STEPSTOESTABLISHANEWSTUDENTCLUB/
ORGANIZATION
1.
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6.
Identifythepurposeoftheclub/organizationyouwishtoestablish.
Identifyandobtainanadvisor(FacultyorStaff)andatleast3
potentialofficers.
ReturnthefilledoutpackettotheStudentCenter,Room307(Nikki
Perkinson,StudentLifeSpecialist).
TheStudentActivitiesOfficewillreview,approveandfollowup
withtheStudentPresident.Advisorswhoarevolunteersmayneed
tofilloutadditionalpaperwork.Nikkiwillfollowupwiththe
volunteeragreement,ifapplicable.
Thestudentsandadvisorworktogetherincreating/fillouta
workingconstitution,indicationtheobjectivesofthecluband
proceduresbywhichitshallgovernitself.Nikkiwillfollowupwitha
constitutiontemplatethatestablishesstandardprocedures.Clubs
arewelcometocreatetheirownconstitutionormodifythe
template.
TheclubconstitutionmustbeturnedintotheStudentActivities
Office,andapprovedbyaStudentActivitiesstaffmember.
HaveQuestionsorneedhelp-ContactNikkiPerkinsonat
[email protected]
toNikkiPerkinson-StudentCenter,Room307.
StudentClub/OrganizationForm
Date:________________
RecognitionType(Pleasemarkone):___New___Renewal
Semester/Year:_____
Categoryoftheorganization(checktheoptionthatbestdescribesyourclub):
__Academic __ArtsandLiterature
__Athletic/Health
__Service
__Cultural
__Political
__Honors
__Religious
__Social
__Other(Pleasedescribe)________________________________
1. Statethecompletenameoftheproposedclub/organizationandcommonlyused
abbreviation(s):
2. Clearlystatethepurposeoftheproposedclub/organization(purposemeansreason
forexistenceorgoalsandobjectives):
3. NameoftheproposedAdvisor:_____________________________________
4. Willyourclubneedanaccount?
5. Doyouplanondoinganyfundraisers?IFyes,whattypesoffundraisers?
6. Doyouhaveavolunteerorganizationornonprofityouworkwith?Ifyes,pleasename
theorganizationandwhatworkyoudowiththem.Ifno,wouldyoubeinterestedin
workingwithone?
7. Iftheclubisassociatedwithanyothergroup(campus,local,national,etc).Describe
thenatureoftheaffiliationandthedistinctionsbetweenyourgroupandtheother
group(s).Includesuchissuesasmembership,decision-makingauthority,financial
relationship,etc.
ApprovalSignatures:
_____________________________________
StudentActivitiesCoordinator
Date
_________________________
____________
Dean Date Club/OrganizationAdvisorConsentForm
Theresponsibilitiesoftheadvisorshallbeto:
1. Attendmeetingsandeventsasestablishedbytheclubofficersandadvisorsinthe
organization’sconstitution.Nofundraisers,campus/communityevents,ortripscanbe
plannediftheadvisordoesnotknowoftheproposedplan(s).
2. AttendanyrequiredStudentActivitiesandLeadershiptraining(Presidentmeetingat
thestartofthefallsemester.)
3. Assistthegroupinfulfillingitspurpose.
4. Participateasaconsultantinthetransactionoforganizationalbusiness.
5. Workwithofficersinupholdingthestandardsoftheirconstitutionandenforce
regulationsofthecollege.
6. Assistthegroupinachievingsoundfinancialproceduresandfollowingcollegepolicies
relatedtofinancialsandfundraising.
7. ReferstudentstoconsultwithStudentActivitiesonspecialprojectsandevents,if
needed.
8. Workwithstudentofficerspriortomeetings,asneeded.Encourageofficerstopreplan
meetingagendasandtocommunicateagendaitemsinadvancewithyou.
9. Socialactivitiesshouldbeapprovedthroughregularchannelsandallmoneyshouldbe
receivedordisbursedinaccordancewithfinancialcodes.
10. Advisorsshouldactinconsultingandadvisingcapacityonly.Finaldecisionsshouldbe
madebythemajorityvoteofstudentclubmembers.
AdvisorEmploymentStatus:PleaseCircleOne
-Faculty-Staff-AdjunctFaculty
PleaseCircleOne
-FullTime-PartTime
PleaseCircleOne
Non-exemptExempt
StudentActivitieshasaccesstoSAILSandwhenstudentsgetaflag.Pleaseletusknow
howyouwouldliketobenotifiedofaclubmemberwithaflagandwhatstepsthe
advisorwouldliketheStudentActivitiesOfficetotake.
Ihavereadtheaboveandunderstandmyroleasanadvisorforthe:
ProposedClub/Organization:_________________________________
____________________________________
___________
SignatureofAdvisor Date
_____________________________________
Advisor’sEmail
ExecutiveOfficerInformation(PleasePrintLegibly)
AMinimumofThreeOfficersareRequiredtoEstablishaNewClub.
President
Name:____________________________
StudentID#:______________________
PhoneNumber:_____________________________
Email:______________________________________Signature__________________
Vice-President
Name:_____________________________ StudentID#:________________________
PhoneNumber:_______________________________
Email:_______________________________________Signature___________________
Secretary
Name:______________________________StudentID#:__________________________
PhoneNumber:_________________________________
Email:__________________________________________Signature__________________
Treasurer
Name:________________________________StudentID#:_________________________
PhoneNumber:__________________________________
Email:__________________________________________Signature___________________
PublicRelations
Name:_______________________________StudentID#:__________________________
PhoneNumber:_______________________
Email:________________________________Signature______________________________
NOTE:StudentStatuswillbeverified.