance and contribution is relevant for the debate and decisions of the General
Assembly.
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CEN/CENELEC Internal Regulations Part 1:2017
The candidate member for hosting the CEN General Assembly meeting, other CEN annual meetings or any
other technical or non-technical meeting, should give special consideration to avoiding any barriers to
participation of representatives from other members.
When appropriate, in order to allow the concerned governing or technical body to take an informed decision
on this matter, the candidate member for hosting the event is invited to provide all necessary information
regarding visa requirements and visa application procedures that may be required for the participants coming
from other CEN member countries.
3.2
Extraordinary meetings of the General Assembly
This provision refers to Art. 11.2 and 11.5 of the CEN statutes
Organizational modalities
The President must convene an extraordinary General Assembly within one month of a request received from
at least one fifth of the CEN national Members acting jointly in accordance with Art. 11.2 of the CEN statutes.
The agenda and the main documents are circulated by the Director General to the Members at least 10 days
prior to the meeting.
Attendance and exceptional invitations of observers
Extraordinary General Assemblies are attended only by the CEN national Members. However, in exceptional
circumstances the President may invite guests to the meeting as observers when their attendance and
contribution are relevant for the debate and decisions of the General Assembly.
Proxies and proceedings
Requirements on proxies and written proceedings shall follow the same rules as those established for the
ordinary General Assembly meetings.
3.3
Decisions of the General Assembly by secret ballot
This provision refers to Art. 12 of the CEN statutes
Usually decisions at the General Assembly meetings are taken with open votes. Elections of CEN Officers
may take place with vote by secret ballot; however, the President may at any time invite the Assembly to elect
one or more CEN Officers by acclamation.
There shall be a vote by secret ballot on questions related to individuals, if at least two national Members
request it.
4. Administrative Board and its Consultative Committees
4.1
Delegation of authority
This provision refers to Art. 10 and Art. 13.3 of the CEN statutes
The Administrative Board has delegated authority to manage the technical work of the association. To this
purpose, the Administrative Board is regularly informed by the Vice-President Technical on the main decisions
taken by the Technical Board and it can take decisions aimed at providing guidance to the Technical Board on
any relevant technical matters having implications on the scope and activities of the association.
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CEN/CENELEC Internal Regulations Part 1:2017
4.2
Meetings of the Administrative Board
This provision refers to Art. 15 of the CEN statutes
The Administrative Board normally meet three times a year in connection with the Presidential Committee
and/or the General Assembly. An Administrative Board meeting dedicated to budgetary and statutory financial
matters takes place before the ordinary General Assembly convened each year to deliberate on those matters
as requested by the Belgian legislation.
Dates and places of Administrative Board meetings are normally determined by the President or by the
Administrative Board itself and timely communicated to all Officers of the Administrative Board by the Director
General.
The President decides upon the agenda of the meeting of the Board he/she convenes.
The agenda of the Administrative Board shall reflect policy, operational and managerial matters of CEN,
whereas any common CEN-CENELEC non-sector specific policy and strategic issues are handled by the
Presidential Committee, as specified in the IR Part 1C.
The agenda and the main documents are circulated by the Director General to the Administrative Board one
month prior to the meeting for decision matters and two weeks for information matters. However, the Director
General may also invite the Administrative Board to consider and take decisions on matters of which
documents have been circulated beyond the deadlines established.
4.3
Election of Officers of the Administrative Board
This provision refers to Art. 14, Art. 20.2 and Art. 21.1 of the CEN statutes
The President is elected by simple majority vote. His/her one-year period of running-in as President Elect
starts on January 1st of the year following the election. The President commences his/her term of office on
January 1st of the second year following the election.
The Vice-Presidents and ordinary Administrative Board members are all elected by the General Assembly by
simple majority vote for a term of office commencing on January 1st of the year following their election.
In case of a vacancy in the Administrative Board, be this due to Officer removal, resignation, death or declared
incapacity, the General Assembly proceeds to the election of a new Officer of the Administrative Board upon
nominations by the CEN national Members. In such cases, the Assembly may decide that the new Officer
starts his/her term of office immediately after the election and for a term of office that may be longer than the
usual duration.
Proceeding for the elections of President, Vice-Presidents and ordinary Administrative Board members
Unless otherwise decided by the General Assembly, the election of Vice-Presidents precedes the election of
ordinary Administrative Board members. Elections are normally organized according to the following process:
• Three months prior to the ordinary or statutory General Assembly meeting, the Director General informs
the national Members on the expected vacant seats for President and/or Vice-President(s) and/or ordinary
Administrative Board members for the following year, and invites them to provide their nominations of
candidate(s) by a set deadline.
• One month prior to the ordinary or statutory General Assembly meeting, the Director General informs the
General Assembly on the candidate(s) for the vacant seats nominated by the national Members.
• The ordinary or statutory General Assembly meeting elects the President, Vice-President(s) and/or
ordinary Administrative Board members among the nominated candidate(s).
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CEN/CENELEC Internal Regulations Part 1:2017
Establishment of the Administrative Board
For the purpose of the establishment of the Administrative Board, national Members are allocated in three
groups (A, B and C) according to their combined financial and technical contribution to the association
calculated on the basis of the following weighted criteria:
a)
b)
Financial criteria:
-
The % of annual membership fees paid by each national Member calculated on the total amount of
annual fees paid by all national Members;
-
This individual % is then weighted by 50%.
Technical criteria:
-
The % corresponding to the number of secretariats of Technical Committees held by each national
Member calculated on the total number of Technical Committees held by all national Members;
-
This individual % is then weighted by 50%.
The composition of the groups is as follows:
•
Group A comprises four national Members;
•
Group B comprises ten national Members;
•
Group C comprises all other national Members.
The calculation enabling the allocation of the national Members into the three groups according to the above
weighted criteria is described in Annex 1 to these Internal Regulations.
The twelve Officers of the Administrative Board, comprising three Vice-Presidents and nine ordinary
Administrative Board members, are allocated as follows:
•
four are elected upon nomination from the national Members of group A;
•
four are elected upon nomination from the national Members of group B;
•
four are elected upon nomination from the national Members of group C.
Should the national Members of a group not be able to provide nominations for the vacant seat of an ordinary
Administrative Board member attributed to such group, this vacant seat is filled de jure by the non-elected
candidate from any of the two other groups who has received the most votes in the election process at the
General Assembly meeting in which the vacant seat was due to be filled.
4.4
Consultative Committees of the Administrative Board
This provision refers to Art. 21 of the CEN statutes
The Administrative Board may take the decision to set up Consultative Committees and other advisory groups
in areas where the need to get support from dedicated experts is identified, such as financial and policy issues.
CEN Consultative Committees are normally chaired by a Vice-President (see also subclauses 6.2.1 and 6.2.2).
They are composed of representatives of the national Members.
The Terms of Reference of the Administrative Board Consultative Committees dealing with policy and
international relations (CACC POL) and with CEN finance (CACC FIN) are annexed to the present Internal
Regulations (Annexes 2 and 3).
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CEN/CENELEC Internal Regulations Part 1:2017
When needed, the Chair may invite CEN partner organizations and stakeholders to attend the meetings of the
Consultative Committees as observers.
Advisory groups are normally chaired by an appointed Chairman nominated by the Administrative Board. The
number of members may vary according to the topic and the Terms of Reference of the advisory group.
5. CEN Certification Board
This provision refers to Art. 24 of the CEN statutes
The CEN Certification Board (CCB) works under the guidance and supervision of the Administrative Board. Its
functioning is detailed in the CEN/CENELEC Internal Regulations Part 4:2014.
6. CEN Officers
6.1
President
This provision refers to Art. 20 of the CEN statutes
The President provides effective leadership to the CEN membership. He/she is an industry, business or
science leader, or CEO/Managing Director/Executive Director or a similar Senior Executive.
The President is nominated by a CEN national Member, and elected by the General Assembly, taking into
account the following criteria:
a)
Experience:
- senior leader in industry, business or science;
- extensive European and international experience, exposure and contacts;
- strong high-level governance experience, e.g. Board Chairman or equivalent;
- good international experience.
b)
Personal distinctive factors:
- visionary, charismatic yet promotes consensus;
- university education;
- effective communicator;
- ideally multilingual, fluent in English.
c)
Resources
- financially supported by the relevant national CEN member that nominated him/her.
The CEN President, inter alia:
•
provides effective high level representation of the overall strategic issues relevant to the association to
the Governing bodies as well as leadership to the CEN Officers;
•
presides over the General Assembly and other meetings attended by all members;
10
CEN/CENELEC Internal Regulations Part 1:2017
•
chairs the CEN Administrative Board meetings, sets the meeting schedule and agenda, in conjunction
with the Director General. He/she is responsible for the effective functioning of the Administrative Board;
•
chairs the Presidential Committee on a rotation basis;
•
chairs the CEN President Coordination Group;
•
consults with the Vice-Presidents and Director General and promotes open communication, constructive
debate and effective decision-making;
•
leads specific tasks/projects as mandated by the General Assembly;
•
promotes efficient collaboration among the CEN Governing bodies, their Working Groups and other
bodies of the association;
•
works with the President Elect to ensure transfer of knowledge on relevant issues, in order to facilitate a
smooth transition of Presidency. This also includes to entrust the President Elect to represent CEN by
delegation or instead of the President;
•
provides and facilitates effective communication between CEN, CEN national Members and stakeholders;
•
represents the Association with external organizations and promotes the interests of CEN;
•
coordinates closely with the Director General and provides advice as necessary on CEN operations;
•
oversees CEN governance and ensures that CEN activity conforms to the statutes and objectives of the
Association;
•
liaises closely with the Director General and pursues in all his/her acts the interest of CEN.
The CEN President (and President Elect) is expected to be in a position to attend several meetings per year
(most of them in Brussels).
6.2
Vice-Presidents
This provision refers to Art. 21 of the CEN statutes
CEN Vice-Presidents are an industry, business or science leader, or CEO/Managing Director/Executive
Director or a similar Senior Executive of a CEN national member.
They are nominated by a CEN national Member and elected by the General Assembly on the basis of the
following criteria:
a)
Experience:
- working knowledge of CEN including relevant experience in technical management, policy or finance;
- good international experience.
b)
Personal distinctive factors:
- university education;
- effective communicator;
- visionary, charismatic yet promotes consensus;
- ideally multilingual, fluent in English.
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CEN/CENELEC Internal Regulations Part 1:2017
c)
Resources
- financially supported by the relevant national CEN member that nominated him/her.
6.2.1
Vice-President Policy
The Vice-President Policy, inter alia:
•
provides leadership of the Administrative Board Consultative Committee dealing with CEN policy matters,
including international relations (CACC POL), as well as effective representation of strategic and policy
issues to the relevant governing bodies;
•
chairs the meetings of the Administrative Board Consultative Committee dealing with Policy and
international relations and:
o ensures that its work is carried out efficiently;
o promotes constructive debate and effective decision-making;
o ensures access to information for the Consultative Committee to monitor CEN performance in areas
where this has monitoring responsibility;
•
ensures support to the implementation of the CEN Strategy taking into account the policy aspects and
coordinates periodic input and review of policy aspects of the Strategy;
•
ensures that the Consultative Committee on Policy coordinates periodic input and review of the CEN
Strategy;
•
ensures effective communication on policy and international relations issues between CCMC and CEN
members and key stakeholders of CEN;
•
chairs or participates in special Working Groups or Task Forces as created by the General Assembly or
directed by the Administrative Board;
•
as an Officer of CEN, actively supports and participates in the work of the Presidential Committee and
other CEN relevant Governing bodies, including the coordination of CACC POL work with that of these
bodies;
•
as an Officer of CEN, works cooperatively with the other Officers for the greater good of CEN and
pursues in all his/her acts the interest of CEN;
•
liaises closely with the Director General and the Director External Relations.
The CEN Vice-President Policy is expected to be in a position to attend several meetings per year (most of
them in Brussels).
6.2.2
Vice-President Finance
The Vice-President Finance, inter alia:
•
provides leadership of the Administrative Board Consultative Committee dealing with CEN finance
(CACC FIN), as well as effective representation of finance issues to the relevant governing bodies;
•
ensures support to the implementation of the CEN Strategy taking into account financial aspects and
coordinates periodic input and review of financial aspects of the Strategy;
12
CEN/CENELEC Internal Regulations Part 1:2017
•
chairs the meetings of the Administrative Board Consultative Committee dealing with finance and:
o ensures that its work is carried out efficiently;
o promotes constructive debate and effective decision-making;
o ensures access to information for the Consultative Committee dealing with finance to monitor CEN
performance in areas where this has monitoring responsibility;
•
ensures that the Consultative Committee dealing with finance coordinates periodic input and review of
the CEN Strategy;
•
ensures effective communication on financial issues between CCMC and CEN members and key
stakeholders of CEN;
•
chairs or participates in special Working Groups or Task Forces as created by the General Assembly or
directed by the Administrative Board;
•
as an Officer of CEN, collaborates and works cooperatively with other Officers and, in particular, with
CENELEC on those financial issues affecting the efficiency and functioning of CCMC;
•
as an Officer of CEN, actively supports and participates in the work of the Presidential Committee and
other CEN relevant Governing bodies, including the coordination of CACC FIN work with that of these
bodies;
•
as an Officer of CEN, works cooperatively with the other Officers for the greater good of CEN and
pursues in all his/her acts the interest of CEN;
•
liaises closely with the Director General and Director Finance.
The CEN Vice-President Finance is expected to be in a position to attend several meetings per year (most of
them in Brussels).
6.2.3
Vice-President Technical
The Vice-President Technical, inter alia:
•
ensures the leadership and chair of the Technical Board (BT) and effective representation of technical
issues to the other relevant governing bodies;
•
ensures support to the implementation of the CEN Strategy taking into account technical aspects and
coordinates periodic input and review of technical aspects of the Strategy;
•
leads development of planning of the BT’s work, of the CEN Strategy, and reports to the Administrative
Board and General Assembly on the implementation of the plan;
•
chairs meetings of BT:
o ensures the work of BT is carried out efficiently;
o promotes constructive debate and effective decision-making;
o ensures access to information for BT to monitor CEN’s performance in areas where BT has
monitoring responsibility;
•
reports on progress and outcome of the technical work;
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CEN/CENELEC Internal Regulations Part 1:2017
•
ensures effective communication on technical issues between CCMC and CEN members and key
stakeholders of CEN;
•
chairs or participates in special Presidential Committee, Administrative Board and General Assembly
Task Forces as directed by these governing bodies;
•
as an Officer of CEN, actively supports and participates in the work of the Presidential Committee
including the coordination of BT work with that of the other main CEN Governance bodies;
•
as an Officer of CEN, works cooperatively with the other Officers for the greater good of CEN;
•
as an Officer of CEN, collaborates and works cooperatively in particular in technical issues with ETSI and
CENELEC;
•
liaises closely with the Director General, the Director Standards and the Director Innovation.
The CEN Vice-President Technical is expected to be in a position to attend several meetings per year (most of
them in Brussels).
7. Cooperation with other organizations
7.1
Partnerships with European organizations
CEN builds partnerships with European organizations, associations and other recognized stakeholders who
have an interest in European standardization and are able and willing to provide added-value knowledge and
to actively contribute with inputs and proposals to CEN governing and technical bodies.
The General Assembly shall decide on the principles and guidelines ruling the framework of these
partnerships.
7.2
Joint Partnership with ETSI and CENELEC
CEN co-ordinates and co-operates with CENELEC and ETSI both on strategic issues and the actual process
of standardization with regards to new technologies, mandated work and areas of common interest.
The CEN/CENELEC/ETSI “Joint Presidents’ Group” manages the overall collaboration between the three
ESOs, whose details are defined in a specific Agreement and in the Internal Regulations Part 2.
7.3
Partnership with the International Organization for Standardization (ISO)
In support of the International Organization for Standardization (ISO), CEN and ISO have agreed to work in
close cooperation for the development and adoption of International Standards. The details of this agreement,
also known as the “Vienna Agreement” are set in the CEN Guidelines for the implementation of the Vienna
Agreement.
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CEN/CENELEC Internal Regulations Part 1:2017
Annex 1
Methodology for establishing the Administrative Board composition
For the purpose of the establishment of the Administrative Board composition, national Members are allocated
in three groups (A, B and C) according to their combined financial and technical contribution to the association
calculated on the basis of the following weighted criteria:
Financial criteria:
•
The % of annual membership fees paid by each national Member calculated on the total amount of
annual fees paid by all national Members;
•
This individual % is then weighted by 50%.
Technical criteria:
•
The % corresponding to the number of secretariats of Technical Committees held by each national
Member calculated on the total number of Technical Committees held by all national Members;
•
This individual % is then weighted by 50%.
The methodology of calculation is summarized in the following table:
as per membership fee calculation table
in CEN-CLC Guide 21
NSB
Financial
unit
Financial
contribution
@ 100%
Nbr of TC
secretariat
(1)
(3) = (1) / (2)
(4)
TC secretariat
Financial
TC secretariat
Total
contribution contribution contribution @
contribution
50%
@ 100%
@ 50%
(6) = (4) / (5)
(7) = (3) * 50% (8) = (6) * 50%
-
0,00%
-
0,00%
0,00%
0,00%
Group
…
…
…
…
either A
or B
or C
= (7) + (8)
XXX
YYY
ZZZ
….
(2)
#
0,00%
(5)
Group A
The 4 national Members ranking with the highest total technical and financial contributions.
Group B
The following 10 national Members ranking from 5 to 14 of the total technical and financial contributions.
Group C
All other national Members.
Ranking based on
total % contribution
1 to 4
5 to 14
15 and above
Group
Group A
Group B
Group C
Maximum number of
Board seats per Group
4
4
4
TOTAL = 12
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CEN/CENELEC Internal Regulations Part 1:2017
If a CEN national Member raises its technical or financial contribution so as to eventually result in a higher
ranking compared with the last national Member of the group above (from Group C to B or from Group B to A),
then the last national Member of the group above is automatically retroceded to the Group below.
Similarly, if a CEN national Member diminishes its technical or financial contribution so as to eventually result
in a lower ranking compared with the highest CEN national Member of the group below (from Group A to B or
from Group B to C), then the highest national Member of the group below is automatically upgraded to the
Group above.
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CEN/CENELEC Internal Regulations Part 1:2017
Annex 2
Administrative Board Consultative Committee Policy –
CEN/CACC POL
Terms of Reference
1
Role and definition
The CA Consultative Committee Policy (CACC POL) reports to the CEN Administrative Board (CA).
The CACC POL is responsible for preparing items for CA decision and for monitoring the implementation of
CA decisions relating to CEN’s policy at large. In its external relations activities, the Committee complements
the work of the ESOs Joint Presidents Group (JPG) for sectoral issues of purely CEN nature.
2
Responsibilities
The CACC POL recommends decisions to the CA in particular those related to
•
the follow-up of the implementation of CEN’s strategy,
•
the evolution of CEN’s membership,
•
CEN’s involvement vis à vis the construction and enlargement of the EU and the European Economic
Area, and issues relating to CEN’s interface with third countries/regions’ NSBs (e.g. affiliation) for matters
that only concern CEN,
•
the issues relating to CEN’s interface with and involvement in ISO,
•
agree inputs to PC and JPG,
•
certification through a link with the CEN Certification Board (CCB),
•
other tasks as decided by CA.
3
Working Method
The CACC POL is meeting at least twice a year. When necessary, additional meetings can take place upon
the Chairman’s specific invitation.
While meeting as necessary, the CACC POL operates as much as possible through the use of electronic tools
to ensure transparency of its operation.
4
Composition
•
Chairman: Vice-President Policy
•
Members: Up to 9 members (the Vice-President Policy included)
•
Secretariat: CCMC (Director External Relations)
•
Permanent attendees:
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CEN/CENELEC Internal Regulations Part 1:2017
o CEN-CENELEC Director General
o Vice-President Policy CENELEC
The Vice-President Policy may invite on an ad hoc basis the Chairman of the CEN/CCB and individuals or
professionals/experts to contribute to the debates on particular subjects, when required.
NSBs not represented in the CACC POL could also be invited by the Chairman to take part in the meeting for
issues where they are directly involved.
5
Appointment
Vice-President Policy (Chairman)
The Vice-President Policy is proposed by the CEN national members, and appointed by CEN/AG according to
Article 21 of the CEN statutes and in line with the IR Clause 6, and in particular subclause 6.2.1.
CACC POL Members
The CACC POL Members candidates are nominated by the CEN members and appointed by the CEN/AG for
a two-year term.
In order to be eligible, the proposed candidates will meet the following profile criteria:
•
the candidate holds a management/senior management position in his/her own organization;
•
in his/her organization’s day-to-day role and responsibilities, the candidate has an adequate and relevant
level of decision and influence;
•
the candidate has an adequate level of understanding of and involvement in standardization policy and
external relations issues, in order to support the decision-making process on policy matters and support
other CEN governing bodies;
•
through his/her recommendations and decisions, the candidate will act and support the association for
the benefit of European interests;
•
the candidate may, or may not, be a CEN/CA member.
Should the number of proposed candidates exceed 8, the Vice-President Policy will try to reach a consensus
before proposing a list of 8 CACC POL Members to the CEN/AG for decision, taking into account the criteria
described above.
The CACC POL Members ensure regular attendance of the CACC POL meetings. Failure to attend may lead
to the dismissal of the membership.
Should a Member be forced to resign for imperious reasons before the end of his/her two-year mandate term,
the CEN member to which this CACC POL Member belongs will be invited by CCMC to propose a new
candidate to take over his/her predecessor’s mandate, to complete the term. The proposed candidate will
need to meet the profile criteria as outlined above.
Should the CEN member decline the invitation, CCMC will invite the CEN members who do not already have
a member in CACC POL to propose their candidate according to the relevant criteria. If appointed by CEN/AG
decision, the new CACC POL Member will take over his/her predecessor’s mandate immediately to complete
the term.
6
Term
Vice-President Policy (Chairman)
The Chairman is appointed for a mandate of two years, starting on the 1st January of the following year to
his/her election as Vice-President Policy.
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CEN/CENELEC Internal Regulations Part 1:2017
The two-year mandate can be renewed for one additional term of two years by CEN/AG decision before the
new mandate anniversary date.
After his/her mandate(s) as Vice-President Policy, the Vice-President Policy cannot be re-appointed as CACC
POL Member for the immediate next term, unless approved otherwise by the CEN/AG.
CACC POL Members
The CACC POL Members are appointed for a mandate of two years, starting on the 1st January of the
following year. Each two-year mandate is renewable, by CEN/AG decision, before the new mandate
anniversary date.
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CEN/CENELEC Internal Regulations Part 1:2017
Annex 3
Administrative Board Consultative Committee Financial Affairs
CEN/CACC FIN
Terms of Reference
1
Role and definition
The CA Consultative Committee Financial Affairs (CACC FIN) reports to the CEN Administrative Board (CA).
The CACC FIN is responsible for preparing items for CA decision and for monitoring the implementation of CA
decisions relating to all financial related matters.
2
Responsibilities
The CACC FIN recommends decisions to the CA in particular those related to
•
monitoring the CCMC and CEN budgets,
•
monitoring the CCMC financials and CEN accounts,
•
monitoring and advising on financial issues and relations between CCMC, NSBs and the EC/EFTA,
•
other financial tasks or projects as decided by the CA.
3
Working Method
The CACC FIN is meeting at least twice a year (in quarter 1, mainly to review the financial results of the
previous year, and in quarter 4 to finalize the budget for the following year).
In addition, the CACC FIN meets by web conference during quarter 2 to review the provisional CCMC budget
for the following year.
When necessary, additional meetings can take place upon the Chairman’s specific invitation.
4
Composition
•
Chairman: Vice-President Finance
•
Members: Up to 9 members (the Vice-President Finance included)
•
Secretariat: CCMC (Director Finance)
•
Permanent attendees:
o CEN-CENELEC Director General
o Vice-President Finance CENELEC
The Vice-President Finance may invite on an ad hoc basis other individuals or professionals/experts to
contribute to the debates on particular subjects, when required.
NSBs not represented in the CACC FIN could also be invited by the Chairman to take part in the meeting for
issues where they are directly involved.
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CEN/CENELEC Internal Regulations Part 1:2017
5
Appointment
Vice-President Finance
The Vice-President Finance is proposed by the CEN national members, and appointed by the CEN/AG
according to Article 21 of the CEN statutes and in line with the IR Clause 6 and in particular subclause 6.2.2.
CACC FIN Members
The CACC FIN Members candidates are nominated by the CEN members and appointed by the CEN/AG for
a two-year term.
In order to be eligible, the proposed candidates will meet the following profile criteria:
•
the candidate holds a management/senior management position in his/her own organization;
•
in his/her organization’s day-to-day role and responsibilities, the candidate has an adequate and relevant
level of decision and influence;
•
the candidate has an adequate level of financial knowledge and background in order to support the
decision-making process on financial matters and support other CEN governing bodies;
•
through his/her recommendations and decisions, the candidate will act and support the association for
the benefit of European interests;
•
the candidate may, or may not, be a CEN/CA Member.
Should the number of proposed candidates exceed 8, the Vice-President will try to reach a consensus before
proposing a list of 8 CACC FIN Members to CEN/AG for decision taking into account the criteria described
above.
The CACC FIN Members should ensure regular attendance of the CACC FIN meetings. Failure to attend may
lead to the dismissal of the membership.
Should a Member be forced to resign for imperious reasons before the end of his/her two-year mandate term,
the CEN member to which this CACC FIN Member belongs will be invited by CCMC to propose a new
candidate to take over his/her predecessor’s mandate to complete the term. The proposed candidate will need
to meet the profile criteria as outlined above.
Should the CEN member decline the invitation, CCMC will invite the CEN members who do not already have
a member in CACC FIN to propose their candidate according to the relevant criteria. If appointed by CEN/AG
decision, the new CACC FIN Member will take over his/her predecessor’s mandate immediately to complete
the term.
6
Term
Vice-President Finance (Chairman)
The Chairman is appointed for a mandate of two years, starting on the 1st January of the following year to
his/her election as Vice-President Finance.
The two-year mandate can be renewed for one additional term of two years by CEN/AG decision before the
new mandate anniversary date.
After his/her mandate(s) of Vice-President Finance, the Vice-President Finance cannot be re-appointed as
CACC FIN Member for the immediate next term, unless approved otherwise by the CEN/AG.
CACC FIN Members
The CACC FIN Members are appointed for a mandate of two years, starting on the 1st January of the following
year. Each two-year mandate is renewable, by CEN/AG decision, before the new mandate anniversary date.
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CEN/CENELEC Internal Regulations Part 1:2017
1B: CENELEC
1. Scope of CENELEC activities
CENELEC is the European Standardization Organization in the field of electrotechnology and related
technologies, facilitating and organizing with the participation of all interested parties.
The purpose of CENELEC (see Article 3 of the Articles of Association) may be realized in particular by the
following means:
•
Harmonization of national standards published by CENELEC Members;
•
Prioritize and promote the development of standards within the International Electrotechnical
Commission (IEC) and the implementation of IEC standards;
•
Preparation of homegrown European Standards (EN) only when justified by needs in Europe, which are
not accepted by the International Electrotechnical Commission (IEC);
•
Support world-wide standardization and promote European participation in the International
Electrotechnical Commission (IEC);
•
Interface to the European industrial associations, European Union institutions and the European Free
Trade Association (EFTA);
•
Cooperation with the European Committee for Standardization (CEN) and the European
Telecommunications Standards Institute (ETSI), where appropriate, in accordance with the IEC activities.
2. CENELEC organization
CENELEC consists of:
•
Its Members;
•
Its Officers, i.e.:
o The President,
o Three Vice-Presidents,
o The President Elect;
•
Its organs, as specified in Art. 5 of the CENELEC Articles of Association, i.e.:
o The General Assembly,
o The Administrative Board,
o The Presidential Committee,
o The Director General,
o One or several Auditors;
22
CEN/CENELEC Internal Regulations Part 1:2017
•
The CEN-CENELEC Management Centre;
•
The Technical Board (BT), which is mandated by the CENELEC General Assembly to manage the
technical standardization (see Internal Regulations Part 2).
Moreover,
•
The General Assembly or the Administrative Board may set advisory bodies.
•
The President may set up advisory bodies to exchange information with CENELEC members.
3. General Assembly (AG)
The General Assembly (AG) is the supreme authority of CENELEC, where all statutory and general policy
decisions are taken. The Ordinary Meetings are taking place annually during the first half of the year and
should be attended by a delegation of up to five representatives of each CENELEC Member, led by a Head of
Delegation. (See also Articles 12 and 13 of the CENELEC Articles of Association.).The candidate member for
hosting the CENELEC General Assembly meeting, other CENELEC annual meetings or any other technical or
non-technical meeting, should give special consideration to avoiding any barriers to participation of
representatives from other members.
When appropriate, in order to allow the concerned governing or technical body to take an informed decision
on this matter, the candidate member for hosting the event is invited to provide all necessary information
regarding visa requirements and visa application procedures that may be required for the participants coming
from other CENELEC member countries.
4. Administrative Board and its Advisory Bodies
4.1
Administrative Board (CA)
The Administrative Board (CA) manages and administers the Association’s business. In addition, it prepares
the agendas of the General Assembly, with inclusion of proposed recommendations, and ensures
subsequently the correct execution of the decisions taken by the General Assembly. (See also Articles 14, 15
and 16 of the CENELEC Articles of Association.)
The Administrative Board comprises ex officio the CENELEC Officers (i.e. the President, three VicePresidents – amongst whom a Vice-President Finance, a Vice-President Policy and a Vice-President
Technical – and the President Elect) and up to nine Board members. The members of the Administrative
Board are appointed by the General Assembly.
For the purpose of the establishment of the Administrative Board, National Committees are allocated in four
groups (A, B, C and D). The methodology for establishing the Administrative Board composition and the
indication of the Members' grouping can be found in Annex 1 of these Internal Regulations.
The Officer status is primarily required for representation purposes, i.e. for the President to represent
CENELEC, for the Vice-Presidents and the President Elect to represent CENELEC by delegation or instead of
the President. The other Board members shall participate in, and contribute to the important tasks entrusted to
the Administrative Board. All shall divest themselves from any national viewpoint.
Traditionally, the Administrative Board meets three times per year, one of which is in conjunction with the
General Assembly. These meetings are convened by the President. The invitation is accompanied by the
agenda of the meeting, decided by the President, and dispatched at least one month beforehand.
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CEN/CENELEC Internal Regulations Part 1:2017
4.2
Advisory Bodies of the Administrative Board
The Administrative Board may take the decision to set up advisory bodies or groups in areas where the need
to get support from dedicated experts is identified, such as financial and other strategic issues.
The advisory body or group is chaired by the President, President Elect or a Vice-President. The members are
representatives of the National Electrotechnical Committees, and occasionally of cooperating partners, and
are recruited through an open call. The number of members may vary according to the topic and the terms of
reference of the advisory group.
5. Advisory Body to the President – Heads of Delegation Meeting
The President has the authority to invite the Heads of Delegation of the CENELEC Members to exchange
information and discuss policy orientation.
As and when such consultation of the CENELEC Membership takes the form of a meeting, this meeting is
open to a maximum of two from the President or Head of Delegation and the Secretary of each CENELEC
National Committee as well as to the members of the Administrative Board. At the discretion of the President,
special guests can be invited. The secretariat duties are normally ensured by the Director General.
6. Cooperation with other organizations
6.1
Partnerships with European organizations
A CENELEC Partner and Liaison organization is an independent European or international European based
organization representing, with a sufficient degree of representation within its defined area of competence, a
sector or sub sector of the electrotechnical field. Partnership with CENELEC is open to appropriately qualified
organizations representing recognized stakeholders from the European Union (EU)/European Free Trade
Association (EFTA) countries.
The principles ruling CENELEC partnership with European organizations are laid down in CEN/CENELEC
Guide 25 “The concept of partnership with European organizations and other stakeholders”.
6.2
International Electrotechnical Commission (IEC)
In support of the International Electrotechnical Commission (IEC) as the global organization for
electrotechnical standardization, CENELEC and IEC have agreed to work in close cooperation for the
development and adoption of International Standards. The details of this agreement can be found in
CENELEC Guide N° 13 “IEC/CENELEC Cooperation Agreement on common planning of new work and
parallel voting” also known as the Dresden Agreement.
Furthermore, CENELEC and IEC have established the Management Coordination Group (MCG), a forum for
high-level consultations on matters affecting both organizations. The Terms of Reference of the MCG can be
found in Annex 2 of these Internal Regulations.
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CEN/CENELEC Internal Regulations Part 1:2017
Annex 1
Administrative Board composition
Methodology for establishing the Administrative Board composition
For the purpose of the establishment of the Administrative Board composition, national Members are
allocated in four groups (A, B, C and D) according to their financial contribution to the association
calculated on the basis of the % of annual membership fees paid by each national Member calculated on
the total amount of annual fees paid by all national Members.
The methodology of calculation is summarized in the following table:
as per membership fee calculation table
in CEN-CLC Guide 21
NC
Financial
unit
Financial
contribution
%
(1)
(3) = (1) / (2)
www
XXX
YYY
ZZZ
-
#
Group
…
…
…
…
either A
or B
or C
or D
0,00%
(2)
Group A: The national Members ranking with > 9% of financial contributions;
Group B: The national Members ranking between 2,25% to 9% of financial contributions;
Group C: The national Members ranking between 1% to 2,25% of financial contributions;
Group D: The national Members ranking with < 1% of financial contributions.
Allocation based on total
contribution %
> 9%
2,25% - 9%
1% - 2,25%
< 1%
Group
Group A
Group B
Group C
Group D
Maximum number of
Board seats per Group
4
4
3
2
TOTAL = 13
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CEN/CENELEC Internal Regulations Part 1:2017
CENELEC Members grouping*
Group
Country
Member organization
France
AFNOR-FrSS-UTE
Germany
DKE
Italy
CEI
United Kingdom
BSI
Austria
ÖVE
Belgium
CEB-BEC
Greece
NQIS/ELOT
Netherlands
NEC
Poland
PKN
Portugal
IPQ
Romania
ASRO
Spain
AENOR
Sweden
SEK
Switzerland
Electrosuisse
Turkey
TSE
Bulgaria
BDS
Croatia
HZN
Czech Republic
UNMZ
Denmark
DS
Finland
SESKO
Hungary
MSZT
Ireland
NSAI
Lithuania
LST
Norway
NEK
Serbia
ISS
Slovakia
UNMS
Cyprus
CYS
Estonia
EVS
Former Yugoslav Republic of Macedonia
ISRM
Iceland
IST
Latvia
LVS
Luxembourg
ILNAS
Malta
MCCAA
Slovenia
SIST
Group A
Group B
Group C
Group D
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Annex 2
IEC-CENELEC Management Coordination Group (MCG)
Terms of Reference
Definition
The Management Coordination Group, hereafter referred to as MCG acts as a forum for top-level agreement
between IEC and CENELEC. It serves as a basis for consultation of the members on matters affecting the
two organizations.
Objectives
The MCG is:
•
A place for overseeing collaboration between IEC and CENELEC on common technical, promotional, and
other matters;
•
A place for discussion on issues affecting electrotechnical standardization;
•
A focus for organizing conferences and other events to promote electro-technical standardization and
how we work.
Composition
Chairperson:
CENELEC and IEC presidents in turn, in annual rotation.
Members:
Up to six representatives per organization
Secretariat:
CENELEC:
President
Vice-President Policy
Vice-President Technical
Vice-President Finance
Director General
President-Elect when relevant
IEC:
President
Vice-Presidents
General Secretary
Deputy-President
IEC/CO
Working methods
The MCG operates as much as possible by correspondence and the use of the IEC-CENELEC
Collaboration Tool.
The MCG meets once per year, preferably in the context of the IEC/GM.
Agendas will be available one month before the meeting, except in urgent circumstances with the meeting’s
agreement.
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Annex 3
CENELEC Working Group on Policy (WG POL)
Terms of Reference
Role and definition
The CENELEC Working Group on Policy (CLC WG POL) reports to the CENELEC Administrative Board
(CA).
The CLC WG POL is responsible for preparing proposals on general policy issues for CA and Presidential
Committee (PC) decision, and for monitoring the implementation those decisions.
Responsibilities
The CLC WG POL recommends decisions to the CA in particular related to:
-
-
The follow-up of the implementation of CENELEC’s strategy,
The evolution of CENELEC’s membership,
CENELEC’s involvement vis à vis the construction and enlargement of the EU and the European
Economic Area, and issues relating to CENELEC’s interface with third countries/regions’ NSBs (e.g.
affiliation) for matters that only concern CENELEC,
The general policy relating to CENELEC’s interface with and involvement in IEC,
The follow-up and guidance of Technical Assistance projects in the electrotechnical field led by CCMC,
Agree inputs to PC and JPG,
Discuss the relations with the EC and regulators in the electrotechnical sector,
Other tasks as decided by CA.
Working Method
CLC WG POL is meeting at least twice a year. When necessary, additional meetings can take place upon the
Chairman’s specific invitation.
While meeting as necessary, the CLC WG POL operates as much as possible through the use of electronic
tools to ensure transparency of its operation.
CLC WG POL meetings take a twofold format. The meeting is structured in two sessions: one closed with
participation restricted to Members (NCs) only, and one open with participation of relevant external guests
(Partner Organisations and European Counsellors), thus offering an open platform to gather stakeholders’
needs and feedback and to ensure the market relevance of CENELEC policy activities.
The CLC WG POL can decide to create ad-hoc groups to discuss specific topics in a smaller group that will
make a draft proposal to be submitted to CLC WG POL.
Composition
Chairman:
Vice-President Policy
Members:
All interested Members’ representatives (as per section 4 of IR 1b)
Secretariat:
CCMC (Director External Relations)
Permanent attendees:
CEN-CENELEC Director General
Observers:
Partner Organizations (cfr. CEN/CENELEC Guide 25)
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CEN/CENELEC Internal Regulations Part 1:2017
The Chairman may invite on an ad-hoc basis other individuals or professionals/experts to contribute to the
debates on particular subjects, when relevant.
Appointment
Vice-President Policy
The Vice-President Policy is proposed by the CENELEC national committees among the members to the
Administrative Board, and appointed by the CENELEC/AG according to Article 14.5 of the CENELEC Articles
of Association.
CLC WG POL Members
The National Committees and Partners appoint the members to CLC WG POL, with a maximum of one
representative per National Committee and Partner.
The appointed Members will be in a position to provide active input to the policy discussions and will have
experience in external relations .
Members will commit to invest adequate time to these responsibilities and are encouraged to attend the
meetings regularly. Failure to attend more than two consecutive meetings may lead to the dismissal from the
WG POL membership.
Term
Vice-President Policy (Chairman)
The Chairman is appointed for a mandate of 2 years, starting on the 1st January of the following year to his
election as Vice President Policy. Each 2-year mandate can be renewed by CENELEC/AG once.
CLC WG POL Members
The CLC WG POL members’ appointment will be confirmed every 3 years.
The composition of CLC WG POL will be submitted to CENELEC/CA for information on a yearly basis.
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CEN/CENELEC Internal Regulations Part 1:2017
Annex 4
CENELEC Working Group on Finance (WG FINPOL)
Terms of Reference
Role and definition
The CLC WG FINPOL is responsible for preparing proposals on all financial related matters for CA decision
and PC recommendations, and for monitoring the implementation of the decisions.
The CENELEC Working Group on Finance (CLC WG FINPOL) is an Advisory Body that reports to the
CENELEC Administrative Board (CA).
Responsibilities
The WG FINPOL recommends decisions to the CA in particular those related to:
-
The monitoring of the CCMC and CENELEC budgets;
The monitoring of the CCMC financials and CENELEC accounts;
The monitoring and advices on financial issues and relations between CENELEC, CCMC, NCs
and the EC/EFTA;
Other financial tasks or projects as decided by CA.
Working Method
The CLC WG FINPOL is meeting at least twice a year (in quarter 1, mainly to review the financial results of
the previous year, and in quarter 4 to finalize the budget for the following year).
In addition, WG FINPOL meets by web conference during quarter 2 to review the provisional CCMC budget
for the following year.
When necessary, additional meetings can take place upon the Chairman’s specific invitation.
While meeting as necessary, the CLC WG FINPOL operates as much as possible through the use of
electronic tools to ensure transparency of its operation.
The CLC WG FINPOL can decide to create ad-hoc groups to discuss specific topics in a smaller group that
will make a draft proposal to be submitted to CLC WG FINPOL.
Composition
Chairman:
Vice-President Finance
Members:
Up to 9 members (the Vice President Finance included) appointed from the
NC (as per section 4 of IR 1b)
Secretariat:
CCMC (Director Finance & Facilities)
Permanent attendees:
CEN-CENELEC Director General
Vice President Finance CEN
The Chairman may invite on an ad hoc basis other individuals or professionals/experts to contribute to the
debates on particular subjects, when required.
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CEN/CENELEC Internal Regulations Part 1:2017
NCs not represented in the CLC WG FINPOL could also be invited by the Chairman to take part in the
meeting for issues where they are directly involved.
Appointment
Vice-President Finance
The Vice-President Finance is proposed by the CENELEC national committees among the members to the
Administrative Board, and appointed by the CENELEC/AG according to Article 14.5 of the CENELEC Articles
of Association.
CLC WG FINPOL members
The CLC WG FINPOL members candidates are nominated by the CENELEC national committees and
appointed by the CENELEC/CA for a 3 years term.
In order to be eligible, the nominated candidates will meet the following profile criteria:
-
holds a management/senior management position in his/her own organization;
has an adequate and relevant level of decision and influence in his/her organization’s day-to-day role and
responsibilities;
has an adequate level of financial knowledge and background in order to support the decision making
process on financial matters and support other CENELEC governing bodies;
will act and support the association for the benefit of the European interest, through his/her
recommendations and decisions.
Should the number of proposed candidates be exceeding 8, the Vice President will try to reach a consensus
before proposing a list of 8 CLC WG FINPOL members to CENELEC/CA decision taking into account the
criteria described above.
The CLC WG FINPOL members should ensure regular attendance of the CLC WG FINPOL meetings. Failure
to attend may lead to the dismissal of the membership.
Should a member be forced to resign for imperious reasons before the end of his/her 3 years mandate term,
the CENELEC NC to which this CLC WG FINPOL member belongs will be invited by CCMC to propose a new
nominee to take over his/her predecessor’s mandate to complete the term. The nominee will need to meet the
profile criteria as outline above.
Should the CENELEC NC decline the invitation, CCMC will invite the CENELEC NC who do not have already
a member in CLC WG FINPOL to propose a nominee according to the relevant criteria. If appointed by
CENELEC/CA decision, the new CLC WG FINPOL member will take over his/her predecessor’s mandate
immediately to complete the term.
Term
Vice-President Finance (Chairman)
The Chairman is appointed for a mandate of 2 years, starting on the 1st January of the following year to his
election as Vice-President Finance.
The 2 years mandate can be renewed for one additional term of 2 years by CENELEC/AG decision before the
new mandate anniversary date, but never to exceed the ongoing term of office as member of the Board.
After his/her mandate(s) of Vice-President Finance, the Vice-President Finance cannot be re- appointed as
CLC WG FINPOL member for the immediate next term, unless approved otherwise by the CENELEC/CA.
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CEN/CENELEC Internal Regulations Part 1:2017
CLC WG FINPOL members
The CLC WG FINPOL members are appointed for a mandate of 3 years, starting on the 1st January of the
following year to their appointment. Each 3 years mandate is renewable, by CENELEC/CA decision before the
new mandate anniversary date.
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CEN/CENELEC Internal Regulations Part 1:2017
1C: CEN-CENELEC common organizational regulations
1. Presidential Committee and its advisory bodies
1.1
Presidential Committee
The Presidential Committee is a joint corporate body created by the CEN and CENELEC General Assemblies,
mandated by the Administrative Boards of both organizations to perform certain functions described hereafter.
(See also Article 17 of CEN Statutes and Article 17 of CENELEC Articles of Association.)
In that respect, the Presidential Committee manages and administers the common CEN-CENELEC nonsector specific policy and strategic issues, including:
•
Membership issues (potential new members, affiliates, PSB). In accordance with the statutes, all
membership issues have to be confirmed by the respective AGs;
•
Common strategic issues, e.g.:
o Innovation & Research;
o External Relations:
-
with European institutions (EC, EFTA, EP, Council),
-
with organizations representing societal interests (SMEs, consumers, environment, trade unions),
-
with international organizations (ISO, IEC, Regional Standards Organizations, individual countries),
-
with European organizations representing common interests,
-
technical assistance;
•
CEN/CENELEC/ETSI Joint Presidents’ Group issues and in general issues linked to European
standardization strategy;
•
To conduct the selection process for the common CEN-CENELEC Director General and propose a
candidate for appointment by the CEN and CENELEC Administrative Boards;
•
To set up joint CEN/CENELEC Technical Committees and joint CEN/CENELEC Working Groups;
•
Common Communications & Visibility Policy;
•
Identification of common elements in search of further synergies/optimization of resources;
•
CEN-CENELEC contractual relations – services contracts.
ISO and IEC technical related issues are under the responsibility of the CEN and CENELEC respective CAs
and BTs.
1.2
Advisory bodies to the Presidential Committee
The Presidential Committee may take the decision to set up advisory bodies or groups in areas where the
need to get support from dedicated experts is identified, such as the representation and promotion of the
European Standardization System outside Europe and the reinforcement of the interconnection between
standardization, research and innovation.
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CEN/CENELEC Internal Regulations Part 1:2017
2. CEN-CENELEC Management Centre
The CEN-CENELEC Management Centre is headed by the Director General and comprises such staff as
CEN and CENELEC may require to perform the operations of the Associations. The CEN-CENELEC
Management Centre is normally located at the same place as the registered office of CEN and CENELEC.
(See also Article 25 of CEN Statutes and Article 19 of CENELEC Articles of Association.)
The Director General or his/her staff representative acts in an advisory capacity as the secretary of meetings
of CEN and CENELEC such as:
•
The General Assemblies;
•
The Administrative Boards;
•
The Presidential Committee;
•
The Technical Boards;
•
Committees and other advisory groups set up by these bodies, unless otherwise agreed.
The Director General is responsible for the implementation of decisions of these bodies. The Director General
or his/her staff representative is entitled to attend any meeting, which the fulfilment of his/her task makes
necessary. The Director General manages the funds of CEN and CENELEC and directs the staff of the CENCENELEC Management Centre with all powers to engage or dismiss personnel.
3. Cooperation with other European organizations
3.1
European Commission (EC) and European Free Trade Association (EFTA)
Having regard to the political role the European Commission and EFTA play in European standardization,
these two European institutions are invited to participate with observer status in the work of the Associations.
The relationship between CEN and CENELEC on the one side and the European Commission and EFTA on
the other is described in CEN/CENELEC Guide 4 “General Guidelines for the cooperation between CEN,
CENELEC and ETSI and the European Commission and the European Free Trade Association”, and detailed
for the contractual aspects in mutually agreed documents.
3.2
European Standardization Organizations
CEN, CENELEC and ETSI are the three recognized European Standardization Organizations according to
Regulation (EU) No. 1025/2012 Annex 1. They have agreed to work closely together. This is reflected in the
CEN/CENELEC Guide N° 3 “CEN and CENELEC Cooperation Agreement” as well as in the
CEN/CENELEC/ETSI Basic Cooperation Agreement.
A CEN/CENELEC/ETSI Joint Presidents’ Group acts as a forum for discussion of matters of common interest,
fixing lines of demarcation of work where necessary and serving as a basis for consultation of the members
on matters affecting all three organizations.
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CEN/CENELEC Internal Regulations Part 1:2017
4. Cooperation with standardization bodies not members of CEN and/or CENELEC
4.1
Affiliates
Affiliation with CEN and CENELEC is available to a National Standards Body, which is a member (or
corresponding or associate member) of ISO or IEC respectively and which represents or has the ambition to
represent all parties concerned in an evolving market economy of a EU Neighbouring Country having links
with EU or EFTA in relation to relevant scientific, political and social conditions. Details regarding Affiliates
Status are given in the CEN/CENELEC Guide N°12 “The concept of Affiliation with CEN and CENELEC”.
4.2
The concept of a Companion Standardization Body with CEN and CENELEC
The status of a Companion Standardization Body (CSB) with CEN and CENELEC is available to a National
Standards Body, which is a member (or corresponding or associate member) of ISO or IEC, respectively, and
which represents or has the ambition to represent all parties concerned in an evolving market economy of a
country which is not eligible for obtaining the status of CEN and/or CENELEC national Member or CEN and/or
CENELEC Affiliate. Details regarding the CSB status are given in the CEN-CENELEC Guide 13 “The concept
of a Companion Standardization Body with CEN and CENELEC”.
4.3
Relations with other standards bodies
An Agreement is offered to any National Standards Body not desiring to become Affiliate or PSB but intent in
developing official relations with CEN and/or CENELEC. This model of cooperation may comprise elements
such as: exchange of information, transfer of knowledge, cooperation of standardization activities and bodies.
The Memorandum of Understanding is a tool established to start official cooperation relations with recognized
Regional Groupings or Third Country National Standards Bodies.
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