POSITION DESCRIPTION
Port Otago Values:
Valuing Staff
Honest Communication
Safety
Teamwork
Being the Best
Title
Mechanical Supervisor
Purpose of position:
This is a senior position that provides leadership and direction to the
combined Mechanical Trades Team to ensure the safe maintenance of all
POL Mobile and STS Crane assets and systems.
Date
February 2017
Reports to:
Plant Services Manager
Key Relationships

Electrical Supervisor

Maintenance Planner

Technical Clerk

All Operational Management Staff

Technical Services

Technical Trades Team

Contractors

Suppliers
Direct Reports:
POL Services Mechanical Team(Fitters and Mechanics)
Core Responsibilities
Health & Safety

Takes responsibility for own and others safety

Follows guidelines and procedures

Reports and escalates H+S issues
responsibility in every situation)

Report all incidents, accident, and near misses accurately and in a
timely fashion.

Participates in induction and on-going training programmes

Ensure strict adherence to safety standards, statutory and legislative
requirements, & POL policies and procedures.

Comply with work area PPE requirements.

Follow the “My Safety Assessment” personal task hazard process

Responsible for ensuring a safe workplace and adherence to good
housekeeping practices.

Responsible for conducting minuted two weekly Mechanical Trades
Staff Toolbox Meetings as per the POL procedure

Support safe behaviours through the POL random drug & alcohol
process
appropriately
(everybody’s
Human Resources
Operational
Performance

Training plans and training records completed for Mech Team

Provide leadership for Mechanical team cultural improvement

Manage/review Mechanical Team/individual performance

Manage Mechanical Staff timekeeping and task/work behaviours

Closely supports the Maintenance Manager’s directives and conducts
relevant communications to Mechanical staff in an accurate and
timely manner

Provides a regular feedback process to the Maintenance Manager
regarding Mechanical Team and individual performance

Maintains regular feedback to the Maintenance Manager on staff
rostering provisions, leave, and any “HR” related issues.

Maintains a close communication with operational supervision to
ensure planned maintenance and repair activities are conducted on
plant & equipment as per the Maintenance Planner’s schedule, and
equipment is returned to operations staff when scheduled in a
serviceable condition. Expectation is that equipment will operate
reliably through to the next planned service.

Unexpected changes to the planned maintenance schedule (ie due to
unexpected job complications or new faults found) to be
communicated to both the Maintenance Planner and Operations
Supervision at the earliest to ensure back up provisions can be
discussed and arranged and any changes to the agreed Schedule
identified early.

Responsible for communicating the status of outstanding faults and
repaired faults to the Maintenance Planner who will provide a weekly
report to Operational Supervision for communication to Operators.
The philosophy is that equipment will operate with outstanding faults
as long as the faults do not impinge on the safe operation of the
asset and they are recorded as outstanding backlog faults in the
Maximo system. These faults will be prioritised and rescheduled into
planned maintenance activities for future weeks.

Follow the work management process within the operation of the
Maximo System with safety related faults treated as priority one.

Attendance and involvement in weekly Maintenance Planning
Meetings to agree to the following week’s maintenance schedule.

Provides an urgent emergency breakdown repair service for critical
plant & equipment, both Mobile Fleet and Cranes.

Conduct a monthly safety audit inspection of workshops and stores
to ensure compliance with relevant legislation.

Manage Mobile & Crane assets maintenance activities to ensure work
is performed safely to a quality & cost effective standard.

Ensures adherence to company safety standards, policies and
procedures.

Ensures all maintenance staff complies with PPE equipment as
required, regular safety inspections are carried out as required, and
company safe working policies and procedures are adhered to.

In conjunction with relevant POL Staff maintain a property map that
clearly identifies all utility cut-offs, the location of hydrants, gas
mains and any other property safety information.

Ensures compliance with legislative safety regulations.
Strategy
In conjunction with the Maintenance Planner assist in developing and
maintaining effective mechanical maintenance strategies within the
Maximo System on all critical assets using a reliability based process
Change Management

Apply leadership to challenge the status quo and implement
identified business improvement initiatives

Support the implementation of maintenance efficiencies

Lead the development of Trade team ownership in continuous
improvement processes

Ensures all maintenance activities are conducted to an appropriate
standard and maintenance feedback on all planned, unplanned, and
Process
Improvement
Innovation
breakdown activities are provided to the Maintenance Planner

Manage the Mechanical Team non system generated Work Orders
incl accurate history, spares used, and resources records.

Supports the monitoring and tracking of Service Requests,
preventive maintenance work performed, and compliance with
Hazard Communications program requirements, compliance with
safety requirements, supplies and parts inventories.

Keeps storage and workshop inventory areas in a neat, well-stocked,
clean, and organized manner.

Assists Maintenance Manager in the preparation of maintenance
operating budgets as required.

Provides the Tech Clerk with timely and appropriately detailed
Maximo Purchase Requisitions (PR) for purchasing Inventory,
consumables, and services.

Manages contractors and contractor performance associated with
quality of work performed, technical matters, safety, and security.

Follows the Scheduled Maintenance program as set out in Maximo

Manages all Mechanical Maintenance Inventory incl critical spares,
recommending preferred suppliers, max/mins, etc to Maint Planner

Provides security for maintenance spares, tools, and associated
servicing equipment and instruments.

Involvement in structured problem solving to root cause and
implementation of identified cost effective & sustainable solutions
using the Apollo RCA process

Supports the development of continuous improvement processes
within POL

Keeps abreast with the latest industry developments to facilitate
ongoing continuous improvement processes

Seeks opportunities to improve asset performance through the
utilisation of Reliability processes, technology, & best practice.
Business Planning
Contributes to the Maintenance Planning processes by providing Services
leadership team advice on strategic asset performance and reliability
Business Partnership
Model
In conjunction with the Plant Services leadership team have involvement
in the development of a sustainable business partnership model with the
POL Operational team and other key POL groups.
Key Performance Measures
Health & Safety

Follow safe work practices and set the example for others

All incidents and accidents are reported promptly and accurately

Manage and review all hazards online and ensure new hazards
identified are reported, addressed, and documented
Operational
Performance
Process
Improvement

Consistently influence Zero Harm work philosophies

Manage the safe work processes, incl Take 5, Permits processes

Assists in the selection, development, and Team compliance with
Maximo work management process KPI’s when developed.

Provides Team leadership to support Maximo KPIs

Demonstrates a proactive approach to asset preventative
maintenance and reliability

Leads a program of renewed communication and a collaborative team
approach to align both maintenance and operations staff
Plant Services Structure 2017
Plant Services
Manager
Mechanical
Supervisor
Mechanical Trades
10
T/A Dayshift
T/A 2nd Shift
Maintenance
Planner
Electrical
Supervisor
Electrical Trades
5
Technical Clerk