Chapter 2 Using a Word Processor
Expectations
At the end of this lesson students will be able to:
1. Explain why the word processor is ideal for producing a variety of
different documents.
2. Identify the different parts of the Word 2010 window.
3. Use the word processor to enter and modify text.
4. Understand automatic spelling and grammar checking.
5. Demonstrate techniques for selecting, copying, and moving text.
6. Use the Office Clipboard.
7. Find and replace text and special characters in a document.
8. Apply character and paragraph formats.
9. Print preview and print a document.
10.Insert symbols into a document.
11. Create hyperlinks to a Web site and to an e-mail address.
12.Use the thesaurus to display a list of synonyms.
13.E-mail a document from Word.
14.Use document collaboration features to peer edit a document.
15.Use Full Screen Reading view to read a document on the screen.
Instructional Strategy
Students read Chapter 2 and complete the practices within those pages.
Use slides Ch02 Visual Aids to enhance instruction.
Students answer Review Questions.
Students complete related projects. You may want to have students review page iv,
which explains the six fictitious companies used in the projects.
Teaching Notes
Creating Document Text
page 38 This section discusses word wrap. Some students will press Enter when the text
reaches the right side of the screen. When text is entered this way, editing changes
will not allow text to wrap correctly. To correct this problem, click Home j Show/Hide
to display unnecessary paragraph (Enter) marks and then delete them.
Word includes a feature called Click and Type. Move the pointer into a blank area
of a document and then double-click. A paragraph is inserted and blank paragraphs
are added above to fill any space between. Before double-clicking, the pointer shape
indicates what format the inserted paragraphs will have. For example, if the pointer
is positioned in the left half of a blank area, the pointer shape
indicates left-aligned
paragraphs will be inserted. Position the pointer in the center of a blank area and
click to insert centered paragraphs or position the pointer
in the right half for
right-aligned paragraphs.
A Guide to Microsoft Office 2010
© 2011 EMC Publishing
The default line spacing settings in Word 2010 are shown in the Spacing section of
the Paragraph dialog box:
The default setting that leaves 10 points of space after each paragraph works very
well when documents such as essays are typed. However, for text that is typically
single spaced, such as the return address of a letter, click Home j No Spacing prior to
typing text.
This section discusses the AutoCorrect feature. Expand on this topic by assigning
Worksheet 1.
Editing Text
page 39 Formatting marks makes it much easier to edit documents. Encourage students to
keep formatting marks visible while creating documents.
Practice: Request
page 41 This practice creates a business letter in the block letter style. Word also includes a
variety of pre-created letter templates. This concept is discussed on page 92 in the
text.
As students type text for the practices, it may wrap differently on their screen than
what is shown in the text. Different printer drivers are one factor that can cause word
wrap to vary in Word.
Cut, Copy, and Paste
page 44 Worksheet 2 provides additional practice with copying and pasting text.
Formatting Characters
page 47 Emphasize that text should to be selected before it is formatted. A common mistake
is to format the text as it is being entered, only to discover that all subsequent text
retained those formats.
As noted on page 46, the underline style should be used with caution because the
underlined text may be interpreted by the reader as a hyperlink.
Chapter 2
A Guide to Microsoft Office 2010
© 2011 EMC Publishing
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The default font for Word documents is Calibri, a proportional font. Proportional
fonts allow different widths for characters, so that an “I” takes much less room
than an “M.” Another font, Courier, is a monospaced font. Courier characters are
like those produced by many typewriters which allot the same amount of space for
each character. For example, My Invitation in Calibri takes up less space than My
Invitation in Courier in the same point size. Proportional fonts are preferred
both for their readability and the professional appearance they give to documents.
Previewing and Printing a Document
page 49 Text formatted in a color other than black may display in that color, but will only
print in color on a color printer. Otherwise, colors are printed in shades of gray.
Paragraph Alignment
page 52 Expand on this section by assigning Worksheet 3, which covers vertical text
alignment.
Inserting Symbols
page 53 The Insert Symbol dialog box can be sized by dragging the window corner. This will
make it easier to locate a symbol.
Expand on this section by assigning Worksheet 4.
Using a Thesaurus
page 54 Another useful feature on the Review tab is Translate. This feature is covered in
Worksheet 5.
Reviewing a Document
page 57 The document collaboration techniques introduced in this section can be used
throughout the course to help students improve their work prior to submitting it
for evaluation. This type of collaboration is similar to how work is completed in a
business environment and will help promote teamwork within the classroom.
You may also want to introduce the Inspect Document command which checks the
document for hidden properties or personal information. Select File j Info and then
click Check for Issues to access this command.
Reading a Document on Screen
page 58 Encourage students to use the Zoom slider to adjust the magnification to a setting
that they are comfortable with.
PowerPoint Presentations from Word
Expand the chapter by explaining how to export Word documents to PowerPoint. A
Word document can be exported to PowerPoint. To use this feature, click the dropdown button on the Quick Access Toolbar and select More Commands. This displays
the Word Options dialog box. Select All Commands in the Choose commands from list
and then select the Send to Microsoft Office PowerPoint command and click Add. This
will add this button to the Quick Access Toolbar.
To export the open Word document to PowerPoint, select the command in the
Quick Access Toolbar. PowerPoint uses the styles applied to the Word document
to determine where to insert the text. Heading 1 test is used for the titles of slides,
Heading 2 for the firs level of text, and so on.
Chapter 2
A Guide to Microsoft Office 2010
© 2011 EMC Publishing
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