ICC ENCYCLOPEDIA
SPRING 2016
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
Table of Contents
+ ICC TEAM................................................................................................................................ 2
+ SENIOR ADVISORS ................................................................................................................ 2
+ MEMBER CLUBS...................................................................................................................... 3
+ ICC KEY DATES - SPRING ....................................................................................................... 6
+ CLUB MEETING TIMES ........................................................................................................... 6
+ PRESIDENT............................................................................................................................. 8
+ VICE-PRESIDENT.................................................................................................................... 8
+ TREASURER ........................................................................................................................... 8
Spending Limits .................................................................................................................. 8
Discretionary Funding Guidelines ....................................................................................... 8
Invoicing Guidelines ............................................................................................................ 9
Deadlines ............................................................................................................................ 9
+ SECRETARY ............................................................................................................................ 9
+ MARKETING ........................................................................................................................... 9
Weekly Newsletter ............................................................................................................. 9
Event of the Week ............................................................................................................. 11
Other Marketing Resources ............................................................................................... 12
+ EXTERNAL RELATIONS ........................................................................................................ 14
+ OPERATIONS ........................................................................................................................ 14
+ OFFICE OF STUDENT ENGAGEMENT (OSE)......................................................................... 16
+ COMMON QUESTIONS ......................................................................................................... 16
OrgSync ............................................................................................................................. 16
Reimbursements ............................................................................................................... 17
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
1
+ ICC TEAM
Role
Name
Email
Phone
President
Matt Silva
[email protected]
954-257-9938
Vice-President
Tiffany Li
[email protected]
626-673-1828
Treasurer
Winnie Lau
[email protected]
347-633-0070
Secretary
Ola Abdelrahman
[email protected]
201-314-9189
Sara Hwang
[email protected]
929-248-0245
Marketing
Spencer Hanus
[email protected]
908-914-1642
External
Teri Tan
[email protected]
646-465-0681
Louise Luciani
[email protected]
732-570-4442
Josh Sakhai
[email protected]
516-640-8856
Tiffany Wong
[email protected]
917-626-7514
Jacqueline Huang
[email protected]
832-692-5332
Shivi Bhatnagar
[email protected]
925-963-1552
Arvind Dhayalan
[email protected]
646-671-2393
Victor Kao
[email protected]
650-833-8896
Operations
ULs
+ SENIOR ADVISORS
Your club’s senior advisor is the point of contact for any ICC related questions.
Matt Silva
Teri Tan
Louise Luciani
Actuarial Society
DSP
EEG
Finance Society
IAG
LARA
Net Impact
STEBA
Accounting Society
BAP
BAC
PCT
Pride Corp
SPEX
QFS
USWIB
AKPsi
EHS
IBA
MCG
Marketing Society
SBLA
Stern Cares
SREG
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2
+ MEMBER CLUBS
Club
President(s)
Email
Emily Wu &
Hanwen Liu
ew1059 & hl1508
Alpha Kappa Psi (AKPsi)
[email protected]
Ajay Kanuri
ak3999
Business Analytics Club
(BAC)
[email protected]
Janet Ye &
Shantanu Joshi
jy1151 & sj1497
Beta Alpha Psi (BAP)
[email protected]
Mathew Roy
mr3369
Delta Sigma Pi (DSP)
[email protected]
SM Dipali
smd484
Gordon Wong
gww221
Moritz Liebelt
ml3718
Actuarial Society
[email protected]
Entrepreneurial Exchange
Group (EEG)
[email protected]
Economics Honors Society
(EHS)
[email protected]
Finance Society
[email protected]. Wei Ming Wong &
edu
Varun Sawhney
Investment Analysis Group
(IAG)
[email protected]
International Business
Association (IBA)
[email protected]
ww631 & vs1184
Clement Chiun
chc463
Ashelly Suh
hrs301
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3
Luxury and Retail
Association (LARA)
[email protected]
Marketing Society
[email protected]
Management Consulting
Group (MCG)
[email protected]
Net Impact
[email protected]
Phi Chi Theta (PCT)
[email protected]
u
Pride Corp
[email protected]
Quantitative Finance
Society (QFS)
[email protected]
Stern Accounting Society
(SAS)
[email protected]
Stern Business and Law
Association (SBLA)
[email protected]
Stern Political Economy
Exchange (SPEX)
[email protected]
Stern Real Estate Group
(SREG)
[email protected]
Adharsh Kumar
ak3875
Michael Dong
mzd210
Lina Wang
lnw237
Alex Laitamaki
aml768
Ying Yang
yy939
David Kim
dyk270
Winson Zeng
jz1127
Shivam Bharadwaj
srb479
Tiffany Wang
tyw243
Priya Kamdar
pak324
Armand Boyajian &
Jason Ackerman
akb437 & ja2357
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4
Stern Tisch Entertainment
Business Association
(STEBA)
[email protected]
Stern Cares
[email protected]
Undergraduate Stern
Women in Business
(USWIB)
[email protected]
Megan Machado &
Lukas Thimm
mcm643 &
lat369
Anna Chen
aac471
Pooja Adani
pa863
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5
+ ICC KEY DATES - SPRING
Please take note of these key dates when scheduling club meetings.
January / February
March
M
T
W
T
F
S
S
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
15
16
17
18
19
22
23
24
25
26
M
April
T
W
T
F
S
S
M
T
W
1
2
3
4
5
6
7
8
9
10
11
12
13
4
5
6
14
14
15
16
17
18
19
20
11
12
20
21
21
22
23
24
25
26
27
18
27
28
28
29
30
31
25
T
May
F
S
S
1
2
3
7
8
9
10
2
3
4
5
6
7
8
13
14
15
16
17
9
10
11
12
13
14
15
19
20
21
22
23
24
16
17
18
19
20
21
22
26
27
28
29
30
23
24
25
26
27
28
29
30
31
29
Legend:
ICC event
Jan 27
Jan 29
Feb 15
Feb 22 – Feb 25
Mar 3
Mar 11
Mar 14 – Mar 20
Mar 28 – Apr 1
Mar 28 – Apr 8
Apr 8
Apr 6
Apr 10
Apr 14
Apr 11 – Apr 15
Apr 23
Apr 27
May 4
May 11 – May 17
May 20
Tentative
Holiday / Finals
M
T
W
T
F
S
S
1
Deadline
Club Fair (Common Hour)
Spring Leadership Summit (9:30am – 4pm)
Presidents Day
Social Impact Week
ICC Semi
Club Elections: Deadline for submitting list of interested members
Spring Break
ICC Elections: Pre-Voting
Club Elections: Voting Processes
ICC Elections: Voting (During Tuesday Meeting)
Stern Art Gallery Opening Reception (8 – 10pm)
Club Elections: Deadline for submitting list of new officers
End of Stern Art Gallery
Ally Week
ICC Presidents Brunch
Pass the Torch (5pm)
Reverse Club Fair
Finals
Commencement
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6
+ CLUB MEETING TIMES
Common
Hour 12:301:45pm
Monday
Tuesday
Wednesday
Thursday
MCG
BAP
Accounting
Society
BAC
SREG
IBA
Actuarial
Society
EEG
EHS
Finance
Society
SBLA
IAG
Net Impact
QFS
Marketing
Society
USWIB
Friday
SPEX
AKPsi (6:309:30pm)
Evening
Hour
LARA (6:008:00pm)
DSP (6:008:00pm)
PCT (6:008:00pm)
Pride Corp
(6:008:00pm)
STEBA (6:008:00pm)
IAG (5:307:30pm)
Stern Cares
(6:15-7:30pm)
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7
+ PRESIDENT


Matt Silva
Develops strategic initiatives and planning both at an ICC level and alongside member clubs
Serves as a “catch-all” should any doubts arise with regard to any of the processes associated with
member clubs
+ VICE-PRESIDENT


Tiffany Li
Plans ICC community events and communicates details about ICC events to clubs
Assists with strategic planning of member clubs
+ TREASURER




Winnie Lau
Manages budgets of ICC and individual clubs
Handles discretionary funding proposals
Processes reimbursements
Facilitates events, members, and budgeting on OrgSync
Spending Limits
Follow the budget you received directly from OSE this summer. This is what Katrien, Joan, and Winnie
use to expense your club’s budget. If you are over-spending or under-spending enough to impact
other budgeted activities, or if you need to budget for an additional event, please email Winnie.
Discretionary Funding Guidelines
Please refer to the discretionary funding guidelines handout here.
Invoicing Guidelines
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8
Invoicing is an alternative process to spend your club’s budget. Please see here for more information.
Deadlines
Semester Deadlines
Please refer to authorize spender training PowerPoint from OSE.
Weekly Deadlines
The hardcopy of all reimbursements must be submitted to Winnie’s mailbox (the ICC
Treasurer mailbox) on the 3rd floor in the Leadership Suite by Monday morning at 9:00am.
OrgSync Reimbursements
The OrgSync version for all reimbursements must be submitted onto OrgSync by Sunday at
midnight. Failure to submit Seamless reimbursements on OrgSync will result in a loss of a
point.
+ SECRETARY



Sara Hwang (Fall) & Ola Abdelrahman (Spring)
Records ICC General Meeting Minutes
Holds the contact list of all other clubs’ ICC Designated E-Board members
Deals with concerns regarding the food at the ICC General Meetings
+ MARKETING

Spencer Hanus
Provides guidance and rules on all marketing platforms including the ICC Newsletters and other
social media platforms
Weekly Newsletter
The weekly newsletter is a compilation of all the events happening in the club system during a given week.
Each event listed includes a title, sponsoring organization(s), time, location and 160 character description.
This newsletter is sent out to more than 2500 students, faculty and administrators at Stern.
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9
Example of Weekly Event entry:
Financing Impact: Local Initiatives Support Corporation
Net Impact, Finance Society
12:30 pm to 1:45 pm, UC-04
LISC, a Community Development Financial Institution, will prime us on their work, and we’ll look at a
sample deal focusing on education and healthy food. Lunch will be served!
Timeline for Submitting Events to the Weekly Newsletter:
 Thursday by 4:00pm – Create your event in OrgSync. This semester we will be utilizing OrgSync to
gather the marketing messages and event details for the Weekly Newsletter. Therefore, all events
will need an event page on OrgSync with the event description filled out with your 160 character
marketing message. If you include a long event description on OrgSync, we will only include the
first 160 characters on OrgSync.
Note: If your event description is missing from your OrgSync event, then a point will be
deducted from your club’s point system account.

Thursday by 11:59pm - Draft of weekly newsletter is sent out to all club Marketing Directors and
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
10


Presidents
Friday by 11:59pm - Edits to the newsletter need to be submitted via email to Spencer Hanus
Sunday by 8:00pm - Final draft is sent out
ICC Markets Only External Events in the Newsletter:
 External Events - these are events that are open to the entire student body. These events include
Corporate Panels, Conferences and networking events. If an event is designed to help the entire
student body then it should be marketed in the Weekly Newsletter. Events held off campus (i.e.
WSP, Corporate Site Visit) during a club’s weekly meeting time can be marketed in the newsletter.
If an event is off campus and is held outside of a clubs meeting time then it is not marketed
(exception can be made – i.e. Alumni events). Furthermore, all external events held during a clubs
designated meeting time are marketed in the Weekly Newsletter.
 We DO NOT market Internal Events. These are events such as E-Board meetings, tabling activities
(bake sales) etc. that are meant for a small number of students or a specific club’s membership
base. If there is an event that is not allowed to be marketed in the Stern-Wide Weekly Newsletter,
then we encourage you to market the event through your clubs’ individual listserv
 Events held after common hour and before 6:00pm on Monday through Thursday are considered
internal events and are therefore not marketed in the newsletter
 Events where participation is predetermined (i.e. case competition presentation rounds)
 Events hosted by non-ICC clubs are not marketed in the Weekly Newsletter
Use of Language in the Weekly Newsletter:
 Do not explicitly refer to “recruiting” opportunities at your events. This implies direct competition
with Wasserman Career Center
 Example:
With “recruiting” language
Join us to network with BDT Capital (private equity), as they speak about their full-time recruiting
process and the role of an analyst. Dress code is casual.
Reworded without “recruiting” language
Join us to network with BDT Capital (private equity), as they speak about the role of an analyst and
potential opportunities at the firm. Dress code is casual.
Event of the Week
At the beginning of each semester a google doc is sent out where clubs sign up first-come-first-serve to
have their event featured at the top of the weekly newsletter. This provides clubs the opportunity to
reach more students and have their event banner linked to their event page. All event banners should
include room, event name, brief description, time and facebook event link. Please submit your event of
the week materials to Spencer Hanus by the same deadlines for the weekly newsletter listed above.
Example Event of the Week Banner:
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11
Other Marketing Resources
Social Media:
ICC has a robust social media presence that includes Facebook, Twitter, Instagram and LinkedIn. If you
would like an event reposted on social media please contact Spencer Hanus. Additionally, if you have
photos or a thank you to students and corporations for an event that went well we encourage you to
send us those posts. If your club would like to be featured on Stern UC’s social media platforms please
contact Spencer Hanus.
ICC Social Media Links
Facebook:
https://www.facebook.com/NYUICC
Twitter:
@nyuicc
Instagram:
@sternicc
Snapchat:
nyusternicc
LinkedIn:
https://www.linkedin.com/groups/NYU-Stern-InterClub-Council-4304143
Website:
www.nyusternicc.org
LCD Screens:
ICC has the capability to advertise your events on the TV screens located throughout Tisch Hall. All
events are marketed on the TV screens however there is an option to have a major event highlighted on
its own slide. In order to receive this extra coverage a flyer advertising the event (1600x800) must be
sent to Spencer Hanus via email by Thursday at 4:00pm. This event flyer should include a brief
description of the event, time, date, location and sponsoring club(s). All slides will run for 7 days unless
otherwise stated.
SnapChat:
ICC has created a SnapChat account (nyusternicc) that we will be using to help publicize Stern events.
We encourage you to send snaps to nyusternicc and also let us know about events that you would like
publicized on ICC’s SnapChat and we will have a representative attend your event.
Other Tips:
 Add Google Analytics to your website to track the number of people visiting your site -- FREE
 Send updated logos to ICC so we can keep our website and marketing current
 If you want to enter your events into OrgSync in advance click the “e-board only” feature to prevent
your event from going live to the entire student body
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
12


Reach out to ICC about ways that we can help you push attendance at an important event
Make Facebook banners to 851 x 315 pixels and the banner will fit perfectly on Facebook. If you
want a higher resolution use 8510 x 3150 pixels which will keep the banner in proportion
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13
+ EXTERNAL RELATIONS




Teri Tan & Louise Luciani
Facilitate relationships within and outside of Stern
Reach out to potential speakers and assist clubs in organizing their events/initiatives
Coordinate workshops or training events for club Presidents
Plan ICC events for club leaders to foster relationships amongst themselves
Club Special Events or Conferences
If your club is organizing an event / conference and need help with idea generation and discovering dates
that would not conflict with other major Stern events, etc.
 Internally: We can help with creating sponsorship packages and funding ideas
 Externally: If your club wants help with fostering new relationships with outside firms, deciding
which firms to reach out to, finding contact info, etc.
Co-Sponsorship
Interested in co-sponsoring an event? We can find clubs that would be a good fit for you, or connect
you to the leaders of clubs that you are interested in working with.
New Club Proposals
If you are interested in forming a new club within the Stern community, please go to this link to find
out more. If you’d like to discuss more, we’re here too.
+ OPERATIONS



Josh Sakhai & Tiffany Wong
Generate, record, and implement metrics to evaluate club performance on a weekly basis
Keep track of the point system to be used in conjunction with club metrics to report back to OSE for
both internal monitoring/improvement and also for external marketing
Help all club presidents and executives with OrgSync related issues
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
14
+ UNDERCLASSMEN LIAISONS
Jacqueline Huang & Shivi Bhatnagar



Arvind Dhayalan & Victor Kao
Serve as the main contacts for the freshman class on all club happenings at Stern
Maintain ICC marketing campaigns and promote Stern community events
Help the ICC e-board with various initiatives
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
15
+ OFFICE OF STUDENT ENGAGEMENT (OSE)
Provides resources to the student organizations at Stern and helps them reach their organizational and
leadership goals.
Please contact OSE directly if you have any concerns on the following:
 Room bookings [[email protected]]
Please see here for how you can reserve a room
 Conflicts with firms
 Leadership Suite access / usage
Akiko Yamaguchi
Karen Lee
Joan Carregal
Katrien van der Kuijp
[email protected]
[email protected]
[email protected]
[email protected]
+ COMMON QUESTIONS
OrgSync
Q: How do I make an event?
A: Go to your club’s OrgSync portal > Create an Event > (fill it in) > Create event. Although
events take about one business day to be approved by Karen, you can still log attendance on
unapproved events.
Q: I don’t see the Create an Event button on OrgSync.
A: Ask the President of your club or Winnie to make you an admin.
Q: This event is only for a select group of people! Do I need to make an event?
A: No, as long as you are able to produce OrgSync attendance data if you need to be
reimbursed.
Q: How do I log attendance with the swiper?
A: Go to the OrgSync Event that you created > Participation > Turn on Card Swipe.
Q: OrgSync is making people sign out of events
A: Make sure you have “Track Attendance Only” checked - not the bottom option.
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16
Reimbursements
Q: Do I need to submit reimbursements for Seamless orders made via the Stern Seamless?
A: YES!!! You do need to submit the reimbursement on OrgSync. You do not need to submit
it hard copy.
Q: I lost my swiper. What do I do?
A: DO NOT WAIT AND MISS ATTENDANCE. Borrow one from another club until you find it,
or go to OSE and buy one for your club. The price will be taken from your club’s budget.
Q: If I am an authorized spender for Club A, and I am at an event for Club B, can I spend and be
reimbursed on their budget?
A: You should only spend for Club A. Club B has its own authorized spenders.
Q: If I am an authorized spender for Club A, and I have a Seamless account for that, can I order
food for Club B on that same Seamless account?
A: You should only order food from that Seamless account for the club that Seamless
account is for. Each Stern corporate Seamless account is connected to that specific club’s
budget. If you have the role of ordering food for multiple clubs, you will have multiple
Seamless accounts. Do not get them mixed up.
Q: What do I do if I made a mistake? (spent for an club I am not an authorized spender for,
submit the reimbursement late, etc.)
A: The reimbursement is not guaranteed, but please contact Winnie.
Direct any concerns regarding this document to Teri Tan ([email protected]) or Louise Luciani ([email protected])
17