Little Elm Friends of the Library
June 15, 2016 ~ 7:00 pm
Little Elm Library ~ Regular Monthly Meeting
Attendance:
Board members present: Cathy Wood (President), Jen Morick (Vice President), Joe
Deaver (Treasurer), Diana Russell (Secretary), At Large Officers: Erica Rios
(Sam’s Club Purchase Agent), Randy Farmer (Newsletter Editor)
Board members absent: One Officer-At-Large position is vacant.
Library Manager: Lynette Roberson
Board appointees present: Kim Majestic (membership), Tony Luton (Scholarships),
Claudia Stooksberry (Public Relations)
Members present: Jane Schoknecht, Luis Rios, Lynn Hidell
The meeting was called to order by Cathy Wood, President, at 7:02 pm. There were no
announcements.
Minutes (Diana Russell): May minutes were distributed.
Motion & Second: Approve as written. Vote: Motion carried.
Treasurer’s Report (Joe Deaver): Monthly accounting records were distributed and
copies are available on request to: [email protected].
1) Vending machine - inventory restocked last month. Trained Kim/Cathy to do
monthly count/collections and did a trial run. Next count end of 2Q for sales tax
reporting. I will get with Erica when she is back in town and has a Sam's Club card.
2) Technology - Norton added to four laptops so far. Completed conversion of old
newsletter HP laptop to Treasurer laptop after upgrading RAM to 8GB. Upgraded
Quickbooks Premiere Non-Profit from 2014 to 2016. Prepped new newsletter laptop for
Randy including upgrade to Windows 10 and migration of newsletter historical
files. Ordered three Office 2016 Pro Plus licenses and received product keys from
TechSoup.
3) Renewed ProLiteracy membership for another year.
4) Check ready to go for Sam's Club renewal after confirmation of next card holders.
5) Filed annual IRS 990-N postcard for tax reporting.
6) Completed collections and payments on Trivia Night 2016. Only outstanding item is
unpaid silent auction item for handgun class, which Diana Russell is working on
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resolving. Our net income confirmed to surpass $13,000 for the first time. Need to vote
on how proceeds will be applied (wish list, direct donation, technology fund, etc.)
7) Working on writeup of proposed ideas for new public relations position.
8) Need to confirm/revise signature list for bank accounts with consideration of recent
board changes. The board confirmed the list from the May minutes, so those will be
used to update authorized signatures, debit card and Sam’s card.
Vending Machine Report (Cathy Wood/Kim Majestic):
Joe Deaver met with Kim Majestic and Cathy Wood on Thursday, June 9th, 2016 at the
Little Elm Library. The detailed spread sheet on items in the vending machine was
explained and reviewed by Joe. An inventory of items in the vending machine and
storage room were completed and recorded. The coins and paper bills in the vending
machine were removed and counted. The coins and paper bills will be deposited by Joe
in the bank.
Literacy Report (Jen Morick):
1) We are very happy with the success of the literacy banquet that was held on June 6.
There were almost 100 people who attended. We wish to give a huge thank-you to all
who helped with the banquet or who attended to support the program and our students.
There was a good article on the front page of LE Journal last week about the banquet
and the program.
2) The Literacy Program is in the planning stages of a speaker’s bureau. Alan Mesches
(Level 2 ESL Teacher) has agreed to take the lead on that. Diana and I are assisting
him with it.
3) I am excited that Diana has appointed me as Assistant Literacy Coordinator and look
forward to continue working with our students and to helping advocate for the program.
4) Diana is requesting that the board vote to approve the reimbursement of $603.13 for
expenses incurred for the banquet. (The budget proposal was for $800.)
Motion & Second: Approve reimbursement of $603.13 banquet expenses.
Vote: Motion carried.
Library Update (Lynette Roberson):
1) Summer Reading Kickoff was a success: 230 came to kickoff celebration.
2) SRP Registration: 344 registrants after 1st week: 43 Early Readers, 176 Kids, 31
Teens, and 93 adults.
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3) Good attendance at weekly programs and events.
Membership Report (Kim Majestic):
We currently have 62 active members. Renewal letters will be sent this month (June
2016).
Luis said the Chamber is questioning whether the membership swap is fair since
Chamber dues are higher than FOL dues. Some discussion was held, and Kim will
discuss this with Luis to see what may be a good resolution.
The question arose about some events that have been held where FOL could have had a
table, but we didn’t participate. This is a topic that needs further review next month.
Please consider utilizing your sphere of influence, and contact friends and family to join
our FOL group. If each of us that regularly attend meetings brought 2 new members,
that would be an additional 16-20 new “Friends”! More minds and hands to share the
FOL tasks and to create a new synergy for our group!
Public Relations Report (Claudia Stooksberry):
Claudia is gathering information on events we need to publicize and plans to meet with
both Joe and Randy to for their ideas before the July meeting.
Scholarship Update (Tony Luton):
Scholarships are awarded on merit, not on need. The winner has other scholarships so
the committee is still working on the best way to reward the winner without jeopardizing
the other scholarships. Tony will discuss our suggestions with the winner and will report
back at our next meeting.
Newsletter Update (Randy Farmer):
Randy has picked up the newsletter computer and will meet with Cathy for a lesson in
Publisher. He also plans to coordinate with Claudia (Public Relations) and Kim
(Membership).
New Items:
1) Vacancy on Board: The board needs to fill the At-Large position that was held by
America Wallace, since she has moved out of state. It was proposed that Jane
Schoknecht be appointed to fill that position.
Motion & Second: Appoint Jane Schoknecht to fill the vacant position
Vote: Motion carried.
2) Coordinator – Trivia: We do not have a coordinator for the 2016 trivia event. As
soon as possible this position must be filled in order to begin the process of setting up a
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