MISATFOR
October 24-26, 2012
Thursday, October 25, 2012
Opening remarks – Debbie and Juan
Debbie – covered changes to the hub site – numbered memorandums, new Chart of Reports available in
.pdf format. Restricted hub – maintain access for your college locally. Went over how to create and/or
maintain accounts in the restricted hub. Once an account is created, this goes to Debbie and she
completes the request on her end. Added a WDIS certification form. Need districts to have
Superintendent’s signature for designee.
The College all-in-one certification form no longer defaults to Yes. Removed the APR from the SDB RT8.
Once CCTCMIS creates an account, a password is created for you. You can change the password by
going to the bottom of the screen, clicking on Account Maintenance, and click on Change Your
Password. This way you can make it more meaningful and easier to remember.
Naru Nayak (SLDS Program Manager) – SLDS update. Statewide Longitudinal Data Systems – funded by
federal grants – SLDS and a section of Race To The Top. Team is project-focused; requirements and
processing. Juan’s team assists with the operational side of it. The design of the system has been
completed. Source system is the colleges and WDIS data and K-12. Completed designs of enhanced
source systems which feeds into the EDW. They will provide a web interface to send files to the state or
pull files down from the state, although the current method will still be available. Student ID is not an
imposed identifier, but more a way to tie all of the systems together. Now they use SSN, DOB, name,
etc., so multiple identifiers are required to link currently. The ID will be used on the back end to use for
matching. Associated with a person entity (staff and students). One identifier associated with the
person, regardless of if they are both student and staff. Will be assigned the first time the student
enters the Florida education system. This will be a new data element that they would like us to submit.
How do we get it? How long is it? Is it going to change? We send them the students for whom we need
the student id – the state will run them through the system to find them and return the id if they exist.
If they do not, the state will issue that person an id and we will continue to use that id when reporting
data for that person. We have the flexibility and option to use it on our end if we want to. Around
March or April of next year, they will be ready to begin testing the implementation of the student id.
They will identify a good cross section of colleges and districts to help them test.
Alys asked about an 89% match, but that will leave too many students for them to check as nonmatches. Must deal with the twins that have same DOB, same last name, same first name, and same
middle initial. Naru agreed that they need to be sure to test with students who are not the normal. Run
one of the large schools through the testing. Make sure to let us know as soon as possible the format of
the id. Also, on our processes, if we already have an id for them, do we send that to and have it
validated? Does this come through on the FASTER id? They do plan to have the id available via FASTER
as well – it’s in the vision, but probably will not be there day one. On the format, it’s going to be a 14character, A/N format. They will provide more detail if there is any specific arrangement of those
characters. For the process step where we are requesting ids, there is no need to send the ones for
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whom you already have the id. They will feed us back additional demographics on non-matches to see if
they are the same student – they do not want to keep duplicates. Will students have an id card with this
number on it? Not that they know of. When is “Day 1”? The grant runs out June 30, 2013. It needs to
be up and running and ready for implementation. Kit’s vision is for the next 6-12 months to implement
it. Can data matching happen all throughout the term? Yes, the process for that can be any time – you
don’t have to wait until the submission period. Yes, it is required that we do this, but it is not required
that we use it on our end for whatever purposes might help us. What will be the turnaround time for
sending requests and getting back ids? It will not be weeks and should not even be days. It’s an adjunct
to the regular process. Will this system allow us to view or see our data over time via a web interface so
that we can work with it? The value of that need has been foreseen by Juan and others and in the
future, they can see providing a data mart-like structure to meet that need. That is not in the plan to be
provided Day 1. Who is the data for in SLDS and data warehouse? The goal is for us to have access to it,
too, but the goal is for the legislature to have quicker access to the data, to turn around as quickly as
possible those requests. Concerned about the initial implementation of obtaining ids…how are the ids
being generated initially? A 2- or 3-day lag time will be a problem. There will be an initial backlog. One
of the ways that they are trying to mitigate that is to design the system so that the data can be
submitted without the id. Over a period of time, the ids will be populated in the institution’s system. At
what point in time would we be able to take a cohort of our students and track them into other parts of
the system, like SUS? Access to that kind of data is beyond their current purview. There is a FERPA
issue, so you can’t crosstrack your student before they were or after without a FERPA agent. If more
than one institution sends the same student, it will be issued to whichever is run through the system
first.
Common Database Issues
Mark Baird – Changes to the Perkins and NRS Business Rules – what they are currently using to pull the
11-12 data.
Perkins
Secondary – more job prep courses taken in middle school – looking further back for CTE grades (7-year
look-up to include 6-12).
Clock-Hour – for colleges – if multiple completed programs found, sort by data and select latest
completion reported.
Credit-Hour – no changes
All levels – non-traditional programs identification change – using the National Alliance for Partnerships
in Equity instead of using enrollment patterns in the state. http://www.napequity.org/nontraditionaloccupations-crosswalk .
NRS
Table 4B – post-tested students – identify by post-test indicator in any course = Y or two test scores
reported more than five days apart (DE1109) between July 1, 2011 and June 30, 2012, where type
(DE1103) and subtest (1104) are equal.
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Adult Education Data Quality and Reporting Regional Training Sessions (Craig Winger)
To register for any of these sessions, go to www.floridatechnet.org click on calendar link, find the
session, and complete the Survey Monkey registration form.
GED – looked at two years’ worth of enrollments and three years of test-taking activity. See packet page
9.
Postsecondary Industry Certification reporting – we have the elements in the college database and
WDIS, but the reporting has been meager. There is talk of incentivizing the attainment of industry
certifications.
Juan
The President’s designee needs to be a direct report to the President.
Dr. Holdnak – review of Western Governor’s – vetoed by Gov., new online university, etc.
Scott Parke
Strategic Plan has been approved. By July 1, 2013, we have to have local targets that correspond to
state targets.
Carrie Henderson – packet page 36 – HB347 – providing credit for military training. Will need to
implement for 13-14 – new value for awarding military credit (for military training). Motion made by
Alys; seconded by Margaret; no opposed; motion passed.
Abbie Cunningham – baccalaureate transitional – should not be used term after term and should not be
used for students who have not earned their associates.
Carrie Henderson – HB 7135 – packet pages 39-40 – new data elements for reporting the baccalaureate
program and institution intent. Only Florida public schools to be reported (SUS and FCS upper-level);
not ICUF, private, or out-of-state schools.
Katie – two new race codes for exceptions report; old verification reports going away.
Skipping page 45
FCAT 2.0 for reading/writing – the manual will be updated to reflect the correct value of 262.
Judith – IPEDS credit hour to clock hour conversion – we will be reporting the hours; not the conversion.
Page 72.
Joan – pg. 50 - NRS reporting – remember for 12-13 – NRS items of concern – adult level of schooling
achieved and adult origin of schooling, AIFL = Z cannot feed to NRS. Report all LCPs. Report correct
course hours. Student without a birthdate, gender, or race/ethnicity – they are EXCLUDED. Report coenrolled students in the right CIP because they have to be excluded from NRS. Report all courses for all
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terms, even if they have less than ten hours. Report all entry level test records, especially for ABE and
ESOL. Report DE4060 correctly for adult distance learning courses (A).
Check on APR who are 21 with value of N – some new 6’s and two 8’s are now 21?? Is this right? There
are a total of 162.
IPEDS – packet page 78 – if we need to, they can move the IPEDS HR Survey to the same time as Fall
Enrollment Survey. The APR can only be pushed out so far, because it also feeds to the Equity Report,
which can only be pushed out a couple of weeks.
Joan – page 50 – Perkins Items of concern – DE2007 and DE2008 are used to determine Perkins’
concentrators. If the student meets the proxy measures, they are considered to have met the technical
skill requirements.
Record Type 9 – Industry Certifications – treated as a supplemental file this year. No certification
process this year.
Report full completer records. Report OCPs (used for proxy measures).
Gold Standard Industry Certs – Joan will check to see if it can be added to the FASTER transcript.
Murray – PDB pg. 109 – primary occupational activity code on RT1 does not have a matching occ act
code on RT2 – is this an indication of a problem?
Judith – APR comment – added language to mean what IPEDS means by “credit” – the data element
dictionary will be updated with this language.
Admissions – Katie – when they took away the old race/ethnicity fields, they forgot to add the new
race/ethnicity codes to the Exceptions report.
Integrated database – changes to distance learning for 12-13; pg. 103-106 in packet; those have been
updated in the data element dictionary. Reports were rerun during the submission window.
FTE – Judith – coming up for 2012-13 – doing FTE-1 estimates now. Anything about a new projection
method for FEP? There are discussions about using a tool that provides multi-variants and takes into
consideration some things like job markets. They will probably do a parallel run at some point. No
projected date for when this might take place.
Accountability – Lisa – reviewed reports
Meeting adjourned.
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