Precinct Supervisor Gen 2016
WELCOME
PRECINCT
SUPERVISORS
WELCOME
Thank You
 Session Overview
Facilities
Phone ring challenge
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Precinct Supervisor Gen 2016
Sign of the Times…
Thank You
for serving as a
PRECINCT
SUPERVISOR!
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
#BeElectionReady
What exactly
does that mean?
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
Prior to election morning
STUDY Your
Training Guide
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Precinct Supervisor Gen 2016
General Sample Ballots
Front Side
General Sample Ballots
Back Side
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Precinct Supervisor Gen 2016
CDD PRECINCTS
CDD Precincts
These precincts will have CDD contest and
will have more than one ballot style / All
others will have one ballot style!
Pct 8
Pct 70
Pct 73
Pct 82
Pct 99
Pct 107
DL
CW, PWL
LO
HP
NW
OC
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Precinct Supervisor Gen 2016
Importance of Following Procedures
GENERAL INFORMATION
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FL = The Largest Battleground State
Pasco the Bellwether County
3 T’s (Teamwork, Teamwork, Teamwork)
We exist to serve voter’s
Trust in your manual/Trust in your Trainer and
Trust in yourself….
Lifeline on Election Eve & Election Day Issues
(Election Day Command Center)
Cell Phones (kept on EViD Specialist Table)
At the end of the night loop the blue lanyard of
key(s) around the handles of GRAY BAG
Registration Deadline Take III (10/18/16)
Constitutional Amendments
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Precinct Supervisor Gen 2016
CAMPAIGN SIGNS
• Any campaign signs within the 100’ zone please
take them down and lay them off to the side of the
facility
• Do NOT take them and place them outside the no
solicitation zone
• Poll Deputies are trained on this.
BOCC RESOLUTION 11-300
• ONLY applicable to county facilities used as polling
places (does not apply to private property/facilities)
• Maximum of two signs at a polling place
• 100’ no solicitation zone still applies
• Any issues call us
• Poll Deputies are trained on this.
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Precinct Supervisor Gen 2016
Politely Ignore Service Animals
• A service animal should never be distracted. Refrain from petting, touching or talking to the animal. A service animal: o IS NOT a pet.
o IS NOT required to wear an identification badge, harness, sign or symbol.
o IS on duty.
o IS trained to assist a person with a disability.
o IS an extension of his/her owner.
o IS sometimes used for a disability or difficulty that is not apparent.
• Allow the voter to proceed with the animal, provided the animal is under control and not a threat to anyone.
• Handle any situation professionally and politely. If uncertain, seek guidance from the Precinct Supervisor.
Louie Corley (Mrs. Corley’s therapy dog)
Service animal vs therapy animal
Treat ALL as service animals
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
REMEMBER...
The Precinct Supervisor is The
RESPONSIBLE Official At The
Polling Place
YOUR JOB IS TO MANAGE ALL
ELECTION DAY FUNCTIONS AT THE
POLLING PLACE (i.e. “Global”) let
your team do their thing!
GENERAL INFORMATION
WHEN IN DOUBT…. CALL & ASK
US VS. THE ALTERNATIVE….
I’d much rather you call and
check than not
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Precinct Supervisor Gen 2016
Primary Recap
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NPA, Minor Party and closed primary
Fleeing voter(s)
Provisional ballot …when to issue?
BD gave voter wrong ballot to voter
Issue with DS200? (importance of field service Tech)
Voter registration/update issues at DHSMV/Tax Collector
Poll Deputy “allegedly” sat inside the polling place
Voter walked out with voting pass, refused ballot
Voter complained of campaign workers harassing them
Primary Recap
• Pollworker fell in parking lot
• Voter complaint regarding sign with slogan “Were better together” (assumed it was political…. It wasn’t)
• Pollworker did not show up
• Person within 100’ of building entrance in campaign shirt • EViD went down
• Voter refused to surrender their VBM ballot at the polls
• Could not locate pens for the EViD staff
• Pollworker left (took family member to hospital)
• Red info poster missing
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Precinct Supervisor Gen 2016
Primary Recap
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DS200 locked up during the day
Voter was upset about the “confusing” amendment
Voter ripped up ballot and handed it to pollworker
President of the HOA removed all candidate signs from the property
Poll Deputy came at 6:30am unsure at what to do
Needs sun canopy for deputy
Voter upset about closed Primary
Flip phone…how to answer
Spoiled Ballot Log not initialed by voter
Couldn’t locate ADA magnifier
Gates to community not opened til 6am
Primary Recap
• Pollworker went home sick
• Several voters out of their precinct
• Pre‐Election Night Calls to BEC:
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Missing Equipment (was in closet)
Only 2 EViD’s (2 compacts per box =4 EViD’s)
Missing DS200/Deputy Supplies (Found)
Lead Evid Specialist unable to work
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
• Election Day Command Center
The command center operators will be giving you their first name instead of initials.
These are volunteers just
like you with minimal
training … they are there
to help you!
GENERAL INFORMATION
• Polling Place Equipment
– EViD
– DS200
– ExpressVote
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
• Provisional Paperwork – Provisionals are cumbersome … you still must follow the procedures
• COMPLETE the paperwork
– White and Green
It is what it is!!!
GENERAL INFORMATION
• Vote by Mail (FKA ABSENTEE) BALLOTS
– Mailed to voters who requested them
• Requests are valid for two election cycles (4 years)
– There is no “permanent” way to receive ballots … just to be notified of upcoming elections
– Voters must contact the elections’ office to cancel their requests
– Vote by Mail instructions do tell voters when/where/how to return ballots
– Can’t return VBM on ED/only surrender
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
• Closing the Polls issues …
– Do not be too anxious to leave … give everyone their space to complete their tasks
– Do not “pack” before you “close”
– How do you know how to close? … follow the procedures
– How do you know where items are put when packed? … follow the procedures
GENERAL INFORMATION
• Closing the Polls …
– Both the DS200 and the EViDs no longer use a phone line to be connected … all wireless
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
• Where do you find election results? …Asked the Election Day voter
– pascovotes.com
– And What about Early Voting and
Vote by Mail results?
GENERAL INFORMATION
• Miscellaneous
– Use of Restrooms by candidates/campaign workers?
– Use of smart phones (looking up emailed sample ballot vs. photography in the polling room)
– Be sure you & the DS200 “runner” sign the back of the envelope labeled “Emergency Transport” and note the time departed and… note same on PS Incident log
– Polling place security (Poll Deputy & perimeter checks/ PCSO & BOCC support)
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
• Miscellaneous
– Set up ALL Privacy Booths/Use All EViD’s and DS200’s! Not optional!
– Keep your personal cell phones charged and with you in case we need to contact you.
GENERAL INFORMATION
Identification: Photo and signature ID
Acceptable Forms of
Photo Identification Are:
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Florida Driver License
Florida Identification Card
Florida Concealed Weapon or
Firearm License
Veteran Health ID Card
Government Employee ID Card
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Neighborhood Assoc. ID
Retirement Center ID
Public Assistance ID
Dept. Voter’s Affairs ID
US Passport
Military ID
Student ID
Debit or Credit Card
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Precinct Supervisor Gen 2016
What Not To DO?
• Don’t mandate your workers to show up at 5:00 a.m. in the morning
• Don’t interfere with your workers while they are doing their jobs. If they need you they will ask for assistance
• Don’t micromanage
• Don’t let voters vote before 7:00 a.m.
• Don’t only setup a portion of your equipment
• Don’t engage in political discussions with anyone
• If someone has a t‐shirt on for any given candidate/issue, they do NOT have to take it off and turn it inside/out
• If someone tries to provide ID over cell phone (such as image of driver license or passport), it is not acceptable proof of ID
• Don’t allow workers to leave early / all help with closing
• Don’t lock the door prior to 7:00 a.m. and after 7:00 p.m. Observers are allowed in during the open and closing
• Don’t take down anything until after 7pm and last voter has voted
• Do not count voted ballots. It is not necessary
POLLING PLACE SUPPLIES
• This is a picture of
what will be waiting
for you at your polling place for Monday
night set-up (if allowed by facility…Not a
guarantee) or Tuesday a.m. set up (Set
up will be on pick up form)
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Precinct Supervisor Gen 2016
GENERAL INFORMATION
Prior to Election Morning
•Call your Election Day team & don’t
wait until day before (you will be
emailed list after trainings)
•Contact the polling place
•Pick-up supplies - Monday -
11/07/16
(Gray Bag/Ballots + Polling Place
Key if assigned). Be sure to hold up
your sheet so we can see your Pct #
during pick-up)
•West 1:00pm – 3:00pm
•Central 1:00pm – 4:00pm
•East 2:00 pm – 5:00pm
GENERAL INFORMATION
On Election Day
CALL THE
Election Day
Command Center
as problems or
questions arise
800-272-3250
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Precinct Supervisor Gen 2016
Who is
ready for
a break?
BEFORE THE POLLS OPEN
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
NO Opening Procedures
may be started earlier than
6:00 a.m. unless “ALL”
Pollworkers have arrived at
the polling place!
Absolutely No Exceptions!!!!
(However, you MUST start
no later than 6:00 a.m.)
BEFORE THE POLLS OPEN
Opening the Polls (Open to the Public)
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Unlock and Open
the gray bag
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
Remove cell phone and
charger from Gray Bag.
Call command center to
say you are in your facility.
Plug in charger/phone at
EViD Specialist table
where it will remain
throughout the day.
BEFORE THE POLLS OPEN
Opening the Polls
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Remove Green Bag
Break seal and
remove supplies
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
General Election 11/08/2016
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Remove Precinct
Supervisor Log
(Example on Page 27)
BEFORE THE POLLS OPEN
Opening the Polls
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Verify Green Bag seal with issued seal on
Precinct Supervisor Log
General Election 11/08/2016
 If seal was broken or tampered with, call
Election Day Command Center IMMEDIATELY!
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
• Locate the pollworker
payroll envelope (white
envelope)
• Administer the oath to
all pollworkers (oath
found on pollworker
payroll sheet)
• Have each pollworker
sign the payroll sheet
which is also a signature
for the pollworker oath
BEFORE THE POLLS OPEN
Opening the Polls
Padded Envelope
Wire Cutters
Precinct 023
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Give yellow padded EViD Activators
envelope and a wire cutters to EViD
Lead (Specialist)
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
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Give a pair of wire cutters and VSS Bag to
the Voting System Specialist (Note the New
VSS bag…..)
Wire Cutters
VSS Bag
BEFORE THE POLLS OPEN
Opening the Polls
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SET UP THE POLLING PLACE … using the
Opening the Polls Checklist in your manual
(pages 14-16)
 Verify receipt of all supplies in the gray
and green bags (page 14 of manual)
If anything is missing, call Election Day
Command Center IMMEDIATELY …
1-800-272-3250
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
POLLING PLACE SET-UP
• Use as a guide to set-up polling place
Ballot Distributor
Note:
The Ballot Distributors are
empowered to set up and
shut down/reconcile on
their own. As such, you
do not need to assist Ballot
Distributor with their
Election Morning set-up
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
• Set up the
Information table
(located near
entrance to polling
room) with:
 Red Poster Display
Board
 Sample Ballots
(constitutional
amendment booklets)
 DS200 Demonstration
Poster
BEFORE THE POLLS OPEN
Opening the Polls
 Gray Bag should now be empty
• Show empty bag to your team of pollworkers
• Lock Gray Bag and place it by your table for
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voted Provisional Ballots throughout the day
Set up a privacy booth next to your table for
provisional ballot voters
 Left-over supplies should be stored in
Green Bag throughout the day
• Precinct Supervisor giant ziplock bag with
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Return Items List
Pollworker Payroll Envelope
Lanyard with key to Gray Bag and polling place
keys (if issued to you)
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Precinct Supervisor Gen 2016
BEFORE THE POLLS OPEN
Opening the Polls
 Store Green Bag for safekeeping
throughout the day
Once all tasks have been
completed and the polling place
is ready for business, give the
EViD Specialist the bright yellow
“Ready for Voting Procedure”
card (Really cool/innovative)
 Issue a name tag to all workers
BEFORE THE POLLS OPEN
Opening the Polls
Give any last minute instructions to
your workers
 Remind VSS they will serve as a
transporter with you at the end of the
night
 Designate an emergency runner
At 7:00 a.m.,
announce the polls
are open!
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Precinct Supervisor Gen 2016
Throughout the Day
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Precinct Supervisor Gen 2016
THROUGHOUT THE DAY
It is your responsibility to:
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Maintain a flowing traffic pattern
Assist voters as needed
Process provisional voters
Assign lunches/breaks
• Relieve Ballot Distributor
Deal with emergencies
THROUGHOUT THE DAY
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Document all problems
on the Polling Place
Incidents log
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General Election 11/08/2016
What to document?
The Polling Place
Incidents log is located
on the Precinct
Supervisor Log
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Precinct Supervisor Gen 2016
THROUGHOUT THE DAY
Four Items Provided…
1.
2.
3.
4.
DISABILITY INFORMATION
IF A VOTER REQUIRES ASSISTANCE:
They may use one person of their own choosing
OR
Precinct Supervisor assigns two pollworkers
of opposite political parties
(supervisor may serve as an assistor as well)
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Precinct Supervisor Gen 2016
Poll Deputy
•Remains outside all day
(except in inclement
weather)
• This is a MUST! The
deputy can’t know what
is happening outside if
they aren’t outside
•Greets voters
•Encourages voters to have
photo and signature ID
ready (NOT driver license)
Poll Deputy Shade Chair
(a promise kept)
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Precinct Supervisor Gen 2016
SOLICITATION INFORMATION
A “No Solicitation” zone has been designated for each
polling place
This area MUST be 100 feet from the entrance to the
polling place
Solicitors are not allowed within 100 feet of the entrance
to the polling place – only exception is exit polling (if this
occurs, notify the Election Day Command Center)
The “No Solicitation” zone includes the posting of
campaign signs ****Add BOCC resolution 11-300)
Area is
designated with
a red/white “no
solicitation
beyond this
point” sign
NO
SOLICITATION
BEYOND THIS
POINT
Who Can Enter the Polling Place?
102.031
Maintenance of good order at polls; authorities; persons allowed in polling rooms and
early voting areas; unlawful solicitation of voters.—(1) Each election board shall possess full
authority to maintain order at the polls and enforce obedience to its lawful commands during an
election and the canvass of the votes.
(2) The sheriff shall deputize a deputy sheriff for each polling place and each early voting site who
shall be present during the time the polls or early voting sites are open and until the election is
completed, who shall be subject to all lawful commands of the clerk or inspectors, and who shall
maintain good order. The deputy may summon assistance from among bystanders to aid him or her
when necessary to maintain peace and order at the polls or early voting sites.
(3)(a) No person may enter any polling room or polling place where the polling place is also a polling
room, or any early voting area during voting hours except the following:1. Official poll watchers;
2. Inspectors;
3. Election clerks;
4. The supervisor of elections or his or her deputy;
5. Persons there to vote, persons in the care of a voter, or persons caring for such voter;
6. Law enforcement officers or emergency service personnel there with permission of the clerk or a
majority of the inspectors; or
7. A person, whether or not a registered voter, who is assisting with or participating in a simulated
election for minors, as approved by the supervisor of elections.
(b) The restriction in this subsection does not apply where the polling room is in an area commonly
traversed by the public in order to gain access to businesses or homes or in an area traditionally
utilized as a public area for discussion.
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Precinct Supervisor Gen 2016
Who Can Enter the Polling Place?
(4)(a) No person, political committee, or other group or organization may solicit voters inside the
polling place or within 100 feet of the entrance to any polling place, a polling room where the polling
place is also a polling room, an early voting site, or an office of the supervisor of elections where voteby-mail ballots are requested and printed on demand for the convenience of electors who appear in
person to request them. Before the opening of the polling place or early voting site, the clerk or
supervisor shall designate the no-solicitation zone and mark the boundaries.
(b) For the purpose of this subsection, the terms “solicit” or “solicitation” shall include, but not be
limited to, seeking or attempting to seek any vote, fact, opinion, or contribution; distributing or
attempting to distribute any political or campaign material, leaflet, or handout; conducting a poll except
as specified in this paragraph; seeking or attempting to seek a signature on any petition; and selling or
attempting to sell any item. The terms “solicit” or “solicitation” may not be construed to prohibit exit
polling.
(c) Each supervisor of elections shall inform the clerk of the area within which soliciting is unlawful,
based on the particular characteristics of that polling place. The supervisor or the clerk may take any
reasonable action necessary to ensure order at the polling places, including, but not limited to, having
disruptive and unruly persons removed by law enforcement officers from the polling room or place or
from the 100-foot zone surrounding the polling place.
(d) Except as provided in paragraph (a), the supervisor may not designate a no-solicitation zone or
otherwise restrict access to any person, political committee, committee of continuous existence,
candidate, or other group or organization for the purposes of soliciting voters. This paragraph applies to
any public or private property used as a polling place or early voting site.
(5) No photography is permitted in the polling room or early voting area.
POLL WATCHER INFORMATION
• One poll watcher per
candidate, political
committee, or political
party at any one time
• Applies to early voting sites
and polling rooms on
Election Day
• Are there for the
observance of the
election
• Must be a registered
voter in Pasco County and
approved by Supervisor of
Elections
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Precinct Supervisor Gen 2016
POLL WATCHER INFORMATION
101.131, Florida Statutes
• No watcher shall be permitted to come closer to the
officials’ table or the voting booths than is
reasonably necessary to properly perform his or her
functions, but each shall be allowed within the
polling room or early voting area to watch and
observe the conduct of electors and officials
• The poll watchers shall furnish their own materials
and necessities and shall not obstruct the orderly
conduct of any election
• The poll watchers shall pose any questions
regarding polling place procedures directly to the
clerk (Precinct Supervisor or Site Supervisor) for
resolution
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Precinct Supervisor Gen 2016
POLL WATCHER INFORMATION
• Each approved poll watcher will be
issued an identification badge by the
Supervisor of Elections
• The badge is mailed to the poll
watcher with their approval letter and
this guide
• The badge must be worn by the poll
watcher while in the polling room or early
voting area
• Precinct Supervisors will have a list of
approved poll watchers for their polling
place or early voting site
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Precinct Supervisor Gen 2016
Concealed Weapons
VSS/Attendant
• The VSS/Attendant
assists voters with
ballot issues at the
privacy booth or the
DS200 and
distributes “I
Voted” stickers
• The VSS assists
voters at the ADA
ExpressVote
machine
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Precinct Supervisor Gen 2016
EViD STATIONS
Check-in Here… produces a voting pass for eligible voters with no
change to their record
Help Desk … voters with changes complete paperwork necessary to update
their record so a ballot can be properly issued
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The Help Desk unit is the only unit that can process changes to voter
records and produce provisional ballot voting passes
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This unit can also serve as a back-up “Check-In” station if there is a line at
check-in. However, they only take one voter at a time in order to be
available to process changes if necessary
Voting Passes
•
Voting Passes will be
issued to eligible voters
at the EViD stations
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Once voting pass is
issued, direct voter to
Ballot Distributor table
Voting Pass
Ballot Style: G023
DEM
2016 General Election (124)
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Precinct Supervisor Gen 2016
BALLOT DISTRIBUTOR
•
You fill in for the Ballot Distributor
for lunches/breaks.
Processing A Voter
• Voter takes ballot to
DS200
• VSS/Attendant greets
voter
• VSS/Attendant directs
voter to insert ballot
• VSS/Attendant should
stand 6 feet or so from
DS200 so as not to
hover too close to
voter
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Precinct Supervisor Gen 2016
Processing A Voter
• Voter inserts ballot
• Machine beeps
• Ballot drops in ballot box
• Screen indicates “You are
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finished. Thank you for
voting!”
Take secrecy sleeve from
voter
Offer voter “I Voted” sticker
VSS/Attendant thanks voter for voting
Take next voter
Processing A Voter
Issues may arise at the DS200 for voters who
have over voted their ballot, mismarked their
ballot or their ballot jams (Impact of
over/under votes)
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Over voted ballots … a voter selects too
many choices in a contest
Mismarked ballots … a voter does not
complete the oval or the DS200 “reads” no
selections (blank ballot)
Jammed ballots occur when a voter “holds
on” too long or the DS200 mis-feeds a
ballot
Voters are given the opportunity to “correct”
ballots or tabulate ballot “as is” or receive a
replacement ballot when needed
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Precinct Supervisor Gen 2016
Provisional Ballot
Provisional Ballot voting allows a person to vote who
does not have appropriate ID, or whose eligibility to
vote cannot be determined, or whose eligibility is
being questioned.
The Provisional Ballot is NOT tabulated on election
day. Following research by elections’ office staff, the
canvassing board determines whether or not the
provisional vote should be tabulated.
DON’T OVERTHINK THE PROCESS/DON’T MAKE IT
MORE COMPLICATED! FOLLOW THE STEPS AND
YOU’LL BE GOOD TO GO 
Provisional Ballot
When a voter needs to
vote a provisional ballot,
the EViD Specialist
removes the following
from the Provisional
Ballot Supply Envelope:
•
Provisional Ballot Voter’s
Certificate and Affirmation
Envelope
•
Provisional Ballot Secrecy
Sleeve
•
Provisional Ballot
Information Receipt
Voting Pass
Voter Issued Provisional Ballot
Primary (08/26/2008) (102)
Precinct: 036.2
Reg# 106654962
Diehl , David P
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Precinct Supervisor Gen 2016
Provisional Ballot
When a voter needs to
vote a provisional ballot,
the EViD Specialist
removes the following
from the Provisional
Ballot Supply Envelope:
•
Provisional Ballot Voter’s
Certificate and Affirmation
Envelope
•
Provisional Ballot Secrecy
Sleeve
•
Provisional Ballot
Information Receipt
Voting Pass
Voter Issued Provisional Ballot
Primary (08/26/2008) (102)
Precinct: 036.2
Reg# 106654962
Diehl , David P
Provisional Ballot
• Voter completes top
section on front
side of Provisional
Ballot Voter’s
Certificate and
Affirmation
envelope
Sample on
page 29 of
manual
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Precinct Supervisor Gen 2016
Provisional Ballot-What not
to do?
Provisional Ballot
•
EViD Specialist
completes bottom
section on front side
of Provisional Ballot
Voter’s Certificate
and Affirmation
envelope (Precinct
Supervisor will sign
bottom of envelope
later)
Sample on
page 29 of
manual
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Precinct Supervisor Gen 2016
Provisional Ballot
•
EViD Specialist completes side two on Provisional
Ballot Voter’s Certificate and Affirmation envelope
 Check reason
for Provisional
Ballot on back
of Provisional
Ballot Voter’s
Certificate and
Affirmation
envelope
Sample on
page 30 of
manual
Provisional Ballot
 Voter will either be
processed on the EViD
and issued an EViD
Provisional Voting Pass
or processed manually
and issued a Green
Manual Provisional Voting
Pass (manual passes are
in EViD supplies)
 The manual pass will
be completed by the
specialist who will
have the voter sign
the bottom of the pass
John Doe
222870210
G023
John Doe
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Precinct Supervisor Gen 2016
Provisional Ballot
• Precinct Supervisor
verifies all information
on the green Provisional
Ballot envelope has
been completed on both
sides and signs the
bottom of the envelope
Provisional Ballot on Optical Scan
Voting Pass
•
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•
Precinct Supervisor takes voter
and all provisional paperwork
(including envelope, information
receipt and voting pass) to the
Ballot Distributor table
Precinct Supervisor gives Voting
Pass to Ballot Distributor (either a
green manual one OR a white one
printed at EViD)
The long white affirmation goes into
the dark green (Completed Provisional
Ballots’ envelope – NOT with the
voter’s ballot)
Voter Issued Provisional Ballot
Tracking Num: 12345
Ballot Style:
G023
Rep
General (11/02/2010) (107)
Democratic
Precinct: 036.2
John
JohnDoe
222870210
Reg# 106654962
123Doe
Elm St
Diehl , David
P
G023
Anywhere, FL 33333
Birth
Date: 11/28/1964
Voter will
have either
a white
Provisional
Ballot
Voting Pass
or a green
4728 manual
Provisional
Voting Pass
02563
8/26/08
John Doe
115
26
August
Sam Smith
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Precinct Supervisor Gen 2016
Provisional Secrecy Sleeve
•
Ballot Distributor issues
voter ballot in laminated
Provisional Secrecy
Sleeve
•
•
•
Ballot Distributor places
Voting Pass in appropriate
Optical Scan Voting Pass
Collection Bag
Precinct Supervisor takes
voter to Precinct
Supervisor table
Note the color
Provisional Ballot on Optical Scan
Precinct Supervisor never leaves the
provisional voter unattended!
•
Precinct Supervisor directs voter to vote
the ballot in privacy booth at their table
•
Once voted, voter inserts ballot into
paper Provisional Ballot Secrecy Sleeve
and seals ballot inside the green
Provisional Ballot envelope
•
Precinct Supervisor directs voter to drop
Provisional Ballot into the gray ballot box
(NOT IN THE DS200!!!!)
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Precinct Supervisor Gen 2016
Provisional Ballot on Optical Scan
• Precinct Supervisor gives voter Provisional Ballot
Information Receipt, advising voter that this will
provide the information they need to determine the
disposition of their ballot
• Precinct Supervisor offers voter an “I Voted” sticker
and thanks them for voting
Closing the Polls
Llet’set’s Call it
a Wrap
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Precinct Supervisor Gen 2016
Closing the Polls
NO Closing Procedures may begin
prior to 7:00 p.m.
NO Closing Procedures may begin
until ALL voters have left the
polling room … even if it is after
7:00 p.m. (unless they are there
to observe the closing of the
polls)
Closing the Polls
•
Precinct Supervisor
announces polls are
closed at 7:00 p.m.
 Precinct Supervisor
instructs Poll Deputy
to get behind last voter
in line to ensure that
no one votes who was
not in line at 7:00 p.m.
 (No Exceptions!)
 What if the poll hours
are extended?
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Precinct Supervisor Gen 2016
Closing the Polls
7:00 p.m. – Until ? (Open to the Public)
•
CLOSE DOWN THE POLLING
PLACE … using the Closing the
Polls Checklist in your manual
(pages 20-23)
If you run into problems closing
down … call the command center!
Closing the Polls
Tasks to be completed after last voter has voted:
Disassembling
Privacy Booths
Taking down
tables/chairs
Closing down EViDs
Closing down DS200
Collecting and packing
all materials and supplies
Reconciling Voters
to ballots issued
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Precinct Supervisor Gen 2016
Closing the Polls
• Precinct Supervisor
takes Auxiliary Bin
Ballots envelope to
the VSS at the
DS200
• VSS, with Precinct
Supervisor, cuts the
seal and unlocks
auxiliary bin door
Closing the Polls
•
If voted ballots are in the bin, remove them and process
them one at a time through the DS200

Any rejected ballots are placed in the Auxiliary Bin
Ballots envelope
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Precinct Supervisor Gen 2016
Closing the Polls
•
VSS, with Precinct
Supervisor, cuts the
seal and unlocks the
ballot box door
•
Together, they remove
all ballots
•
After thoroughly
checking the ballot box,
the Precinct Supervisor
and VSS bring all voted
ballots to a cleared
table where the Ballot
Distributor will prepare
them for return to the
collection site on
Election Night
Closing the Polls
•
The Ballot Distributor completes the
reconciliation process once you
bring them the voted ballots!
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Precinct Supervisor Gen 2016
Closing the Polls
Return Items List
•
ALL items on this list
MUST be returned
Election Night

•
If any item is missing,
you and the VSS will
return to the polling
place to get them!
Begin repacking
supplies by removing
giant ziplock bag from
Green Bag and follow
procedures in manual
beginning on page 21
Closing the Polls
•
Remove Return Items
List from Precinct
Supervisor giant
ziplock bag
•
Gather all sealed
cardboard ballot
boxes and check
them off the list
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Precinct Supervisor Gen 2016
Closing the Polls
•
Receive VSS
Bag from VSS
Verify all items for
return are in the VSS
Bag
 Check the items off
the list as they are
verified
Closing the Polls
•
Pack items into
the Precinct
Supervisor
giant ziplock bag
 Check the items off
the list as they are
packed into the
giant ziplock bag
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Precinct Supervisor Gen 2016
Closing the Polls
•
Pack items into
the Gray Bag
 Pack the Green Bag
before putting it into
the Gray Bag (items to
be packed in Green Bag
are listed on page 22)
 Check the required
items off the list as
they are packed into
the Gray Bag
 Pack the remaining
items listed under
Gray Bag on page 22
into the Gray Bag
Closing the Polls
•
Check the polling place for any
items missed during the
repacking
 Any items missed should be packed
with the appropriate team member’s
supplies!
 Hold onto blue lanyard key and facility
key………….
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Precinct Supervisor Gen 2016
Closing the Polls
• Items for pick-up by
•
•
the elections’ office
should be stacked and
ready for pick-up
Items for pick-up are
pictured on page 22
Once everything has been packed and stacked for
return to the collection site, authorize the
locking/sealing of any VSS and EViD containers
required to be locked/sealed
Closing the Polls
•
•
•
ALL items on the Return Items List should now be
checked off and packed … except blue lanyard with
Gray Bag key and polling place key (if issued)
Place Return Items List in Precinct Supervisor giant
ziplock bag
Zip up the Precinct Supervisor giant ziplock bag and
pack it into the Gray Bag
•
•
Pack phone & phone
charger into Gray Bag
Zip and lock Gray Bag
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Precinct Supervisor Gen 2016
Closing the Polls
It is important to keep our
polling places clean inside
and outside so we may use
them again. Don’t forget to
remove the tape from the
floor!!
Also, be sure the Poll
Deputy has taken down the
campaign signs and stacked
them away from the
entrance of the polling
place. (Done in the AM <
Polls Open)
Closing the Polls
Leave your polling place without
properly repacking all items into
appropriate containers and collecting all
items for return!
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Precinct Supervisor Gen 2016
Closing the Polls
•
•
•
•
•
Gather ALL items for return
All team members exit the
polling place
Lock polling place using
issued key (if required)
At the end of the night loop
the blue lanyard of key(s)
around the handles of GRAY
BAG
Thank everyone and dismiss
them
Precinct Supervisor and VSS head to
collection site TOGETHER in same car with all
items for return! Keep your cell phone ON!!!
CENTRAL PASCO COLLECTION SITE
 Please follow the directions given once you
arrive. Stay in your car unless directed
otherwise.
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Precinct Supervisor Gen 2016
EAST PASCO COLLECTION SITE
 Please follow the directions given once you arrive.
Stay in your car unless directed otherwise.
WEST PASCO COLLECTION SITE
 Please follow the directions given once you
arrive. Stay in your car until you are directed
to park then go inside to be checked out!
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Precinct Supervisor Gen 2016
Stay Informed
For the latest information on all things
elections/voting in Pasco County…
Twitter
@brianecorley
@votepasco
Facebook
https://www.facebook.com/PascoElections
Instagram
https://www.instagram.com/pascocountysoe/
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Precinct Supervisor Gen 2016
Final Thoughts
As an election worker, you perform an invaluable
civic duty.
You play a key role in ensuring a voter has a
positive voting experience.
Pasco County has and will continue to be known
for excellence in elections administration and this
is due to your hard work and professionalism.
Thank you for your willingness to serve and
dedication (Thanks for being so awesome )
QUESTIONS?
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
How much
do you
know?????
Precinct Supervisor
Election Quiz
Voters without
photo/signature ID
are not allowed to
vote on Election Day.
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
Polling Places are required
to be “wheelchair
accessible.”
Precinct Supervisor
Election Quiz
A person turns 18 on
November 8th… can they
vote?
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
What tools are available for a
voter who is visually
impaired?
Precinct Supervisor
Election Quiz
A voter must complete
a Declaration to Secure
Assistance to get help
voting if they bring
someone to help them.
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
What is the correct way to
mark a ballot?
Precinct Supervisor
Election Quiz
Can a voter “surrender” a
Vote by Mail ballot to
his/her election day polling
place and then vote a
regular ballot?
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
An information card from
the Supervisor’s office is
an acceptable form of
identification at the
polls.
Precinct Supervisor
Election Quiz
Poll Watchers
must be
registered voters
in Pasco County.
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
The address on the
Florida Driver License
must match the address
in the voter registration
record in order to be
able to vote.
Precinct Supervisor
Election Quiz
Vote by Mail ballots are
only tabulated in
recounts.
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
Provisional Ballots “rarely”
get counted?
Precinct Supervisor
Election Quiz
My Poll Deputy
must stay
outside all day.
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Precinct Supervisor Gen 2016
Precinct Supervisor
Election Quiz
If exit polling is being
conducted at your
polling place, there is
NO need to notify the
Election Day
Command Center.
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