Microsoft Outlook Web Access (OWA) 2007 for Students
Getting Started
2.
1. Open Internet Explorer.
2. Navigate to:
https://mail.fairfieldprep.org/
3. Check “This is a private computer” in
order to access your Y:\ drive files.
4. Type your User name: P+ Year + First
Initial + Last Name (ex. P16JStudent).
5. Type your network Password
6. Choose “Log On”.
7. Your email address is
Checking for New Messages
[email protected]
(ex. [email protected])
Email
Displaying the Inbox
1.
2.
If necessary, click to show the mail
folders.
Click “Inbox”
Creating and Sending a Message
1. Click “New” on the toolbar.
2. Type an email address in the To or CC
field or select names from the address
book by clicking on the To button:
Click the “ABC” button or press <F7>.
Misspelled words are given a red,
wavy underline.
3. Right click misspelled words and
choose a suggestion. Or, if the word
is not a mistake, choose “Ignore” or
“Ignore All.”
To change the language used to check
spelling, click the spelling button’s dropdown arrow.
OWA does not automatically display new
messages while you are logged on. To
check, click
Reading Messages
Double click on a message to open it. If
you wish to see the next or previous
message in the list, click
or
To close a message window, click
Folders show 50 items at a time. To show
the next or previous 50 items, click the left
or right arrows:
Click
or
To show the first or last 50 items, or enter
the item to start at and press Enter:
3. To Show Bcc, In the message window,
click “Options” then “Show Bcc”. Click
“OK”.
4. Type a subject into the subject field.
5. Write the text of the email.
6. To attach a file to a message:
a. Click Attachments button.
b. Click the Browse button.
c. Locate the file you want to
attach.
d. Click Open.
e. Click Choose More Files to
attach additional files (up to
three at a time).
f. Click Attach.
g. Repeat steps a to d to attach
additional files.
7. Click Send.
An easy way to read messages is to use
the reading pane.
1. If the reading pane is not already
open, click
then select Right
or Bottom.
2. To read a message, click on it. The
content of the message appears in
the reading pane.
3. To open or save an attachment, click
on an attachment, then select Open
or Save.
When you have finished reading the
attachment, close the program
window to return to Outlook.
Attachments with Open as Web Page
next to them can be viewed even if the
computer does not have the necessary
application. Click “Open as Web Page” to
view.
Requesting Read /Delivery
Receipts
Replying to a Message
1. In the message window, click
“Options” to display the Message
Options dialog box.
2. Under Tracking Options, select
“Request a delivery/read receipt for
this message”. Click OK.
1.
2.
3.
Select the message.
Click “Reply” to reply to the sender
only or click “Reply All” to reply to all
addressees.
Complete the message, then click
“Send.”
Creating an E-Mail Signature
Checking Spelling
1.
Create or reply to an email message.
1.
From any Outlook folder, click
“Options”.
2.
If necessary, click “Messaging” to
show the Message Options section.
3. Under E-Mail Signature, type and
format your e-mail signature as
desired.
4. To have every e-mail sent include
your signature, click “Automatically
Include my Signature on Outgoing
Messages”
5. Click “Save”.
To manually insert your signature, click
when composing a message.
Forwarding a Message
1.
2.
3.
Select the message.
Click “Forward” on the toolbar.
Complete the message, then click
“Send.”
Documents- Accessing your Y
(read only) drive at home
Initial setup must be done at Prep
1.
2.
3.
4.
5.
Click “Documents” in the Navigation
Pane.
Click “Open Location”
Type:
\\io\userdata\users16\username
(replacing the 16 with your year of
graduation and username with your
actual username). For example:
\\io\userdata\users16\ckeltos
Click Open.
Click “Add to Favorites”.
Calendar
Displaying the Calendar
Click Calendar in the Navigation Pane.
Viewing the Calendar
To view this…
Click this:
One day
One work week
One week
One Month
Today
To view a particular date, click on it
within the mini-calendar.
Days with tentative, busy, or out of office
appointments are bold.
Creating an Appointment
1.
2.
Use the calendar to display the
desired date.
Double click on the time slot for the
appointment, or click
on the toolbar.
3.
4.
An untitled appointment window
opens.
Type a subject and specify times
and locations.
Click
Scheduling a Meeting
A meeting is an appointment to which you
invite others.
1. Click “New” on the toolbar. An
untitled appointment window opens.
2. Click
to Invite Attendees.
3. Click Required, Optional, or
Resources to search for people from
the address book to invite.
4. Complete the Subject, Location, Start
Time and End Time information as
necessary.
5. To check availability of attendees,
and to see suggested times based on
attendee availability, click the
“Scheduling Assistant” tab.
6. When finished, click “Send”.
To edit the contact,
double click the contact to open it.
2.
Creating a Contact from an
Existing E-Mail
Moving or Copying Messages
1.
2.
3.
4.
Sending a Mail Message or
Meeting Request to a Contact
1.
2.
3.
Making an Appointment Recur
1.
2.
3.
4.
Double click the appointment to
open it.
Click
on the toolbar. The
Recurrence dialog box opens.
Complete the necessary information
and click OK.
Click
Reminders
By default, the Reminder box is set to
notify you 15 minutes before the
designated start time for a scheduled
appointment.
Contacts
Displaying Contacts
Click “Contacts” in the Navigation Pane.
Creating a Contact
1.
2.
3.
Click
on the toolbar.
An untitled Contact dialog box opens.
Complete the information.
When finished, click
Right click the contact.
Or, open the contact then click
Select New Message or New Meeting
Request to Contacts.
Complete the mail message or
meeting request, and click “Send”.
Tasks
Displaying Tasks
1.
2.
Responding to a Meeting Request
Meeting requests come via email. To
respond:
1. Click Accept, Tentative, or Decline
buttons on the toolbar.
2. Choose to edit the response, just
send a response, or to not send a
response at all.
3. If you chose to edit the response, a
response email will appear. Add any
information you wish, then click
“Send”.
If you accept a meeting, it is automatically
entered in your calendar.
Right click the contact.
Click “Add to Contacts”.
Complete the information.
When finished, click
Click Tasks in the Navigation Pane.
To see just tasks in the Navigation
Pane, click Tasks, or to see tasks and
other flagged items, click “Flagged
Items and Tasks”.
Creating a Task
1.
2.
Click “New” on the toolbar.
Complete the Subject, and optionally
the Due Date, Start Date, and any
other information
3. Click
To edit the task, double click the subject
of the task to open it.
1.
2.
1.
Click
on the toolbar.
If you are deleting a meeting and
have invited attendees, a
cancellation notice will open. Add
any information you wish to your
response, then click “Send”.
Undeleting: If you have not yet emptied
the Deleted Items folder, it is possible to
move (drag) or copy the items to another
folder. Follow the steps in Moving or
Copying Messages.
Emptying the Deleted Items
Folder
1.
2.
Click
to the left of the subject. The
task or flagged item is crossed out but not
deleted.
3.
Changing Tasks Viewed
General
Creating an Item
1.
In the folder list, right click the
desired parent folder and choose
“Create a New Folder”. Right click on
the Calendar, Contacts, or Tasks
folders to create a folder for these
types of items.
Right click on the Deleted Items
folder in the Navigation Pane of the
Mail section.
Select “Empty Deleted Item”. Click
OK to the confirming message.
Searching for an Item
2.
Click the column heading (e.g. Subject,
Due Date) that you wish to sort by. To
reverse the order, click on the column
heading.
Click on the item (message, calendar
entry, etc.).
2.
3.
1.
Sorting Tasks
Select the messages.
To move, Drag the selected messages
to the folder of your choice.
To copy, <Ctrl> + Drag to a folder. If a
subfolder is not visible, hover over its
parent folder until the folder list
expands.
Deleting an Item
Marking a Task or Flagged Item
Complete
By default all tasks are shown. In the
Navigation Pane, select Active, Overdue,
or Complete to filter out tasks you do not
want to see.
Type a name for the new folder.
Press Enter.
4.
In the folder list, select the folder you
want to search through (e.g. Inbox).
In the search box above the list of
items, type the text you want to use
for searching.
If you wish to search subfolders, click
then “This folder and subfolders”.
To search all folders, click
and then “All folders and items”.
Click
.
Changing Password
1.
2.
3.
4.
5.
Must be done at Prep.
This changes email, network &
blackboard.
Press & hold the Ctrl, Alt, Del keys.
Click the Change Password button.
Follow the directions
Logging Off
Click “Log Off” on the top right.
Help
Click on the Help button on the toolbar or
contact the Help Desk at
[email protected].