GEAR UP ALABAMA
TUTORING PROGRAM
This document was prepared by Auburn University K-12 Outreach
Office of the Vice President of University Outreach
GEAR UP Alabama
A United States Department of Education Grant
Dr. Lawrence Tyson, Principal Investigator, University of Alabama Birmingham
Dr. Royrickers Cook, Co-Principal Investigator, Auburn University
Dr. Veronique Zimmerman-Brown, GEAR UP Alabama Director, University of Alabama Birmingham
Felicia Lucky, President, Black Belt Community Foundation
College and University Partners:
Alabama Community College System
Alabama State University
Auburn University
Auburn University at Montgomery
Montevallo University
Troy University
University of Alabama
University of Alabama Birmingham
University of West Alabama
Table of Contents
GEAR UP Overview ....................................................................................................................................... 1
GUA Tutoring Program ................................................................................................................................. 2
Expected Outcomes ............................................................................................................................. 2
IHEs ...................................................................................................................................................... 2
Audience Served .................................................................................................................................. 2
Tutors ................................................................................................................................................... 2
GUA Personnel ..................................................................................................................................... 2
GEAR UP Stakeholders’ Expected Commitment to GUA Tutoring Program .............................................. 3
IHEs ...................................................................................................................................................... 3
Tutors ................................................................................................................................................... 3
GUA Schools ......................................................................................................................................... 3
GUA Personnel ...................................................................................................................................... 4
Appendices .....................................................................................................................................................
I.
GUA Tutoring Program – Tutor Terms of Service ................................................................... 5
II.
GUA Tutoring Program – Tutoring Session Procedures .......................................................... 6
III.
GUA Tutoring Program – Guidelines for Tutor Conduct ......................................................... 7
IV.
GUA Tutoring Program – 6 Tutoring Strategies for Success ................................................... 8
V.
GUA Tutoring Program – Teacher Referral Form .................................................................... 9
VI.
GUA Tutoring Program – Student Progress Form ................................................................. 10
VII.
GUA Tutoring Program – Tutor Reflections .......................................................................... 11
Contacts ................................................................................................................................................. 12-17
GUA Sign-in Sheet (sent as separate attachment)
GEAR UP Overview
GEAR UP Alabama (GUA) is a University of Alabama Birmingham (UAB) project that focuses on
serving students in Alabama’s Black Belt region. The project’s primary partners include (1) the
Alabama State Department of Education, (2) Auburn University, and (3) the Black Belt
Community Foundation.
GEAR UP Alabama spans across 18 counties in the Black Belt region of Alabama, serving over
9,000 students in 21 school districts. GUA’s purpose is to help build the infrastructure of school
districts in the Black Belt to effectively prepare students for postsecondary education. The GUA
project will serve a cohort of students beginning in their 6th and 7th grade years and follow them
for the next 7 years, providing them with supplemental education and summer activities to
promote their readiness for college.
Auburn University’s Office of K-12 Outreach facilitates GUA’s school site core subject summer
academies throughout the Black Belt region. K12 Outreach also leads the development and
implementation of summer camps at Auburn University and establishes camps at other
Institutions of Higher Education (IHE’s). Additionally, K12 Outreach is responsible for the
development and facilitation of the GUA Tutoring Program, recruiting IHE’s to sponsor their
students as tutors at GUA schools in their region.
1
GUA Tutoring Program
The purpose of GUA tutoring program is to facilitate one-on-one and small group academic
tutoring between college students and GUA school participants.
Expected Outcomes
•
•
•
Increased math, science, and English/Language Arts achievement for GUA students
through individualized assistance
Improve GUA students’ exposure to college-age near peers in order to promote a
college-going culture
Leveraging IHE resources in order to improve the academic success of students in
Alabama’s Black Belt region
IHE’s
GUA welcomes public and private IHE’s throughout Alabama –Community Colleges/4 year
Institutions as partner organizations to provide tutoring throughout the Black Belt Region.
Audience Served
The GUA tutoring program will serve students, teachers, and schools affiliated with the GUA
grant regions.
Tutors
Students enrolled in IHE’s with an official GUA partnering program who have an interest in
working with middle school students and demonstrated proficiency in math, reading, and
science are encouraged to participate.
GUA Personnel
GUA personnel who will help facilitate the tutoring program process include Regional
Coordinators, Team Leader, and Team Leaders who are all assigned to GUA schools.
2
GEAR UP Stakeholders’ Expected Commitment to Tutoring Program
IHE’s
•
•
•
•
•
•
•
Designating a College Coordinator and point of contact for their tutoring program
Utilize your institution’s existing application process to screen qualified students
Selection of college tutors from appropriate programs or organizations within the
institution (e.g. honors colleges, Leadership Scholars, fraternal organizations, etc.)
Training of tutors using GUA and other appropriate materials
Coordinating a schedule with their assigned GUA school(s) to determine days, times,
and duration of tutoring
Coordinating and sponsoring the transportation of tutors to the GUA school(s)
Collection of required GUA tutoring data by the IHE’s designated Coordinator (log of
service hours, Student Progress forms, names, classification, and majors of tutors)
Tutors
•
•
•
•
•
Agree to the commitment to Terms of Service (dates, times, location, duration)
Use appropriate tutoring strategies to help students achieve success in their designated
content area
Agree to participate in tutor orientation, tutor training, and teacher conferences as
needed to update teachers on student progress
Complete electronic Student Progress Forms following each session and submit to
designated Team Leader and teacher
Develop positive relationships with students
GUA Schools
•
•
•
•
•
•
Commit to cooperating with agreed upon Terms of Service (dates, times, location,
duration) established with IHE’s
Provide teacher referrals to determine individual student needs (subject area, skill
development, remediation, etc.)
Provide appropriate tutoring locations and resources (books, computers as necessary,
student assignments required for remediation)
Have students escorted to the designated tutoring location upon arrival of tutors
Direct teachers to participate in student progress assessment with tutors as appropriate
Tutoring locations must be in view of other school personnel (e.g. cafeteria, library)
3
GUA Personnel
GUA personnel will direct the facilitation of the tutoring program in order to maximize service
to students and optimize communication between schools and IHE’s.
•
•
Regional Coordinators will serve as liaisons for districts and Auburn University
Team Leader will serve as liaisons between IHE’s, schools, and tutors
Appendix I
4
GUA Tutoring Program
Tutor Terms of Service
I hereby acknowledge the following:
I have made a _____hour weekly commitment to the GEAR UP Alabama Tutoring.
I understand that I am making a commitment to my community and my peers by volunteering
to become a tutor.
I understand that by agreeing to be a tutor for GUA, it is my duty to attend my designated shift,
and to perform to the best of my abilities.
I will exercise appropriate behavior during my interaction with students and teachers (see GUA
Tutor Guidelines)
If I am unavailable to volunteer during any given week, I will notify my College Coordinator. I
understand that my failure to do so will bring myself and the GUA program into a negative light.
I understand that if I continually miss my designated shift, I can and will be dropped from the
program.
Tutor Name (print): ________________________________________________
Tutor signature: ___________________________________________________
College Coordinator signature: ________________________________________
Date: __________________________
5
Appendix II
GUA Tutoring Program
Tutoring Session Procedures
•
•
•
•
•
•
Students to be tutored will be selected based upon a referral by their teacher
Referrals will be submitted by the Team Leader to your College Coordinator
You will be assigned a student to tutor by your College Coordinators based upon your
academic match/preference
On the days you tutor, your college will provide transportation for your group of tutors
to the designated GUA school
Upon arrival, students will be escorted to the designated tutoring location
At the conclusion of the tutoring session, you must complete the Student Progress form
for your student, briefly documenting the accomplishments for the day and submit it
electronically to the Team Leader and the referring teacher of the student being
tutored.
6
Appendix III
GUA Tutoring Program
Guidelines for Tutor Conduct
•
•
•
•
•
Use appropriate language
Conduct tutoring sessions in area/location designated by the school
Maintain friendly and non-intimate (inappropriate or suggestive physical or verbal
expressions) interaction with students
Wear appropriate attire that closely adheres to GUA school’s dress code (e.g. no
spaghetti straps/tank tops, revealing attire, clothing with inappropriate or offensive
language or graphics, pajamas)
Report any unusual incidents immediately to GUA Team Leader
7
Appendix IV
GUA Tutoring Program
6 Tutoring Strategies for Success
1. Greeting your student: Start your session by saying hello and establish eye contact, be
friendly and try to establish a common bond with them.
2. Outline your goals for the session: Before the lesson, draft a written outline of how you
plan on structuring your time with your student during the session. Tell the student
what you intend to cover, and try to stick to it.
3. Presentation and discussion: Take time to explain the topic in a methodical way. Start
with the basics and build up. Making the tutorial session interactive also ensures that
your student stays focused and interested throughout the session.
4. Be flexible: If you notice that your student is particularly tired or mentally drained on a
given day, don’t be afraid to veer from previously laid plans and put the focus on fun in
the subject area (e.g. math games, high interest reading etc.)
5. Do they really understand the topic: Watch out for subtle signs that their students are
failing to grasp an important idea. If you sense this, go over the concepts again in a
different way and always try to use as simple and as practical example as possible, so
that your student does not feel that the concept is too esoteric or intellectually
demanding.
6. Sweet endings: As the lesson draws to a close, tell them what they will be encountering
in your next session. Tell them you have a special challenge in store for them; most
students will be excited by the prospect of a new game or puzzle.
We encourage you to find and utilize additional strategies from various resources (e.g. internet,
college tutoring center, etc.)
8
Appendix V
GUA Tutoring Program
Teacher Referral Form
Referring Teacher: _________________________________
Room#: _________________
Referring Teacher email: _________________________________________________________
Student’s name:___________________________________
Grade:__________________
Subject for tutoring: ________________________________ (Read/Math/Science)
Please list any specific areas that tutor should address with student:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Please list and explain briefly the various types of assignments student needs assistance with:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
9
Appendix VI
GUA Tutoring Program
Student Progress Form
GUA Tutor Name: ________________________________ Tutor’s College: ________________
Student’s name:___________________________________
Grade:__________________
Subject for tutoring: ________________________________ (Read/Math/Science)
Referring Teacher: _________________________________
Room#: _________________
Progress towards specific areas for which student was referred:
______________________________________________________________________________
______________________________________________________________________________
Progress made by student on teacher designated assignments:
______________________________________________________________________________
______________________________________________________________________________
Tutoring Strategies used (check all that apply):
I greeted my student
I outlined and shared the goals for the session
I presented and discussed the session topic with my student
I was flexible
I checked for understanding
I ended the session on a positive note
10
Appendix VII
GUA Tutoring Program
Tutor Reflections
TO BE COMPLETED AT THE END OF THE TUTORING PROGRAM
AND SUBMITTED TO COLLEGE COORDINATOR
Tutor Name: ___________________________________________________________________
No. of Students tutored this term: boys ________________
girls ____________________
List topics covered:
______________________________________________________________________________
______________________________________________________________________________
How would you describe the overall progress of the students:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
What have you learned this term through this experience:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
(IHE may insert additional reflective piece here)
11
CONTACTS
For more information contact:
GUA- Team Leader Contact List
Region 1
District
School
GUA Team Leader
1
Phenix City
Phenix City Intermediate
SchooL
Name: Aslin Fleming
Email: [email protected]
Phone #: 706-987-3734
1
Phenix City
South Girard
Name: Amy Carver
Email: [email protected]
[email protected]
Phone #:706-527-1977
1
Russell County
Russell Middle
Name:
Email:
Phone #:
School
1
Macon County
Notasulga High
Name: Teneshia Sanford
Email: [email protected]
Phone Office#: 1-334-724-1240
Cell# 334-319-6384
1
Macon County
Tuskegee Middle
Name: Belinda A. Hart
Email: [email protected]
Phone #: 334-207-2288
1
Bullock
South Highlands
1
Pike County
Banks
Name: Kimberly Flowers
Email:
[email protected]
Phone #: 334-202-2876
Name: Latoya Gay
Email: [email protected]
Phone #: 334-243-5514
1
Pike County
Pike County High
1
Pike County
Goshen High School
Name: JoAnna Kilpatrick
Email:
[email protected]
Phone #: 334-735-2389
Name: Cheryl Watson
Email:
[email protected]
Phone #: (334) 464-1615
12
1
Barbour County
Barbour County Jr High
Name: Mary A. Burks
Email:
[email protected]
Phone #: (334) 775-3545-ext. 4004
Region 2
District
School
GUA Team Leader
2
Montgomery
Bellingrath
Name: Denise Whittle
Email: [email protected]
Phone #: 334-269-3621
2
Montgomery
Brewbaker
Name: Sheree Graham
Email: [email protected]
Phone #: (334) 322-3334
2
Montgomery
Capitol Heights Middle
2
Montgomery
George Washington Middle
2
Montgomery
Carr Middle
Name: Natasha Hendricks
Email:
[email protected]
Phone #: (334) 430-1815
Name: Tanika Tate
Email: [email protected]
Phone #: 334-220-0158
School
Name: Linda Williams
Email: [email protected]
Phone #: (334)306-8999
2
Montgomery
Goodwyn
Name:
Email:
Phone #:
School
2
Montgomery
McKee
2
Montgomery
South Lawn
Name: Victor Davis
Email: [email protected]
Phone #: 334-538-4383
Name: Lucy Pettway
Email: [email protected]
Phone #: 334 201-2199
2
Montgomery
Dunbar-Ramer School
Name: Donna Wyatt
Email: [email protected]
Phone #: 334 562-3250
2
Montgomery
FEWS
Name: Jasmine Richards
Email: [email protected]
Phone #: 334/269-3665
Region 3
District
School
GUA Team Leader
13
3
Butler
Georgiana
3
Butler
McKenzie
3
Butler
Greenville Middle School
3
Dallas
Keith Middle
3
Dallas
Tipton Durant
3
Dallas
William Martin
3
Selma
Hudson Middle
3
Lowndes
Hayneville Middle
3
Lowndes
Lowdnes Middle
Name: Ursula Goldsmith
Email: [email protected]
Phone #: (334) 399-3094
Region 4
District
School
GUA Team Leader
4
Wilcox
Camden School
4
Demopolis City
Demopolis Middle
Name:
Email:
Phone #:
School
Name: Susan Browder
Email: [email protected]
Phone #: 205-496-0002
Name:
Email:
Phone #:
School
Name:
Email:
Phone #:
School
Name: Kelly Flowers
Email:
[email protected]
Phone #: 334.382.3450
Name:
Email:
Phone #:
School
Name:
Email:
Phone #:
School
Name:
Email:
Phone #:
School
Name: Tracey Parker
Email:
[email protected]
Phone #: (334) 505-9350
Name: Stephanie Rogers
Email: [email protected]
Phone #: (334) 548-2184
(334) 356-4510
14
4
Choctaw
Choctaw County High
Name: Gwendolyn Foster
Email: [email protected]
Phone #: 251-843-5645 school
205-861-4188 cell
205-604-8495 home
4
Choctaw
Southern Choctaw County
High
Name: Gwendolyn Foster
Email: [email protected]
Phone #: 251-843-5645 school
205-861-4188 cell
205-604-8495 home
4
Sumter
Kinterbush Junion
Name:
Email:
Phone #:
School
4
Sumter
North Sumter Jr
4
Sumter
Livingston Jr
4
Sumter
Yorkwest End Jr
Name:
Email:
Phone #:
School
Name:
Email:
Phone #:
School
Name:
Email:
Phone #:
School
4
Linden City
George Austin Jr
Name: Gwen Rogers
Email: [email protected]
Phone #:334-216-8508
4
Marengo
County
Amelia Johnson High
Name: Romekia Johnson
Email: [email protected]
Phone #: 334-627-3364
251-680-5920
4
Marengo
County
Marengo High
Name:
Email:
Phone #:
School
4
Marengo
County
Sweet Water High
Name: Tanya Williams
Email: [email protected]
Phone #: 205-572-5653
Region 5
District
School
GUA Team Leader
15
5
Perry County
Robert Hatch
Name: Christine White-Bruno
Email: [email protected]
Phone #: 334-628-4061
5
Perry County
Francis Marion
Name: Donnita Tucker
Email: [email protected]
Phone #: 334-683-4773
5
Hale County
Hale County Middle School
Name:
Email:
Phone #:
5
Hale County
Greensboro Middle
Name:
Email:
Phone #:
5
Pickens County
Aliceville Middle
Name: Joyce Bryant
Email: [email protected]
Phone #: 205-373-2783
5
Pickens County
Gordo High
Name: Kimberly Posey
Email: [email protected]
Phone #: 205-364-7353
5
Pickens County
Pickens County High
5
Greene County
Carver Middle
Name: Beth Hickman
Email:
[email protected]
Phone #: 205-399-2636
Name: Andrea Perry
Email: [email protected]
Phone Office #: 205-372-4618
334-507-2007 Cell
5
Greene County
Paramont Junior
Name: Rosalyn Robinson
Email: [email protected]
Phone #: 205-336-8557 School
205-496-2171 Cell
16
Auburn University K-12 Outreach Office
Tanja Matthews, K-12 Outreach
Coordinator
University Outreach
K-12 Outreach
313 O.D. Smith Hall
135 College Street
Auburn, AL 36849-5607
Office/Cell: 334-740-2421
Email: [email protected]
Leah Mathison, K-12 Outreach Coordinator
University Outreach
K-12 Outreach
313 O.D. Smith Hall
135 College Street
Auburn, AL 36849-5607
Office/Cell: 334-734-3091
Email: [email protected]
17
Team Leader:
Please complete at the
beginning of each tutoring
session and submit to GUA
GEAR UP Alabama
STUDENT Sign in Sheet (For Same-School Activities)
School Name: __________________________________
Date: __________________________________________
Partner Organization: ____________________________
Tutoring
Activity Name: __________________________________
Partner Contact Name: ___________________________
Duration of Activity (minutes): _____________________
Partner Signature: _______________________________
2
* Category (Choose 1): ____________________________
Student Name
(First and Last)
PLEASE PRINT CLEARLY
Date of Birth
Grade
Student Signature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
* Categories (choose 1):
1) College visit/ college student shadowing
2) Comprehensive mentoring
3) Counseling/advising/ career counseling
4) Education field trips
5) Family/ cultural events
6) Financial aid counseling/ advising
7) Job site visit/ job shadowing
8) Rigorous academic curricula
9) Summer programs
10) Supportive Services
11) Workshops
12) Educational speaker/ Assembly