BOARD OF EDUCATION
MEETING MINUTES
January 23, 2017
ATTENDANCE
Board of Education/Staff (Quorum Present)
Board of Education (quorum present)
Susan Anderson *
Harry Abel * Ph
David Bridgham *
Mark Gagnon *
Staff/ExOfficios
Patty Scott (President) *
Nikki Armstrong
Sandra Bullock
Genelle Contreras
Aaron Coyner
Tim Dailey *
Cheryl Davies
Kathy Dixon
Noelle Ebert
Michael Enriquez
Rebekah Fisher
Matt Gilroy *
Danaye Gonzalez
Hal Hackett
Guests
David Bassett
Annessa Clear
Marcia Jensen *
Judy May-Lopez *
Ken Messerle *
Elise Hamner
Mike Herbert
Bernadette Kapocias
Rod Keller
Rocky Lavoie *
Piper Lisseveld
Deb Nicholls *
Kelly Northcutt
Susan Stuntzner
Jeff Whitey *
Julee Wirth
Cody Yeager
Caleb Dean
*Also present at Executive Session
CALL TO ORDER
Chair Susan Anderson called the session to order at 5:30 p.m.
RECESS INTO
EXECUTIVE SESSION
The Board recessed into Executive Session from 5:30 to 6:02 p.m. under ORS 192.660 (2)
• (d) Labor Negotiations – The Board was briefed on various union issues.
• (e) Property – The Board was updated on the various properties in the district.
•
•
(h) Legal Rights – The Board was briefed on a complaint.
(i) Personnel – The Board was updated on various personnel issues.
RECONVENE
The Board reconvened into Open Session at 6:05 p.m.
AGENDA CHANGES
Introduction of 2016-17 Student Government was deferred until February.
INTRODUCTIONS
Employees - The following employees were introduced to the Board:
New to the College
• Aaron Coyner, Physics Instructor
• Noelle Ebert, Information Resources/Instructional Librarian
Board Minutes, 01/23/17 – Page 2
• Michael Enriquez, Technology and Software Support Technician
• Rebekah Fisher, Motor Pool Tech/Bus Driver
• Piper Lisseveld, Computer Information Systems Instructor
New to Position
• Delbert Clark, OCCI Recruiting, Advising and Retention Specialist
• Genelle Contreras, Custodian
• Danaye Gonzalez, Child Care Resource & Recruitment Program Manager/Trainer
• Julee Wirth, Payroll/Compensation and Benefits Specialist
Student-Athletes of the Month – The following athletes were introduced to the Board:
• Annessa Clear, Women’s Swimming
• Caleb Dean, Men’s Swimming
INTERVIEW
BOARD POSITION # 7
David Bassett – The Board conducted a brief interview of Mr. Bassett.
BOARD DEVELOPMENT
PRESENTATIONS
LDC Division, Math Department – Rod Keller distributed copies of the packet of information on
2015-2016 Mathematics courses. Noting that the department consisted of 10.6 FTE faculty
members, teaching 153 sections with 2,281 enrollment = 203 student FTE, 7,064 billing credits
generated = $847,680, classes average 15 students/section (48%), but still have more capacity.
In 2011, only 55% of students passed math and the following represents the rates by year
thereafter:
• 2012 – 62%
• 2013 – 66%
• 2014 – 68%
• 2015 – 72% (1,385 students)
Information was shared on revitalizing the Developmental Math Pathway to increase student
success rate in developmental math courses (MTH20/55/60/65/95). Two pathways have been
created for math students and the College began utilizing the self-paced learning tool called
Aleks that many other colleges and universities use.
• MTH20/98/105
• MTH20/60/65/95/105 or 111 or 243
Keller shared information on the Multiple Measures Math Placement Guide. The department is
also involved in a pilot with the Math in Our World (MTH105) book.
Student Services: Disability Services – Susan Stuntzner displayed a PowerPoint presentation and
briefed the Board on the services offered to students with documented disabilities.
BOARD REPORTS/
INFORMATION
IMPORTANT DATES - The Board reviewed numerous upcoming events. Chair Anderson
highlighted the change in March meetings as a Work Session had been added @ 4:00 p.m. on
March 27.
Southwestern is an equal opportunity employer and educator.
Board Minutes, 01/23/17 – Page 3
BOARD OPERATIONS
OCCA Report – Copies of the December OCCA correspondence were included in the meeting
materials.
Board Goals Progression – Chair Anderson reviewed the progress.
President’s Evaluation Process – Chair Anderson reviewed the Board Committees noting the
following adjustment:
• President’s Evaluation Committee – David Bridgham, Ken Messerle and Chair Anderson.
The evaluation document will be updated and sent to the full board for completion.
• Board Policy Committee – Mark Gagnon added
• Finance Audit Committee – Mark Gagnon added
• Legislative Teleforum - Start in March
COLLEGE REPORTS
PRESIDENT’S REPORT – President Patty Scott briefed the Board on the following:
•
Health & Science Building Project – President Scott updated the Board on the project’s
progress. Marcia Jensen and Chair Anderson volunteered to read RFPs for the Architect
of the project.
•
Community College Budget – Is $6 million more than what was in the Governor’s budget.
•
Legislative Bills - There are an enormous number of bills being sifted through at the state
level.
o One to allow community colleges to award bachelor’s degrees in nursing. It’s
not expected to pass this session. Community college presidents are all
supporting it. Existing nursing students would be able to get an Applied
Baccalaureate degree on site.
o Another bill around nursing and having OHSU deliver their bachelor’s degree
face-to-face instead of by distance.
•
Chamber Banquet - Saturday at The Mill. Faculty member Jessica Engelke is the incoming
Chamber President.
•
Inclusion Statement – Copies of the statement were included in the meeting materials.
The College has been advised by OCCA legal counsel not to declare our institution a
sanctuary campus. The statement will be disseminated to current students, staff and
posted to the webpage.
FINANCIAL REPORTS, EXHIBITS # 7 B 1 - 4
Copies of the financial reports were included in the meeting materials and Kathy Dixon briefed
the Board.
HIRING MATRIX, EXHIBIT # 7 C
Copies of the matrix were included in the meeting materials.
CONSENT AGENDA
CONSENT AGENDA, EXHIBITS # 8 A & B
Copies of the items were included in the meeting materials.
M01/17-1
David Bridgham’s motion to approve the Consent Agenda items, as presented, was seconded
by Marcia Jensen. Upon call for the vote, the MOTION PASSED unanimously.
BE IT RESOLVED, that the Board of Education of Southwestern Oregon Community College
District approved the meeting minutes dated November 21, 2016 and December 12, 2016,
Exhibits # 8 A & B.
Southwestern is an equal opportunity employer and educator.
Board Minutes, 01/23/17 – Page 4
OLD BUSINESS
M01/17-2
BOARD POLICY REVIEW
st
1 Readings
• 2070, Board Member Compensation
• 6045, Tuition and Fees
• 6050, Fiscal Management
• 6055, Budget
• 6060, General Operating Budgeted Contingencies
• 6065, Budget Committee
Marcia Jensen’s motion to approve Board Policies # 2070, 6045, 6050, 6055, 6060, and 6065, as
nd
amended, to move forward for 2 readings was seconded by Ken Messerle. Upon call for the
vote, the MOTION PASSED unanimously.
nd
2 Readings
• 5031, Approval of College Affiliated Groups
• 5052, Electronic Communications
• 6020, Investment of Funds
• 6030, College Audit
• 6031, Appointment of Board Consultants
• 6035, Capital Asset Inventory
• 6038, Construction Contracts
• 7070, Compensation and Benefits
• 7085, Children on College Property
M01/17-3
Marcia Jensen’s motion to approve Board Policies # 5031, 5052, 6020, 6030, 6031, 6035, 6038,
7070 and 7085, as presented, was seconded by Mark Gagnon. Upon call for the vote, the
MOTION PASSED unanimously.
PUBLIC COMMENT
None was heard.
NEW BUSINESS
BOARD APPOINTMENT, EXHIBIT # 11 A
Copies of the resolution were included in the meeting materials.
M01/17-4
Marcia Jensen’s motion to appoint David Bassett for position # 7 on the Southwestern Oregon
Community College District Board of Education, effective February 1, 2017 through June 30,
2017, was seconded by David Bridgham. Upon call for the vote, the MOTION PASSED
unanimously.
BUDGET COMMITTEE APPOINTMENTS, EXHIBIT # 11 B
Copies of the resolution were included in the meeting materials.
M01/17-5
Ken Messerle’s motion to appoint Mike Gaudette, Andrew Gordon and Timm Slater to threeyear terms of office on the Southwestern Oregon Community College District Budget
Committee, with terms expiring June 30, 2019, was seconded by Marcia Jensen. Upon call for
the vote, the MOTION PASSED unanimously.
Southwestern is an equal opportunity employer and educator.
Board Minutes, 01/23/17 – Page 5
BRIDGE LOAN, EXHIBIT # 11 C
Copies of the resolution were included in the meeting materials.
M01/17-6
Marcia Jensen’s motion to approve the $9 million bridge loan to cover the complete Health &
Science Technology project costs, as well as project pledges and grants to meet the State of
Oregon and EDA grant requirements was seconded by Ken Messerle. President Scott
reiterated the need for the loan was to secure funds in a bank account to meet the EDA Grant
and the State of Oregon’s match money requirements. Upon call for the vote, the MOTION
PASSED unanimously.
STUDENT HOUSING STAIR & DECK PROJECT, EXHIBIT # 11 D
Copies of the revised resolution were distributed at the meeting.
M01/17-7
David Bridgham’s motion to approve the additional funds of $86,110.50 to Morrison Gederos
for the demolition, repair and installation of three stairwells and twelve balcony headers was
seconded by Marcia Jensen. Jeff Whitey briefed the Board on the extensive damage discovered
once the work started. Upon call for the vote, the MOTION PASSED unanimously.
UMPQUA BANK BANKING POWERS, EXHIBIT # 11 E
Copies of the resolution were included in the meeting materials.
M01/17-8
Marcia Jensen’s motion to authorize select employees in the College’s banking arrangements
with Umpqua Bank, as presented, was seconded by Ken Messerle. Upon call for the vote, the
MOTION PASSED unanimously.
CORRESPONDENCE
None was presented.
ADJOURNMENT
Chair Anderson adjourned the meeting at 8:08 p.m.
Respectfully submitted,
Susan Anderson, Board Chair
Deb Nicholls, Recording Secretary
Southwestern is an equal opportunity employer and educator.
Patty Scott, Clerk