State Records Office of Western Australia
(Formerly the Public Records Office of Western Australia)
General Disposal Authority
for
Human Resource Management Records
RD 99002
Fully revised and published by the State Records Office in 1999.
© Copyright is reserved by the State Records Commission 2006. All rights reserved. One copy may be produced of
this Authority to be used as a working copy. Otherwise no part of this Authority may be used, stored, reproduced or
transmitted in any form or by any means, electronic, mechanised, photocopying, recording or otherwise, except under
the terms of a licence authorised by the State Records Commission of Western Australia.
An electronic version may also be purchased from the State Records Office of Western Australia under a licence
agreement with the State Records Commission of Western Australia.
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Published 1999
Contents
Page
Preface
6
Acknowledgments
7
Introduction
8
8
8
9
9
9
10
11
11
12
1.
2.
3.
4.
5.
6.
7.
8.
9.
Background
Legislative Requirements
Microfilming or Microfiching of Records
Microfilming Temporary Records
Microfilming of Records of Archival Value
Microforms as Evidence
Electronic Records
Records Relating to Aboriginal People
Further Information
Use of the Authority
1.
2.
3.
4.
5.
6.
Disposal of Records
Scope and Arrangement of the Authority
Notes Relating to Specific Classes
Management of Human Resource Records
Recommended Methods of Destruction
Definition of Terms Used in the Authority Tables
General Disposal Authority Tables
1.
Compensation
1.1
Policy
1.2
Claims
1.2.1 Claims - Injury/Accident/Disease
1.2.2 Claims - Property Loss/Damage
2
13
13
13
14
15
15
16
17
17
17
17
17
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Contents
Page
General Disposal Authority Tables cont.
1.3
2.
3.
Rehabilitation
1.3.1 Rehabilitation - Individual
1.3.2 Rehabilitation - Group
1.4
Surveys
Establishment
2.1
Policy
2.2
Restructuring
2.3
Vacancies
2.3.1 Vacancies - Position Descriptions
2.3.2 Vacancies - Senior Executive Service
2.4
Variations
Industrial Relations
3.1
3.2
3.3
3.4
3.5
3.6
3.7
4.
Policy
Agreements
Claims
Disputes
Enterprise Bargaining
Industrial Action
Surveys
Occupational Health and Safety
4.1
4.2
4.3
4.4
4.5
4.6
4.7
Policy
Accidents and Hazards
4.2.1 Accident Notification
4.2.2 Asbestos
4.2.3 Asbestos - Personal History
4.2.4 Grievances/Complaints
4.2.5 Hazardous Substances
Committees
Health Promotion
Inspections
Risk Management
Surveys
3
18
18
18
18
19
19
19
19
19
20
20
21
21
21
22
22
22
23
23
24
24
24
24
24
24
25
25
25
25
26
26
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Contents
Page
General Disposal Authority Tables cont.
5.
Personnel
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
Policy
Allowances
Authorisations
Counselling
Discipline
Employment Conditions
5.6.1 Clothing
5.6.2 Fellowships
5.6.3 Relief/Acting
5.6.4 Secondments
Evaluation
5.7.1 Equal Employment Opportunity (EEO)
5.7.2 Honours
Grievances
Leave
Performance Management
5.10.1 Performance Appraisal
5.10.2 Performance Monitoring
5.10.3 Substandard Performance
Personal
5.11.1 Personal History Summary Information
5.11.2 Personal Files of CEO's
5.11.3 Personal Files
5.11.4 Indexes/Registers
5.11.5 Police Clearances
5.11.6 Criminal History Records
Recruitment
5.12.1 Employment
5.12.2 Employment Schemes
5.12.3 Interview Notes
5.12.4 Mass Recruitment
4
27
27
27
27
27
28
28
28
28
28
28
29
29
29
29
29
29
29
30
30
30
30
30
31
32
32
32
32
32
32
32
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Contents
Page
General Disposal Authority Tables cont.
6.
5.12.5 Student Vacation Employment Records
5.12.6 Work Experience Programmes
5.12.7 Volunteers
5.13 Rosters
5.14 Salaries
5.14.1 Attendance Books and Time Sheets
5.14.2 Deductions
5.14.3 Group Certificates
5.14.4 Payroll
5.14.5 Salary Packaging
5.15 Separations
5.16 Surveys
Staff Development
6.1
Policy
6.2
Conferences
6.3
Surveys
6.4
Training
6.4.1 Course Information
6.4.2 Examinations
6.4.3 Study Assistance
6.4.4 Staff Awareness Programmes
6.4.5 Traineeships
Index
33
33
33
33
33
33
33
33
33
33
34
34
35
35
35
35
35
35
35
36
36
36
37
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Published 1999
Preface
Under Section 30 of The Library Board of Western Australia Act 1951-1983, public officers may only destroy or dispose of any public
record or class of public record in accordance with an approved retention and disposal authority.
The original General Disposal Authority for human resource management records was compiled by the State Records Office (formerly
the Public Records Office) of Western Australia, in 1994, in fulfilment of its responsibilities under Sections 22 to 33 of The Library Board
of Western Australia Act 1951-1983.
The original Authority was developed using the results of a survey of a number of State Government agencies with input being provided
by appropriate officers, including Human Resource Managers and Records Managers. A number of relevant consultations and seminars
were also conducted during its formulation and revision. It has been approved by the Standing Committee on Public Records and
endorsed by the then Public Service Commission. The schedule was revised in 1996 and forms the basis for long term planning and
management of the lawful disposal of records.
The Authority was the first of a number of General Disposal Authorities (GDAs) developed for State Government agencies by the State
Records Office. GDAs are continuing authorities for the disposal of administrative or general records which document an agency's
routine internal operations. They cover records common to most State Government agencies thereby eliminating the necessity for each
agency to prepare its own authority for general records, and providing consistency throughout the State Government in disposal activities
and decisions.
This 1999 edition has been fully revised to conform with Keyword AAA file titling thesaurus language.
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Published 1999
Acknowledgments
The original Authority was developed in consultation with a number of key State Government agencies and their assistance is gratefully
acknowledged. Special thanks are due to Worksafe Western Australia (formerly the Department of Occupational Health, Safety and
Welfare) for their generous assistance with staff resources for the project.
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Published 1999
Introduction
1
Background
The State Records Office of Western Australia is responsible for advising and assisting public officers in matters of records
management including creation, maintenance, security and disposition of public records.
In the past the retention period for human resource management records for public sector employees has varied from agency to
agency depending on individual retention and disposal practices followed.
The previous policy used for the management of personal files was set by the Public Service Commission in 1957. This policy
specified that the service card of an officer was to be retained indefinitely but personal files could be destroyed 2 years after the
resignation or retirement of the officer, providing that no contentious action was proceeding. Personal files of permanent heads
and others who might be of historical significance were to be sent to the State Records Office.
However, with the introduction of new Occupational Health, Safety and Welfare legislation, a greater awareness of human
resource management issues, and precedents set in other states and the Australian Public Service, the requirement for the
establishment of a new consistent statewide approach to the retention and disposal of human resource management records
became evident. This Authority was developed for this reason.
2
■
Legislative Requirements
Retention and Disposal
Public sector agencies collect a variety of information about their staff members, especially those who are employed for many
years.
The retention and disposal of these records falls primarily under the provisions of The Library Board of Western Australia Act
1951-1983. Section 30 (2) of The Library Board of Western Australia Act 1951-1983 prohibits public officers from destroying
records unless such destruction is in accordance with an authorised retention and disposal authority. Destruction of public
records in accordance with this Authority conforms to the above requirement.
■
Freedom of Information (FOI)
An agency which destroys records according to an approved retention and disposal authority does not contravene the terms of
the Freedom of Information Act 1992. The Freedom of Information Act prescribes rights and procedures for access to documents
held by Government agencies. If a request for access under the Act has been lodged, all files relevant to the request, regardless
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Published 1999
of whether they are due for destruction, must be identified and preserved until action on the request and on any subsequent
reviews by the Information Commissioner or the Supreme Court are completed.
■
3
Investigations and Inquiries
If an investigation or inquiry is in progress, all records relevant to the investigation or inquiry must be identified and preserved until
the action and subsequent actions are completed.
Microfilming or Microfiching of Records
Microfilm or microfiche must be capable of clear reproduction for the specified retention period of the records recorded on the
microfilm or microfiche.
The accountable officer or authority shall:
•
ensure that processed microfilm or microfiche is clearly identified in respect of records recorded on the microfilm or
microfiche.
4
•
cause to be kept and maintained a register of microfilm or microfiche produced containing the identification and contents
of each microfilm or microfiche.
•
implement effective safeguards for the safe custody and storage of microfilm and microfiche.
Microfilming Temporary Records
Agencies may microfilm records which have a temporary value. However, a case-by-case series based approval is required to
destroy original records following microfilming if those original records have not been retained for the minimum period specified in
this schedule. This schedule does not give approval to microfilm and destroy hardcopy correspondence.
5
Microfilming of Records of Archival Value
In case of permanent records, failure to film to archival standards will result in a refusal to allow destruction of the original record,
regardless of the format of the original record.
LISWA offers a microfilming service to approved ISO and Australian Standards to State and Local Government agencies for their
archival value records. The records must be covered by an approved retention and disposal schedule. The agency must provide
properly prepared records according to the State Records Office Standard No. 3 ‘Guidelines for Microfilming Public Records’.
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Published 1999
Agencies interested in this service must apply in writing to the State Records Office in the first instance. Approval for the
destruction of permanent value records will only be given by SCOPR where microfilming has been done in accordance with these
guidelines.
There are a number of ISO and Australian Standards applicable to the production of archival quality records onto microfilm.
Archival quality microfilm must be silver halide on polyester base, and must be filmed and processed in accordance with the
following standards:
AS1203-1996
ISO 5466:1996(E)
ISO 10602:1995(E)
Microfilming of Engineering Documents (35mm),
Standards Association of Australia.
Photography - Processed safety photographic films - Storage practices.
International Standards Organisation
Photography - Processed silver gelatin type on poly(ethylene telephthalate) base black
and white film for archival records - Specifications for stability.
International Standards Organisation.
To maintain quality control, the processing agency is required to monitor the density and resolution of the film, and to ensure that
processing removes residual chemicals in quantities greater than those set in Standard ISO 4332;1986E.
There are other Standards which apply to such things as newspapers and COM (Computer Output Microfilm). Standards are
reviewed periodically, so agencies are advised to check Standards before embarking on a microfilm program.
6
Microforms as Evidence
Microfilms and microfiche provide an effective and efficient means of retaining records. They permit savings in storage space and
associated costs, ease of access and handling and speedy retrieval of information. However, accountable officers and authorities
wishing to retain records on microfilm or microfiche should be aware of the requirements of the Evidence Act 1906 concerning the
admissibility in evidence of reproductions of documents. All microfilming must be produced in accordance with the
Evidence Act.
Of particular significance is section 73R of the Evidence Act. This provides that unless expressly stated or otherwise, where an
act, law or duty requires a document to be preserved or kept for a longer period of time than three years, it is sufficient
compliance with such requirement, that instead of preserving or keeping the document that is over three years old, to preserve or
keep a negative thereof, made by an appropriate machine, together with an affidavit or statutory declaration. However, as yet no
machine has been approved by the Attorney General's Office.
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Published 1999
The absence of an approved machine does not of itself render records stored on microfilm or microfiche as inadmissible
evidence.
7
Electronic Records
Electronic records are subject to the provisions of this Authority in the same way as files, cards and microforms. Depending on
the agency's information technology framework, information held in electronic form may be kept in the current database form, on
backup electronic media such as tapes or disks, or as hard copy.
An electronic record is any record communicated and maintained by means of electronic equipment along with associated
metadata (eg. directory tree or index, and software information such as appropriate executable files relating to the software and
data files necessary in order to run the software program) to give meaning to the record. Electronic records should be appraised
in the same way as paper-based records.
With the fragility of the media (magnetic tape, disks, optical disks etc) on which electronic records are stored, and the frequent
introduction of new hardware and software, special care must be taken to ensure the preservation of electronic records for as
long as they are required. Agencies are responsible for ensuring that electronic records are accessible for as long as they are
required and for managing the migration process to new hardware and software platforms whenever these are upgraded. For
further information please see State Records Office of Western Australia, Policies and Standards Manual, and in particular, Public
Records Policy: 8, Policy for the ongoing management of electronic records designated as having archival value.
8
Records Relating to Aboriginal People
Key recommendations of the ‘Bringing Them Home Report’ relate to the need for the identification, preservation, indexing,
management and access to records relating to Aboriginal individuals, families and/or communities in accordance with established
privacy principles.
The report recommends:
that no records relating to Indigenous individuals, families or communities or to any children, Indigenous or otherwise,
removed from their families for any other reason, whether held by government or non-government agencies, be
destroyed. (Recommendation 21)
In accordance with the Premier’s Circular to Ministers No. 14/98 agencies are to take necessary steps to identify and preserve
any such records held in any format within their record collections.
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Published 1999
Records which fall within this category are not to be destroyed and should be the subject of consultation with the State Records
Office.
9
Further Information
For further information about the General Disposal Authority for Human Resource Management Records, please contact the
State Records Office on (08) 9427 3371.
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Published 1999
Use of the Authority
1
Disposal of Records
Case by case authorisation by the State Records Office for destruction of records in accordance with the provisions of this Authority is
not necessary.
Files requiring long term storage of more than 10 years (eg. personal files) may be transferred to the Intermediate Records Repository in
Dianella (space permitting), or to commercial repositories. Microfilming or transfer to optical media may also be considered. It is the
agency’s responsibility to ensure that the information on these records is accessible for as long as it is required.
The number of years specified in the Authority as the agency retention period for archival records destined for transfer to the State
Records Office (see "Recommended Custody" column) is the minimum requirement. Agencies may hold files longer than the stated
period depending upon their estimated retrieval rates.
When files are being reviewed by the Records Manager or a disposition officer, prior to destruction or transfer to semi-active storage, any
records that appear to be of interest as a permanent record, should be referred to the State Records Office for evaluation.
2
Scope and Arrangement of the Authority
This Authority deals with six functional areas :
■
■
■
■
■
■
Compensation
Establishment
Industrial Relations
Occupational Health and Safety
Personnel
Staff Development
Within each of the broad areas described above, each one has been further divided into a number of sub-areas or classes using terms
(activity descriptors) from the second tier of the hierarchical structure documented in Keyword AAA (1998): a thesaurus of general terms,
produced by the State Records of New South Wales (formerly the Archives Authority of New South Wales).
Whilst some agencies may have different titling conventions, the areas and classes cover the broad spectrum of human resource
management records found in agencies.
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Published 1999
3
Notes Relating to Specific Classes
Policy
Each of the six functional areas has a policy class. Records of policies developed internally by each agency are to be retained
permanently as archives. It is essential that all files dealing with policy statements and background to their development are separate
and identifiable from other administrative and functional records. This will ensure such records are discrete and available for archival
retention, not interwoven with operational issues which in most cases are of short term value. Records of external policies may be
destroyed after the prescribed retention period.
Compensation - Claims - Injuries/Accidents/Disease (1.2.1)
This class refers to duplicate copies of records, file notes and routine correspondence created by agencies when lodging claims with
RiskCover. These copies may be destroyed 7 years after the claim is finalised.
It is anticipated that the records of agencies such as RiskCover and WorkCover, relating to workers compensation, will be retained until
71 years after the employee’s date of birth or 6 years after retirement, whichever is later, or 6 years after death.
Personnel - Personal Files (5.11.3)
The contents of personal files as listed in section 5.11.3 of the Authority will vary depending upon the employing authority. The former
Administrative Instruction 203 - Conditions of Appointment and Administrative Instruction 725 - Employee Personnel Records have been
repealed and are replaced within each agency by “Approved Procedures and Guidelines” and “Best Practice Guidelines” respectively.
In all cases, the disposal actions refer to the main file, not to the duplicate or subsidiary files maintained for current convenience, eg. in a
local branch or section. Duplicate and/or subsidiary files should be destroyed when the officer separates from service.
Workplace Agreements
It is anticipated that registered copies of Workplace Agreements for State Government employees under State awards and lodged with
the Commissioner for Workplace Agreements, will be retained permanently as archives. Workplace Agreements for State Government
employees under Federal awards are registered with the Office of the Employment Advocate.
Industrial (Enterprise) Agreements
It is anticipated that Industrial Agreements for State Government employees under State awards, registered with the WA Industrial
Relations Commission, will be retained permanently as archives. Industrial Agreements for State Government employees under Federal
awards are certified by the Australian Industrial Relations Commission.
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Published 1999, Amended May 2001
4
Management of Human Resource Records
When managing records under the provisions of this Authority the effective disposal of records no longer required and the control of
access to those records retained can only be achieved if proper records management policies and procedures are put into place. Such
policies and procedures will lead to greater productivity for an agency with savings in terms of both time and resources.
Accordingly, Records Managers and Human Resource Managers are encouraged to consult with each other regularly in order to ensure
that this is achieved. It is also recommended that all human resource files be included in an agency's strategic automated records
management system. This will result in the efficient retrieval of information, reliable tracking of file movements, and enhanced security,
as well as providing a variety of reporting mechanisms.
Consideration should be given to the handling of the records whether in paper, microform or electronic format. Often these files contain
sensitive information and issues such as storage, security, access and adequate mechanisms to establish an audit trail, should be
reviewed regularly.
To protect the State's interests in the event of litigation, and to establish an officer's rights and entitlements, it is recommended that as
well as maintaining a personal file for each staff member, a separate, name identified file is also created on any of the following matters,
as appropriate :
■
workers compensation
■
rehabilitation case file
■
grievances
■
performance appraisal
■
individual staff development
■
disciplinary investigation or action
5
Recommended Methods of Destruction of Public Records
When public records are scheduled for destruction it must be done completely so that no information is retrievable. It is recommended
that hard copy (paper) public records due for destruction should only be destroyed by shredding, pulping or trommelling. Burning or
burying of public records are not acceptable methods of destruction. Electronic records should be destroyed by reformatting, rewriting or
degaussing. The use of the delete function in software packages is not sufficient to destroy electronic records, however agencies may
choose to make use of electronic file shredding software to ensure the complete destruction of electronic records.
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Published 1999
6
Definition of Terms Used in the Authority Tables
Abolition of Position
The abolition of a position also includes re-designation or re-classification of positions.
Action Completed
Refers to when a file or volume is closed as a result of being full, or as a result of an activity ceasing for a substantial length of time.
Agency
Any government department, office, bureau or part thereof and any statutory authority or local government body which maintains its own
records keeping system.
Disposal Action
The final disposition is set according to whether or not the record is of archival value and will be either Archive or Destroy.
■
■
Archive - a record or record series that has been identified as having archival value and is to be transferred to the PRO for
permanent retention.
Destroy - a record or record series not regarded as having permanent (archival) value. It should be noted that there will be
different retention periods within this series.
Electronic Record
An electronic record is any record communicated and maintained by means of electronic equipment. An electronic record may be
defined as any information that is input into a computer system, and processed, modified, stored and accessed via that system.
Electronic records may include data files and databases, machine readable indexes, word processing files, electronic spreadsheets,
electronic mail and electronic messages, internet and intranet systems, as well as other text or numeric information, along with
associated metadata to give meaning to the record. Electronic records should be appraised in the same way (or for the same values) as
paper-based records.
Public Record
Any record which has been produced, received or kept by any government or semi government agency, or local authority irrespective of
the form in which the information is recorded. Library materials, however, are explicitly excluded from this coverage.
Public records can contain information in any media and document the functions and operations of an organisation. Such records
include files, registers, plans, maps, microforms, computer records, video tapes, film and photographs etc.
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Published 1999
Disposal
Action
Recommended Custody
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
D
7 years after claim is finalised
D
7 years after claim is finalised
Ref No
Description of Records
1
COMPENSATION
Records dealing with the provision of compensation to employees
for accidents, injury or disease arising out of, or in the course of,
their employment. (See also 4. Occupational Health and Safety).
1.1
1.2
1.2.1
Claims
Claims - Injury/Accident/Disease
Original records concerning claims for compensation for
accident/injury/disease held by RiskCover or WorkCover or
equivalent.
Duplicate copies of records, file notes and routine correspondence
submitted to RiskCover and WorkCover or equivalent. (See note
re: RiskCover and WorkCover on p.14)
1.2.2
Claims - Property Loss/Damage
Records relating to claims for reimbursement for loss or damage to
clothing or personal effects.
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Published 1999
Ref No
1.3
Description of Records
Disposal
Action
Recommended Custody
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
Rehabilitation
1.3.1
Rehabilitation - Individual
Rehabilitation case management files maintained in an agency for
individual employees.
1.3.2
Rehabilitation - Group
Records relating to files maintained for employees in group cases
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
Surveys
Raw data.
D
6 months after collated
and/or audited
1.4
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Published 1999
Disposal
Action
Recommended Custody
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
A
2 years after action completed
D
5 years after action completed
D
1 year after action completed
D
1 year after action completed
Ref No
Description of Records
2
ESTABLISHMENT
Records relating to the number of positions in an agency and the
organisation and structure of those positions. Includes charts,
reports and proposals to create, abolish and reclassify positions.
2.1
2.2
Restructuring
Records relating to reviews and restructures affecting major
functional sections of the agency or the agency as a whole.
Includes
amalgamations,
classification,
corporatisation,
organisational charts, privatisation, redeployment and retraining.
Records relating to reviews and restructures affecting only
particular sections of the agency and having little effect on the
overall functioning of the agency.
2.3
2.3.1
Vacancies
Records relating to the activities associated with managing
positions in the organisation that are currently unoccupied, and
with the recruitment of staff for positions.
Vacancies - Position Descriptions
Records relating to advertising and appointment to vacant
positions. Includes duty statements, selection criteria, interview
reports, appeal notices etc.
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Published 1999
Ref No
Description of Records
2.3.2
Vacancies - Senior Executive Service
Records relating to Senior Executive Service appointments
including job description, selection criteria, advertisements, etc.
2.4
Variations
Records relating to positions (not persons) detailing rationale for
creation, duty statements, selection criteria and classification
information.
Retain selected samples permanently.
20
Disposal
Action
Recommended Custody
A
2 years after action completed
D
2 years after abolition of position
A
2 years after action completed
Published 1999
Disposal
Action
Recommended Custody
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
A
6 years after action completed
Records relating to other cases presented to the IRC.
D
5 years after action completed
Copies of awards, agreements, determinations etc kept for
information purposes.
D
When reference ceases
Records relating to liaison with employees, staff bodies and unions
on significant issues such as:
*
advice concerning changes to working arrangements
*
notes of meetings
*
information regarding union policies, newsletters etc.
D
10 years after action completed
Ref No
Description of Records
3
INDUSTRIAL RELATIONS
All matters relating to the management or study of the relations
between the agency as employer and unions or associations and
employees. Includes negotiations conducted to obtain
determinations, agreements or awards, industrial disputes settled
within the organisation or by an external arbitrator, and reports of
the state of industrial relations within an organisation.
3.1
3.2
Agreements
Records, including correspondence with the Industrial Relations
Commission (IRC) and the Department of Productivity and Labour
Relations (DOPLAR) and unions or associations, relating to cases
presented to the IRC to determine awards where the agency is a
major participant in negotiations.
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Published 1999
Disposal
Action
Recommended Custody
A
6 years after action completed
A
6 years after action completed
D
5 years after action completed
A
6 years after action completed
Records relating to situations where enterprise bargaining has not
resulted in an industrial agreement.
D
5 years after action completed
Copies of other agreements and material kept for information
purposes.
D
2 years after action completed or
2 years after expiry of agreement,
whichever is longer
Records of Workplace Consultative/Negotiating Committees
A
6 years after action completed
Ref No
Description of Records
3.3
Claims
Claims lodged specific to the department or authority or legislation
it administers.
3.4
Disputes
Records of disputes of a landmark or precedent-setting nature,
involving agency staff and unions notified under relevant legislation
or to the department or agency.
Records relating to other disputes.
3.5
Enterprise Bargaining
(See also page 14).
Records relating to industrial (enterprise) agreements applying to
the agency:
• of a precedent-setting nature;
• affecting a majority of the agency‘s employees; or
• which make innovative/contentious changes to working
conditions.
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Published 1999, Amended May 2001
Ref No
3.5 cont
Description of Records
Registered copies of Workplace Agreements
Commissioner for Workplace Agreements.
held
by
Agency copies of agreements.
3.6
Industrial Action
Records relating to major industrial action (strikes, go-slows etc)
involving agency staff and which have a substantial impact on the
agency.
Records relating to minor cases of industrial action (eg. industrial
action related to short-term or easily resolved disputes)
3.7
Surveys
Raw data.
23
Disposal
Action
Recommended Custody
A
6 years after action completed
D
6 years after action completed
A
6 years after action completed
D
5 years after action completed
D
6 months after collated
and/or audited
Published 1999, Amended May 2001
Ref No
Description of Records
4
OCCUPATIONAL HEALTH AND SAFETY
Records relating to the implementation and coordination of
occupational health and safety and associated legislation
throughout the agency. Includes safety policy and the monitoring of
safe work practices, procedures and preventative measures.
4.1
4.2
4.2.1
4.2.2
4.2.3
Disposal
Action
Recommended Custody
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
D
50 years after action completed
A
Transfer to State Records Office
when reference ceases
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
Accidents and Hazards
Accident Notification
Records providing proof of notification of an accident or hazardous
situation, including accident and incident registers (see also 1.
Compensation)
Asbestos
Records relating to use, presence, neutralisation and removal of
asbestos from buildings, plant and workplaces (including ships,
aircraft, locomotives etc.) Also includes files dealing with safety
precautions and advice on health risks caused by exposure to
asbestos.
Asbestos - Personal History
Asbestos registers and files maintained on staff and contractors
which document exposure or potential exposure to asbestos.
24
Published 1999
Ref No
Description of Records
4.2.4
Grievances/Complaints
Complaints and reports (not held on personal file) about
occupational
health
and
safety
matters;
including
complaints/objections to:
*
having to undertake hazardous duties
*
the working environment hazards of - noise, dust,
chemicals, heat etc.
4.2.5
Hazardous Substances
Assessment reports prepared under regulation 5.15, and reports of
monitoring risks associated with hazardous substances under
regulation 5.22 of the Occupational Safety and Health Regulations
1996.
Disposal
Action
Recommended Custody
D
50 years after action completed
*
held as part of personal file
D
71 years after date of birth or 6
years after date of retirement or 30
years after action completed,
whichever is latest
*
held on a separate file
D
30 years after action completed
A
6 years after action completed
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
4.3
Committees
Agenda, minutes, safety reports and working papers of
Occupational Health and Safety committees as prescribed in
Section 37 of the Occupational Safety and Health Act 1984.
4.4
Health Promotion
Medical or dental records where not kept on a personal file and
excluding compensation or rehabilitation files.
25
Published 1999
Ref No
Description of Records
4.5
4.6
4.7
Disposal
Action
Recommended Custody
Inspections
Inspections and investigations and reports relating to significant
accidents or incidents and hazards identified at the workplace.
A
6 years after action completed
Reports of other inspections.
D
7 years after action completed
Records relating to remedial action undertaken as a result of
inspections, audits or other action.
D
7 years after action completed
D
5 years after action completed
D
6 months after collated
and/or audited
Risk Management
Appointment of health and safety representatives, first aid officers,
fire wardens and records of fire and evacuation rehearsals etc.
Surveys
Raw data.
26
Published 1999
Ref No
Description of Records
Disposal
Action
Recommended Custody
5
PERSONNEL
Records relating to all persons employed in the agency from all
divisions/sections/branches and all classifications.
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
Records dealing with allowances eg. shift work, higher duty,
property, overtime, on call, expenses which are not policy files.
D
7 years after action completed
5.3
Authorisations
Authority or delegation of certain personnel to undertake a function
or task.
D
7 years after action completed
5.4
Counselling
Records (not held on personal file and not associated with
Performance Appraisal) made by professional counsellors.
D
7 years after action completed
5.1
5.2
Allowances
See
General Disposal Authority for Financial and Accounting Records
for records of payment of allowances.
27
Published 1999
Ref No
Description of Records
5.5
5.6
Disposal
Action
Recommended Custody
Discipline
Records of investigation or where action is taken, in respect to
breaches of discipline:
* held as part of personal file
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
* held on a separate file
D
7 years after action completed
Employment Conditions
5.6.1
Clothing
Records dealing with clothes collectively - footwear, uniforms etc.
Routine matters only.
D
7 years after action completed
5.6.2
Fellowships
Correspondence regarding fellowship schemes and nominations.
D
5 years after action completed
Relief/Acting
Records relating to relieving or acting arrangements including
applications, records of interview etc.
D
3 years after action completed
Secondments
Records of employees seconded to or from other agencies.
D
5 years after action completed
5.6.3
5.6.4
28
Published 1999
Ref No
5.7
5.7.1
5.7.2
5.8
Description of Records
5.10
5.10.1
Recommended Custody
D
7 years after action completed
D
5 years after action completed
D
7 years after action completed
D
2 years after action completed
D
7 years after action completed
D
2 years after action completed
Evaluation
Equal Employment Opportunity (EEO)
Equal employment opportunity case files relating to EEO including
complaints, meetings and internal instructions.
Honours
Documentation regarding various honours and award schemes.
Include nominations not proceeded with. See personal file for a
major honour bestowed on an individual.
Grievances
Records of formal grievances lodged by employees, including
discrimination or harassment.
Informal Resolution. Records of grievances lodged by employees,
which do not result in formal proceedings, including discrimination
and harassment.
5.9
Disposal
Action
Leave
Leave application forms.
Annual leave, sick leave, leave without pay etc.
Performance Management
Performance Appraisal
Employee assessment reports, action plans, counselling on work
performance, career paths etc.
29
Published 1999
Ref No
Description of Records
Disposal
Action
Recommended Custody
5.10.2
Performance Monitoring
Documents and reports where formal action is taken in respect to
breaches of agreed performance standards.
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
5.10.3
Substandard Performance
Documents and reports where formal action is taken in respect to
substandard performance.
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
D
2 years after action completed
leave,
A
6 years after action completed
Alternatively, following microfilming
to approved standards, the original
may be destroyed and the
microform format transferred to the
State Records Office.
Personal Files of CEO’s
Personal files of CEO’s, members of the SES and those who have
achieved distinction either in a work related or personal area.
A
2 years after action completed
Substandard Performance documents and reports where no formal
action is taken in respect to substandard performance.
5.11
5.11.1
5.11.2
Personal
[see also Asbestos under 4. Occupational Health & Safety]
Personal History Summary Information
Records
relating
to
appointment,
classification,
superannuation, award coverage, qualifications etc.
30
Published 1999
Ref No
Description of Records
5.11.3
Personal Files
Personal files of permanent, temporary and contract employees
including certified record of citizenship, academic qualifications,
letter or contract of appointment and details of such items as:
*
the authority (Act) for the appointment
*
the category and term of appointment
*
the job held by the employee
*
if the employee is a Senior Executive Service member
*
the employee’s start date in the public sector
*
the employee’s start date in their current job
*
the industrial award or agreement under which the
employee is employed including the salary scale within
the award or agreement
*
whether the employee is appointed on a part-time or
full-time basis
*
the employee’s current work location
*
performance appraisals and counselling reports (if not
on a separate file)
*
exit interviews
*
medical reports
*
complaints relating to occupational health and safety
(if not on a separate file)
*
redeployment
*
leave – extraordinary requests only eg. sabbatical (if not
on a separate file)
*
salary packaging expression of interest
*
details of individual salary packaging arrangements (if not
on a separate file)
*
travel arrangements
*
police clearances
The above represent examples only of those items which may be
included in a personal file.
31
Disposal
Action
Recommended Custody
D
71 years after employee’s date of
birth or 6 years after retirement,
whichever is later, or 6 years after
death
Published 1999
Ref No
Description of Records
5.11.4
Indexes/Registers
Agency indexes and registers of file numbers and titles in either
electronic or hard copy format maintained for personnel records,
not being part of an agency’s central registry system.
5.11.5
Police Clearances
Where not held on the personal file.
5.11.6
Criminal History Records
Records revealing serious criminal histories of applicants for
employment.
5.12
Disposal
Action
Recommended Custody
A
Transfer to State Records Office
when reference ceases
D
6 years after action completed
D
Once application has been
withdrawn or when reference
ceases, whichever is the soonest.
D
1 year after action completed
D
5 years after action completed
D
On expiry of appeal period
D
1 year after action completed
Recruitment
5.12.1
Employment
Correspondence and enquiries about potential employment.
5.12.2
Employment Schemes
Records
relating
to
employment
schemes
including
correspondence with and submissions to employment agencies /
funding / selection of participants.
5.12.3
Interview Notes
Informal notes taken by the interview panel to be used temporarily
eg. memory prompts.
5.12.4
Mass Recruitment
Records relating to entry level mass recruitment including duty
statements, selection criteria, advertisements, applications,
assessments, nominations and interview reports.
32
Published 1999
Ref No
Description of Records
Disposal
Action
Recommended Custody
5.12.5
Student Vacation Employment Records
D
2 years after action completed
5.12.6
Work Experience Programmes
D
2 years after action completed
5.12.7
Volunteers
Documentation relating to volunteers (including correspondence,
work dates, details of training provided etc.)
D
7 years after action completed
5.13
Rosters
D
Until superseded
5.14
Salaries
5.14.1
Attendance Books and Time Sheets
D
7 years after date of last action
5.14.2
Deductions
Records dealing with deductions from salaries and wages which
are not policy records.
D
7 years after action completed
5.14.3
Group Certificates
D
5 years after date of last action
5.14.4
Payroll
Salaries and wages records generated by either manual or
computerised systems.
D
7 years after date of audit
5.14.5
Salary Packaging
Administration files relating to internal policies, procedures and
conditions.
A
5 years after action completed
Expressions of interest (unsuccessful)
D
1 year after action completed
Details of individual salary packaging arrangements (where
contained within a separate file and not on the personal file)
D
7 years after action completed
33
Published 1999, Amended July 2006
Ref No
Description of Records
5.15
Separations
Records (not on personal file) relating to any method of leaving an
organisation. Includes resignation, retirement, dismissal, death,
redundancy or retrenchment of all personnel.
5.16
Surveys
Raw data.
34
Disposal
Action
Recommended Custody
D
7 years after action completed
D
6 months after collated
and/or audited
Published 1999
Disposal
Action
Recommended Custody
Policy
Internal policies and procedures.
A
6 years after action completed
External policies and procedures.
D
2 years after action completed
D
6 years after action completed
D
6 months after collated
and/or audited
D
7 years after action completed
D
2 years after action completed
Ref No
Description of Records
6
STAFF DEVELOPMENT
Records relating to the development of staff skills and
competencies. Includes identifying and implementing training
needs and programs (internal and external) available to staff.
6.1
6.2
Conferences
Records relating to the arrangement of or attendance at
conferences or seminars. Includes registrations, publicity, travel
arrangements and reports of participants.
6.3
Surveys
Raw data.
6.4
Training
6.4.1
Course Information
Details of courses, seminars, programs attended by personnel
either internal or external to the agency. Includes capability
statements by course providers.
6.4.2
Examinations
To certify competency of staff (eg. keyboard skills). Results would
be recorded separately on personal files.
35
Published 1999
Ref No
Description of Records
Disposal
Action
Recommended Custody
6.4.3
Study Assistance
Records for individual staff members including study assistance,
courses attended etc.
D
5 years after action completed
6.4.4
Staff Awareness Programmes
Records relating to health and personal development eg. health
and wellness programmes, blood donations, etc.
D
6 years after action completed
6.4.5
Traineeships
Records relating to trainees, assessment reports, course results
and related correspondence (separate to personal file).
D
5 years after action completed
36
Published 1999
Index
Ref. No.
academic qualification - personal file
accident registers
accidents - compensation
accidents - occupational health & safety
acting/relief
acting - applications
acting- records of interview
action plans - performance appraisal
advertising - positions
advertising - Senior Executive Service
advice on health risks - asbestos
agendas - occupational health & safety - committees
agreements
agreements - associations
agreements - DOPLAR
agreements - IRC
agreements - unions
allowances
allowances - expenses
allowances - on call
allowances - overtime
allowances - property
allowances - shift work
amalgamations
appeal notices - positions - vacancies
appeals
applications - acting
applications - recruitment
applications - relieving
appointment details - personal file
appointment details - personal summary information
appointment of fire wardens
- occupational health & safety - safety
5.11.3
4.2.1
1
4.2
5.6.3
5.6.3
5.6.3
5.10.1
2.3.1
2.3.2
4.2.2
4.3
3.2
3.2
3.2
3.2
3.2
5.2
5.2
5.2
5.2
5.2
5.2
2.2
2.3.1
2.3.1
5.6.3
5.12.4
5.6.3
37
5.11.3
5.11.1
4.6
Published 1999
Index
Ref. No.
appointment of first aid officers
- occupational health & safety - safety
appointment of safety representatives
- occupational health & safety - safety
appointment to positions
asbestos
asbestos - advice on health risks
asbestos - neutralisation
asbestos - personal history
asbestos - personal history - exposure
asbestos - personal history - files
asbestos - personal history - registers
asbestos - personnel records
asbestos - presence
asbestos - removal
asbestos - safety precautions
asbestos - use
assessment reports - trainees
assessments - recruitment
associations - agreements
associations - industrial relations
attendance books
authorisations - delegation
award coverage - personal history summary information
award schemes - evaluation
awards - industrial relations
awareness programmes
4.6
2.3.1
4.2.2
4.2.2
4.2.2
4.2.3
4.2.3
4.2.3
4.2.3
5.11
4.2.2
4.2.2
4.2.2
4.2.2
6.4.5
5.12.4
3.2
3
5.14.1
5.3
5.11.1
5.7.2
3.2
6.4.4
blood donations
books - attendance
6.4.4
5.14.1
38
4.6
Published 1999
Index
Ref. No.
career paths
CEOs - personal files
certified record of citizenship - personal file
changes to working relations - liaison
charts - positions
claims
claims - compensation
claims - industrial relations
classification - establishment
classification - personal history summary information
classification - restructuring
classification information - positions - history
clothing
clothing - damage/loss
Commissioner for Workplace Agreements
committees - occupational health & safety
committees - workplace consultative/negotiating
compensation
compensation - accidents
compensation - claims
compensation - injuries/disease
compensation - policy
competency - examinations
complaints - EEO
complaints/grievances - occupational health & safety
complaints - personnel
complaints - personal file
conferences
consultative/negotiating committees
contract employees - personal files
contract of appointment - personal file
contractors - occupational health & safety
corporatisation
5.10.1
5.11.2
5.11.3
3.2
2
3.3
1.2
3.3
2.4
5.11.1
2.2
2.4
5.6.1
1.2.2
3.5
4.3
3.5
1
1
1.2
1
1.1
6.4.2
5.7.1
4.2.4
5.8
5.11.3
6.2
3.5
5.11.3
5.11.3
4.2.3
2.2
39
Published 1999
Index
Ref. No.
correspondence - potential employment
counselling
counselling - performance appraisal
course providers
courses
create - positions
creation - positions - history
criminal history records
5.12.1
5.4
5.10.1
6.4.1
6.4.1
2
2.4
5.11.6
damage
damage - property
damage/loss - clothing
death
deductions - salaries
delegation - authorisations
dental - occupational health & safety
determinations - industrial relations
development
development - policy
discipline
discrimination
discrimination - grievances
disease - compensation
dismissal
disputes - industrial action
disputes - industrial relations
DOPLAR - agreements
DOPLAR - industrial relations
duty statements
duty statements - positions - history
duty statements - positions - vacancies
duty statements - recruitment
1.2.2
1.2.2
1.2.2
5.15
5.14.2
5.3
4.4
3.2
6
6.1
5.5
5.8
5.8
1.2.1
5.15
3.6
3.4
3.2
3.2
2.4
2.4
2.3.1
5.12.4
40
Published 1999
Index
Ref. No.
EEO
EEO - complaints
EEO - internal instructions
EEO - meetings
employee assessment reports
employees - industrial relations
employer - industrial relations
employment
employment conditions
employment schemes
enquiries - potential employment
enterprise agreements
enterprise bargaining
equal employment opportunity
establishment
establishment - classification
establishment - policy
evacuation rehearsals
evaluation
examinations
examinations - competency
expenses - allowances
5.7.1
5.7.1
5.7.1
5.7.1
5.10.1
3
3
5.12.1
5.6
5.12.2
5.12.1
3.5
3.5
5.7.1
2
2.4
2.1
4.6
5.7
6.4.2
6.4.2
5.2
fellowship schemes
fellowships
fellowships - nominations
fire & evacuation rehearsals
- occupational health & safety - safety
fire warden
first aid
footwear
formal grievances
5.6.2
5.6.2
5.6.2
4.6
41
4.6
4.6
5.6.1
5.8
Published 1999
Index
Ref. No.
go-slows
grievances
grievances/complaints - occupational health & safety
grievances - discrimination
grievances - harassment
group certificates
3.6
5.8
4.2.4
5.8
5.8
5.14.3
harassment
harassment - grievances
hazardous duties
- occupational health & safety - complaints
hazardous substances
- occupational health & safety
hazards
health promotion - medical and dental records
health promotion - staff awareness programs
health promotion - wellness programs
higher duty allowances
history - personal - asbestos
history summary information - personal
honours
honours - nominations
5.8
5.8
4.2.4
4.5
4.4
6.4.4
6.4.4
5.2
4.2.3
5.11.1
5.7.2
5.7.2
incident registers
indexes/registers - personnel records
individual training
industrial action
industrial relations
industrial relations - agreements
industrial relations - associations
industrial relations - claims
industrial relations - disputes
industrial relations - DOPLAR
4.2.1
5.11.4
6.4.3
3.6
3
3.2
3
3.3
3.4
3.2
42
4.2.5
Published 1999
Index
Ref. No.
industrial relations - employees
industrial relations - IRC
industrial relations - policy
industrial relations - unions
injuries - compensation
inspections - occupational health and safety
instructions - EEO
internal instructions - EEO
interview notes
interview reports - positions - vacancies
interview reports - recruitment
investigations - occupational health & safety
IRC - agreements
IRC - industrial relations
3
3.2
3.1
3
1.2.1
4.5
5.7.1
5.7.1
5.12.3
2.3.1
5.12.4
4.5
3.2
3.2
leave - application form
leave - sabbatical - extraordinary
leave - personal history summary information
letter of employment - personal file
liaison
liaison - changes to working relations
liaison - notes of meetings
liaison - staff bodies
liaison - union policies, newsletters etc
liaison - unions
loss - property
5.9
5.11.3
5.11.1
5.11.3
3.2
3.2
3.2
3.2
3.2
3.2
1.2.2
mass recruitment
medical- occupational health & safety
meetings - EEO
members of SES - personal files
minutes - occupational health & safety - committees
5.12.4
4.4
5.7.1
5.11.2
4.3
43
Published 1999
Index
Ref. No.
negotiating committees - enterprise bargaining
negotiations - industrial relations
neutralisation - asbestos
nominations - fellowships
nominations - honours/award schemes
nominations - recruitment
notes of meetings - liaison
3.5
3.2
4.2.2
5.6.2
5.7.2
5.12.4
3.2
occupational health & safety
occupational health & safety - accidents
occupational health & safety - committees
occupational health & safety - committees - agendas
occupational health & safety - committees - minutes
occupational health & safety
- committees - working papers
occupational health & safety - complaints
occupational health & safety
- complaints - hazardous duties
occupational health & safety
- complaints - working environment hazards
occupational health & safety - contractors
occupational health & safety - dental
occupational health & safety - investigations
occupational health & safety - medical/dental
occupational health & safety - policy
occupational health & safety - risk management
occupational health & safety - safety
occupational health & safety
- appointment of fire wardens
occupational health & safety
- appointment of first aid officers
occupational health & safety
- appointment of safety representative
4
4.2.1
4.3
4.3
4.3
4.3
44
4.2.4
4.2.4
4.2.4
4.2.3
4.4
4.5
4.4
4.1
4.6
4.6
4.6
4.6
4.6
Published 1999
Index
Ref. No.
occupational health & safety
- fire & evacuation rehearsals
on-call - allowances
organisational charts
overtime - allowances
4.6
5.2
2.2
5.2
payroll
performance appraisal
performance appraisal - action plans
performance appraisal - counselling
performance management
performance monitoring
performance standards
performance - substandard - formal action taken
performance - substandard - no formal action taken
permanent employees - personal files
personal
personal development
personal file - academic qualifications
personal file - appointment details
personal file - certified record of citizenship
personal file - complaints
personal file - contract of appointment
personal files - CEOs
personal files - contract employees
personal files - members of SES
personal files - permanent employees
personal files - salary packaging
personal files - temporary employees
personal history - exposure - asbestos
personal history - files - asbestos
personal history - registers - asbestos
personal history summary information - appointment
45
5.14.4
5.10.1
5.10.1
5.10.1
5.10
5.10.2
5.10.2
5.10.3
5.10.3
5.11.3
5.11
6.4.4
5.11.3
5.11.3
5.11.3
5.11.3
5.11.3
5.11.2
5.11.3
5.11.2
5.11.3
5.11.3
5.11.3
4.2.3
4.2.3
4.2.3
5.11.1
Published 1999
Index
Ref. No.
personal history summary information - award coverage
personal history summary information - classification
personal history summary information - leave
personal history summary information - qualifications
personal history summary information - superannuation
personnel
personnel - allowances
personnel - policy
personnel records - asbestos
personnel records file numbers & titles - indexes/registers
police clearances - on personal file
police clearances - not on personal file
policy - compensation
policy - development - staff
policy - establishment
policy - industrial relations
policy - occupational health & safety
policy - personnel
positions - abolish
positions - advertising
positions - appointment to
positions - charts
positions - establishment
positions - history
positions - history - classification information
positions - history - creation
positions - history - duty statements
positions - history - selection criteria
positions - reclassify
positions - reports
positions - vacancies
positions - vacancies - appeal notices
positions - vacancies - duty statements
5.11.1
5.11.1
5.11.1
5.11.1
5.11.1
5
5.2
5.1
5.11
5.11.4
5.11.3
5.11.5
1.1
46
6.1
2.1
3.1
4.1
5.1
2
2.3.1
2.3.1
2
2
2.4
2.4
2.4
2.4
2.4
2
2
2.3
2.3.1
2.3.1
Published 1999
Index
Ref. No.
positions - vacancies - interview reports
positions - vacancies - selection criteria
potential employment - correspondence
potential employment - enquiries
presence - asbestos
privatisation
property - allowances
property - loss/damage
2.3.1
2.3.1
5.12.1
5.12.1
4.2.2
2.2
5.2
1.2.2
qualifications - personal history
questionnaires - compensation
questionnaires - industrial relations
questionnaires - occupational health & safety
questionnaires - personnel
questionnaires - staff development
5.11.1
1.4
3.7
4.7
5.16
6.3
reclassify - positions
records of interview - acting
records of interview - relieving
recruitment
recruitment - advertisements
recruitment - applications
recruitment - assessments
recruitment - duty statements
recruitment - employment schemes
recruitment - interview reports
recruitment - nominations
recruitment - selection criteria
recruitment - vacancies
recruitment - volunteers
redeployment
redundancy
registers/indexes - personnel - records
2
5.6.3
5.6.3
5.12
5.12.4
5.12.4
5.12.4
5.12.4
5.12.2
5.12.4
5.12.4
5.12.4
2.3
5.12.7
2.2
5.15
5.11.4
47
Published 1999
Index
Ref. No.
rehabilitation - group
rehabilitation - individual
relief - acting
relieving - applications
relieving - records of interview
remedial action
removal - asbestos
reports - positions
resignation
restructuring
retirement
retraining
retrenchment
reviews
RiskCover
risk management - occupational health and safety
rosters
1.3.2
1.3.1
5.6.3
5.6.3
5.6.3
4.5
4.2.2
2
5.15
2.2
5.15
2.2
5.15
2.2
1.2.1
4.6
5.13
safe work practices
safety - occupational health & safety
safety precautions - asbestos
salaries and wages
salaries - deductions
salary packaging
salary packaging - personal file
salary packaging - policy
secondments
selection criteria - positions - history
selection criteria - positions - vacancies
selection criteria - recruitment
seminars
separations
SES - appointments
4
4.6
4.2.2
5.14.4
5.14.2
5.14.5
5.11.3
5.14.5
5.6.4
2.4
2.3.1
5.12.4
6.2
5.15
2.3.2
48
Published 1999
Index
Ref. No.
SES - vacancies
SES - personal files
severance packages
SGIO see RiskCover
shift work - allowances
staff awareness programmes
staff bodies - liaison
staff development
strikes
structure - establishment
study assistance
substandard performance
superannuation - personal history
surveys - compensation
surveys - industrial relations
surveys - occupational health & safety
surveys - personnel
surveys - staff development
2.3.2
5.11.2
5.15
5.2
6.4.4
3.2
6
3.6
2
6.4.3
5.10.3
5.11.1
1.4
3.7
4.7
5.16
6.3
temporary employees - personal files
time sheets
trainees - assessment reports
traineeships
training
training and development
training courses
training - policy
training programs
travel
5.11.3
5.14.1
6.4.5
6.4.5
6.4
6
6.4.1
6.1
6.4.1
6.2
uniforms
union policies, newsletters - liaison
unions - agreements
5.6.1
3.2
3.2
49
Published 1999
Index
Ref. No.
unions - industrial relations
unions - liaison
3
3.2
vacancies
vacancy - positions
vacation employment for students
variations
volunteers
2.3
2.3.1
5.12.5
2.4
5.12.7
wellness programs
WCRC see WorkCover
WorkCover
work experience programmes
work performance
work practices - safety
workers' compensation
working environment hazards
- occupational health & safety - complaints
working papers
- occupational health & safety - committees
workplace agreements
workplace consultative/negotiating committees
50
6.4.4
1.2.1
5.12.6
5.10.1
4
1.2.1
4.2.4
4.3
3.5
3.5
Published 1999