MICROSOFT WORD 2011
DESIGN DOCUMENT BUILDING BLOCKS
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
1
Understand Building Blocks ...................................................................... 4
Insert Headers and Footers ........................................................................ 5
Insert a simple page number ..................................................................................... 5
Return to body of the document ............................................................................... 5
Create and save custom Headers and Footers........................................................ 6
Add Cover Pages ......................................................................................... 7
Insert the cover page for the document ................................................................... 7
Replace a Cover Page created in an earlier version of Word ................................. 8
Delete a Cover Page ................................................................................................... 8
Save a custom cover page in Cover Page gallery ................................................... 9
Quick notes ............................................................................................................... 10
Use text boxes for document design ...................................................... 10
Add Text Box in the document................................................................................ 10
Add text to Text Box ................................................................................................ 11
Position Text Box ..................................................................................................... 11
Format text in Text Box ........................................................................................... 11
Print Text Boxes ....................................................................................................... 12
Create, save and insert Quick Parts ........................................................ 12
Create and save Quick Parts ................................................................................... 12
Insert the building block in another document...................................................... 14
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
2
The following training document is using information from Microsoft Office Excel 2010 Help
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
3
Understand Building Blocks
With Building Blocks, the document can be quickly and efficiently designed elements such as a
cover page, header and footer, textbox, watermarks
The colors being used by the Building Blocks are determined by the document’s theme
The colors of elements in the Building Blocks go together with the themes as well as they are all
part of one family such as: Alphabet, Annual, Austere
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
4
Insert Headers and Footers
Headers and Footers are text, or text and graphics, printed in the margins of every page of the
document
Headers appear in the top margin, and Footers are printed in the bottom margins
Headers and Footers can be as simple as a page number, or as complex as a photograph, or a
logo
Insert a simple page number
Go to Insert tab  Header & Footer group  click on Page Number
Point to the position to place the page number in the document
Select a desired page number format
Return to body of the document
Go to Footer & Header Tools tab  Design tab  Close group
Click Close Header and Footer button
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
5
Create and save custom Headers and Footers
In Word 2010 comes with a gallery of built-in Headers and Footers. However, they need to be
customized each time to use for each particular document. Therefore, it’s easy to create and save
formatted headers and footers, either by customizing the built-in headers and footers, or by starting from
scratch
Go to Insert tab  Header & Footer group  click on Header or Footer  select a desired
style
Enter the information in the Header or Footer block
Format the text as desired
Select entire the text in the Header or Footer block
Go to Header & Footer Tools tab  Design tab  Header & Footer group  click on Header
or Footer  select either Save Selection to Header Gallery or Save Selection to Footer
Gallery
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
6
Add Cover Pages
Word 2010 includes a gallery of Cover Pages with placeholders for document information such as author
name, document tittle and document date
Insert the cover page for the document
Go to Insert tab  Pages group  click on Cover Page
Select a desired cover page layout from the gallery of options
After insert a cover page, replace the sample text with document information text by clicking to
select an area of the cover page of the cover page, such as the title, and typing the text
If the Cover Page has a picture inserted, right-click on the picture  select Change Pictures to
browse a different image
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
7
Replace a Cover Page created in an earlier version of Word
Delete the first cover page manually
Add a cover page with a design from the Word gallery
Delete a Cover Page
Click anywhere on the cover page
Go to Insert tab  Pages group  click on Cover Page  click Remove Current Cover Page
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
8
Save a custom cover page in Cover Page gallery
Select all the elements in the cover page
Go to Insert tab  Pages group  click on Cover Page  click Save Selection to Cover Page
Gallery
In the Create New Building Block dialog box, do the following:
 In Name box, enter a name for the custom cover page
 Click OK
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
9
Quick notes
Word will automatically put the cover page at the start of the document
If insert another cover page in the document, the new cover page will replace the first cover page
Use text boxes for document design
In Word 2010, text boxes include graphic elements in the same families as the other building
blocks in the document themes
Text Box is used to provide information and to add graphic interest and professional design look
to the documents
Two types of text boxes in the Text Box gallery:
 Quote
 Sidebar, Annual Quote, Annual Side Bar and so on
Add Text Box in the document
Go to Insert tab  Text group  click on Text Box
Select desired text boxes style from Text Box gallery
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
10
Add text to Text Box
Click inside the Text Box
Type or paste text
Position Text Box
Select the text box
Do one of the following:
 Move the mouse to the border of the textbox to become a
 drag the text box to a new
location.
 Go to Drawing Tools tab  Format tab  Arrange group  select position options by
clicking Position or Wrap Text
Format text in Text Box
Select the text inside the text box
Go to Drawing Tools tab  Format tab  use the formatting options
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
11
Print Text Boxes
If having problems printing text boxes, make sure that the Print drawings created in Word check box is
selected
Go to File tab  click Options
In the Word Options dialog box, do the following:
 Select Display
 Under Printing Options section, select Print drawings created in Word check box
Create, save and insert Quick Parts
Word 2010 has several different types of building blocks such as Cover Pages, Page numbers,
Headers, Footers and Text Boxes. However, Word has one other building block gallery called Quick
Parts Gallery which used for building blocks that don’t fit into any of the above categories.
Create and save Quick Parts
Select the field need to create as a building block in the document
Do one of the following:
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
12
 Go to Insert tab  Text group  click on Quick Parts  select Save Selection to Quick
Part Gallery
 Press ALT + F3
In the Create New Building Block dialog box, do the following:

In Name text box, enter the name for the building block

In Category box , select Create New Category to create a new category

In Options box, select a desired option to apply for the building block
 Insert content only
 Insert content in its own paragraph
 Insert content in its own page

Click OK
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
13
Insert the building block in another document
Select the place to insert a Quick Part
Go to Insert tab  Text group  click on Quick Parts  select desired building block to insert in
the document
Microsoft Word 2010 Essential – Design Document Building Blocks
Last edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
14