Jay Peak Village Association
October 12, 2013 Meeting
Village Board of Directors
October 12, 2013
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© 2013 Jay Peak Village Homeowner Association
Introducing the Board
 Alan Marquis (President) V119
 Todd Cestari (Vice President) V427
 Paul Clifford (Treasurer) V435 & V436
 John McCarthy (Secretary) V131
 Francois Brissette V358
 Don Meskie V111
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© 2013 Jay Peak Village Homeowner Association
Agenda
 2013/14 budget
 Maintenance update
 Deck replacement and wholesale rot problems
 Homeowner issues/feedback
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© 2013 Jay Peak Village Homeowner Association
2013/14 final budget
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© 2013 Jay Peak Village Homeowner Association
Budget highlights
 Condo fees will increase by 2.5% over 2013, for a total budget of $834,058.
 Fees include an accrual of $50,905 in fiscal 2014 for the Roof Reserve which
amounted to $329,000 at the fiscal year end at June 2013.
 Maintenance continues to be a concern and a priority – a total of $120k has
been provided in 2014. This may have to increase given the issues with the
deck/rot repairs.
 A new cost element, “Stormwater System Recertification”, has been
introduced for 2014, with a cost of $26k – the Board will be reviewing the
details of that program before committing to any expenditure.
 Insurance – the premium is $85k and the deductible for any claim is $10k –
the detailed policy is posted on the Association’s website.
 In terms of variances with the 2013 budget, most expenditure items tracked in
line with budget – the main exception being on the siding painting program
which overspent by $26k as an additional building was painted in the year,
and rubbish removal which increased by $11k (30%) pursuant to an increase
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in rental volumes.
© 2013 Jay Peak Village Homeowner Association
Budget vote
 The Budget was approved by all in attendance
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© 2013 Jay Peak Village Homeowner Association
Maintenance update -- completed
 V117 gable end window replacement and reframing of water damaged areascompleted
 V120 installation of new slider and reframing of adjacent wood members
 V121-124, 113-116, 301-308, 201-202, VSF1 exterior painting completed
 North Village Nailing completed
 South Village Nailing to proceed in Spring to above buildings.
 Chimney Chases repaired: V103,104,109,123,128,vsf6,
Budgeted
Jay paid
Not
budgeted
 V305 front exterior wall adjacent to window-repaired
 V304-5, rear exterior wall re-framed, deck re-built and attached, privacy wall re-built.
 V344,345 repaired water damaged siding and framing members adjacent to front
windows.
 All gutters in the Village HOA have been cleaned by Jay Peak Inc. We have developed
an annual P/M schedule for this to avoid any drainage obstructions.
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© 2013 Jay Peak Village Homeowner Association
Maintenance update -- underway
Budgeted
Jay paid
Not
budgeted
 V361-368 water intrusion through conduit. Heritage supplied estimate for repair and
involves trenching around electrical and telecom vault-wait til Spring-sump pump
being monitored on a weekly basis.
 V427 drainage pipes cleaned out, gutters cleaned and drain basins cleanedbasement being monitored on weekly basis. Carpet being replaced in two bedrooms
 V109.101,102 deck expansion underway-a little behind schedule
 Exterior privacy walls to be reframed in Spring-Heritage supplied quote.
 V356 window replacement-received quote for one window to be replaced and
adjacent water affected area.-Heritage supplied quote $1174
 V114 needs two windows in dining room bay window (water damaged
Weathershield window)-Heritage supplied quote-$1308
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© 2013 Jay Peak Village Homeowner Association
Maintenance update -- planned
Budgeted
Jay paid
Not
budgeted
 North Village buildings to be painted in Spring: VSF6 Paupe, V311-315, 316-320
 South Village buildings to be painted in Spring: V133-136, V137-140, V129-132
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© 2013 Jay Peak Village Homeowner Association
Deck replacement and wholesale rot problems
 Improper flashing has lead to large scale rot and damage
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© 2013 Jay Peak Village Homeowner Association
A picture is worth a 1,000 words!
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© 2013 Jay Peak Village Homeowner Association
A picture is worth a 1,000 words!
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© 2013 Jay Peak Village Homeowner Association
A picture is worth a 1,000 words!
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© 2013 Jay Peak Village Homeowner Association
Old wrong approach
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© 2013 Jay Peak Village Homeowner Association
Correct approach
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© 2013 Jay Peak Village Homeowner Association
Deck replacement and wholesale rot problems
 Improper flashing has lead to large scale rot and damage
 Front decks/entryways generally have flashing. Rear walls
are the ones missing, since units were sided and then decks
put on after the fact.
 Sided the buildings and then added decks, but NO flashing
 The number of units effected and the scale of the damage is
not fully known at this time
 Preliminary estimate from Heritage Slate who has done
repair work says it will cost $350,000 to do the flashing
correctly and repair rot
 The repair costs are not in the current budget.
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© 2013 Jay Peak Village Homeowner Association
Next steps on deck flashing and rot repair
 Get the drawings from Jay
 Hire Heritage Slate Construction to test EVERY
building for moisture and rot and develop a full cost
assessment of the required repairs
 Get a full assessment of all units not just ground floor
 Define repair program including financing
 Create RFP for bid and run bid in January
 Start work April 1+/- and finish depending on hidden
damage by Fall
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© 2013 Jay Peak Village Homeowner Association
Homeowner issues/feedback
 What the board is
responsible for
– Maintenance of the
external property
 What is NOT in our
purview
– Rental program issues
– Budget
– Individual internal repair
and cleaning issues
– Rules and regulations
– Mountain operations
– Liaison with Jay for
services
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© 2013 Jay Peak Village Homeowner Association
Key Jay contacts
 Any issues or concerns with housekeeping need to be called into
ext 2192
 The Condo housekeeping co-directors are Carmen Flynn ext.2192
cell: 802-673-8988 and Denise Skidgel ext.2192
 Tom Howell, Director of Security ext.2723 cell: 802-323-6523
 Tom McGrail, Risk Manager ext.2370
 David Hayes, Director of Lodging and Hospitality ext.2570
 Hank Marshall, Quality Assurance ext.2502 cell: 802-881-2884
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© 2013 Jay Peak Village Homeowner Association
See you at the next meeting
 Saturday, November 30th 2-5PM
 Location --TBD
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© 2013 Jay Peak Village Homeowner Association