BHUBANESWAR MUNICIPAL CORPORATION
Response to the queries raised and suggestions made in the pre-proposal
submission meeting held on dt. 28.9.15 for the project, “Construction of
Decentralised Modern Drinking Water Purification Plants with Water Dispensing
Units (WATER ATMS) Coupled with Smart Card Facility at Various Locations of
Bhubaneswar City” on Design-Built-Operate-Maintain-Transfer (DBOMT) Basis
vide RFP Reference No.BMC-09/2015-16/18020/Dt.3.9.15
Query 1:
The capacity of purification plant is stated as 1000 LPH on Page 26 (Technical Specification) and 2000 LPH on Page 45 (Schedule
of Quantities). What plant capacity shall be considered for the purpose of bidding?
Clarification: The average capacity of each purification plant should be is 2000 LPH. It may also be
in combination of two units @1000 LPH capacity for each location.
Query 2:
It is stated that output capacity of the water ATM shall be 500 LPH. Is it intended that the storage capacity of the Water
ATM is 500 liters? Kindly conform.
Clarification: The storage volume of each water ATM (prior to UV Treatment at ATM)
should be adequate considering intermediate filling duration and peak consumption hour.
Each ATM should have an average output capacity of 500 LPH.
Query 3:
It is stated that the Water ATM should have a UV treatment facility. However, the purification plant shall already have a UV
treatment module. Is the UV module supposed to turn on for every user transaction? In our opinion, UV module on a Water ATM is
not necessary.
Clarification: UV disinfection facility is essential at each ATM. It should be an integral part of the
water out flow system. The suggestion for installation of integrated RO plant with ATM is discarded
due to the problems associated with availability of source of water and drainage system at each site.
Query 4:
Which party, BMC or the bidding agency, shall retain the water revenues collected through sale of drinking water as specified by
the tender?
Clarification: BMC shall retain the water revenue to be generated/collected. The bidder should
deposit the amounts in BMC on daily basis. For further details, Sl. No.7 below may be referred. No
alternate Financial Proposal, as mentioned in Sl. No.5(b) of the RFP, Part-I, Section-IV, is required to
be submitted by any bidder.
Query 5:
It is stated that the system should be repaired within 3 hours of occurrence of break-down. Can it be revised to 12
hours for Water ATM unit and 24 hours for Water Purification Plant, as trouble-shooting and part replacement would
take longer depending upon the reason for break-down.
Clarification: It should be as per RFP.
Query 6:
“Frequent failure at an interval of fifteen days to one month of any component/sub-component shall be treated as a breach of
contract which would attract economic penalty as decided by BMC.” Could you define the term “frequent” as stated in the
sentence above? What would the ideal “penalty” be under such circumstances?
Clarification: It is clarified that for all practical purpose, failure of the system shall be
counted upon/referred to each ATM because the supply-sale of water is restricted through
ATMs only. It is further clarified that the term ‘failure’ would mean failure of each ATM to
provide rated out flow (quantity) and specified quality of water at any time. But for adequate
check and balance of the whole system, quantity and quality monitoring with data log
(manual /automatic) should also be maintained by the successful bidder at each RO plant for
input, output, consumption by the plant operating personnel, wastewater, etc. These details
shall be checked by BMC as and when required and corrective measures required, if any,
should be adopted by the successful bidder within a reasonable time as allowed/instructed by
BMC in each case failing which, it would be treated as a breach of contract and would attract
penalty/punitive action, as decided by BMC against the successful bidder. The frequency of
failure (save as defined above) as specified in the RFP, shall be referred to each ATM and
penalty shall be as per RFP.
Query 7: Pg 36 (Clause 4c)
“In any case, the economic penalty for non-functional of any plant/ATM with respect to the required output quantity and quality by
more than four hours during the peak operation period of any day .....” As the Water ATMs are cloud connected (as mentioned on
Page 35), the Water ATM may become non-functional if sufficient GSM/ GPRS is not available on any particular day. Will the aforementioned penalty be waived-off under such circumstances?
Clarification: Each ATM should have facility for on-line and off-line function and data
transmission as well as storage facility. The off-line data should be transferred/transmitted as
soon as the network connectivity is available. Each ATM should also be equipped with
facilities to accept coins of one rupee (Indian) and user friendly programmable/variable water
dispensing facility in accordance with vending coin as well as Smart Card. Each transaction
should be recorded in the ATM and daily cumulative quantity out flow and amount generated
should also be recorded in the ATM for necessary action by BMC and the successful bidder.
The cut-off timing for each day and mode of collection and deposit of the amounts in BMC
shall be mutually settled between BMC and the successful bidder prior to drawl of
agreement.
Query 8: Pg 45 (Schedule of Quantities)
It is stated that minimum live capacity of tanker mounted vehicle shall be 2000 litres. However, based on our experience, at this
capacity the vehicle dimensions will be large enough to restrict the vehicle’s movement within low income communities. Can the
minimum capacity be reduced to 1000 litres?
Clarification: The capacity for bidding on this item is open to the bidders. However,
proportional cost shall be adopted for comparison in case of different capacities adopted by
different bidders. Capacity should be mentioned in the price bid.
Query 9: Refer Pg 32
“These two facilities shall be provided by BMC within a radial distance of 100m from the respective water purification plant and
ATM installation site, henceforth mentioned as “Limit of Contract”.” If the radial distance is more than 100 meters, will BMC
compensate the bidding agency? If the input water source is groundwater, and it runs dry during the project tenure, will BMC be
responsible for arranging an alternative source?
Clarification: The limit of contract would be adhered to as per RFP. It is furthered clarified
that if the source becomes inadequate/defunct in spite of the required rated and regulated
drawl of input water in accordance with Sl. 6 above, alternate source of raw water input shall
be provided by BMC free of cost.
Query 10: Refer Pg 1 and Pg 17
Pg-1 states the estimated cost of work to be INR 440 lakhs while pg-17 states the estimated cost of work to be INR 460 lakhs .
Which amount shall be considered as the estimated cost of work?
Clarification: The tentative estimated cost of the project for which RFP invited is Rs.440.00
lakhs.
Query 11: Refer Pg 32
“Each plant is to be designed to supply purified water to minimum ten ATMs in hub & spoke model”
What shall be the maximum possible distance between a purification plant and Water ATM?
Clarification: The location of purification plants and ATMs will be decided by BMC later. The
maximum travel distance/route distance from any RO plant to any ATM would depend upon so many
factors and hence cannot be predetermined.
Query 12:
Can the bidding agency supply drinking water in 20-litre jerry cans through door-step delivery in the same or neighbouring
communities?
Clarification: It is not allowed. Each customer/consumer should take water on payment from
the respective ATM only.
Query 13: Refer Pg 37 (Clause 5c)
Shall the cost of waste/ reject water disposal system be quoted along with Schedule of Quantities on Page 45 or shall it be quoted
separately?
Clarification: No. It is not to be quoted. Each intending agency should only submit a detailed
proposal for disposal of wastewater with or without dilution so as to maintain the wastewater
quality suitable for open drain discharge and disposal. The expected wastewater quality and
quantity with minimum and maximum rate of discharge should be submitted in this proposal.
BMC would provide an open drain within a radial distance of 50 m from each RO plant
building external wall outer surface. Wastewater storage, level of discharge and connectivity
of the wastewater discharge system from each RO plant to the aforesaid BMC drain with a
view to cause and maintain required velocity in BMC drain shall be the responsibility of the
successful bidder. No extra cost for this part of the project would be paid by BMC.
Query 14: Refer Pg 33 (Clause c)
In case groundwater shall be selected as source for input water, what is the estimated groundwater TDS (in ppm)? This shall
affect the cost of the purification plant.
Clarification: Available report is enclosed which should not be treated as exhaustive and
definite. However, each intending bidder is urged to undertake quality assessment at
his/her/their own cost/risk prior to bidding and accordingly quote for RO plant. No further
claim in this regard shall be accepted.
Query 15: Refer Pg 37 (Clause 5a)
What will the payment schedule for release of project cost, as entered in the financial bid, be?
Clarification: It would be as per RFP.
Query 16: Refer Pg 20 (Point vii)
Can you provide the details of “water tax” that shall be applicable within the purview of this project?
Clarification: BMC would provide source of water at free of cost and shall be limited to the
quantity/rate of drawl as per requirement of each RO plant. Excess drawl would be treated as
a breach of contract and would attract penalty/punitive measures, as decided by BMC. For
this, the data log mentioned as Sl.6 above shall be applicable.
Query 17: Refer Pg 34 (Clause B (f))
“The proposal to be submitted by the intending agencies such that necessary sale-service spares support should be made
available at a reasonable price and duration for about 10 years from the date of operation of the plant. “
The afore-mentioned clause mentions that spares and service support shall be available for a period of 10 years, whereas the
project tenure is for 5 years. Will the bidder be required to provide service-support and spares for a period of 10 years?
Clarification: Yes. It shall be on payment beyond 5 years of O&M as prescribed in the RFP.
However, such supply and/or O&M services shall be at such terms and conditions to be mutually
settled between BMC and the successful bidder followed by supplementary agreement(s) between
BMC and the Agency or through extension of the main/first agreement as stipulated in the RFP Part-I,
Section-IV, Cl.7, as applicable
Query 18: Refer Pg 42 (Pt. 4)
It is stated that penalty of @1/2% per day be applicable on entire project cost. In our opinion it should be on the particular portion
of the project (ex: capital expenditure or operational cost) for that particular year.
Clarification: Penalty should be @½% up to maximum 10% of the value of the work (supply,
construction & installation vide Part-A of the Financial Bid) lying unfinished during construction and
installation period of one year. Penalty for O&M is separate and shall be as per RFP and clarification
furnished above.
Query 19: Refer Pg 41 (Pt. 2)
“The quantum of running account bill payment, unlike final bill payment, would in any case, shall be less than the corresponding
proportionate value of work done and, shall be subject to the statutory deductions such as, income tax, service tax, etc.”
If BMC will deduct service tax from running account bill payment, will the bidding agency be provided with a proof for such
deduction?
Clarification: Payment terms shall be as per RFP. TDS certificates shall be provided as per rules.
The quantum of deductions from each Running Account Bill may be in the manner given below.
a. Odisha VAT: @4% of each Bill Amount
b. IT: @2% of each Bill Amount
c. Cess: @1% of each Bill Amount
d. Royalty: As per the material used in the work.
e. SD: @5% of each Bill Amount and would be subjected to release in accordance with fulfilment of
the conditions laid down in RFP Part-I, Section-V Cl.9.
The rate of aforesaid deductions may change from time to time as per instruction of Govt.
Query 20: As we have dealer in Odisha but we……………………..
Clarification: No consortium or joint venture is allowed. The conditions for VAT shall be as
mentioned in RFP Part-I, Section-II, Cl.1.
Query 21: Sketch is not clear pls. provide good resolution image
Clarification: Clear sketch provided physically to the agencies participated in the pre-proposal
meeting.
Query 22: In this sketch you have mention 3 away of water distribution……………….
Clarification: No home delivery is allowed. Pl. refer clarification at Sl. No.12 above.
Query 23: For water purification plant we have to construct the room but for 40 ATM…………………..
Clarification: No room is intended for housing the ATMs with storage facilities. But the financial
bid/proposal of each agency should cover/include the requirements of each ATM with respect to
safety, required output quality and quantity of water, nuisance prevention, protection against
malfunctioning due to weathering action, protection against theft and tamper, handling of
wastewater due to spillages and repairs, etc. No extra cost an any account, whatsoever, for this item
shall be admissible by BMC.
With the above clarifications, all the queries received by BMC in connection to the aforesaid
RFP are hereby addressed.
sd/-01.10.15
City Engineer
Bhubaneswar Municipal Corporation