9 Victoria Circle
Mandurah WA 6120
ph 0427 748 837
www.minnowwa.yachting.org.au
Minnow Meeting:
7:50pm Monday 10 November 2014
Clements Residence
Attendance:
Chris Bucktin (CB), Lorna Buchan (LB), Bronwyn Clements (BC), Kerry Williams
(KW), Mal McLeod (MMcL), John Kursar (JK)
Via Skype: Neil Cowan (NC)
Apologies:
Jon Clark (JC), Nick Holthouse (NH), Nick Robinson (NR)
MINUTES OF MEETING
ITEM
1
Previous Minutes
Previous 2 sets of minutes accepted.
2
ACTION
Finance
Treasurer’s report.
Current MAWA Account Balance
MDS coaching still to be expended
Nationals registrations (incl functions)
Adjusted balance
$
$
$
$
Stock of Spars
Stock of MAWA blue polo shirts
$
$
20,743.00
-1,250.00
-6,475.00
13,018.00
1,610.00 (13.5)
595.00 (17 – various sizes)
Polo stock currently in TCYC Junior cupboard.
3
4
5
Minnow Development Squad
Not discussed. Note from last meeting: 3 more training dates prior to Nationals, Sat
15 November, Sat 20 December & Friday 9 January.
Building of Minnows
Not discussed.
Grant Applications and Sponsorship
City of Rockingham $4,000 grant applied for –will be advised of outcome end of LB
November.
Alcoa $3,000 sponsorship approved. Use for Nationals and training.
Paul Papalia – JK has requested donation of cash or prizes for Nationals. Awaiting JK
response.
Chamber of Commerce – JK will request sponsorship for Nationals.
JK
Page 1 of 6
7
2015 Nationals Planning
TCYC Sunday 11th to Friday 16th January 2015.
7.1
General
Entries to date – 12 WA, 7 NT, 4 Vic, 1 unknown (Van Den? 1133) = 24 total.
Early bird entries closing 12 November – send out reminder to all States.
NOR uploaded to website.
Sailing Instructions – awaiting some new wording from ISAF, then will be sent to
John Standley for final review. Bron to fix formatting etc & upload to website once
finalised.
Support boat briefing notes drafted & circulated for comment (based on MOFSC’s).
Bron to finalise T-shirt design and costs.
7.2
7.3
Protest Committee
John Standley (chairman), Alan Campbell confirmed.
Trevor Taylor away (Sydney to Hobart).
Ask John Percy?
CB/BC
CB/BC
All
BC
CB
Regatta Administration
Chris and Bron have met with Robin and Sue Olsen.
Sue will oversea regatta office & prepare race management documentation for BC
MAWA to photocopy, Bron to assist Sue with administration. Ask Fiona and Lorelle
also.
Results – Sue will provide guidance but MAWA to be responsible for this, using
Sailwave or Finish Line – Sue is conversant with either. Bron to do results with
Fiona, Lorelle and/or Lisa assisting.
7.4
Safety Management Plan
Safety Management Plan – being drafted using plan used at Blairgowrie Nationals as CB
a base.
Rescue boat allocation to be included as an appendix.
Robin Olsen to proof.
Briefing to be held with all WA support volunteers prior to Nationals to ensure Note
familiar with plan.
7.5
Containers
NT container arriving before Xmas. Will be placed at hardstand. NT also bringing a
rib for their use during regatta.
VIC container arriving after New Year. Potentially place in Val St carpark (issues re
parking?). Bringing ribs and 10 Minnows.
7.6
Boat Allocation
Chris has re-drafted support boat roster and sent out, still subject to change.
Mark boats – 3 in total. John Hayden will assist with mark laying (start pin).
2 x ISAF ribs to be loaned - pick up from Fremantle and Hillarys on 10th – not to be
used for mark laying.
Open fleet – 12 support boats in total – plenty to bring sailors in if required.
Novice fleet – 8 x ribs including 3-4 coach boats & 4 support boats; Mal’s tinnie also
available if required.
Support boats require 2 POB, preference will be given to WA volunteers then
NT/VIC volunteers.
Support boat briefing required. Noted WA safety boat course coming up – details to
be advised, all involved encouraged to attend.
Page 2 of 6
Coach boats 1 POB.
Novice Fleet start boat – pontoon.
Open Fleet start boat – Andrea Christine.
7.7
Refuelling of Boats
Trevor has 44G drum & drum pump – will loan for event. Load on back of blue ute
and drive to jetty for refuelling each day.
Rosco will man this with Jon Clark and/or John Kursar assisting. Skippers to bring
boats to jetty for refuelling.
7.8
Novice Fleet
RO Alan Campbell. Mal to find 4 C fleet parents to assist – possibly Lorelle Kursar
& Leanne Clark.
Heidi will be go-to person WA Novice sailors.
Senior WA Juniors as coaches and support.
ISAF Introductory Rules of Racing will be used in lieu of ISAF Rules of Racing, as
per John Standley’s advice.
Introductory Rules Allows “protests” which Alan Campbell will hear. 2 point
penalty can be applied, or higher penalty for more serious incidents if deemed
appropriate.
7.9
Open Fleet:
RO Robin Olsen. Peter O’Connor assisting.
Lisa Williams, Gill Joyner, Maxine McLeod, Adrian Holthouse (1 or 2 days).
7.10
Equipment
Safety kits for boats – TCYC has available for TCYC boats. Loan boats to bring
their own.
Support boat packs – RMP, safety tape, notes etc. John Brabazon will print and
make up packs. 5 extra for NT/VIC boats.
Sign on board from States to be re-used, painted blue.
Eskies required 1 per boat for mark/rescue boats and additional around sign on &
registration desk. Committee members to supply.
Bottled water – Lorna will arrange from IGA.
Note
John
Brabazon
LB
7.11
First Aid
Declan cannot take leave from work, but will supply 1st Aid box and oxygen kit for
duration of regatta.
Chris has contacted Eleanor Lee (TCYC First Aid provider), but no response as yet.
CB
Other potentials include Carol Dennison, Marlene McLaughlin? Bron to email all BC
TCYC Juniors and club to see if any nurses or doctors available to assist on any or all
days.
7.12
Surf Life Saving WA
Chris to register event with Surf Life Saving WA to ensure we have helicopter CB
coverage for duration.
7.13
Prizes
John Brabazon supplying stickers for 1st to 3rd placed Minnows and 1st Female in John
Open, Junior & Novice Fleets.
Brabazon
Prizes – Boating Hardware, $1,300 prizes from Ronstan.
Sail donated by Extreme Sails.
2 x foil bags donated by Hooper (use as Open & Novice mid-fleet awards).
Page 3 of 6
Prize for top girl in each fleet.
7.14
Regatta Bag Items
John Brabazon supplying Minnow National stickers.
100 caps from Kwinana Industries Council.
Water bottles – Bunnings.
Posters – Ronstan.
John
Brabazon
7.15
Minnow Muster Prizes
Nick-knacks – Clark Rubber, Rays Outdoor World.
$500 novelty items from Hogs Breath.
Double passes from Rockingham Wild Encounters – award as early Muster prizes so
can be used on lay-day.
RWE also offering discounted rate for swim with dolphin on lay-day.
Signed Dockers football.
7.16
Photography
On-water shots and photos for certificates – Tracy McPhee.
Certificates & folders – Custom Photos.
Duncan has been asked to take panorama shot on beach with Minnows and sailors.
Duncan will make up order forms to include in registration bags.
Agreed set up & take photo 1300 Sunday prior to Invitation Race.
Kwinana Industries Council have requested photo of CEO with 2-3 kids wearing KIC LB
caps. Will organise on a training day prior to Nationals.
7.17
Invitation Race – Sponsors Event
Aboard Bella.
Alcoa, Hogsbreath, Rays Outdoor World, Clark Rubber, others?
Antipasto Platters for Woolworks, Drinks Eskie.
Hogster coming along to assist with presentations.
7.18
LB
Functions, Lunches etc
Lorna has met with Emily and Kevin Sneddon. Emily was not aware that event
would be at club all week, despite a number of emails on this. Discussed and agreed:
0900 – club will be staffed to serve tea and coffee.
1130 – 1330 – galley will be open, run by one person (will this be enough??), Emily LB
offered hot chips, nuggets. However Chris has spoken to club about having quick
healthy meals - ready made rolls and/or make your own sandwich/rolls with salad
bar. Also hot pasta dishes – a selection of sauces. Lorna to meet with Emily again
on this.
1630 – bar is open every day in summer.
Noted racing should be finished around 1600, Minnow Musters around 1700.
7.19
Welcome BBQ
1800 Start
1830 serve food
A $25, C $15
Club are offering burgers, sausages, ice cream.
Consensus is that this is not enough, request also kebabs, soy chicken wings or LB
similar.
Kerry will ask Mike if he may be willing to assist with catering for welcome night.
KW
Page 4 of 6
7.20
Presentation Dinner
1800 Start & Presentations
1900 Dinner
2000 – 2200 Disco
A $45, C$25
2 course buffet – main & desert:
Main – 2 meat dishes, 2 vegetarian dishes, salads, potatoes, mixed vegetables,
prawns, oysters
Desert – cheese cake, chocolate cake, ice cream, fruit salad.
Wedding function has been booked upstairs, TCYC Members night has been shifted
to Saturday.
Decorations – purchase from Party Plus.
Set-up – ask Marilyn, Lorelle, Geraldine, Carolyn, others?
Buffet will be set up in Junior room – TCYC will do.
Disco in area in front of galley – MAWA to organise.
Trestle tables outside for children.
Agreed no formal seating plan for adults.
Alcoa has been asked to assist with presentations (main sponsor).
DJ – Lorna and Lorelle will organise.
LB/LK
Glow sticks for kids – Lorna / Lorelle.
LB/LK
7.21
Measurment
Safety Checklist – Bron tabled draft list, minor amendments required.
Bron to finalise and email to Kerry and Chris.
Chris to forward copy to Vic and NT.
New scales have been purchased – accurate to within 10g.
Kerry to make up battens for easy measurement of sails etc.
Kerry will arrange a day to weigh & measure WA boats.
Other States early bird measurement on Saturday 10th, remainder on Sunday 11th Jan.
BC
CB
KB
KB
10
Sail Fremantle
25th & 26th October at FSC.
Good regatta, all kids enjoyed despite weather challenges. Very close racing
throughout.
RO was intending to have Gold and Silver fleets sailing same course until Chris
intervened.
11
11.1
Boating
DBYC
Currently have 10 Minnow sailors.
Sail training held yesterday. 7 Minnows out, 3 others didn’t come to training.
Newer sailors unlikely to come to Nationals, 2 experienced sailors confirmed.
11.2
MYC
Chris reported on Nick H’s behalf:
3 to 4 Minnows sailing at present. Only Dylan H is at Nationals level.
Nick H’s presence is motivating members at club.
Page 5 of 6
11.3
SSC
Chris reported on Nick R’s behalf:
Club is still not going so well as demographics of area have changed.
13 people attended AGM.
3 to 4 Minnow sailors at present.
11.4
TCYC
Not discussed.
12
General Business
12.1
2015 Minnow Committee
Succession planning required to fill positions being vacated.
ALL
12.2
TCYC Swim Platform/Pontoon
Alan Campbell has requested email from MAWA to support need to move the swim CB
platform to a safer distance from sail training area. Also to request from Flying Ant
rep. To be included in submission to Council.
12.3
Cockburn Sound Regatta
Minnows have been invited on dingy course. If 5 boats or more, we will have our CB / LW
own class. Starts Friday 26th Dec (Boxing Day) to Wednesday 31st Dec. Can
arrange for racing on all or some of days. Good training opportunity for Nationals.
Chris to ask Lisa Williams to email information to all TCYC Juniors to get a
consensus on this.
Meeting Closed:
9:15pm
Next Meeting:
6:30pm Friday 28th November 2014 at TCYC
(post meeting changed to Sunday 30th November)
Distribution:
Attendees, Apologies, MAWA website, GGS
Page 6 of 6