BCL Board of Trustee Meeting Minutes February 23, 2017
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BRANDYWINE COMMUNITY LIBRARY
Meeting Minutes, Board of Trustees
Thursday, February 23, 2017
Meeting Called to Order:
Trustees:
6:32 p.m. by President, Dona Schlegel
Marie Ballantyne, Sandy Cullin, Michelle Herman, Jennifer Johnson, Dona Schlegel,
Doug Sherry, Dorothy Siravo, Heather Wicke
Library Director:
Melissa Hawk
Absent:
Visitor:
Jory Wamsley
Previous meeting minutes
 The minutes for January 26, 2017 were approved with the correction to ‘Folino’. First motion to
approve with changes, Dorothy Siravo, second to the motion Michelle Herman. Unanimous
approval by all present.
Financial Reports
 Income through February 22, $32,955.17; expenses through January 23, $13,424.07. Balance in
checking account, $111,990.63. Dorothy Siravo made a motion that the financial reports be
accepted as presented; seconded by Jennifer Johnson. Motion unanimously approved by all board
members present.
 Annual letter campaign brought in $10,422.26.
 Received $600 donation from Longswamp Lions and $207 from School Retirees group
System meeting report
 No recent meeting
Librarian Report
 The library has scheduled a variety of upcoming special programs. Please see the Library
Director’s Report for the full listing.
 Running low on some candy variations. Will order more.
 Will purchase and then raffle off 5 tickets for the Reading Museum Thomas the Tank Engine
Program for March 29th. Each ticket admits one adult and one child.
 Added a Facebook page called BCL Book Buzz. Hope to post book suggestions and have patron
discussions about books, movies, etc.
 Carol Burkhart retired from the position of BCLS Community Relations Coordinator in February
 Lindsay Sims has resigned due to class schedule conflicting with work hours. Lauren Fairchild’s
last day is March 4th as she is taking a full time job in Reading. Have interviewed Samantha
Holmes for the vacant position.
o Dorothy Siravo made a motion to approve the hiring of Samantha Holmes to fill the vacant
positions; seconded by Doug Sherry. Motion unanimously approved by all board members
present.
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 Construction- new entrance is open Feb 27 . Patrons will use the stairs leading onto the porch or
the ramp under the canopy leading to Tower Court. The book drops will be moved to the grassy
area between the porch and parking lot and will sit on platforms to be protected from the wet soil.
Holding a monthly raffle to help ease the inconvenience caused by the construction
 To avoid new fees associated with First Data credit card processing, we are canceling the machine.
We don’t process too many credit card payments and will offer patrons payment plan options. Can
revisit in the future if need be
o Doug Sherry made a motion to cancel the credit card machine; seconded by Michelle Herman.
Motion unanimously approved by all board members present.
BCL Board of Trustee Meeting Minutes February 23, 2017
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Dorothy Siravo made a motion to approve the 2016 Annual Report with discussed changes;
seconded by Marie Ballantyne. Motion unanimously approved by all board members present.
Old Business
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 7 annual Wine and Chocolate event is April 8 .
 Selected 6 wines and will request wine slushies
 Will post parking information on Facebook event page and website and can hand map
when purchase tickets. Will also check lighting between parking lot and auditorium
 Volunteers (21 and older) will be needed from 6- 7:15 PM. Jory will check with honor
students from KU and contact will be made to Christina Brobst and Theta Phi Alpha from
KU.
 Dorothy will reach out to Hannah and see what she needs for the event
 The new insurance agent is donating the cost of the event insurance
 Will create programs or flier for the tables listing special event thank you. Jenn will create,
please send information to her by April 1st.
 Will place ad in the Merchandiser for third week in March. Melissa will send slide to
Marie. Will send write up and Hannah Violet picture to Patriot. Reach out to Reading
Eagle, KU radio and service electric page.
 Tickets were distributed for selling.
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 Henne tattoo and Painting is March 25 . Will have light refreshments and be limited to 50 people.
Fliers to be distributed.
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Tricky Tray/Vendor Fair lists distributed. Document sharing is available to indicate who is
contacting which vendors.
 Dona and Dorothy will meet with Melissa to give input and compile information for funding
formula survey.
New Business
 Will need to contact Deka later this year about annual donation.
 Dona will get Kelly’s information for the bus trips to book a May trip
 New Board Member. Michelle Herman made a motion to nominate Jory Wamsley to the board;
seconded by Dorothy Siravo. Motion unanimously approved by all board members present.
o Heather will give Jory access to the Google share site. Will update board member contact
list and then share with headquarters after March 24th with Jory’s new address
o Letter needs to be sent to the township
 Action item: Bring new fundraising ideas for June through October.
 Michelle completed fingerpringing services form. Waiting next steps
 Still waiting on patron check for bus trip tickets not paid
Meeting adjourned at 8:34 p.m.
Motion to adjourn made by Dorothy Siravo, second to motion, Doug Sherry; unanimous approval by
all board members present.
Respectfully submitted,
Heather Wicke
Next BCL Trustee meeting: Thursday March 23, 2017 at 6:30 p.m., BCL meeting room