Course Set Up
For each course, determine when students will enroll in secondary sections. Please refer to the
following scenarios:
Scenario 1: Set up days and times for all sections of the course prior to initial course
enrollment.
When setting up your courses for the term, add all secondary sections, including days and times.
You can also add a TBA section with a few seats (less than 5) for students who cannot take the
scheduled precept times due to a section being full. The instructor will then be able to use the
sectioning tool to move them into the appropriately timed section.
Pros: Students will be better able to plan their schedules, as well as understand the time
commitment that will be required of them. Students may not shop as many classes. Room
assignment requests may be processed earlier.
Cons: AIs may not be resourced or known at the time of initial course enrollment. AI and
Faculty schedules may not be known.
Scenario 2: Set up days and times of secondary sections after initial course enrollment but
before the first day of classes.
When setting up your courses for the term, add a TBA section for the secondary component.
After the initial enrollment period, the instructor and AIs will determine the days and times for
the secondary sections. Send an e-mail to the students letting them know that the section
times have been determined and that they should select a timed section during the next
upcoming drop/add period. Any students who remain in the TBA section after the drop/add
period will need to be manually moved to a timed section using the sectioning tool.
Pros: Students will be able to schedule their precepts before the first week of class. Precepts
can begin the first week of class if they are scheduled and selected earlier.
Cons: AIs may not be resourced or known until the first two weeks of class. AI and Faculty
schedules may not be known.
Scenario 3: Set up days and time of secondary sections during the first two weeks of classes.
When setting up your courses for the term, add a TBA section for the secondary component.
During the first two weeks of class, determine the days and times of the secondary sections.
Send an e-mail to the students letting them know that the section times have been determined
and that they should select a timed section before the end of the first two weeks of class. Any
students who remain in the TBA section after the drop/add period will need to be manually
moved to a timed section using the sectioning tool.
Pros: AIs and Faculty know their schedules by this time.
Cons: As soon as a section is posted to the Schedule of Classes, students will be able to select it
in SCORE. Students may drop the class due to precept time conflicts with their existing
schedule. If class times are set up too late, students may not be able to move themselves into a
section, and the instructor will need to do so himself using the sectioning tool.
Additional Course set up information to be aware of:
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Labs cannot be scheduled as TBA. Given the three-hour time commitment required for a lab,
students must know the times when they initially enroll in the course. Finding three-hour blocks
that work for all students after the initial enrollment period is extremely difficult and can result
in decreased enrollment in the course.
If the course has more than two component types, the number of seats in each secondary
section must be equivalent to the number of seats in the main enrollment section. Since
students enroll in all components up front, having an unequal number of seats means that
students will not be able to enroll in the course at all if they cannot enroll in all components.
Students cannot remain enrolled in a TBA section. All students will need to be moved out of a
TBA section, and then the section needs to be cancelled.
You may not change the day or time of a secondary section that has students enrolled in it.
Create a new section, and request that the old section be cancelled once students have been
moved into other timed sections.
Access to the sectioning tool is granted by giving instructors and/or AIs “Edit” access in CIS.
Consider limiting Edit access to one or two people per course so that multiple users are not
making changes on top of one another.
Cancelling a Class
Class sections must not be removed from the class schedule once they have been published in the
online Course Offerings. Classes can only be cancelled by the Office of the Registrar.
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To prevent further enrollment, lock the section(s) using the Manage Student Access page in the
sectioning tool. If cancelling an entire course, lock all sections.
If students are enrolled in the section, notify them of the cancellation via the Class Roster
notification in the sectioning tool. If a secondary section is being cancelled and SCORE is open,
students should move themselves to a new section. If SCORE is closed, the instructor or AI
should move the students. Individual secondary sections cannot be cancelled while students are
still enrolled in them.
Contact the Office of the Registrar to request the section(s) be cancelled.
Class Permissions
Class permissions can only be entered on a primary component of a course; they cannot be entered
for a secondary component.
With permission, you do not need to increase the enrollment capacity on the primary section. If a
student is granted a permission to enroll in a primary section, for example L01, it will override the
enrollment capacity, requirement group, department consent, and a sectioning tool lock. The
permission will not override a time conflict.
Class permissions will not override the enrollment capacity of a secondary section. If you would like a
student to enroll in a secondary section that has reached its enrollment capacity you will need to
increase the enrollment cap on that particular section. If secondary section has reached its enrollment
capacity student cannot select it via SCORE.
Alternately, departments may find it beneficial to maintain a small TBA secondary section (enrollment
capacity no greater than five) to allow students to enroll in the lecture and TBA section using the
permission. The instructor or AI will then need to move the student into the closed secondary section.
This solution should be used sparingly to prevent students from mass enrolling in the TBA section rather
than selecting a timed secondary section.
For secondary sections, class permissions will override a sectioning tool lock provided that there are
available seats in the section.
Student Access
When will students be able to enroll in and change sections via SCORE?
Students may add or change section enrollments via SCORE only during valid add/drop enrollment
windows and during the first two weeks of class provided that:
-The section has not reached enrollment capacity.
-The section is not locked via the sectioning tool.
-The student does not have a scheduled time conflict with another course.
If I add a new section via CUP, when will students be able to select it?
When a new section is added via CUP, students will be able to enroll in it immediately after the new
section has been posted, provided that:
- Students have a valid enrollment period or it is the first two weeks of the term.
-The new section was not scheduled with an enrollment cap of 0 (zero).
-The student does not have a scheduled time conflict with another course.
How and When to Communicate to Students
Clear communication is key to making sure students select their secondary sections in a timely
fashion.
When communicating with students, use the Class Roster to easily send group e-mails. E-mails can be
sent to the entire course or to specific sections as needed. A free-format text box will allow you insert
your own message and instructions for the students regarding when to go into SCORE to select
secondary sections.
Students will only be able to select secondary sections when they have an enrollment appointment in
SCORE. If adding timed sections after the initial enrollment period, plan to have them in place before
the next enrollment appointment so that students are the ones responsible for moving themselves to a
new timed section.
Students move themselves into a timed section in SCORE by going to “Enroll: Change Sections” in the
Student Center. They cannot use the “Swap” functionality to change secondary sections. Refrain from
using the term “swap” when communicating with students.
Please provide the following instructions to students when asking them to select or change precept, lab
or class sections in SCORE:
1) Log into SCORE.
2) Click on the Student Center link.
3) Select “Enroll: Change Sections” from the Academics drop-down menu and click the
4) If necessary, select the coming term and press the “Continue” button.
5) Select the course to make changes to from the grid.
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Students Auditing a Course
Students auditing a course may not be required to attend all components.
If your department requires auditors to attend all component types in order to get credit, students will
need to enroll in all required sections using SCORE. For those departments that do not require auditors
to attend precept sections, SCORE will not allow students to enroll in just the Lecture section of a
course. The student should bring a signed Course Enrollment Worksheet to the Office of the Registrar to
indicate he is auditing the course and does not need to sign up for a precept.