Longleaf Stewardship Fund and
Cumberland Plateau Stewardship Fund
Grant Recipients
Agenda
Introduction
[email protected]
202-595-2433
[email protected]
202-595-2609
[email protected]
[email protected]
Introduction
Introduction
www.nfwf.org/easygrants
• The primary contact for the project should log into the Easygrants account. If a different
contact needs to access the project in Easygrants, Michelle can change the contact
information.
[email protected]: make
sure to set your junk filter!
• After your agreement is executed, you will see “Tasks” for your project on your
Easygrants home page.
Contracting
• After award, each grant goes through fiscal review (NFWF
reviews project, organizational financial documents). If
additional information is needed, you will be notified.
• When your contract is ready, you will receive an email
from [email protected]. Please contact Michelle with
any questions about your grant agreement (please note
that all funding sources are listed on page 2).
• After reviewing the agreement, email one signed copy to
NFWF. (The entire contract, not just the signature page!)
The Foundation will counter-sign and return one fullyexecuted copy for your records.
• You can start work any time after your project start date
but cannot request payment until your fully executed
grant agreement is in place. To discuss the possibility of
amending your start date, contact Michelle.
Requesting Payment
• Submit a completed Vendor Setup Form (attached to your award
notification, contains your banking information) & the organization’s
W-9 to Michelle to receive payment (only needs to be done once per
organization).
• Complete a payment request form and submit it via Easygrants
• Must have signed agreement on file and be current on reporting
• You may request funds for reimbursement at any time and for any
amount up to the final 10% of the total award amount, which is held
back until final reports are approved
• For advance payments: Detail how the funds will be used and provide
a justification and timeline for expected disbursement (MUST
demonstrate imminent need)
• Payment schedule: Generally the beginning and middle of the month;
takes around 2 weeks (if submitted on the 1st, expect payment by
the 15th).
Requesting Payment
Common Questions:
Can a project begin and start to incur expenses before a Grant is
activated?
If are allowed by your own organization to do so, you may begin
project work and start incurring expenses in advance of activation
as long as those expenses occur within the performance period.
While NFWF cannot make payments until the grant is activated,
you will not be out of pocket as long as they all expenses are
within the approved budget line item categories.
Third-party Payments?
NFWF cannot pay third-party vendors directly.
Timing of requests
Payment requests can be submitted as often as needed, but are
usually not submitted more than once per month
Requesting Payment
HOW to request payment:
Requesting Payment
Requesting Payment
•
Complete each section
of the payment
request form.
•
No receipts needed
(please keep on file)
•
Upload the completed
document into the
Easygrants task and
press submit.
•
Email confirmation will
be sent from
[email protected]
Requesting Amendments
WHEN to request an amendment:
Budget Amendment: If a variance of more than 10% of the total award amount is foreseen
(must demonstrate budgetary shift AND how changes will affect project metrics, e.g. acres
restored)
Scope Change Amendment: If work varies significantly from the scope of work within the
project proposal referenced in your grant agreement.
Extension Request: If you do not expect to complete work and/or spend all funds within
the project period.
Rule of thumb: Always ask your Grants Administrator before requesting an amendment.
DISCLAIMER: All amendment requests require justification and are granted at NFWF’s
discretion. NFWF staff will review proposed edits to make sure an amendment is necessary.
Requesting Amendments
HOW to request an amendment:
Requesting Amendments
•
Extension: Enter a proposed new end date and an
explanation.
•
Scope Change: Enter an explanation of the new
scope.
•
Budget Change: Enter an explanation for why a
budget amendment is needed.
•
Matching Contributions: Enter the proposed new
Federal and Non-federal match requirements and an
explanation.
•
Make sure to press SUBMIT on all requests – you will
receive confirmation via email.
•
Response time will vary based on time of year and
workload, but notification will generally occur within
1-2 weeks.
Reporting
Requirements:
• Interim Programmatic Report: Once annually via Easygrants (due 9/30)
• Annual Financial Report: Once annually via Easygrants (due 10/31)
• Final Financial Report: Due 90 days after end of project period
• Final Programmatic Report: Due 90 days after end of project period
How to submit:
Communications
• Request appropriate funder logos from NFWF
(not available on web)
• ALWAYS acknowledge both NFWF and project
funders in press releases, signage, web recognition,
etc.
• Reach out to NFWF PRIOR to publishing external
communications.
• Always provide at least 2 weeks notice to NFWF
prior to publication date
• Provide notice of events (volunteer/educational
activities, field days, etc.) as they occur
• Communications Resources: Lindsay Vacek or Jon
Scott
Helpful Links
Contracting:
http://www.nfwf.org/whatwedo/grants/recipients/Pages/
contracting.aspx
Requesting payment:
http://www.nfwf.org/whatwedo/grants/recipients/Pages/
payments.aspx
Requesting an amendment:
http://www.nfwf.org/whatwedo/grants/recipients/Pages/
amendments.aspx
Reporting:
http://www.nfwf.org/whatwedo/grants/recipients/Pages/
reporting.aspx
Indirect Cost Calculator:
http://www.nfwf.org/whatwedo/grants/applicants/Pages/
indirect-cost-calculator.aspx
Questions?
Contacts
[email protected]
[email protected]
202-595-2433
[email protected]
202-595-2609
When contacting NFWF, please reference your grant
number (located in your grant agreement at the top of
the first page next to the project title; also on your
EasyGrants homepage (i.e., 0403.14.XXXXXX)