Congratulations you are about to embark upon one of the most memorable events
in your life - Your wedding
Naturally, nothing less than perfection will do and a
Whole host of exciting decisions lie before you; your
Dress, the flowers, the honeymoon and of course the
Venue. By selecting the Castle of Brecon you are choosing a
Venue that is dedicated to ensuring your dream day will
be perfect in every way.
The Castle Hotel is a very popular venue for wedding receptions we also have a
licence for civil ceremonies and civil partnerships and we are very proud of the
reputation we have built up in offering a bespoke service for your special day.
The views of the Brecon Beacons, our gardens and interiors form the perfect
backdrop for your photographs on your wedding day.
We would like to invite you to a viewing at the Castle with our experienced
Wedding co-ordinator, who will give you a personal tour and take you through the
events of your big day, please contact the hotel on 01874 624611 or e-mail us
[email protected] to book your viewing.
From your first meeting to your first dance your wedding co-ordinator is with
you every step of the way offering you guidance and support.
We are happy to provisionally hold a date for you for 2 weeks whilst you contact
the local registrar or Church and we look forward to meeting you both soon.
Kind Regards
Management and all the Staff
Of
The Castle of Brecon Hotel
All the prices that you will find enclosed are valid from 1 January 2015 to December 31 2016
st
st
We have two rooms licensed for Civil Ceremonies and Civil Partnerships these are
the Grand Regency Ballroom which is a beautiful south facing room boasting
probably the best views of the Beacons anywhere in Brecon and our smaller more
intimate Crug room with its glass vaulted ceiling.
Should you decide on a Civil Ceremony or Civil Partnership you will need to
contact the Local registrar directly on 01874 624334 they will be happy to assist
you on confirming your wedding date, please note that they will charge a fee to
register the marriage this is paid directly to them.
Castle Hotel Civil Ceremony charges
(These fees are payable direct to the Castle Hotel)
The Crug Room: Maximum seated 40 guests
The Regency Ballroom: Maximum seated 120 guests
Your civil ceremony or civil partnership will usually take about 20-25 minutes
and we suggest that you have 4 pieces of music whether this is a string quartet,
harpist or your own music on an iPod or cd this is totally your choice, the music
will be for your guests whilst they await the entrance of the bride, the signing of
the register and then the exit of the bride and groom. We have our own PA system
which has a CD player and an iPod docking station, which you are most welcome
to use.
Castle Hotel Room Hire
Regency Ballroom (maximum seated 120 day guests)
Gardens
Castle Bar (7.00pm to midnight unless an extension fee is paid)
Crug Room (maximum seated 40 day guests)
Usk Suite (maximum seated 20 day guests)
After the ceremony or on your arrival at the Castle from the Church why not treat
you and your guests to some canapés and a welcome drink whilst you have your
photographs taken in our splendid gardens.
Canapés Menu
Selection of 5 per person
Cold Canapés
Smoked salmon and cream cheese blinis
Caerphilly cheese and welsh cake
Chicken liver pate with chutney on Melba toast
Shredded Duck and Plum sauce Tartlets
Fresh Spinach, Caerphilly cheese and ricotta tarts
Warm Canapés
Mini Thai fishcakes
Chicken Satay sticks
Vegetable spring rolls with peanut dipping sauce
Sesame prawn toasts
Welsh rarebit crostini
Chorizo sausage rolls with saffron and tomato salsa
Calamari fritti with garlic mayonnaise
Crispy lamb samosas
Corndu Menu
Starters
Leek and Potato Soup served with a Warm Bread Roll
Chicken Liver Pate served with Wholemeal Toast and Pickles
Traditional Prawn Cocktail served with Brown Bread and Butter
Mains
Roasted Topside of Beef served with Yorkshire Pudding, Roast Potatoes
and Parsnip
Chicken Breast with a White Wine and Cream Sauce
(v) Roasted Mediterranean Vegetable Tart topped with Feta Cheese and
finished with a Balsamic Glaze
All of the above are accompanied with New Potatoes and Seasonal
Vegetables
Desserts
Profiteroles with a rich Chocolate Sauce
Lemon Cheese Cake with a Fruit Coulis and Fruit Garnish
Fresh Fruit Salad
Coffee and Mints
Please choose 1 Starter, 1 Main Course and 1 Dessert
Cribyn Menu
Starters
Vegetable Antipasti: Seasonal Vegetables - Sliced, Chargrilled and
Marinated, Mixed Olives, Welsh Cheese, Hummus and Bread
Duck and Orange Parfait served with Wholemeal Toast and Pickles
Garlic Mushrooms on Toasted Brioche
Mains
Roasted Sirloin of Beef served with Yorkshire Pudding, Roast Potatoes
and Parsnip
Poached Salmon Fillet with a Prawn Sauce
(v) Baked Aubergine with Mozzarella Cheese
All of the above are accompanied with New Potatoes and Seasonal
Vegetables
Desserts
Sticky Toffee Pudding with a Butterscotch Sauce
Raspberry and Vanilla Cheese Cake served with Fruit Coulis
Warm Chocolate Torte served with Chantilly Cream
Coffee and Mints
Please choose 1 Starter, 1 Main Course and 1 Dessert
Pen y Fan
Starters
Smoked Chicken Breast strips with a Lime and Chilli Dressing
Pan Fried Cockles and Bacon Lardons served on a bed of Fresh Rocket
Leaves
Goats Cheese, Pear and Walnut Salad
Mains
Pan Fried Duck Breast served with Dauphinoise Potatoes and finished
with a rich Cherry Sauce
Chicken Breast stuffed with Leeks and wrapped in Parma Ham served
with New Potatoes
(v) Butter Nut Squash and Chick Pea Risotto served with a Salad and
finished with a Balsamic Glaze
All of the above are accompanied with New Potatoes and Seasonal
Vegetables
Desserts
Crème Caramel served with a Shortbread Biscuit
Seasonal Fruit Pavlova
3 Welsh Cheese’s served with celery, apple, chutney and cheese biscuits
Coffee and Mints
Please choose 1 Starter, 1 Main Course and 1 Dessert
Wedding Drinks Package
Please choose a drinks package to complement your chosen wedding menu
Drinks Package A:
Arrival drink: Pimms and lemonade & Bottle of Corona
On the table: A glass of wine with the wedding breakfast
Toast: A glass of house bubbly to toast the happy couple
Drinks Package B:
Arrival drink: Bucks Fizz & Bottle of Corona
On the table: 2 Glasses of wine with the wedding breakfast
Toast: A glass of house champagne to toast the happy couple
Alternatively you may wish to bring your own wine and bubbly and if so we will
charge you a small corkage fee per bottle
75cl bottle of Wine
75cl bottle of Sparkling Wine (Cava or Prosecco)
75cl bottle of Champagne
Throughout the meal we will provide jugs of iced water but if you would prefer to
have bottled water then we can provide this at an extra charge
Evening Buffet Selection
Fork Buffet per person
Please choose 7 items
Mixed Sandwiches
Marinated Chicken Drumsticks
Smoked Salmon & Cream Cheese Parcels
Chicken Satay
Vegetable Spring Rolls
Potato Noisettes
Selection Chinese Dim Sum
Selection of meat and Vegetarian warm quiches
Vegetable Kebabs
Mini Goats Cheese Tarts
Potato Salad
Coleslaw
Coronation chicken
Extra items are chargeable per item
Or
Why not wow your guests with the experience of our hog roast which is done
entirely on the premises by our own team of chefs.
This option is available from April to October (minimum of 50)
The Hog Roast experience includes the hire of its own marquee,
Stuffing, Apple sauce
Baps and a selection of 4 salads (potato, coleslaw, rice, pasta, mixed leaf, cous cous)
Alternatively you could provide your guests with a light snack:
Bacon or Sausage bap
Hot dog and onions
Frequently asked questions
What if we want a specific menu that is not on your menu list?
We are very flexible with our menus and are always delighted to discuss your
individual thoughts.
We would like to provide candles for the tables do you allow this?
You can certainly use your own candles on the tables however please ensure that
there are no other decorations above candle height for health and safety reasons.
We recommend long burning candles.
Can we hire a cake stand and knife from you and is this chargeable?
We are happy to offer our silver square or round cake stand and knife with our
compliments.
Do you permit fireworks?
Unfortunately we do not permit this due to health and safety requirements.
What time is check in and check out?
Check in is from 3.00pm and check out 11.00am. You may request an early check
in but we cannot guarantee this request.
Will the hotel set up my wedding cake on the day?
As your cake is such an important part of your day, we would like you and your
cake company to set this up exactly how you would like it.
Do you take more than 1 wedding a day?
No your wedding is the only wedding we will host on the day.
Do we need to book the local registrar?
Yes, we are unable to do this for you. Please contact the Powys registrar on 01874
624334
Can we provide our own evening entertainment?
We are happy for you to provide your own entertainment as long as they can
provide the public liability insurance, PRS music license and all of their
equipment is PAT tested.
What time does the bar and entertainment finish?
Function Bar closes 12.00 midnight and entertainment must end at 12.00
midnight. Extension can be agreed for £100.00 until 01.00hrs
How long will the hotel provisionally hold the wedding date?
We will hold the date for 2 weeks. After this time we require a £700.00 nonrefundable and non-transferable deposit to confirm the booking.
Do we need to order chair covers?
This is entirely your choice and if you decide you would like chair covers we are
happy to recommend a number of companies that we use on a regular basis.
What table linen does the hotel provide?
White linen table cloths are provided, if you would like white napkins then please
order them at the time of booking at no extra charge.
Is throwing of confetti permitted?
Yes, but outside on the lawns and only bio degradable confetti is to be used
CIVIL CEREMONY & CIVIL PARTNERSHIP FEES PAYABLE DIRECT TO THE
HOTEL
The Crug Room
The Regency Ballroom
Capacity
Per Room
Maximum 40
Maximum 120
£250.00
£450.00
Castle Hotel Room Hire Charges
Per Room
The Regency Ballroom
The Crug Room
Exclusive Use of the Main Gardens(Excluding the Terrace)
The Usk Suite
The Castle Bar (07.00hrs until Midnight)
Extension of Bar & Music (Until 01.00hrs)
£500.00
£250.00
£150.00
£150.00
£50.00
£100.00
Food
Canapés
Selection of 5
Additional Canapés
Per Head
£9.50
£1.50 Each
Wedding Breakfast Menu
Corndu Menu
£34.00 Per Person
Cribyn Menu
£38.00 Per Person
Pen-Y-Fan Menu
£42.00 Per Person
Children’s Menu
Under 2’s
Children 2 – 12 Years
Chicken Nuggets, Fries & Ice Cream
Free
50%
£8.50 Per Child
Evening Food
PLEASE NOTE THAT THESE MENU’S ARE NOT AVAILABLE FOR THE
WEDDING BREAKFAST AND THE FOLLOWING PRICES ARE PER PERSON
Fork Buffet (Please Choose 7 Items)
Extra Items
Full Hog Roast (Minimum of 50)
Pork Rolls
Bacon & Sausage Baps
Hot Dogs & Onions
£14.50
£2.50 Per Item
£18.50
£9.50
£7.50
£8.50
Wedding Day Drinks Packages
Drinks Package A
Drinks Package B
Water 75clBottle (Still or Sparkling)
£15.50
£22.00
£2.60 Per Bottle
Corkage Charge Per 75cl Bottle
Wine
Cava / Prosecco
Champagne
£6.00
£10.00
£15.00
Castle of Brecon Hotel, Castle Square, Brecon, Powys, LD3 9DB
Telephone: 01874 624 611
e-mail: [email protected]
Wedding Terms and Conditions
‘The Hotel’ refers to the Castle of Brecon. ‘The client’ refers to the person who makes the wedding booking, also referred to as ‘the
event’. The Castle of Brecon terms and conditions apply from when signed confirmation of the wedding arrangements is received from
the client by the Hotel by email or fax or letter. Any changes to these terms must be confirmed in writing by the Hotel. In signing the
initial reservation form and paying a deposit, the client accepts that the following terms and conditions are applicable.
Provisional Bookings and Deposits
A provisional booking will be held for up to 14 days. A signed reservation letter from the client, plus a £700.00 non-refundable deposit
will confirm the reservation.
Payment
One year to the date of your wedding a further £500 is due, then 6 months before the wedding the final deposit of £500 is to be paid,
then
3 months to the day of your wedding we will send a letter with a Proforma Invoice for you to look over. You then have 2 months in which
to agree or not agree with the Invoice.
Overall Pricing
If there is a significant alteration in the agreed food and drinks arrangements and/or a substantial reduction in attendance figures (such
amount to be at the Hotel’s discretion), the Hotel reserves the right to modify both the package prices and the venue rental fees. The
Hotel also reserves the right to change an original quoted price for foods and alcoholic beverages if prices from our suppliers
significantly change by more than 5%.
Cancellation by the Client
Should the client have to cancel the booking a charge will be made to alleviate possible financial loss to the Hotel. Wedding
arrangements are usually made well in advance. Therefore we must make cancellation charges. Note that any specific costs already
incurred from our suppliers for a particular event will be charged in full. For the arrangements in general, if the client chooses to cancel,
the following charges will apply:
Cancellation: less than 8 weeks 100%
Cancellation: 8 weeks to 6 months 75%
Cancellation: 6 months to 12 months 50%
Cancellation: over 12 months £700 deposit
We recommend booking well in advance for guestroom accommodation. The hotel requests credit card details and a £25 deposit to
guarantee the bedroom reservation. This deposit is non-refundable but is transferable if cancelled within the appropriate time period as
follows: Please be advised that individual reservations for weddings needing to be cancelled must be done so by 3.00pm, one week
prior to arrival in order to avoid the cancellation charge of one night’s tariff. For weddings, Check in time is 3.00pm, and check out time
is 11.00am.
Cancellation by the Hotel
The Hotel may cancel the booking:
a) If the Hotel or a significant part of it is closed due to fire, dispute with employees, or by order of any public authority.
b) After the Hotel has, in each case, sent out two written reminders to the client, if the client does not pay the deposits and/or (as
appropriate) does not settle the 50% balance eight weeks ahead of the event or else does not settle the final account 28 days ahead of
the event.
c) If the client is more than 30 days in arrears with payment to the Hotel for other previously supplied services.
d) If matters arise where the Hotel is of the opinion that hosting the event would damage the Hotel’s reputation.
If the Hotel has to cancel in respect of items a) or d) above, all advance payments will be refunded, but the Hotel assumes no further
liability to the client. If the Hotel has to cancel in respect of items b) or c) above, no advance payments will be refunded and the Hotel
assumes no further liability to the client.
Numbers
Provisional numbers will be asked for at the time of the original booking and the Hotel reserves the right to set a minimum number to be
charged for the event. Should actual attendance exceed the number on the final invoice, the client will be charged for that number of
guests in attendance. If actual numbers are less than on the final invoice, you will be charged for that original number unless the
reduced numbers are agreed to by the Hotel Manager in writing at least 7 days in advance of the event.
Damage and Behaviour of Clients and Guests
The client assumes responsibility for the behaviour of their guests or other persons attending, in any part of the Hotel and will be liable
for loss or damage to the property of the Hotel, its employees, contractors and patrons, and any item in the Hotel. The Hotel does not
tolerate bad behaviour and reserves the right to withhold service to anyone who becomes aggressive or abusive, either to Hotel staff or
other guests within the hotel. In extreme cases, the hotel may exclude any person, if their behaviour is thought dangerous, or
contravenes the conditions of the hotel’s alcohol licence.
Confetti, etc.
Petals and confetti or similar items may be used in the Hotel or the gardens providing they are bio-degradable.
Food and Drink Consumption
The hotel does not allow any food or alcoholic beverages to be brought into the hotel for consumption, unless the hotel manager has
granted prior consent, for which a charge may be made to the client.
Entertainment
The Hotel may supply agreed entertainment. Note that any entertainment may not play later than 12.00am. All forms of entertainment
provided independently by the client must be approved in writing prior to the event by the Hotel. Should the client employ the services of
any outside contractor other than those arranged by the Hotel at the event, the client must undertake to insure and indemnify the Hotel
against any claims made against the Hotel. This would be from an act or default by any of the client’s contractors or caused by any
equipment supplied by the client. This insurance and indemnity is also to include cover under the Health and Safety at Work Act 1974.
Any outside contractor employed by the client must report to Hotel Reception on arrival, and contractors must comply with appropriate
legislation including the Fire Precautions Act. The Hotel reserves the right to refuse access, without prejudice to any contractor. The
hotel reserves the right to monitor content and volume of any entertainment within the hotel (and to require the volume to be reduced
and the content to be changed, as appropriate).
Client’s and guests’ property
Whilst due care will be taken, the hotel is not responsible for any accidental loss or damage to client’s and guests’ and contractor’s (as
appropriate) property, whilst on the property.
Local Companies
Any local companies listed in various parts of this wedding brochure, or verbally mentioned by Hotel staff when making arrangements,
are suggestions only. The stated companies will have provided the hotel with efficient and reliable services. However, the Hotel
assumes no responsibility in this area.
Equipment Storage
The Hotel will assist clients with equipment storage on the understanding that the Hotel is not liable for any loss or damage to any item
of equipment.
Chair covers and Equipment
In the event of any damages to the chair covers or sashes or other equipment, the client assumes all responsibility. The hotel is not
responsible for any damages to the chairs covers or sashes or other equipment. In the event of cancelled bookings, 30% of lost hire
charges will be payable to the Hotel. Any cancellations made within 14 days of the hire date will be charged for at 75% of the full rate
and those within 5 days will be charged for at the full hire rate. The full terms and conditions of the hire company can be supplied on
request.
Liability
Castle of Brecon is not liable to provide facilities stated in the contracted agreement in the event of fire, storm, flood, loss of utilities, riot,
industrial action or any other causes or force major clauses beyond control.
Third-party liability
The Hotel accepts no responsibility for the death, bodily injury or disease from any cause whatsoever to Persons visiting the Hotel and
its property, at the invitations of, or at the request of the client, whether such death, injury, or disease occurs within any part of the Hotel
or its property; and/or persons employed by the client during the period of hire, whether such death injury or disease occurs within the
allocated rooms or in any part of the Hotel. Except for legal liability arising due to negligence of the Hotel, its employees, servants,
representatives or agents.
Signs
Affixing signs, displays and posters to walls may only be carried out with the authorisation of the Hotel and any damage to the walls
shall be paid for by the client.
Hotel Name
The Hotel name, logo, and telephone number may only be used in advertising or publicity, with the prior consent of the Hotel.
Wedding Insurance
To ensure peace of peace of mind we recommend the client arranges event insurance.
Signed and Agreed by Client:
Name:
Date:
Address: