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/SPEED POST/
NOTICE
No.AD/2/4/2016/
All
6th
September 2016
Trade Members of the Council
Dear Sirs.
NOTICE is hereby given that the 61ii Annual General Meeting of the Cashew Export
Promotion Council of India to be held on 29h September 2016 at 11 A.M at Hotel Sea
Palace, Mundakkal West, Kollam-691 001 to consider the fbllowins Business.
Ordinary Business:
I.
To receive, consider and adopt the audited financial statements for the year ended
3I.03.201,6 and the Report of the Committee of Administration together with the
Report ofthe Auditors thereon.
II
To consider filling up of five vacancies consequent upon the retirement by
rotation of the following members at this Annual Ceneral Meeting.
Sl.No.
Name
Address of the Comoanv
DIN No.
1. Shri Santhosh D'Silva \21ls. Santhosh Cashews,Karnataka 02651679
2. Shri Bhoodes R.K
lWs. Kairali Exports, Kollam
06594837
3. Shri C.Yohannan IWs. Carmel Cashews,Kollam 06692016
4. Dr. Noorudeen Abdul lWs. M.Abdul Rehuman Kunju,Kollam 06684971
5. Shri. M. Ramakrishnan IWs. Pratipa Cashews,Tamilnadu 03267 566
All the above retiring member are eligible for re-election. In case there are more
nominations than the number of vacancies, there will be an election to fill the
vacancres.
Retirang members who opt to stand for re-election may please intimate their
intention to stand for election, in writing, to reach the Council on or before 11
AM on 20th September 2016.
Other members desirous of standing as a candidate for election to the
Committee of Administration may in accordance with Section 160 (1) of the
Companies Act, 2013 send a notice in writing to the Council declaring his/her
intention to stand for election so as to reach the Council on or before li nm on
15b September 2016.Candidates standing for election should have valid
Director ldentification Number (DtN) under Section 154 of the Companies Act,
2013.
4
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rfl:I qirI, yscre,-a.dran - 691 001, bro, q|{d
Cashaw Bhavan, Mundakftal, Kolhm - 691 0ol , l<grala, India
Tel: +91 474 27427M,27425M Fax: +91 474 2749973
Eflail : [email protected] Website : wwwcashewindia.org
CIN : U74999K11 955NPL000300
I
Nomination from members other than retiring members should be accompanied
by a deposit of Rs. 500^ which will not be refunded unless the member
succeeds in getting elected as a Member of the Committee of Adminrstration.
to withdraw their candidature from the election to the
Committee of Administration should intimate the Council. in writino on or before
11 AM on 21st September 2016.
Those who wish
Membership Register will be closed from
inclusive).
lll.
6th
to
29th
September 2016 (both days
To consider/approve a panel of Statutory Auditors of the Council for the financial
year 2016-2017, for submission to the Central Government (Department of
Commerce, Ministry of Commerce & lndustry, New Delhi) for their approval at a
remuneration to be fixed by the Committee of Administration through mutuai
consultation with the Auditors.
For The Cashew
Kollam-691 001
6s September 2016
"*nonr4*i)Council
of India
(Mrs. Sree Rajmohan)
Jo int Director
Note:
1.
All documents referred to in accompanvinq Notice shall be open for insoection at the
registered office of the Company, by iriol intimation, durino the officd hours on all
working days between 10 a.m. to 5 p.ni. upto the date of of AGM.
2.
Members wishing to seek further information or clarification on the Annual Accounts
or operatrons of the Council at the Meetinq are requested to send their oueries
atleast a week in advance of the date of the Annual General Meetino addressed to
the Joint Director at the Reglstered Office of the Council.
AS PER THE DIRECTION OF GOVT. OF INDIA, MINISTRY OF COMMERCE AND
INDUSTRY, DEPARTMENT OF COMMERCE, IT IS PROPOSED TO FOLLOW E-
VOTING FOR ELECTION OF MANAGING COMMITTEE MEMBERS TO
FACILITATE CONDUCT OF ELECTIONS IN A FREE AND FA|R MANNER.
coMMUN|CATION tN RESPECT OE E-VOT|NG PROCESS, pROCEDURES, ETC.
IS BEING CIRCULATED TO MEMBERS SEPARATELY.
4.
Members should bnnq their copies of Attendance Stips dulv filled in. for attendino the
meeting(will be sent separately). Corporate l\4enibers bre requested to sen-d in
advance. duly certified copy of the Board Resolutron/ Power of Attornev authorizinq
their representative to attend the AGM pursuant to section 1 13 of the Act.
a.
Route map of venue.of Annual
.General
K6,bF
lvleeting.
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NOTICE is hereby given that
.l.
-
Promotion
The 61"r Annual General Meeting (AGM) of the Members of cashew Export
Palace,
sea
Hotel
A.M
at
11
2016
at
i9,h
september
held
on
council of India will be
out
as
r,luni"rt"r west, Ko am_691 001 to transact the ordinary and special Business, set
in the Notice of the 61'' AGM.
AGM and Annual Report for FY 201 5-2016 has been sent in electronic
The hard copies
mode to all the l\4embers whose email lDs are registered with the Council
by prior notice
if
required,
inspection
for
Council
the
of
Otfice
the
Registered
are available at
2. The Notice oi the
61st
on a working daY during office hours.
3.PursuanttotheprovisionsofSectionlosoftheCompaniesAct'2013'Rule20ofthe
-'
and read with
Companies (Management and Administration) Rules, 2014' as amended'
OovJrnment'ot lnd'ia, Mhistry of Commerce and Industry,Department of -c-ommefg.o'd:l
iit"a OllZtZOtS, the 2"d ite; of business to be transacted at the above AGM pertaining to
re-e|ection/electionofManagingcommitteeMembers,maybetranSactedthrougheIectronic
r""n". ilt" Council is pteise-O to provide all its Members, the facility to exercise their
votethrougtrthee|ectronicvoting(e-voting)services.Thefaci|ityofcastingYot"".bl-?
venue of the AGM
Member using an etectronic votiig systern from a place other than
(lndia)
Ltd.,Mumbai.
will be providediy'Gentrat Depository services
ii"rot"
(cDsL). "_uoiing)
4.
ends. on
The remote e-voting period commences on 26'09'2016 (9:00 a'm' IST)-and
as
Council
28.09,2016 (5:00 p.m. IST). During this period, Registered Members of the
Members
etectronicaly
their vote
;;;;;;i-;ff ;i" oi sln b"pt".6er 20i6 may casl extended
to All the Members, there
may kindly note that in view of the E-voting frcility
-The Annual_ General
paper)
on
facility
wili not be any physical voting (through blllot
iri resiect of zno iteh of the Agenda viz; Re-etection/Election of Manasing
iii;;iiil b;i-Nlembeis
of the council. Hence, all Members are requested to utilise The Ecomm.ritee
to the
voting facility and exercise their Voting Rights and enslre Free and Fair Election
ua""n-ci"" of the Managing Commitee Members of the council'
5. The Notice of 61" AGM is available on the website www cashewindia org
(FAQS) to the
In case of any queries, Members may refer to the Frequently Asked Questions
following Persons:
'1.
Mr. Rakesh Dalvi' Deputy Manager,
Central Depository Services Ilndia] Ltd
16th Floor, Phiroze Jeejeebhoy Towers, Dalal Street' Fort, Mumbai 400001'
com'
Contact No.18002005533. Email : helpdesk evoting@cdslindia
2.
Mr. R. Kalyanakrishnan, Administrative Officer, CEPCI of India,
Cashew Bhavan, Mundakkal, Kollam - 691 001 , Kerala
PhoneNo.o47427427o4t2742204emai|:r'ka|yanakrishnan@cashewindia'org
3.
Mr. CS-P.K. Krishnamurthy,
M/s. JKM Associates
Company Secretaries
28?*, k.P. Vallon Road, Kadavanthara, Ernakulam, Kochi - 682 020
Phone No. :Q484-2322498 I 2322497
E-mail : [email protected] / cspkkcochin@gmail com
Mrs. Sree Raimohan
Joint Director
The Cashew Export Promotion council Of India'
iioiiter"a Otti"
Cn6n"
422704t2742204
691 00'l Kerala
'
Email: sree raimohan@cepci'in
: cashew Bhavan, Mundakkal west, Kollam
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3