ADOBE ACROBAT X PRO
INTRODUCTION AND GETTING STARTED
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
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Introduction.................................................................................................. 4
Tour of Adobe Acrobat X Pro..................................................................... 4
Getting Started ............................................................................................ 5
Open PDF Documents in Acrobat X ......................................................................... 5
Change View Scale of the Document ....................................................................... 6
Go to Different Pages in the PDF .............................................................................. 7
Move up and down pages in the PDF ............................................................................................ 7
Move a specific page number in the PDF ...................................................................................... 8
Switch Between Opened Documents ....................................................................... 9
Customize the Toolbar with Quick Tools ................................................................. 9
Add, Remove, and Group Quick Tools on Toolbar ..................................................................... 10
Add separators to separate Quick Tools on Toolbar .................................................................. 12
Quick notes................................................................................................................................... 13
Use the Pages Panel to Navigate ............................................................................ 14
Adjust the size of the Pages panel .............................................................................................. 15
Get more options on a specific selected page ............................................................................ 16
Rearrange the pages order and Delete pages in a PDF .............................................................. 17
Select and Copy Text and Graphics ....................................................................... 18
Select and copy text ..................................................................................................................... 18
Select and copy graphics............................................................................................................. 20
Select a partial of text or/and graphics ........................................................................................ 21
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
2
Rotate Pages ............................................................................................................ 22
Rotate pages for reading.............................................................................................................. 22
Rotate pages and save rotation settings ..................................................................................... 22
Change the View Options ........................................................................................ 25
Single Page View (default view) ................................................................................................... 25
Enable Scrolling ........................................................................................................................... 26
Two Page View ............................................................................................................................. 27
Read Mode view............................................................................................................................ 28
Full Screen Mode .......................................................................................................................... 30
Review Preferences ................................................................................................. 31
Find Words and Phrases ......................................................................................... 37
Search a PDF and Work with the Search Panel ..................................................... 39
The following training document is using Lynda.com
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
3
Introduction
Adobe Acrobat X Pro is Adobe’s program that let you create, manage, edit, and enhance the PDF
documents that are used around the world in terms of sharing and distributing files. In the new version,
there are many major enhancements with many new major features including:
Improved scanning – When you create a PDF document by scanning a document, Acrobat X
Pro has better Optical Character Recognition (OCR) than previous versions of Acrobat. The
file sizes are also smaller with better image and color fidelity.
PDF Portfolios - PDF Portfolios are introduced
Actions – Use the new Action Wizard to automate frequently performed tasks as a single
action. You can us an action on a single PDF document or a batch of PDF documents in a folder
Quick Tools – You can add your most frequently used tools to the Quick Tools bar, which is
below the Menu Bar. This option allows you to keep your favorite tools in one easy-to-access
spot
New interface – All of the Acrobat tools are conveniently stored in the pane on the right side of
the interface. The pane is divided into three sections: Tools and Comments
Tour of Adobe Acrobat X Pro
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
4
Getting Started
Open PDF Documents in Acrobat X
Open Adobe Acrobat X Pro program
On the Menu Bar, click File menu > click Open
Adobe Acrobat X Pro – Introduction and Getting Started
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In the Open dialog box, select the PDF file you want to open > click Open button
Change View Scale of the Document
By default, PDFs open at their widest possible amount in Adobe Acrobat. To reduce the view scale, in
the do one of the followings:
In the Navigation and View Toolbar, do one of the following:
 Click the
button which is Fit one full page to window to get an idea of how large an
individual page in the PDF file is
Adobe Acrobat X Pro – Introduction and Getting Started
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 Adjust the zoom view by clicking the plus and minus button
Use the shortcut keyboard to zoom in or out
 To zoom in, press CTRL + plus sign (+)
 To zoom out, press CTRL + minus sign (-)
 To zoom to 100% size, press CTRL + 1
Go to Different Pages in the PDF
Move up and down pages in the PDF
Do one of the following:
Use the scroll wheel on the mouse to scroll up and down the pages
In the Navigation and View Toolbar, click the Up or Down arrow
Adobe Acrobat X Pro – Introduction and Getting Started
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Move a specific page number in the PDF
Do one of the following:
In the Navigation and View Toolbar, type in the specific page number in the textbox > press
ENTER
If the document is in Fit one full page to window view, drag the scrollbar on the left side of the
Document pane which will display a thumbnail of the page and the page number
Adobe Acrobat X Pro – Introduction and Getting Started
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Switch Between Opened Documents
On the Menu Bar, click Window menu
Under the list of current opened documents, click on the name of the document you want to
switch to
Customize the Toolbar with Quick Tools
Acrobat Pro X has a feature for you to add commands from anywhere in the tools or the Command
panel to the toolbar
Adobe Acrobat X Pro – Introduction and Getting Started
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Add, Remove, and Group Quick Tools on Toolbar
On the Toolbar, click the gear
icon
In the Customize Quick Tools dialog box, do any the following:
 In the Choose Quick Tools to Add: box, select a desired tool you want to add to Quick
Tools bar > click the right arrow button to add to Quick Tools to Show: box
Adobe Acrobat X Pro – Introduction and Getting Started
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 To group or move quick tools, in the Quick Tools to Show: box, select a quick tool > click
the Up or Down arrow button to move it to a desired order
 To remove a quick tool, in the Quick Tools to Show: box, select a quick tool that you want to
remove > click the left arrow button to move it back to the Choose Quick Tools to Add: box
Adobe Acrobat X Pro – Introduction and Getting Started
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Add separators to separate Quick Tools on Toolbar
On the Toolbar, click the gear
icon
In the Customize Quick Tools dialog box, do any the following:
 In the Quick Tools to Show: box, select any tool
 Click the Separator button
Adobe Acrobat X Pro – Introduction and Getting Started
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 Click the Up or Down arrow button to move it to a desired position
Quick notes
Acrobat will remember the customization that you did to the Quick Tools bar
If you forgot what tools the icons stand for on the Toolbar, you can hover the cursor over any of
these icons to see the explanatory tooltips displayed for each of these icon
Adobe Acrobat X Pro – Introduction and Getting Started
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Use the Pages Panel to Navigate
The Navigation panel that you will be using a lot in Adobe Acrobat is the Pages panel or Page
Thumbnails panel. When you scroll down through the panel, there are thumbnails of each page
in the PDF in order to help you easily to go to a page you want by simply double-click it in the
Page Thumbnails panel
To turn on Pages panel, under Navigation and View Toolbar, click on Page Thumbnails
Adobe Acrobat X Pro – Introduction and Getting Started
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Adjust the size of the Pages panel
Resizing the Pages Thumbnails panel allows you to display more page thumbnails on the same
row, which is especially helpful when working with a really long document. To adjust the size of the
Pages panel, do one of the followings:
Drag the Grab Bar on the side of the Pages panel to make it wider or smaller
 Click on the Options button on the top of the Pages panel > click on either Reduce Page
Thumbnails or Enlarge Page Thumbnails option
Adobe Acrobat X Pro – Introduction and Getting Started
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Get more options on a specific selected page
To get more options on a specific selected page in the PDF such as delete selected page, crop
pages, or print selected page… do one of the following:
Right-click on the page thumbnail > select a desired option from the contextual menu
Click on the Options button on the top of the Pages panel
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
Technology Training and Education
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Rearrange the pages order and Delete pages in a PDF
To rearrange the order of pages in your PDF, drag and drop a desired page thumbnail in the
Pages panel to a different place
To delete page(s) in your PDF, select page(s) that you want to delete > do one of the following:
 Right-click on the selected page > choose Delete Pages… from the contextual menu
 Click on the red cross icon on the top of the Pages panel
Adobe Acrobat X Pro – Introduction and Getting Started
Last Edited: 2012-07-09
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Select and Copy Text and Graphics
It’s very common operation with PDFs in Acrobat to select text, graphics or both in a PDF document and
reuse them in different other documents such as e-mail message or an article that you are writing in
Microsoft Word.
Select and copy text
On the Navigation and View Toolbar, click on the Selection tool icon
Adobe Acrobat X Pro – Introduction and Getting Started
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Drag over the text with the Selection tool
Do one of the following:
 On the Menu Bar, click Edit menu > choose Copy
 Press CTRL + C (Windows User) or Cmd + C ( Macintouch User)
 Right-click on the selected text > choose Copy or Copy with Formatting option from the
contextual menu
Open a program that you want to paste the selected text to (for example MS Word)
Adobe Acrobat X Pro – Introduction and Getting Started
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Select and copy graphics
On the Navigation and View Toolbar, click on the Selection tool icon
Do one of the following:
 On the Menu Bar, click Edit menu > choose Copy
 Press CTRL + C (Windows User) or Cmd + C ( Macintouch User)
 Right-click on the selected picture > choose Copy Image
Adobe Acrobat X Pro – Introduction and Getting Started
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Select a partial of text or/and graphics
On the Navigation and View Toolbar, click on the Selection tool icon
Use the Selection tool to drag a selection rectangle in which everything inside the blue rectangle
is selected.
Right-click on the selection area > choose Copy with Formatting option on the contextual menu
Adobe Acrobat X Pro – Introduction and Getting Started
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Rotate Pages
When using Acrobat, you might want to be able to change the orientation of pages so that you can easily
read, edit or permanently save the PDF with a different page orientation
Rotate pages for reading
Acrobat Pro X allows you to rotate pages for the viewing, which doesn’t change the formatting of the
PDF file
Select the page you want to rotate for viewing
On the Menu Bar, click on View menu > point to Rotate View option > select either Clockwise
or Counterclockwise option
Rotate pages and save rotation settings
Acrobat Pro X allows you to rotate actual pages so that they are saved with the new orientation
Under Navigation and View Toolbar, click on Page Thumbnails
In the Pages panel, select the page thumbnail you want to rotate permanently
Adobe Acrobat X Pro – Introduction and Getting Started
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Do one of the following:
 Click on the Options button on the top of the Pages panel > choose Rotate Pages
 Right-click on the selected page thumbnail > choose Rotate Pages… from the contextual
menu
Adobe Acrobat X Pro – Introduction and Getting Started
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 Click Tools > select Rotate option on the Tools panel
In the Rotate Pages dialog box, do the following:
 Click the Direction down arrow to select a desired rotation direction
 Under Page Range section, choose which pages should be rotated
 For more rotating options, click the down arrows next to Rotate to select further options
 Click OK button
Adobe Acrobat X Pro – Introduction and Getting Started
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On the Menu Bar, click File menu > point to Save As > choose PDF… option
Change the View Options
When you are looking at a multi-page PDF in Acrobat X Pro, there are different ways to change the
viewing options, which helps you to easily work on the current PDF document. Depending on the kind of
document you are currently working on, you can change your documents to various view options provided
in Acrobat X Pro
Single Page View (default view)
This is the default viewing option, which shows the PDF in the normal screen with a gray background.
In a Single Page mode, you only see one page at a time when you drag the Scrollbar up or
down along with the document
Adobe Acrobat X Pro – Introduction and Getting Started
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On the Menu Bar, click View menu > point to Page Display > choose Single Page option
Enable Scrolling
When you enable scrolling option, you can move the scroll wheel on your mouse to see the
bottom of previous page and the top of the next page and they’re separated by a small space gap
between them
Adobe Acrobat X Pro – Introduction and Getting Started
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On the Menu Bar, click View menu > point to Page Display > choose Enable Scrolling option
Two Page View
If you are looking at a newsletter in Acrobat that needs to be looked at as spreads, Two Pages View
allows you to see two pages of the newsletter at the same time
On the Menu Bar, click View menu > point to Page Display > choose Two Pages View option
Adobe Acrobat X Pro – Introduction and Getting Started
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To display the first page and the last page of the newsletter on their own in Two Pages View,
click View menu > point to Page Display > choose Show Cover Page in Two Page View
option
Read Mode view
Read Mode view will help you to concentrate on reading the content of the PDF document by hiding
the Toolbar and the panels to eliminate as much as possible any distraction from the user interface.
However, when you move the cursor to the page, there is a little pop-up menu displayed that gives
you page navigation controls
Adobe Acrobat X Pro – Introduction and Getting Started
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To enable Read Mode, do the following:
 On the Menu Bar, click View menu > point to Page Display > choose Two Pages View
option to switch to the Single Page View (default view)
 Do one of the following:

On the Menu Bar, click View menu > choose Reading Mode option

On the Toolbar, click
button above the Tasks Panes
Adobe Acrobat X Pro – Introduction and Getting Started
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
On the keyboard, press CTRL + H (PC users) or Cmd + H (Mac users)
To exit the Read Mode, do one of the following:
 On the keyboard, press ESC key
 Move the cursor to the page > click the X button on the Navigation Control Menu
Full Screen Mode
The Full Screen Mode will display pages fitting on the desktop screen with the black background.
Also, if there are page transitions saved with the PDF, you will be able to see these transitions in this
mode. Therefore, this mode is mainly used for doing presentations to broadcast the PDF on a screen
in front of the audiences
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To enable Full Screen Mode, do one of the following:
 On the Menu Bar, click View menu > choose Reading Mode option
 On the keyboard, press CTRL + L (PC users) or Cmd + L (Mac users)
To move page to page in the Full Screen Mode, press the Right or Left arrow on the keyboard
to move forward one page or go back one page
To exit the Full Screen Mode, press ESC key on the keyboard
Review Preferences
There are several important preference settings that you need to pay attention to and set up when you
are using Acrobat X Pro
On the Menu Bar, click Edit menu > choose Preferences… option
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In the Preferences dialog box, under Categories box, consider the following setting options:
 Identity is used for displaying your information whenever you save a PDF that you’ve created
in Acrobat, or make comments
 Documents

Under Open Settings section, the Documents in recently used list is used for
increasing or decreasing the number of recently opened documents that are displayed on
the recent document list (5 -10 documents can be displayed on the list)
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
Under Save Settings section, select the Automatically save document changes to
temporary file every: checkbox > adjust the time in the box if desired
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 General

Select Use single–key accelerators to access tools check box to be able to use a
keyboard shortcut to quickly switch from one tool to the next tool.
 The problem with using this option is that the keyboard shortcuts are not evident in
any tooltip anywhere. Therefore, you have to go to Online Help of the Acrobat X
Pro to learn more about these shortcuts

Select Create links from URLs check box to allow Acrobat to automatically create links
from the URLs that it detects inside of a PDF

Select/Deselect Do not show edit warning check box to control alerts that Acrobat
might pop-up when you are working on your PDF document
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 TouchUp is used for controlling applications which will be launched whenever you need to
edit an image or an object in your PDF document

Under Image Editor section, click Choose Image Editor… button to point to a desired
program for editing images

Under Page/Object Editor section, click Choose Page/Object Editor… button to point
to a desired program for editing paint graphics or drawing graphics such as vector
graphics
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 Units & Guide

Under Units section, click the Page & Ruler Units: drop down arrow to change the
default ruler unit if desired

Under Layout Grid section, you can change the amount of spacing between the lines for
layout grid

Under Guides section, you can change the color of the ruler guides
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Find Words and Phrases
Do one of the following:
 On the keyboard, press CTRL + F (PC users) or Cmd + F (Mac users)
 On the Menu Bar, click Edit menu > choose Find
In the small find field s pop-up, in the top left corner of the document, enter the keyword you want
to find in the PDF document > press ENTER key on the keyboard
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The text that you search for will be highlighted in the document
To find the next instance, press the ENTER key again
To find for a whole word, click the downward triangle next to the find field > select Whole Words
Only option from the dropdown menu
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Search a PDF and Work with the Search Panel
Do one of the following:
 In the Find box, click the downward triangle next to the find field > select Open Full Acrobat
Search…option
 On the Menu Bar, click Edit menu > choose Advanced Search
 On the keyboard, press SHIFT + CTRL + F (PC users) or SHIFT + Cmd + F (Mac
users)
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In the Search Panel, do any of the following:
 Under Where would you like to search? section, select the document to search:

In the current document

All PDF Documents in > locate the location of the document to perform a batch search
 Make sure all the PDF documents are collected into the same folder first before
performing a batch search
 Under What word or phrase you would like to search for? section, enter the keyword in
the text box
 Check the box next to a desired search option
 At the bottom of the Search Panel, click Show More Options link to select more searching
options
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 Click Search button
Acrobat will go through the entire of the document and highlight all instances where it found
words or phrases matching with you keywords. In the Search Panel, under Result box, Acrobat
will displays the following information:
 Links to where it was found, as well as the words surrounding the keyword on either side of it.
Therefore, you can see the results of your search in context which is very useful when you
have many hits on a certain phrase
 When you move your cursor over to each of these links, the tooltip will display the page
number associated with the link
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