Word 2000 Level 4
Introduction
Insert a graphic into a document. Change the position and orientation of text using text boxes. Work with
Word Art. Rotate text within a table. Working with styles and create forms which may be saved as a
template and completed as a docume nt (Education students use this for their Personal Data Forms). Note
that these forms may contain protected text fields, check boxes and drop-down lists.
Contents
Forms
Text Orientation
Charts
Inserting Charts
Creating Charts from Tables
Creating Charts from Data
Modifying Charts
Introduction
Contents
Graphics
Inserting Graphics, Sizing Graphics
Drawing Tools
Autoshape, 3 -D Shapes
WordArt
Graphics
Go to Insert on the menu bar and select Picture.
Choose either Clip Art or From File .
Find the desired image and double click to insert into file (8 little "boxes" will be surrounding
your image, once inserted).
Go to the menu bar and click on Format and then select Picture. A dialog box will appear in
which the size, position, wrapping, etc. may be edited. Choose the options desired and click
on "OK" when finished.
Page 1
Word 2000 Level 4
Drawing Toolbar
There is a drawing toolbar that can used to help you with your graphics.
A graphic must first be selected in order to use certain functions. For example, you cannot size a
graphic unless it is first selected. To size a graphic, select the handle on any corner of the
graphic and size proportionately. If you drag any handle in the middle of the graphic, it will size
it disproportionately.
Freehand Shapes
You may freehand draw lines, squares, and circles using the following tools.
Simply select the tool you wish to draw from and click and drag within your document.
AutoShapes
There are also several autoshapes that can be used including basic shapes, stars and banners, and
flowcharts. To activate these shapes, click and drag on the drop down arrow next to the
AutoShapes button in the drawing toolbar.
3-D Shapes
Click and drag within your document to draw the shape.
3-D Shapes can also be created in Microsoft Word. You must first draw the shape you wish to
make 3-D and then select it. Click on the 3-D button in the drawing toolbar.
Now you can pick the angle and length of the shadow or 3-D effects can be adjusted.
Page 2
Word 2000 Level 4
WordArt
WordArt is a feature in Word that will apply special effects to text to format it from plain text into word
art.
Click on the WordArt tool in the drawing toolbar
Select the WordArt form you would like to use and then type in and format the type. The font, size, and
style of WordArt you have chosen will show once you hit OK.
Text Orientation
Change direction of text, by creating a text box (go to View and choose Toolbars
and click on the Drawing toolbar. Next draw a text box. Select the icon for text
box:
Drag with the left mouse button to create a "box" and type your word or phrase
within the box.
Click to select the box and go to the menu bar and click on Format and then click
on Text Direction. Choose the direction the text is to appear. Click on "OK."
If you do not want a box around the text, double click on the box to get to the "Format Text Box" dialog box.
Click on the “Colors and Lines" tab and change the line color to "No Line."
Page 3
Word 2000 Level 4
Forms
Forms are normally "templates" used for data entry, such as a Letter, Memo, Purchase Order, Fax, etc. There are
several forms already available in Word, which may be edited by opening and editing the template. Styles may
also be created and used with forms.
1. Go to the File menu and click on New.
On the "General" tab select the Blank Document.
Click to select the Template radio button.
Click on "OK.”
Click on "Save" and make sure the document is saved as a template and a descriptive name has been given to it
(*.dot file).
Now the template is ready to create. Type all text, formatting and designing the template. Leave the data entry
spaces empty for now. Save the template
2. Decide where data will be entered, and what type of data will be required.
Go to the View menu and click on Toolbars. Select the Forms check box.
Shading
By default form fields are shaded. To turn off the shading, click on the field shading button on the forms toolbar
Insert a text Field:
Click on the "Text Form Field" button on the Forms Toolbar.
Double-Click the text field (a Text Form Field Options Dialog box will
open. Specify the options wanted. Depending on the type of information
desired in the field, there may or may not be changes made in this dialog
box.
Continue the process for each text form field.
Assign Help
If help is desired, use the dialogue box as above and click on the "Add Help" text
button. Be sure that the "Status Bar" tab is selected as well as the "Type Your
Own" option button. In the lower window, type the text for the "help." The
information typed will appear in the status bar when the user moves to this
field in the form. The limit is 30 characters. Click on "OK" when finished.
Page 4
Word 2000 Level 4
Insert a Check Box Field
Click on the "Check Box Form" field button on the Forms Toolbar.
Press the [Tab] key and type the text to go with the check box.
Insert a Drop-Down List Field
Click on the "Drop-Down Form" field button on the Forms Toolbar.
Double-click on the newly created field.
The dialog box will allow entering each item to be included in
the drop-down menu. The first item entered will be the default.
Click on "OK" when finished.
Protect the Form
Go to the Forms Toolbar and click on the "Protect Form" button. This will protect information from
being entered on other sections of the form.
Save and close the form. Close the "Forms" Toolbar.
Use the Form
Go to File on the menu bar and choose New. Select the Form by double -clicking. The document is open - entries
can be made and it may be saved.
The form is "locked" and the cursor will move from field to field by pressing the [Tab] key. If needed,
unlock the form by going to View and select Toolbars and click on the Forms toolbar. Unlock the
form.
Page 5
Word 2000 Level 4
Creating Charts
To create a chart in Microsoft Word, go to the Insert, Object and select Microsoft Graph. Keep in mind
that most people will create charts in programs such as Excel or Lotus and simply import them into
Word. If you want to import it from a different file, select create from file instead of create from new.
Once the chart is open, you can double-click on the chart and then on the drop down chart type list in the
toolbar.
You can also go to the Chart, Chart Type menu.
Page 6
Word 2000 Level 4
You can also go to Chart, Chart Options.
Remember, when working with charts, that you must first select the chart or part of the chart that you
want to modify.
Charting Concepts
Sometimes charts are used to display numeric data to show a clearer picture to the viewer of how numbers relate
to one another. There are several different types of charts and the type of chart you use must be relative to the
information you are trying to convey. There are bar or column charts which are used for comparing data. Pie and
doughnut charts usually display of breakdown of values. Line charts usually show some sort of trend over time.
There are also bubble charts and stock charts. The following illustration labels the chart parts.
The X-Axis data is along the bottom of the chart and the Y-Axis data along the left side of the chart. X-Axis data
usually represents months or years while Y-Axis data usually represents dollars, time, or occurrences. The legend
represents the key to identifying the data series and is indicated by the little color boxes and categories next to
them.
The easiest way to create a chart is to use the Chart Wizard. You first need to select the data that you want to
appear in your chart. This is a first and crucial step. Many charts do not display the correct data because you have
Page 7
Word 2000 Level 4
incorrectly selected the data from the beginning. Select the data and then go to the Chart Wizard tool or Insert,
Chart.
Creating Charts
Click on the Chart Wizard button.
Choose the Chart Type and the Chart SubType.
Then click next.
The chart below will appear: Note the data range – and
select either Rows or Columns. When finished with this
window, click on the Next button.
On the next
window
Chart Options click on the Titles tab. Then type in the title in
the Chart Title blank. Type in any other titles you would like
by typing it in the appropriate title box.
Now click on the other tabs looking at the features. If you want
to test a feature click on its button, and a preview of the chart
changes will be shown on the right side of the window.
When done click on the next button.
The final window asks you to save the chart on a new sheet or
as an object in the current sheet. After selecting your choice
click on the Finished button.
Modifying Charts
Adding Series
To add a series to a chart that already exists single click on the chart.
Then click on the Chart Wizard button.
Click Next on the Chart Type window.
On the Data Series window click on the data range tab.
Then select the cells you want to include in the chart by putting a box around
them with the mouse in the excel worksheet.
Page 8
Word 2000 Level 4
Then click on the Next button, the Next button again, and the Finish button.
The new series will now appear in the finished chart.
Formatting Axis (Changing Font and Alignment)
To format an axis, point the mouse at the axis and double click.
To change the font click on the Font tab in the format axis window.
Then choose the font, font style , and size.
Click OK and the font will be changed
on the chart.
Changing Alignment
To change the alignment click on the
Alignment tab in the Format Axis window if
you are not in the window double click on the
axis you wish to format again.
Using the mouse click and drag the word text in the Orientation box to the
desired degree of alignment.
Click on OK and the alignment will be changed on the chart.
Rotating a Chart
To rotate a chart for a better view single click on the chart.
Click and hold on one of the black boxes on the corners on the chart.
Drag the box to the desired position. Note: after beginning to drag a 3d view of the box will appear.
Formatting Walls and Floors
Point at the wall or floor double click.
On the Format Walls or Floors window click on the Border style and Color desired and click OK.
Page 9
Word 2000 Level 4
Formatting Data Series
On the chart double click on the data series you wish to edit.
On the Format Data Se ries window click on the Patterns tab.
Click on the desired
borders and colors for the data series.
Click on the Shape tab.
Click on the desired shape of the data
series.
Click on the Data Labels tab.
Click on the
radial button of
any labeling that may be
desirable.
Click on the Series Order tab.
To do any necessary reordering click on the Move Up or
Move Down button. A revised version of the chart is shown in the preview box.
Click on the Options tab.
To change the Gap Depth, Gap Width, or Chart Depth click on it’s corresponding
up or down arrow key. When finished click OK.
Page 10
Word 2000 Level 4
Printing a Chart
Embedded charts will print along with the rest of the worksheet. If you wish to print the chart on a separate sheet
of paper, select the chart, go to File, Page Setup, and go to the Chart tab.
Page 11