6 CENT MENU
CERTIFICATION
WEBINAR
Illinois State Board of Education
Nutrition and Wellness Programs Division
October 11 , 2012
In accordance with Federal law and U. S. Department of Agriculture policy, this institution is prohibited from
discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination,
write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call
(800) 795-3272 (voice) or (202) 720-6382 (TTY). USDA is an equal opportunity provider and employer.
NEW FOOD BASED MEAL PATTERN
H T T P : / / W W W. I S B E . N E T / N U T R I T I O N / H
TMLS/NSLP-HHFKA-FBMP-NS.HTM
WHAT IS THE 6 CENTS
CERTIFICATION?
 ISBE is required to certify that an SFA is in compliance with
the new Food Based Meal Pattern requirements for lunch
and breakfast, if applicable.
 If an SFA is certified, beginning October 1, 2012, that SFA is
eligible to receive a performance-based reimbursement
(additional 6 cents reimbursement) per lunch (free, reduced,
and paid).
 Certification is NOT optional, it is REQUIRED by USDA for
ALL SFAs participating in the National School Lunch/School
Breakfast Programs.
I S B E 6 C E N T S C E R T I F I CATI O N W E B S I TE :
HTTP :/ / WWW. IS BE . NET / NUT R ITI O N / H T
MLS/ NSLP - H H F KA - 6 C E NT. H T M
THE CERTIFICATION PROCESS
The certification process works as follows:
 SFA submits certification documentation to ISBE for all
unique menu types within the SFA.
 Since aspects of the meal pattern are phased in over several years,
SFAs must demonstrate compliance with those requirements in
effect at the time of certification.
 SFAs must demonstrate compliance with lunch, and breakfast, if
applicable.
 ISBE makes a certification determination within 60 days
once all required documentation is submitted.
 ISBE conducts validation reviews (instead of administrative
reviews (CRE)) of at least 25 percent of certified SFAs in SY
2012-13.
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SUBMISSION TIMELINE
 Submitted documentation must reflect current meal
service:
• Meals served in the calendar month or the preceding calendar
month the certification materials are submitted.
• ISBE has 60 days to review documentation submitted.
 For SFAs that submitted certification documentation on
or before September 30, 2012, ISBE has 60 days from
October 1, 2012 to review certification materials and
make a determination.
 As of today (October 11, 2012), ISBE has 2 certified SFAs
with over 200 submitted.
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SAMPLE SUBMISSION TIMELINES
S a m p le A :
I f an S FA s ub m it s all required cer t ificat ion m aterials on Aug us t
1 5 , 2 01 2 wit h p lanned m enus for Octob er 1 -5 , 2 01 2, I S B E has
6 0 d ays from Octob er 1 , 2 01 2 to m ake a cer t ificat ion
d eterm inat ion. I f cer t ified , 6 cent s reim b ur s em ent would b eg in
Octob er 1 , 2 01 2.
S a m p le B :
I f an S FA s ub m it s all required cer t ificat ion d ocum ent at ion on
D ecem b er 5 , 2 01 2, for m enus t he week of Novem b er 1 2 -16,
2 01 2, I S B E cer t ifies on Januar y 2 0 , 2 01 3, (wit hin t he 6 0 d ay
requirem ent s ), I S B E m us t ret roact ively reim b ur s e t he ad d it ional
6 cent s for all lunc hes s er ved on or af ter Novem b er 1 , 2 01 2.
S a m p le C :
I f an S FA s ub m it s all com p lete cer t ificat ion d ocum ent at ion on
Marc h 2 2 , 2 01 3 for m enus t he week of Marc h 1 5 -1 9, 2 01 3, I S B E
cer t ifies on May 5 , 2 01 3, (wit hin t he 6 0 d ay requirem ent s ), I S B E
m us t ret roact ively reim b ur s e t he ad d it ional 6 cent s for all
lunc hes s er ved on or af ter Marc h 1 , 2 01 3.
NOTE: The SFA is entitled to the 6 cents
back to the beginning of the month the
menus represent.
CERTIFICATION OPTIONS
Option 1 , Nutrient Analysis
School Food Authority (SFA) submits:
 One week of menus for each unique menu type or grade grouping;
 One Excel cer tification worksheet for each unique menu type or grade
grouping;
 Nutrient analysis using USDA approved sof tware in place of completing
Simplified Nutrient Analysis tab of Excel worksheet; and
 Attestation Statement - One per SFA
Option 2, Simplified Nutrient Analysis
SFA submits:
 One week of menus for each unique menu type or grade grouping;
 One Excel cer tification worksheet with completed Simplified Nutrient
Analysis tab for each unique menu type or grade grouping; and
 Attestation Statement - One per SFA
Option 3: ISBE on-site review – Not being used in Illinois at this time!
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CERTIFICATION – OPTION 1
 SFAs must submit:
 One week of menus for each unique menu type offered
 Detailed menu worksheet
 Nutrient analysis of calories and saturated fat for each unique menu
type using USDA Approved Nutrient Analysis Software
http://healthymeals.nal.usda.gov/menu-planning/software-approved-usdaadministrative-reviews/list-approved-software-nsmpsmi
 Menu worksheet includes food items and quantities used to
assess compliance
 Option 1 should be used by SFAs that are currently using USDA
approved nutrient analysis software.
 SFAs do NOT have to purchase any software to complete the 6
cent certification.
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CERTIFICATION – OPTION 2
SFAs must submit:
 One week of menus for each unique menu type offered
 Detailed menu worksheet
 Simplified Nutrient Assessment of calories and saturated fat
for each menu type
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CERTIFICATION DOCUMENTATION
1. One Week of Lunch Menu, Breakfast Menu,
if applicable – Check Timeline for 6 Cent Certification
2. Menu Worksheets for Each Unique Menu
Offered by Age Grade Group (Breakfast and
Lunch)
3. Nutrient Analysis (Option 1) or a Simplified
Nutrient Assessment (Option 2) (Lunch only)
4. Attestation Statement
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MENU?
 For 6 cent certification, a menu is a descriptive list
of all the reimbursable meals offered the week
submitted for certification.
 If a school serves only one age grade group, they
are expected to have ONE menu, regardless of the
number of serving lines.
 SFAs may have a single menu for multiple schools
Age Grade
(centralized meal service).
Groups
• K-5
 SFAs must submit one week of lunch menus and
• 6-8
breakfast, if applicable.
• K-8
• 9-12
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EXAMPLE 1:
Sample 5 site SFA:
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1 - Using the LUNCH K-5 Menu Worksheet
3 sites are elementary schools - grades K-5
1 site is middle school – grades 6-8 1 - Using the LUNCH 6-8 Menu Worksheet
1 site is high school – grade 9-12 1 - Using the LUNCH 9-12 Menu Worksheet
Each site offers breakfast and lunch
All Elementary schools follow the same lunch menu
The middle school and high school have unique lunch menus
All schools follow the same breakfast menu
1 - Using the Breakfast K-12 Menu Worksheet
 How many menus, including required certification
documentation, will this SFA need to submit?
This SFA will submit 4 Menus including the required certification.
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EXAMPLE 2:
Sample 3 site SFA:
2 sites are elementary/middle schools - grades K-8
(1 - Using the LUNCH 9-12 Menu Worksheet)
1 site is high school – grade 9-12
Each site offers lunch only
All 3 sites have a unique lunch menu
One of the elementary/middle schools offer the same menu to all
students – K-8
(1 - Using the LUNCH K-8 Menu Worksheet)
 One of the elementary/middle schools offers a menu to K-5 and a
different menu to 6-8.
(2 - Using the LUNCH K-5 and the 6-8 Menu Worksheets)



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How many menus, including required certification
documentation, will this SFA need to submit?
This SFA will submit 4 Menus including the required certification.
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EXAMPLE 3:
Sample single site SFA:
 1 site is elementary/middle school - grades K-8
 Site offers lunch and breakfast only
 Site offers the same breakfast and lunch menu to all students – K-8
(1 - Using the BREAKFAST K-12 Menu Worksheet)
(1 - Using the LUNCH K-8 Menu Worksheet)
How many menus, including required certification
documentation, will this SFA need to submit?
This SFA will submit 2 Menus including the required certification.
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ILLINOIS MENU WORKSHEET AND
SIMPLIFIED NUTRIENT ASSESSMENT TOOL
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ATTESTATION STATEMENT
 As part of certification, SFAs must attest:
 Compliance with all current meal pattern requirements.
 Documentation is representative of the ongoing meal
service within the SFA.
 The minimum required food quantities for all meal
components are available to students in every serving
line.
 Certified SFAs must annually attest, through SY 2014-15,
to compliance with the meal pattern requirements, as
new requirements are phased-in.
 The attestation must be provided to ISBE as an
addendum to the permanent agreement between States
and SFAs.
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ELECTRONICALLY SUBMIT
Electronically submit to ISBE at [email protected]:
• menu worksheets,
• simplified nutrient assessment tool or the
nutrient analysis, and
• attestation statement.
Once submitted, please allow up to 60 days for
staff review.
SY 2012-13 VALIDATION REVIEWS
 An on-site visit conducted by ISBE to af firm that a certified SFA
has been and continues to meet the updated meal patterns.
 During a validation review, ISBE must:
• Observe a meal service for each type of menu certified
• Review the school production records for observed meals
• Review the documentation submitted for certification
 ISBE must conduct random on-site validation reviews of at least
25 percent of SFAs certified via documentation (Options 1 and 2)
 25 percent must include all large SFAs
 Must be completed by June 30, 2013
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6 CENTS CERTIFICATION
TRAINING OPPORTUNITIES
 A recorded version of today’s webinar will be posted to our
website in the near future.
 ISBE staff will be available at various locations (schools/ROEs
offices) during October/November 2012. This will provide an
opportunity for one on one technical assistance inputting
materials into the required IL menu worksheets and simplified
nutrient assessment.
CONTACT US
Illinois State Board of Education
Nutrition and Wellness Programs Division
100 North First Street, W-270
Springfield, IL 62777-0001
Telephone:
800/545-7892 in Illinois only
217/782-2491
Fax:
217/524-6124
**Email – Specific to 6 cents: [email protected]
Website: www.isbe.net.nutrition