Self Service - Time Reporting
Non-Union Casual
Guide for Users
Updated on 3 April 2017
eHR
Non-Union Casual
Guide for Users
Contents
Getting Help ..................................................................................................................... iii
Supported Browsers ......................................................................................................... iii
Time Reporting................................................................................................................. 1
Report payable time ...................................................................................................... 1
Change the view of your timesheet ............................................................................... 8
Adjust hours.................................................................................................................12
Glossary ..........................................................................................................................20
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Getting Help
eHR Online Learning
You will find a collection of tutorials and user guides for eHR systems at:
http://www.ryerson.ca/hr/learning-workshops/how-to-eHR/index.html. Check out the Getting
Started topic before you start browsing the online content.
HR Client Services
If you experience difficulties logging into eHR or online tutorials, contact HR Client Services:
Call: 416-979-5000 ext. 5075
or
Email: [email protected]
Technical Help
To access any Ryerson system, you must first activate your Ryerson identity by completing the
web form available at: https://rms-web.ryerson.ca/activation/identity. If you experience difficulties
logging into eHR via the Ryerson portal using your RyersonID, contact the CCS Help Desk:
Call: 416-979-5000 ext. 6806
or
Email: [email protected]
Supported Browsers
Desktop version
Firefox
WIN 7
Safari
OSx
Chrome
OSx/WIN 7
Internet
Explorer
WIN 7
24.x, 35.x
17.x, 24.x, 30.x
7.x
9.x, 10.x, 11.x
Compatibility Off
Disclaimer
This document is intended as a reference for employees of Ryerson University. Every effort has
been made to ensure the content of this document is correct. If any conflict of information is found
between this document and any official documents related to the content, the applicable
policy/collective agreement information in the official documents will prevail. The information
contained in this document can change without notice and is not guaranteed to be error-free. If
you find any errors, contact HR Client Services at (416) 979-5075 or [email protected].
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Guide for Users
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Time Reporting
This content will assist you with using eHR to report your payable time. All non-union casual
employees are required to report payable time and absences online.
By the end of the tutorial you will be able to:




Fill out and submit your time sheets
Navigate the time sheet
Report your absences
Add comments to your time sheet entries
This section applies to:

Hourly-paid employees (Non-union casual or short term temporary)
Report payable time
As an hourly employee, you are required to report 'actual' hours worked in order to be paid, and
you must report all absences in the timesheet for tracking purposes only.
You are responsible for ensuring your payable time is submitted and approved prior to the pay
deadlines. For more information, refer to the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link for your
employee group.
Sign Up for Reminders
You can sign up for regular email notifications (http://www.ryerson.ca/hr/employee-resources/nonunion-casual/pay-info/pay-schedule/index.html) for timesheet entry to ensure that your electronic
time reporting is completed and approved prior to the pay deadlines.
This topic applies to:

Hourly-paid employees (Non-union casual or short term temporary)
Procedure
This topic demonstrates how to submit payable time and absences.
Step
1.
Action
Navigate to the 'Timesheet' page.
Click the Main Menu button.
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Step
Action
2.
Click the Self Service list item.
3.
Click the Time Reporting list item.
4.
Click the Report Time list item.
5.
Click the Timesheet menu.
6.
Use the 'Timesheet' page to report payable time for a day, week, or an entire
calendar period (for example, bi-weekly pay period).
Step
Action
7.
Enter the actual hours worked into the Time Reporting Code field. Enter "7.25".
8.
Ensure your time is entered on the correct day of the week.
9.
Click the Time Reporting Code list.
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Step
10.
Action
This example displays the list of time reporting codes for a non-union casual
employee. Click each link to view the definition:
Bereavement Unpaid
Jury Duty Unpaid
NUPT Overtime 1.0
NUPT Overtime 1.5
NUPT Regular Hrs
Unpaid Sick
WCB Unpaid
Step
11.
Action
Click the NUPT Regular Hrs - 10700 list item.
Enter your reported time on the same line for each reporting code that corresponds
with the days of the week.
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Step
12.
Action
If you were scheduled to work but was sick on a day, enter your scheduled hours for
the day.
In this example, enter the hours 'not' worked for the day in the Time Reporting
Code field. Enter "7.25".
13.
Click the Time Reporting Code list.
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Step
14.
Action
Click the Unpaid Sick - 10002 list item.
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Step
Action
15.
Click the Submit button.
16.
Notice the 'Reported Hours' field has been updated.
17.
You can enter comments about the time entries if required. In this example, add a
comment to explain an absence.
To add a comment, click the Comments button.
Step
Action
18.
Enter the desired information into the field. Enter "Called and spoke to manager.".
19.
Click the OK button.
20.
Notice the shaded comment bubble indicates that there is information to be read in
the Comments field.
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Step
21.
Action
End of topic.
For more information, refer to the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link
for your employee group.
End of Procedure.
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Change the view of your timesheet
By default your timesheet will display the current week. If your contract started in the middle of
the week, or began immediately after another contract, you may need to change the View By field
to access the correct day on the timesheet.
Procedure
This topic demonstrates how to change the view of a timesheet and report payable time.
Step
1.
Action
Navigate to the 'Timesheet' page.
Click the Main Menu button.
2.
Click the Self Service menu.
3.
Click the Time Reporting menu.
4.
Click the Report Time menu.
5.
Click the Timesheet menu.
6.
In this example, John ended a contract on Sun 11/1, and started a new contract on
Mon 11/2 and is required to enter time for 11/5 and 11/6.
Notice that John is inactive and the timesheet is not available on Mon 11/2.
You will change the 'View By' field to display the days correctly.
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Step
Action
7.
To change the view, click the Choose a date (Alt+5) button.
8.
Click the Date link.
9.
Click the Refresh Timesheet button.
10.
The timesheet will display the start of the week as of Thu 11/5 with active fields for
reporting time.
11.
Enter the desired information into the Mon field. Enter "7.25".
12.
Enter the desired information into the Wed field. Enter "7.25".
13.
Click the Time Reporting Code list.
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Step
14.
Action
Click the NUPT Regular Hrs - 10700 list item.
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Step
Action
15.
Click the Submit button.
16.
Notice the 'Reported Hours' field has been updated.
17.
End of topic.
For more information, check the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link
for your employee group.
End of Procedure.
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Adjust hours
All submitted timesheet entries can be adjusted by a manager or yourself. Adjusted time entries
that have been paid to the employee will be either deducted from or added to the employee's pay
depending on the requirements. Any adjusted time entries that have not yet been paid to the
employee will be paid on the next scheduled pay day.
You would adjust your time under the following circumstances:


Overpaid for hours worked in a prior pay period.
Underpaid for hours worked in a prior pay period.
Adjustments to pay must be entered and approved before the pay deadline in order to be
processed for the next pay date. For more information, refer to the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link for your
employee group.
Procedure
This topic demonstrates how to adjust your timesheet entries.
Step
1.
Action
Navigate to the 'Timesheet' page.
Click the Main Menu button.
2.
Click the Self Service list item.
3.
Click the Time Reporting list item.
4.
Click the Report Time menu.
5.
Click the Timesheet menu.
6.
Decision: Select an option listed below:


Overpaid
Go to step 7
Underpaid
Go to step 17
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Step
Action
7.
Click the Previous Week link to navigate to a prior pay period.
8.
Enter 'negative' hours if you were overpaid for hours worked in a pay period.
This entry will deduct from your pay at the applicable rate. For example, if you were
overpaid by 7.25 hours, enter "-7.25".
9.
This example displays the list of time reporting codes for a non-union casual
employee.
For a complete list of time reporting codes definitions, refer to the glossary in the user
guide (http://www.ryerson.ca/hr/eHR/time_reporting.html) for your employee group.
Click the Time Reporting Code list.
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Step
10.
Action
Click the NUPT Regular Hrs - 10700 list item.
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Step
Action
11.
Click the Submit button.
12.
The 'Total' for 8/31 has been adjusted to zero hours.
13.
Once you have entered all the adjusted hours, add comments with specific details
about the adjusted time.
Click the Comments button.
Step
Action
14.
Enter the desired information into the field. Enter "Overpaid for day not worked.".
15.
Click the OK button.
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Step
16.
Action
End of topic.
For more information, refer to the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link
for your employee group.
End of Procedure. Remaining steps apply to other paths.
Step
Action
17.
Click the Previous Week link.
18.
Click the Add a new row at row 1 button to create a new line.
19.
Enter positive hours if you were underpaid for hours worked in a prior pay period.
The entry will add to your pay at the applicable rate. For example, if you were under
paid by 7.25 hours, enter 7.25.
Enter the desired information into the Time Reporting Code field. Enter "7.25".
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Step
20.
Action
Click the Time Reporting Code list item. This example displays the list of time
reporting codes for a non-union casual employee.
Refer to the time reporting guide
(http://www.ryerson.ca/hr/eHR/time_reporting.html) for your employee group.
Step
21.
Action
Click the NUPT Regular Hrs - 10700 list item.
This example displays the list of time reporting codes for a non-union casual
employee.
Refer to the glossary in the user guide (http://www.ryerson.ca/hr/eHR/guides.html)
for your employee group for a complete list of time reporting codes and definitions.
Click the icon shown below.
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Step
Action
22.
Click the Submit button.
23.
The 'Total' for 9/2 has been adjusted to 7.25 hours.
24.
Once you have entered all the adjusted hours, add comments with specific details
about the adjusted time.
Click the Comments button.
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Step
Action
25.
Enter the desired information into the field. Enter "Late time reporting.".
26.
Click the OK button.
27.
End of topic.
For more information, refer to the employee resources
(http://www.ryerson.ca/hr/employee-resources/index.html) page by clicking the link
for your employee group.
End of Procedure.
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Glossary
Bereavement
Unpaid
Jury Duty
Unpaid
NUPT Overtime
1.0
NUPT Overtime
1.5
NUPT Regular
Hrs
Positive Hours
Unpaid Sick
WCB Unpaid
Bereavement Unpaid - unpaid time off taken following the death of a family
member.
Jury Duty Unpaid - service as a juror in a legal proceeding.
Non-Union Part Time (NUPT) Overtime 1.0 - the amount of payable time
an employee works beyond normal working hours that is paid at the
employee's regular pay rate.
Non-Union Part Time (NUPT) Overtime 1.5 - amount of payable time an
employee works beyond normal working hours that is compensated at one and
a half times the employee's regular pay rate.
Non-Union Part Time Regular Hours - amount of payable time an
employee works during normal working hours.
Positive Hours - the actual hours worked that are reported on time sheet, for
each day or part thereof. This time will be used to process a part-time
employee's payable work time based on their hourly pay rate.
Unpaid Sick - unpaid time off from work during periods of temporary
sickness.
Workers' Compensation Board (WCB) Unpaid - used to record unpaid
time off for an employee who is unable to work due to an injury.
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