General Terms and Conditions of Contract for the Supply of Goods or Services procured for the benefit of Anglian Water Services
Limited (and the relevant @one Alliance Partner) (“AW”)
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V1 April 2010V2 May 2012
General Terms and Conditions of Contract for the Supply of Goods or Services procured for the benefit of Anglian Water Services
Limited (and the relevant @one Alliance Partner) (“AW”)
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NPK dÉåÉê~ä=
=
V1 April 2010V2 May 2012
General Terms and Conditions of Contract for the Supply of Goods or Services procured for the benefit of Anglian Water Services
Limited (and the relevant @one Alliance Partner) (“AW”)
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V1 April 2010V2 May 2012
General Terms and Conditions of Contract for the Supply of Goods or Services procured for the benefit of Anglian Water Services
Limited (and the relevant @one Alliance Partner) (“AW”)
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V1 April 2010V2 May 2012
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PKM=REG 31 (Materials in Contact) Regulations
All materials or equipment supplied or any work undertaken that introduces any product,
substance, or material in contact with, treated or untreated water that is intended for potable
use shall comply with the current relevant regulations including (but not restricted to) the
Water Supply (Water Quality) Regulations 2000, and Water Supply (Water Fittings)
Regulations 1999. These regulations will be referred to in this document as Reg 31
Application and introduction of substances and products, Reg 32 Use of Processes
and Reg 33 Offences (Water Supply (Water Quality) Regulations 2000) and Water Fittings
Regs (Water Supply (Water Fittings) Regulations 1999).
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4.0 REG 31 ( Materials in Contact) Requirements
As part of any quotation, order or contract (including subcontracts), the Supplier shall
confirm that all items in contact with treated or untreated water that is intended for potable
use are approved and compliant with all the regulations as detailed above.
The Supplier should evaluate the intended use of all materials and equipment, products or
substances to be used or supplied and clearly identify which items will be covered by these
requirements and which regulations apply. Should further information be required in order for
the Supplier to make this evaluation then the Supplier should request this from the
Purchaser.
The Suppliers are responsible for compliance with the regulations and for provision of the
necessary documentation to Anglian Water (or their delegated representatives). They shall
be liable for any consequences that result from their failure to identify and disclose any items
in their supply that are covered by theses regulations.
If any material, equipment, product or substance to be used or supplied is subsequently
found to be non-compliant with the regulations or without valid certification then the Supplier
shall be liable for all consequences that result from such non compliance.
Approval Documentation for Reg 31
For Reg 31 Application and Introduction of substances and products the type of
approval documentation required varies whether the item is classed as a large (Reg
31(4)(a)) or small (Reg 31 (4)(b)) surface area product or material.
Items supplied which have a large surface area (Reg31(4)(a)) and are stainless steel are
required to be listed on the DWI advice sheet 5 and Anglian Water are to be provided with
information regarding the grade of stainless steel.
Large surface area items (Reg31(4)(a)) which are not stainless steel are required to be listed
on the DWI list of approved products and Anglian Water requires the DWI approval
reference to be issued to them, as listed on the approval letter from DWI. Both of these
approvals will come with “Instruction for use” documents which shall also be provided by the
Supplier.
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Small surface area products which are metallic are required to have a valid BS:EN number
which is required to be issued to Anglian Water together with any installation /instruction
documentation. Small surface area items which are not metallic are required to have a valid
WRAS, KIWA or BS 6920 certificate, which is required to be issued to Anglian Water
together with any associated instructions for use.
The Supplier shall provide the required documentation to AW as required by the
Regulation’s and as identified in this document.
Reg 32, nothing is required to be formally submitted, however the supplier needs to be
aware of, and comply with the regulations.
Reg 33, to avoid committing an offence contravening Reg 31, valid approval documentation
and instruction for use documents, shall be supplied by the Supplier and held by the Water
Company.
Water Fittings Regulations, All products which fall under these regulations must be of
appropriate quality and standard. This is to be demonstrated by the Supplier, typically by a
valid WRAS certificate.
All relevant items shall be identified by the Supplier on the attached REG 31 approval form
(see section 7.0). The Supplier is responsible for ensuring that any certificate or
documentation provided can be clearly linked to the item covered, through traceability, and
that it is valid at the time of order placement.
For guidance and more information on the Regulations please refer to the guidance notes
within this document, or for specific questions please contact the relevant Alliance or AW
Capital Delivery Supply Chain Teams.
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5.0 Contractual Engagement
Frameworks
For framework award the Supplier is required to have provided evidence of operating
procedures and processes that ensure the goods (including individual components) to be
supplied shall meet the regulatory requirements, as described in this document.
Confirmation is required that items and components that are covered by the REG 31
regulations and are to be supplied during the duration of the framework, are and will be
compliant with the regulations. Failure to provide suitable confirmation and evidence may
prevent award, or termination of the Framework. The Supplier is responsible for full
compliance of all goods, and components for each individual order or contract.
Request for quotation
The Supplier shall identify any goods or components that are required to be covered by the
regulations and is responsible for providing valid REG 31 documentation. Failure by the
Supplier to identify relevant goods or components, or failure to complete the required
documentation within a quotation may invalidate the proposal. If all REG 31 documentation
is not provided within a quotation then the Supplier shall identify which documentation is
missing and confirm that the goods offered will be fully compliant with the REG 31
regulations. Notwithstanding the provision or otherwise of documentation the Supplier
remains responsible for compliance of the goods with the relevant REG 31 Regulations in
the event of an order or contract being placed.
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Order or Contract
Full REG 31 documentation shall be provided by the Supplier prior to award of the order or
contract, unless specifically agreed otherwise.
The Supplier shall identify all goods, items or components that are required to be covered by
the regulations. For orders or contracts containing items that are covered by the REG 31
regulations, provision of compliant REG 31 documentation is required. If for any reason
documentation is not provided by the Supplier prior to award they must identify what
information is missing. Orders and subcontracts shall only be awarded on the strict
assumption that the missing documentation shall be provided within timescales agreed in the
order, which in any event shall be before the equipment is delivered to site. The Supplier
shall be liable for all consequences that result from relevant goods or components not being
compliant, not being identified prior to award, or from valid documentation not being provided
within the agreed timescales.
REG 31 Clause
The following clause is applicable to all frameworks, contracts and orders with REG 31
requirements (defined as “Agreements” for the purposes of this clause), unless expressly
stated in the specific Agreement.
Without prejudice to any other provisions of the Agreement, the Supplier shall ensure that:
(a)
(i) all materials or equipment supplied or any work undertaken that introduces any
product, substance, or material in contact with treated or untreated water that is
intended for potable use, and (ii) all Goods supplied hereunder, shall comply with the
current water supply regulations including without limit the Water Supply (Water
Quality) Regulations 2000 and Water Supply (Water Fittings) Regulations 1999
(“Regulations”); and
(b)
upon request at any time by Anglian Water, or their appointed representative, the
Supplier shall provide evidence that any such products or materials comply with such
Regulations; and
(c) it maintains at all times during this Agreement all relevant and appropriate accreditations
demonstrating that such products and materials supplied hereunder comply with the
Regulations
A failure to comply with this clause shall be deemed to be a material breach of the
Agreement.
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6.0 GUIDANCE
The following guidance on the Regulations is for information only, no responsibility for the
accuracy is taken by the Purchaser and it does not in any way relieve the Supplier of his
responsibility to comply with current regulations,
For the full Water Supply (Water Quality) Regulations 2000 please follow this link or visit
www.DWI.gov.uk
Reg 31 – Application and introduction of substances and products
Regulation 31(2) prohibits, with certain exceptions, the introduction by water companies of any
substance or product to water that is intended for domestic purposes as defined in regulation
4(1). The exceptions are that the product or substance, at the time of its introduction, satisfies
one of the conditions in regulation 31(4) or conforms with the conditions set out in regulation
31(3).
The List of Approved Products for Use in Public Water Supply in the United Kingdom is
published and updated regularly on the Inspectorate’s web site and represents the definitive List
of all substances and products for which approval has been granted (and thus may be
introduced into a water supply system, by a water company), refused, modified, revoked or
prohibited. The List also makes clear any restrictions on the use of such products that must be
observed. The List additionally identifies those products (currently some treatment chemicals
and filter media) which may be introduced by water companies through regulation 31(3) where
the product or substance conforms to a European Standard (BS:EN), subject to any national
conditions of use to protect public health.
It is the responsibility of the end user, i.e. the water company or their appointed agents, to
ensure that products used by them in the production, supply and distribution of drinking water
are appropriately approved, under regulation 31(4)(a), or meet the requirements of regulation
31(4)(b) or (c) before introducing them to the water supply.
For those products conforming to a BS:EN, which may be used under regulation 31(3), the end
user, i.e. the water company or their appointed agents, should ensure that the product they are
using conforms to the requirements of the relevant BS:EN standard. The existence of a relevant
BS:EN standard does not necessarily mean that all supplies of a specific treatment chemical or
product will have been tested and shown to meet the appropriate requirements of the BS:EN.
Thus it is the responsibility of the end user (the water supplier or their appointed agents) of
these products to ensure that the treatment chemicals or products provided by a specific
supplier fully meet the requirements of the relevant BS:EN standard. This can be done by
obtaining, for example, a statement of conformity for the batch of chemical supplied, or by
internally checking through their laboratories. Water companies should be aware BS:EN
standards for drinking water treatment chemicals and products, do not contain mandatory
requirements for attestation of conformity.
Full guidance on regulation 31 matters is available separately on the Inspectorate’s website
(www.dwi.gov.uk). This also gives additional guidance on when approval is not required before
introduction of a product because it is likely to satisfy regulation 31(4)(b), or when it may be
introduced for research purposes (with prior notification and for a limited period) under
regulation 31(4)(c).
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Approval, revocation, prohibition and charging.
38.5. Regulation 31(5) authorises applications for approval to be made by any person.
Regulation 31(6) provides for variation or revocation of an approval, subject to the requirements
of regulation 31 (10) and (11) in respect of the giving of notice to those affected by the variation
or revocation. Regulation 31 (8) provides for the Secretary of State to prohibit the use of any
substance or product which water companies would otherwise be authorised to use, subject to
the requirements to give notice as set out in regulation 31 (10) and (11). Regulation 31 (13)
permits the Secretary of State to make an administrative charge on the person making an
application for approval of a product under regulation 31(4)(a).
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Materials in Contact with water
LARGE SURFACE AREA
SIGNIFICANT CONTACT WITH WATER
REGULATION 31(4)(a)
Reg 31 (4)(a) requires that all large surface area products have been approved by the Secretary
of State (DWI) for the application or introduction of a substance or product and that it is applied
or introduced with the conditions attached to the approval. Products holding current approval will
be listed in the atf=iáëí=çÑ=^ééêçîÉÇ=mêçÇìÅíë=~åÇ=mêçÅÉëëÉë which is published annually by the
DWI. Product updates and changes made after publication of this list can be found on the
Interim List.
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SMALL SURFACE AREAS
INSIGNIFICANT CONTACT WITH WATER
REGULATION 31(4)(b)
Reg 31 (4) (b) requires that small surface area products meet the Secretary of State (DWI)
satisfaction that the substance or product either alone or in combination with any other
substance or product in the water is unlikely to affect adversely the quality of the water supplied.
Refer to DWI Advice Note 8 for guidance on compliance of small surface areas in contact with
water.
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Stainless steel
The grades specified in the DWI Advice Sheet 5 (Annex 5) must be used, unless the
performance requirements are such that none of the grades are suitable (e.g. cast fittings), in
which case a grade that ensures fitness for purpose in the particular application must be used.
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Reg 32 Use of Processes
Regulation 32 provides the Secretary of State to give notice to a water company requiring them
to make an application for approval of any process. The notice may also prohibit use of process
for a specified period. Regulation 32 also provides for attaching conditions to an approval and
for revocation of approval and modifications of conditions of approval and publication of a list of
approved processes. Provisions equivalent to those prescribed in regulation 31 in respect of
giving notice to apply to regulation 32.
Reg 33 – Offences
Under the offences provisions of regulation 33, penalties are specified for contravention of:
regulation 31(2) (use of unapproved products); 31(8) (contravention of a prohibition notice);
32(1) (use of a process in contravention of a prohibition notice); and 32(2) (failure to observe
conditions of approval process).
Regulation 33 provides also for prosecution of anyone providing false information in support of
an application under regulation 31 or 32. Proceedings for the offence providing false information
in this manner can only be instigated with the consent of the Secretary of State (in practice the
Chief Inspector of Drinking Water) or the Director of Public Prosecutions.
Water Supply (Water Fittings) Regulations 1999
These regulations apply from the point where water leaves the boundary box to the point where
water is used. These regulations were made under section 74 of the Water Industry Act 1991 to
prevent waste, misuse, undue consumption, contamination or erroneous measurement of
drinking water. The requirements for the design, installation and maintenance of plumbing
systems in England and Wales are set out in the Regulations.
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Digital Operating Manual Requirements (DOM)
Please send any applicable Original Equipment Manufacturer (OEM)
documentation from the following list in digital, original format (not
photocopied) to the relevant email address shown below within 2 weeks of
order receipt stating the project WAT/SEW number and the intended
recipient:
OEM documentation
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Product manual
Certificate of Conformity
Technical data sheet
Parts list
Recommended spares
Maintenance information (including fault finding)
Exploded parts diagram
Performance data sheet/pump curves
Installation instructions
Part weight
As built drawings
Test certification (lifting, electrical etc.)
If the information to be sent exceeds 5MB then please email the relevant
AMP6DCC email address requesting a Sharefile link to be issued enabling
you to upload the required documentation.
The supply of DOM documentation is in addition to providing other
information that may be requested by the project team.
Programme area email addresses
Water Infrastructure Projects:
[email protected]
Water Non-Infrastructure Projects:
[email protected]
Water Recycling Infrastructure Projects:
[email protected]
Water Recycling Non-Infrastructure Projects:
[email protected]
Please note: we reserve the right to withhold payment should the
required documentation fail to be submitted in a timely manner.