EOEP-5 Block 4 Permanently Open
Call for Proposals
Proposed Implementation Approach
ESA UNCLASSIFIED - For Official Use
Context
•
EOEP5 Block 4 consists of 3 elements, cf. EOEP-5 Programme Proposal :
•
90% of total spend will be via Open Competitive Invitations to Tender
•
To maximize innovation opportunities under EOEP5-Block 4, up to 10% of total
spend will be via a Permanently Open Calls for Proposals
•
For Block 4, the Permanently Open Call for Proposals will ensure:
• Fast response, short turn-around times
• Maximum innovation
• Continuous availability of resources
•
Issues addressed in this presentation:
• Proposed implementation approach for the call mechanism
• Areas covered
• Selection criteria
ESA UNCLASSIFIED - For Official Use
Slide 2
Main elements of the Permanently Open Call
• Single call for proposals covering all Block 4 elements
• Call will be open for entire EOEP-5 period but with regular submission deadlines
(every 3 months)
• Proposals can be submitted at any time (Max Size: 150 k€/Max Duration: 1 year)
• Bidders will submit proposals based on a template provided within the call
documentation
• Clear definition of innovative content will be a critical evaluation consideration for
proposals submitted under any line
• Call management includes TEBs every 3 months and internal coordination with
other directorates operating complementary actions (eg ARTES 20, GSTP)
• A briefing for potential bidders is planned in ESRIN in May 2017
• ESA Executive proposes to review the call procedure in 2019 to determine any
need for update/evolution
ESA UNCLASSIFIED - For Official Use
Slide 3
Overall Call Mechanism
1st period
Submission
Deadline
1st period
2nd period
Submission
Deadline
2nd period
(quarter)
TOBs 1st period
3rd period
4th period
etc
TOBs 2nd period
TEPs 1st period
TEPs 2nd period
TEB1
TEB2
contracts in place
contracts in place
TEB3
TEB4
~ 4-6 weeks
Max spend for 12 month period
TOB: Tender Opening Board
TEP: Tender Evaluation Panel
TEB: Tender Evaluation Board
ESA UNCLASSIFIED - For Official Use
Max spend for 12 month period
Slide 4
Implementation approach
•
Minimize administrative effort by bidders:
• Submission of preliminary proposal based on a standard template
• Maximum proposal size (eg 20 pages)
• Successful bids can be negotiated and started. Alternatively a full (more
detailed) proposal can be requested depending on issues to be resolved
•
Make maximum use of standard tools, including:
• ESA-STAR – electronic proposal submission, tender administration etc
• Procurement rules for small contracts (e.g. EXPRO)
• Single procurement over all Block 4 domains
•
Maintain continuous capability to respond to innovative ideas:
• Max commitment in any 12 month window ensures availability of funds
• Rapid proposal evaluation process ensures timely response by ESA
• Maximum contract value and duration: 150 k€ / 1 year
ESA UNCLASSIFIED - For Official Use
Slide 5
Key elements
ESA UNCLASSIFIED - For Official Use
Slide 6