EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION
Minutes of the Eyre Peninsula Local Government Association Board Meeting held at
Senior Citizens Club, Tumby Terrace, Tumby Bay on Sunday 23rd February, commencing
at 2pm.
BOARD MEMBERS/DELEGATES PRESENT
Julie Low (Chair)
Roger Nield
Eddie Elleway
Eleanor Scholz
Bruce Green
Laurie Collins
Patrick Clark
John Schaefer
Allan Suter
Rob Stephens
Jim Pollock
President, EPLGA
Mayor, District Council of Cleve
Mayor, District Council of Franklin Harbour
Chairperson, Wudinna District Council
Mayor, City of Port Lincoln
Mayor, District Council of Tumby Bay
Chairperson, District Council of Elliston
Mayor, District Council of Kimba
Mayor, District Council of Ceduna
Mayor, District Council of Streaky Bay
Mayor, City of Whyalla
GUESTS / OBSERVERS
Tony Irvine
Wendy Campana
John Tillack
Peter Arnold
Terry Barnes
Daryl Cearns
Trevor Smith
Geoffrey Moffat
Rod Pearson
Sue Henriksen
Annie Lane
Heather Baldock
Jo Calliss
Dion Dorward
Paul Yeomans
Pam Brougham
Ned Luscombe
Travis Rogers
Graeme Baldock
Deb Larwood
Brian Cant
Sam Telfer
Robin Marlin
Fiona Ward
Bryan Trigg
Murray Mason
Merton Hodge
Exec Officer, EPLGA
CEO, LGA
CEO, District Council of Streaky Bay
CEO, District Council of Cleve
CEO, District Council of Franklin Harbour
CEO, District Council of Kimba
CEO, District Council of Tumby Bay
CEO, District Council of Ceduna
CEO, District Council of Lower Eyre Peninsula
Administration, RDAWEP
Regional Manager, EPNRM
Presiding member, EPNRM Board
Regional Risk Coordinator WEP, LGRS
CEO, RDAWEP
EWLSA Commander, SAPOL
Councillor, District Council of Tumby Bay
Councillor, Wudinna District Council
Councillor, City of Port Lincoln
Councillor, District Council of Kimba
Manager Corporate Services, District Council of Kimba
Councillor, District Council of Kimba
Councillor, District Council of Tumby Bay
Region 6 Commander, CFS
Manager Corporate Services, District Council of Cleve
Councillor, District Council of Cleve
Deputy Mayor, District Council of Tumby Bay
Councillor, City of Whyalla
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1.
INTRODUCTION
1.1
Welcome/Apologies
Julie Low welcomed Board Members, Council representatives and guests.
Special welcome to Wendy Campana, CEO, LGA and John Tillack, new CEO at District Council
of Streaky Bay.
Apologies were received from:
Rob Donaldson
Peter Peppin
Michael Barry
Paul Pedler
1.2
CEO, City of Port Lincoln
CEO, City of Whyalla
Office for the State/Local Government Relations
Deputy Mayor, District Council of Lower Eyre Peninsula
Minutes of Previous Meeting
332/14 Moved Mayor Nield seconded Mayor Green that the minutes of the Board
Meeting of the Eyre Peninsula Local Government Association held in Wudinna on Friday
6th December, 2013 be adopted as a true and correct record of that meeting.
CARRIED
2.
BUSINESS ARISING FROM THE MINUTES
2.1
EP Regional Roads Database & Action Plan (see EO Report #4-0214)
Deferred until the Executive Officers Report.
2.2
Public Health Plan (see EO Report #4-0214)
Deferred until the Executive Officers Report.
3.
GENERAL REPORTS
333/14 Moved Mayor Elleway, seconded Mayor Suter that the reports from the
following be received:
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
President’s Report
Executive Officer’s Reports - Nos. 1-0214 to 6-0214
Local Government Association of SA
Office of State/Local Government Relations
RDA Whyalla and Eyre Peninsula Inc
EP Natural Resources Management Board
CFS Report
SAPOL
Other Reports
CARRIED
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3.1
President’s Report – Mayor Julie Low
28/01 Deputy Prime Minister, the Hon Warren Truss visited and inspected the new Port
Lincoln airport terminal. A meeting was held with Minister Truss in Port Lincoln with
Member for Flinders Peter Treloar, Member for Grey Rowan Ramsey, Mayors and CEO’s from
Port Lincoln, Tumby Bay and Lower Eyre Peninsula Councils. DCLEP CEO, Tony Irvine and
RDAWEP CEO Dion Dorward also attended. Dion gave a brief overview of Eyre Peninsula.
29/01 Port Lincoln airport was officially opened. Minister Gago and Member for Grey Rowan
Ramsey spoke at the opening.
Mayor Elleway attended SAROC on Julie’s behalf.
30/01 Julie and Mayor Elleway attended the LGA Board meeting and Regional Development
Forum. Mike Smithson interviewed Professor Michael O’Neil, South Australian Centre of
Excellence. Minister Gago, the Hon Robert Brokenshire and Shadow Minister Steven Griffiths
were questioned about their future plans for regional development.
10/2 Attended the native vegetation meeting at Wudinna.
13,14/02 Attended the SA Climate Change Adaptation Showcase run by LGA and DEWNR.
Speakers included Dr Karl Braganza (Bureau Of Meteorology), Dr Peter Hayman (SARDI),
Professor Will Steffen (Climate Council), Dr Russell Wise CSIRO and Roger B. Street (Oxford
University). All SA regions gave an update. The Eyre Peninsula Regional Climate Change and
Adaptation Plan was ‘semi’ launched.
3.2
Executive Officers Report (included in the Agenda)
Report No’s 1-0214 to 6-0214 were tabled.
Report No: 1/0214 Meeting Actions Report
334/14 Moved Mayor Pollock seconded Mayor Collins that the EPLGA Board notes the
Meeting Actions Report.
CARRIED
Report No: 2/0214 Outreach Services Update
335/14 Moved Mayor Suter seconded Mayor Schaefer that the EPLGA Board receives
and notes the Outreach Services Update Report.
CARRIED
Bob Ramsey from RDAWEP is putting together a regional statement that contains accurate
data from the region. It is anticipated that a template is developed that could be used by
relevant groups to support business cases.
336/14
Moved Mayor Nield seconded Chairperson Scholz that the EPLGA Board
endorses the Executive Officer’s initiative in seeking funding through the LGA to assist
the provision of secretarial support for the EP Mining Task Force to operate over the
next 12-18 months.
CARRIED
337/14 Moved Mayor Green, seconded Mayor Collins that the EPLGA Board
encourages all member Councils to supply their individual 2014/15 training plans to
the Executive Officer as soon as possible in the 2014/15 financial year to enable more
regional training to be held wherever possible to reduce costs to Eyre Peninsula
Councils.
CARRIED
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338/14 Moved Mayor Pollock, seconded Mayor Nield
1. That the EPLGA Board receives the draft Review of EP Councils’ status in Asset
and Long Term Financial Planning report from John Comrie.
2. That EPLGA Councils advise the Executive Officer of the EPLGA of how their
Council wishes to proceed in relation to suggestions and recommendations
included in the report. Further, these responses be with the Executive Officer by
14th April 2014 for collation and reporting back to the EPLGA Board and
individual Councils on the outcomes of the response.
CARRIED
Report No: 3/0214 Executive Officer’s Work Plan Progress Report
339/14 Moved Chairman Clark, seconded Chairperson Scholz that the EPLGA Board
notes the Executive Officer’s Work Plan progress report.
CARRIED
Report No: 4/0214 General Update – non action items
340/14 Moved Mayor Suter, seconded Mayor Schaefer
1. that the EPLGA Board notes the Executive Officer’s General Update report.
2. that the EPLGA approves the Executive Officer taking 20 working days annual
leave as from 17 March 2014.
3. that the EPLGA Board notes the process for the 2014 Special Local Roads
Funding application processing.
4. that the EPLGA Board notes the progress of the Regional Roads Prioritisation
project.
5. that the EPLGA Board endorses the following persons to be its bank signatories:
Julie Low
Tony Irvine
Sue Henriksen
Vera Christian
Aina Danis
and further, that pursuant to Clause 16.1 of the EPLGA Charter, Mr Greg
Nicholls of Gill Penfold Kelly Pty Ltd be appointed as auditor for the next three
years.
CARRIED
Report No: 5/0214 New EPLGA Charter confirmations
341/14 Moved Mayor Collins, seconded Mayor Nield that the EPLGA Board:
1. Notes the reconfirmation of individual member council appointments to the
EPLGA Board pursuant to clause 6.4 of the new charter.
2. Appoints the President (Mayor Low), Deputy President (Mayor Elleway) and
Mayor Schaeffer, plus CEO Rob Donaldson (subject to his approval) to the EPLGA
Board Executive Committee pursuant to clause 4.9 of the new charter.
3. Adopts the terms of reference for the EPLGA Board Executive Committee.
4. Endorse the Executive Officer’s action in seeking approval from the Minister for
the EPLGA not to have an audit committee.
CARRIED
Report No: 6/0214 Work Health & Safety
342/14 Moved Chairman Clark, seconded Mayor Elleway that the EPLGA Board adopts
the Work Health Safety and Injury Management System as tabled by the Executive
Officer.
CARRIED
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3.3 Local Government Association of South Australia – Wendy Campana
(Attachment 1- LGA Regional Topical Report)
(Attachment 2 – Emergency Support Requests to Councils from the Emergency Services)
3.4
Office of State/Local Government Relations (Nil)
3.5
RDA Whyalla and Eyre Peninsula Inc. – Dion Dorward – verbal report
3.6
EP Natural Resources Management Board - Heather Baldock/Annie Lane – verbal
report
3.7
CFS Report – Robin Marlin - verbal report
3.8
SA Police - Paul Yeomans – verbal report
3.9
Other Regional or State Organisations Report – (Nil)
4.
FINANCIAL REPORTS
4.1
Financial Statements for period ending/as at 11th February 2014.
343/14 Moved Mayor Pollock, seconded Mayor Nield that the Eyre Peninsula Local
Government Association Board receives the financial reports:
1. Budget vs. Actual
2. Profit & Loss Statement
3. Balance Sheet
as at 11th February 2014.
CARRIED
5.
DEPUTATIONS AND PRESENTATIONS
5.1
Deputations/Presentations (Nil)
5.2
Petitions (Nil)
6.
GENERAL BUSINESS - Without notice
344/14 Moved Mayor Pollock, seconded Mayor Collins that the President of the Eyre
Peninsula Local Government Association be authorised to attend the LGA delegation to
Canberra on 3rd and 4th March, 2014 to support the LGA’s endeavours to alert the
Government and political parties on the importance of issues relating to South
Australian Councils. (Associated costs of up to $3,000 be provided by the EPLGA.)
CARRIED
345/14 Moved Chairperson Scholz, seconded Chairman Clark that Ned Luscombe
represent Eyre Peninsula at the SAROC workshop to be held in Adelaide on 12 th March,
2014.
CARRIED
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7.
CORRESPONDENCE
7.1
Correspondence for decision
01-0214 PIRSA – Attendance at EPLGA Board meetings, Mr Tim Deer
346/14 Moved Mayor Suter, seconded Mayor Collins that the Executive Officer
continues to forward an EPLGA Board Agenda to PIRSA’s Mr Tim Deer to advise him of
meeting dates, time and venue.
CARRIED
02-0214 Hon Gail Gago MLC – Premier Food and Wine Policy
347/14 Moved Mayor Pollock, seconded Mayor Green that the Food and Wine policy
for the state be noted.
CARRIED
03-0214 Dept of Environment, Water and Natural Resources – Regional Manager –
Response to Board Business Plan consultation
348/14 Moved Mayor Collins, seconded Mayor Nield that the EPLGA Board notes the
Department of Environment, Water and Natural Resources response to the EPLGA
submission in regards to their Business Plan. Further, the EPLGA Board endorses the
organisation of a joint EPLGA/Natural Resources Eyre Peninsula workshop to further
‘unpack’ the Business Plan to assist in more successful joint Council/Natural Resources
EP funded projects.
CARRIED
04-0214 RAA and CWA – State of Highways for election lobbying
349/14 Moved Chairperson Scholz, seconded Mayor Nield that the EPLGA Board notes
the RAA and SA CWA Inc correspondence (to the District Council of Tumby Bay and
others) in relation to the state of Eyre Peninsula’s highways and that the EPLGA Board
notes that RAA supported the 10 km/h reduction in the state-wide speed limit. Further,
the Executive Officer notify both organisations of its submission to the ITLUS planning
consultation and assures them that such matters are high on the EPLGA Board agenda
in regards to election lobbying.
CARRIED
05-0214 District Council of Cleve – Two vehicle matters (NHVR – farm machinery
exemption and increased speed for overtaking)
350/14 Moved Mayor Nield, seconded Mayor Schaefer that the EPLGA Board endorses
the Executive Officers actions in seeking from the National Heavy Vehicle Regulator the
changes in the new legislation/regulations that affect the agricultural industry in
comparison to pre 10 February 2014.
CARRIED
351/14 Moved Mayor Collins, seconded Mayor Nield that the EPLGA Board directs the
Executive Officer to pursue the request to allow vehicles whilst in the act of overtaking
to exceed the posted speed limit by up to 20 kph on highways and arterial roads.
CARRIED
06-0214 Leon Bignell MP – Working Together
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352/14 Moved Mayor Green, seconded Mayor Schaefer that the EPLGA Board notes
the correspondence from Leon Bignell MP in relation to the LGA’s ‘Working Together’
documents.
CARRIED
07-0214 Wallmans – Eyre Peninsula Regional Seminar
353/14 Moved Mayor Pollock, seconded Mayor Nield that the EPLGA takes up
Wallmans offer and suggest the seminar be held at Wudinna in August or September
2014 and further, Councils are to supply the Executive Officer of the EPLGA three
topics as soon as possible.
CARRIED
7.2
Late Correspondence
L01-0214 District Council of Tumby Bay – Native Vegetation
354/14 Moved Mayor Collins, seconded Mayor Nield that the EPLGA Executive Officer
provide input into a LGA submission relating to the Native Vegetation Council’s
consultation on increasing the significant environmental benefits payments.
CARRIED
7.3
Correspondence for Information
355/14 Moved Mayor Schaefer, seconded Mayor Elleway that the correspondence
brought to attention for information purposes be noted.
CARRIED
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MEETINGS ATTENDED BY EXECUTIVE OFFICER
356/14 Moved Mayor Pollock, seconded Mayor Nield that the meetings attended by
the Executive Officer for the period 9th December 2013 to 18th February 2014 be noted.
CARRIED
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NEXT MEETING
357/14 Moved Mayor Pollock, seconded Chairman Clark that the next meeting of the
Eyre Peninsula Local Government Association Board will be held in Wudinna on Friday
27th June 2014 at 11am.
CARRIED
Future Meeting dates
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Friday 27 June 2014 – Wudinna
Friday 5th September 2014 – Cleve
Friday 5th December 2014 – Wudinna
Sunday 22nd February 2015 – Whyalla (conference)
Friday 26th June 2015 – Wudinna
Friday 4th September 2015 – Streaky Bay
Friday 4th December 2015 - Wudinna
Conference Location rotation
2015
2018
2021
2024
Whyalla
Port Lincoln
Cowell
Elliston
2016
2019
2022
Ceduna
Kimba
Cleve
2017
2020
2023
Lower EP
Wudinna
Streaky Bay
Meeting closed at 4:30pm
__________________________________
President
___________________
Date
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