National Capital Area Council
Powhatan District
2016 Camporee
Boy Scout Program
Camp Highroad
Middleburg, VA
October 28-30, 2016
Powhatan District Camporee
October 28-30, 2016
Participant Guide
Table of Contents
Welcome! ...................................................................................................................................................... 3
Location......................................................................................................................................................... 3
Powhatan District Webelos-ree .................................................................................................................... 3
Conservation Project..................................................................................................................................... 4
Program: Earning Merit Badges ................................................................................................................... 4
Adult and Scout Participation Requirements................................................................................................ 5
Campfire........................................................................................................................................................ 6
Site Camping Rules........................................................................................................................................ 6
First Aid and Emergencies ............................................................................................................................. 7
Check-In and Check-Out................................................................................................................................ 8
Camporee Schedule ...................................................................................................................................... 8
Recommended Packing List ........................................................................................................................ 10
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Powhatan District Camporee
October 28-30, 2016
Participant Guide
Welcome!
We’re glad you are joining us for the 2016 Powhatan District Camporee. This Guide provides important
information for participants and volunteers at this year’s event. First, some important information – if
you read nothing else, make sure you read this section.
Date
Place
Who
Cost
Registration
Registration
Deadline
Arrive Friday October 28 or Saturday October 29 (Check-in at 9:00 a.m. on Saturday,
regardless of whether Friday night or not.
Depart Sunday October 30 at 9:00 a.m.
Camp Highroad
21164 Steptoe Hill Road
Middleburg, VA 20117
Camp Highroad is owned by the United Methodist church, is now open year-round,
and serves all groups whose teachings are compatible with the Methodist faith.
Many local Scouting groups have found its facilities a positive addition to their
outdoor program. Please say hello to the camp staff should you run into them
during our visit.
All Boy Scouts, Teams, and Crews from Powhatan District
$20 per person (Scouts, Team members, and Venturers and adults)
Powhatan District Website
http://www.ncacbsa.org/group/Powhatan
Participants may register either as a unit, or individually.
October 28, 2016
Registration much earlier is encouraged! Early registration will allow for much easier
planning and a better experience for all.
Location
Camp Highroad is located in Middleburg, VA, a forty to forty-five minute drive northwest from Herndon.
Parking is available at the adjacent to the Camporee site.
Directions: Take US-50 WEST through Aldie. Just past Aldie village, look for Snickersville Turnpike, VA734, on the right. Take Snickersville Turnpike NORTH just over 4.6 miles. Make a RIGHT onto Lime Kiln
Road, VA-733. Follow VA-733 for just over 0.9 miles to a LEFT turn on Steptoe Hill Road VA-763. Follow
Steptoe Hill Road about 0.7 miles to the Camporee – look for signs for Sign-In. Camporee site is on your
left just before the private road to the paddock and pond.
Coordination with Powhatan District Webelos-ree
The Webelos-Ree is being held in conjunction with the Powhatan District Boy Scout Camporee. Scouts,
Team members, Venturers, and Webelos will participate in several joint activities (below). Camping
areas will be separated per BSA Guide to Safe Scouting and Camping requirements. We have blocked
out time after dinner for the Webelos to walk around the Boy Scout campsites to visit Troops – a
Webelos requirement, you may remember. A well-prepared Troop looking to recruit new Scouts from
Webelos might have handouts, contact sheets, even some dessert, to emphasize their hospitality!
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Powhatan District Camporee
October 28-30, 2016
Participant Guide
Joint Boy Scout – Webelos Activities
Several joint activities are planned; the following times are tentative:
1.
2.
3.
4.
Conservation Project (approx. 1:15 – 2:30 p.m. Saturday)
Evening Flag Ceremony (5:30 p.m. Saturday)
Campfire Program and Skits (8:10 p.m. Saturday)
Morning Flag Ceremony (9:00 a.m. Sunday)
Conservation Project
Powhatan’s LNT Coordinator, Sara Holtz, will lead a 90-minute Conservation project for all after lunch.
This project is planned to introduce conservation activities to the units as well as to earn the Messengers
of Peace Conservation Award for all. Please bring gloves and perhaps ivy block and rakes and a few
shovels for clean-up or light trail work for several different tasks to help the Camp.
Program: Earning Merit Badges
Scouts and Team members
Scouts will be able to participate in a five different Merit Badges. Each Merit Badge will feature
registered counselors. Scouts should, ideally, arrive with FILLED-OUT BLUE CARDS. Scouts will be asked
to SIGN IN LEGIBLY WITH THEIR NAME AND TROOP AT EACH MERIT BADGE STATION.
Merit Badge #1: First Aid – Participants will meet twice during the day. Drop-ins permitted.
Merit Badge #2: Geocaching - Participants will meet twice during the day. The morning session will
meet in the activity field. The afternoon session will meet on the far side of the Presgrave Field, and will
also welcome other Scouts to visit and try their hand at Geocaching on the course.
Merit Badge #3: Orienteering – Participants will meet twice during the day. Both the morning and
afternoon sessions will meet in the wooded clearing, called Outback, on the left of the access road just
past the water and high ropes course (not open this weekend). The orienteering course starts and ends
in Outback. The afternoon session in the field will also teach map & compass requirements for second
and first class.
Merit Badge #4: Astronomy – Class starts in the morning, and continues to the afternoon if needed.
Participants will meet during the morning in the activities field across from the campsites. Saturday
night Astronomy participants (and others) will go sky-watching, weather permitting, after campfire in
the Presgrave Field.
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Powhatan District Camporee
October 28-30, 2016
Participant Guide
THE CAMPOREE STAFF WILL ASSIST THE MERIT BADGE COUNSELORS IN SENDING SPREADSHEETS OF
COMPLETED AND INCOMPLETE REQUIREMENTS FOR PARTICIPATING SCOUTS TO THE APPROPRIATE
SCOUTMASTERS WITHIN A FEW DAYS OF CAMPOREE. The lists will also have the MBC’s contact
information for further assistance. The emails will also include resources, locations, where Scouts may
go to finish the requirements, as a list of qualified MBCs from our District.
FIRST YEAR ACTIVITIES – “trail to first class” will take place at stations in the activity field, within the
paddock and across from the Boy Scout campsites. Stations plan to include First Aid, knots, camp
gadgets/lashing, and map &compass requirements will join with the orienteering program leaders to
take a hike and learn basic compass use. We will also ask for ASMs to be available for “one-off”
instruction in the activities field to help any young Scout seeking instruction in other outdoor skills.
Meals
All Participants should bring a bag lunch for Friday night and Saturday lunch.
Participants will eat lunch outdoors between Webelos or Boy Scout activities, before
the conservation project.
Boy Scout units will prepare their own Saturday and Sunday breakfasts and Saturday
dinners. Remember that Camp Highroads does not permit fires on the ground –
stoves are your best bet. Follow LNT principles, plan to carry out your separated
recyclables and trash, as Highroads does NOT provide for disposal.
FYI - Webelos staying overnight will be hosted for Saturday dinner and Sunday
breakfast by the Order of the Arrow and Troop 1577. Webelos and parents/leaders
should have their own personal mess gear for meals to minimize trash. You may use
a formal mess kit, or substitute ultra-light camping solutions such as sporks along
with the tubs from deli meats – they weigh little, cost less, and clean easily!
All participants should have a canteen or durable water bottle. Again, please follow
LNT and bring a re-usable, durable canteen rather than generating mounds/barrels
of discarded plastic bottles from our event.
Adult and Scout Participation Requirements
Minimum
Adult
Participants
Adult
Requirements
Troops must have proper two-deep leadership provided by registered leaders.
All adult participants must take BSA Youth Protection Training (YPT), and show
evidence of training at registration.
YPT is taken online at www.myscouting.org. Evidence of YPT completion may
include a printed YPT completion certificate (or screenshot), or a valid BSA training
report showing the participant’s name and YPT training status.
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Powhatan District Camporee
October 28-30, 2016
BSA Medical
Form
Participant Guide
All participants must complete and bring a copy of BSA Medical Forms A and B
(which does NOT require a provider signature). A leader from each Webelos Den
should carry the completed forms throughout the weekend event.
Troops should submit a package with their forms to the OA Adult Advisor at
Registration to provide for quick emergency access. Units may pick up their health
form package at check-out.
The blank BSA medical form may be found here:
http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx
Campfire
We will have a joint Camporee/Webelos-Ree Campfire at about 8:10 Saturday evening. All Webelos
dens are encouraged to participate in the Campfire by performing a skit or song. All skits or songs must
be pre-approved by the Campfire Master of Ceremonies before 5:00 p.m. Saturday. The Campfire
Master of Ceremonies will be available at Camporee Headquarters through 5PM, and will also be
available after the Flag Ceremony, and during dinner for consultation.
Site Camping Rules
We will be guests of Camp Highroad, and as all good guests do, we should follow all posted rules and
regulations as well as guidance offered by the Camporee and Webelos-Ree Directors. Pertinent rules
include:
Campsite
Access
Webelos-Ree campsites will be located near the main paddock entrance just past the
Camporee HQ, while Boy Scout sites will be further into the paddock area past the
Cub sites. Parking will be adjacent to the paddock camping area, just across the
activity fields and outside the paddock fence on the side away from the road.
As the entrance to the camping paddock is narrow, Troops may use one vehicle to
bring in a Troop trailer and gear, and then park in the parking lot IF THE FIELD IS DRY
AND WEATHER REMAINS FAIR. Trailers may stay in the camping paddock SO LONG
AS THE WEATHER REMAINS DRY. Others have recently had their vehicles towed
when they didn’t mind the weather….let’s not risk damage to vehicles or the Camp
property should the fields be damp or should the weather become rainy.
Because Webelos will be bringing limited camping equipment and with a significant
number of vehicles, Webelos vehicles may not drive off road to the campsite area.
Rather, drivers should either proceed to the parking area and transport gear to the
campsite. The walk from your parking to campsite is just over 100 feet, and you may
park along the road temporarily to unload.
PARKING ACROSS FROM THE PADDOCK ENTRANCE IS FOR THE CAMPOREE STAFF
AND HEALTH&SAFETY LEADERS ONLY. These leaders are our emergency first
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Powhatan District Camporee
October 28-30, 2016
Participant Guide
responders – these few spots provide immediate access should anyone require
emergency assistance.
Fires
Restrooms
Water
Trash &
Recyclables
Other Rules
Campsites will be grassy and could include some low spots. Campsites will be
assigned Camporee Directors, who will be available at check-in.
Camp Highroad prohibits fires in our group camping area. A joint CamporeeWebelos-Ree Campfire is scheduled for Saturday evening by the pond across the
access road from the campsites.
Port-a-potties will be located in the parking area near the campsites. No food or
other refuse should be left in the port-a-potties, and therefore they may not be used
for dishwashing.
Drinking water is available at a spigot just up the access road from the campsite. As
there is only a single spigot and we have many campers, units should bring ample
water for their needs and plan only to “top off” if needed.
Each unit should plan to carry out all waste, separating recyclables and solid waste,
following good Leave No Trace (LNT) protocol. Camp Highroad does NOT offer
waste disposal for its weekend campers, and needs our help keeping the facility
clean and available for church-related activities throughout the year.
Typical BSA rules apply to the Camporee/Webelos-Ree, including:
1) Adult leaders will be responsible for the behavior of their Webelos.
2) No alcoholic beverages are permitted.
3) No firearms, BB guns, slingshots, or bows and arrows are permitted.
4) No fireworks are permitted.
5) All BSA safety guidelines in the latest Guide to Safe Scouting
(http://www.scouting.org/filestore/pdf/34416.pdf) or other applicable BSA
policy will be followed at all times.
First Aid and Emergencies
Powhatan District Health and Safety volunteers will staff a First Aid station at the Pavilion beginning
Saturday October 29 in the morning. Participants requiring first aid should report to the First Aid station
(Webelos should be accompanied by an adult).
In emergency situations, an adult participant should call 911 immediately and send a runner to the First
Aid station to notify the Health and Safety team. If the Health and Safety team determines that
additional medical treatment or assessment is required, they may call 911. It takes Emergency Services
about five minutes to reach Highroad from Philomont, VA where they are located.
The closest hospital for medical treatment, not requiring an ambulance, is:
Loudoun Hospital Campus, 224 Cornwall Street NW, Leesburg, VA 20175.
Nearest Hospitals:
Inova Loudoun Hospital Pediatric ER, 44045 Riverside Parkway, Leesburg, VA 20176
Pediatric ER: 703-858-6048
Inova Loudoun Hospital Adult ER, 44045 Riverside Parkway, Leesburg, VA 20176 Adult ER: 703-858-6040
StoneSprings Hospital Center, 24440 Stone Springs Blvd, Dulles, VA 20166. Phone: (571) 349-4000
Page 7 of 10
Powhatan District Camporee
October 28-30, 2016
Participant Guide
Check-In and Check-Out
Troops may unload gear along the main road and then immediately park in the parking area. One adult
representing each den should report to the Pavilion for Check-In between 9:30 and 10:00 Saturday
morning. At Check-In, a volunteer will provide campsite information to the Troop.
On Sunday, Troops should send a single representative to the Pavilion for Check-Out.
Camporee/Webelos-Ree patches will be distributed to the adult checking in each unit.
Camporee Schedule
There may be small changes to the following schedule should adult leaders have conflicts or face the
unexpected. Times for all joint Camporee/Webelos-Ree events are also tentative and may adjust to
reflect reality once the Camporee is underway.
These times are our best plan right now, but may change due to unforeseen events.
SCHEDULE – see next page:
Page 8 of 10
Powhatan District Camporee
October 28-30, 2016
Participant Guide
CAMPOREE HQ LOCATED AT: Paddock Field Entrance
FIRST AID STATION LOCATED AT: Paddock Field Entrance
BOLD TYPE INDICATES JOINT BOY SCOUT / WEBELOS ACTIVITY
SCOUT ACTIVITIES
FRIDAY, OCTOBER 28, 2016
TIME
EVENT
4:00 PM
CAMPOREE STAFF ARRIVAL and SETUP
6:00 PM - 8:30 (or so)
6:30 - 8:00 PM
8:00 PM
9:00 PM
CHECK-IN FOR FRIDAY B.S. TROOP ARRIVAL, MEDFORM 7 FIRST AID OPEN, EARLY SKIT SUBMISSION
TROOPS SET UP, DINNER/SNACKS
SURVIVAL MERIT BADGE STARTS (PRE-REGISTRATION REQUIRED)
SM and ASPL ORIENTATION, OA HOSTS LEADER CRACKERBARREL
Troop time…..
LIGHTS OUT
10:30 PM
LOCATION / STATION
CAMPOREE HQ
CONTACT / LEAD
CAMPOREE HQ
SATURDAY, OCTOBER 29, 2016
TIME
7:00 AM
7:00 AM - 9:AM
8:00 AM on….
8:30 AM
8:40 AM - 9:00 AM
9:30 AM
9:15 AM - 10:15 AM
10:15 AM - 11:45 AM
12:00 PM - 1:00 PM
EVENT
REVEILLE
MEALS and CLEANUP
CHECK-IN FOR SATURDAY ARRIVALS, MED FORM CHECK, & EARLY SKIT SUBMISSION
Flag Raising at Camp HQ
SPL, SM, and ACTIVITY LEADS MEETING
MERIT BADGES AND FIRST YEAR TRAIL BEGIN
LOCATION / STATION
CAMPOREE HQ / PAVILION?
FIRST AID, ASTRONOMY, GEOCACHING AND ORIENTEERING MERIT BADGES
First Aid & Astronomy - Activities
Field
Geocaching & Orienteering - Glade
FIRST YEAR TRIAL INSTRUCTION INCLUDING FIRST AID, MAP & COMPASS, ETC.
Activities Field
ADULT INSTRUCTION - MERIT BADGE COUNSELOR TRAINING
YOUTH & ADULT INSTRUCTION - OUTDOOR ETHICS (Intro to Outdoor Code, LNT & Tread Lightly)
LUNCH AND CLEANUP BREAK
CONTACT / LEAD
MBs First Aid T160 Rahul;
Map 7& Compass - Troop
1577; Geocaching - Ernie
Libertore; Orienteering T1577
John Koss & Paul Devine
FIRST YEAR TRAIL Troop 158 Gregg Dorn et al; First Aid
T160 Rahul; Map 7& Compass
- Troop 1577
John Colwell - District
Sara Holz - District
1:15:00 PM - 2:30 PM District conservation project for Messengers of Peace award
2:30 PM - 4:30PM
2:30 PM - 3:30 PM
3:30 PM - 4:30 PM
AFTERNOON MERIT BADGES / FIRST YEAR AND COMPETITIONS
FIRST PERIOD
GEOCACHING
Far Side of Presgrave Field
ORIENTEERING/MAPCOMPASS
Presgrave Field
BASIC SCOUT SKILLS INSTRUCTION AND GAMES / ?LOW COPE COURSE?
Activities Field and ?COPE Course?
SECOND PERIOD AFTERNOON MERIT BADGES / FIRST YEAR AND COMPETITIONS
GEOCACHING
Far Side of Presgrave Field
ORIENTEERING/MAPCOMPASS
FIRST AID and ASTRONOMY
Presgrave Field
Activities Field
BASIC SCOUT SKILLS INSTRUCTION AND GAMES / ?LOW COPE COURSE?
Activities Field and ?COPE Course?
4:30 PM - 5:30 PM
5:00 PM
5:30 PM
TROOP OPEN TIME
SKIT SUBMISSION CLOSES - to OA at Camporee HQ
FLAG CEREMONY
5:30PM - 7:30 PM
6:45-7:45
8:00 PM
8:10 - 9:15 PM
9:15 PM - 10:45
9:15 - 10:30 PM
9:30 - 10AM
11:00 AM
DINNER AND CLEANUP
Cubs visit Troops
ASSEMBLE FOR CAMPFIRE
CAMPFIRE, SKITS
MB - ASTRONOMY SKY-WATCHING IN PRESGRAVE FIELD
NIGHT ACTIVITY for Boy Scouts
SM & SPL meeting / debrief
LIGHTS OUT
T1530 - Mr. Libertore
T1577 Paul Devine & John
Koss
FIRST YEAR TRAIL Troop 158 Gregg Dorn et al; First Aid
T160 Rahul; Map 7& Compass
- Troop 1577
T1530 - Mr. Libertore
T1577 Paul Devine & John
Koss
Dr. Jeff Kretsch
FIRST YEAR TRAIL Troop 158 Gregg Dorn et al; First Aid
T160 Rahul; Map 7& Compass
- Troop 1577
T1257 - Kevin Yusman
SUNDAY, OCTOBER 30, 2016
TIME
7:00 AM
7:20 AM ON
9:00 AM
9:30 -10:30
EVENT
REVEILLE
BREAKFAST IN CAMPSITES AND TROOP CLEAN-UP
FLAGPOLE / CLOSING CEREMONY
TROOPS CHECKOUT AT HQ AND DEPART
Page 9 of 10
LOCATION / STATION
CONTACT / LEAD
Powhatan District Camporee
October 28-30, 2016
Participant Guide
Recommended Packing List
Weather in October can be unpredictable, days could be warm and nights may be cold. Please pack for
the weather, including:
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Health Form (Parts A and B)
Activities Uniform (to wear Saturday)
Extra pair of long pants
Extra sweatshirt/long sleeve shirt/short sleeve shirt
Extra underwear and socks
Extra shoes
Jacket
Poncho or raincoat
Water Bottle
Pen
Sunscreen
Insect Repellant
Sleeping Bag
Tent
Daypack (optional)
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