Powhatan’s Festival of Fiber
P.O. Box 182
Powhatan, VA 23139
[email protected]
www.powhatansfestivaloffiber.com
www.facebook.com/powhatansfestivaloffiber
2017 Food Vendor Application
Festival location: 3920 Marion Harland Lane, Powhatan, VA 23139 (not mailing address)
Festival Date: Saturday, April 29, 2017 10:00 – 5:00
Vendor Agreement (please print clearly)
Organization or Business Name:______________________________ Contact Person:_________________
Street Address: ____________________________________________________________________________
City, State, Zip Code: _______________________________________________________________________
Phone Number: ________________________________ Cell Phone:_________________________________
Vendor e-mail:_________________________________ Vendor Website: ____________________________
Please note that all vendors will have a link to their website on the PFoF Facebook page, the Ravelry group and website.
Please provide an itemized list of what you will sell. If you don't have a website or Facebook page,
please include 3-5 quality photos of your work. Any pictures submitted to PFoF may be used in
advertising the festival. You can email the pictures to [email protected]
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Give a brief description of your booth that you would like to be posted on the Facebook page & Ravelry.
__________________________________________________________________________________________
__________________________________________________________________________________________
Festival fee is $50.00/space if application and payment is received on or before November 1, 2016 and
$65.00/space if application and payment is received after November 1, 2016. There are limited spaces
available with electric hookup. Vendor supplies their own extension cord. Spaces are approximately
10’ x 10’ in an open field. Each vendor will receive 2 vendor badges and 2 festival tickets per space.
All vendors are subject to approval by the PFoF committee. Checks are to be written to Powhatan’s
Festival of Fiber and mail with application to P.O. Box 182, Powhatan, VA 23139.
Please refer to vendor rules and regulations. Vendor will receive an acceptance e-mail or the check and
pictures will be returned by mail if not accepted.
Number of spaces ______x $60 if paid before 11/1/16 + electric ($10)______= $_________ Total Enclosed
______ x $75 if paid after 11/1/16 + electric ($10)_______= $_________ Total Enclosed
Pre-order t-shirts ____S ____M ____L ____XL ____ XXL ____ XXXL x $15 (receive at check-in) = $_____
I have read and agree to the Vendor Rules and Regulations on page 2
Vendor Signature___________________________________ Date___________
Official use: Received__________ Approved_________ Check # & Amount __________ Space #________
Vendor Rules and Regulations
1. Food vendors are responsible for obtaining a temporary restaurant permit and must have a
working fire extinguisher at their booth.
2. Spaces are approximately 10’ x 10’ in an open field. Vendor is to supply its own tent and is
responsible for anchoring it to the ground. PFoF assumes no liability for damage caused by
tents. Vendors are asked to keep within their staked space.
3. One week prior to the festival day, a vendor packet will be mailed to the address given on the
vendor’s application. The packet will include booth location, 2 vendor badges, festival map, preordered t-shirt vouchers and any other important information necessary for the day.
4. PFoF will give refunds for cancellations only if the space is filled with another vendor. No
refunds will be issued after April 1, 2017. Only PFoF has the right to reassign spaces freed by
cancellation.
5. Setup may be done on Friday, April 28, 2017 – 2:00 pm – 6:00 pm and on Saturday, April 29, 2017
6:30 am – 9:30 am. Security will not be provided for Friday overnight. All booths must be
completely set up by 9:30 am. All vendor booths will be open for sale 10:00 am – 5:00 pm. Break
down is to be started after 5:00 and must be completed by 8:00 pm, Saturday, April 29, 2017.
6. All vehicles must be moved off the festival grounds by 9:30 am the day of the event. One vendor
parking pass will be issued per vendor. Additional vendor vehicles are to park in general
parking.
7. Vendors are to keep their booth and its surrounding area neat and clean. There will be trash
receptacles available throughout the festival. Vendors are responsible for removing large trash
items for the festival grounds.
8. PFoF does not provide insurance for vendors or their products. The vendor agrees to hold
harmless, defend and protect Powhatan’s Festival of Fiber, the property owner(s), Powhatan
Volunteer Rescue Squad and Powhatan Chamber of Commerce from any claims, demands, suits,
damages, losses, costs, or expenses which might arise out of any action or failure to act by
Powhatan’s Festival of Fiber or any of its officers, representatives, etc., and to hold Powhatan’s
Festival of Fiber, the property owner(s), Powhatan Volunteer Rescue Squad and Powhatan Chamber
of Commerce harmless from any and all liability and responsibility arising from any accident or
injury sustained by the vendor’s participation in or presence at the aforesaid festival. The
undersigned also agrees to hold harmless Powhatan’s Festival of Fiber, the property owner(s),
Powhatan Volunteer Rescue Squad and Powhatan Chamber of Commerce for any expenses or
liabilities, including attorney’s fees. Insurance is the responsibility of the vendor.
9. Vendors are responsible for collecting and reporting Virginia sales tax. If you need information
concerning Virginia sales tax you can call (804) 367‐8057 or visit
http://www.tax.virginia.gov/site.cfm?alias=salesusetax
10. No pets are permitted at Powhatan’s Festival of Fiber. The only animals permitted are exhibit
animals, demonstration animals, service dogs and bunnies for sale.
11. Communication with PFoF will be through e-mail, so please give a current, active e-mail
address.
12. There will be a $35 Insufficient Funds Charge for every returned check.