Emergency Medicine Elective Student’s – FAQ Sheet
(Rev: Nov. 24, 16)
When do I get my schedules?
Schedules are emailed to visiting students 1-2 weeks before the start of the elective. You will
notice that some days will have two time slots. Please refer to the first set of times for weekdays
and the second set of times for Sat/Sun/Weekends. If you are sick, please call the emergency
department (General Campus 613-737-8899 ext. 79002 or Civic Campus 613-798-5555 ext.
19002) and let them know that you will be absent. You also need to e-mail the Undergraduate
Coordinator, Margaret King, [email protected]. As for changing shifts, straight trades with other
elective students are completely fine; however, Margaret King has the final approval. Also, of
note, any area of Emerg that is “blocked out” in black on the clerkship schedule (where your
shifts are outlined) or any area of Emerg that you see on the staff schedule but do not appear on
the clerkship schedule are off limits to UG learners.
Can I switch between sites (Civic or General Campuses)?
Due to the fact there are a vast number of learners rotating through the ED, switching campuses
is not feasible. Assignment of students’ shifts, along with an accurate track record, is crucial to
avoid more than one UG learner in a certain area of the ED at a given time.
Will I work with a preceptor more than once?
Margaret will endeavor where possible to schedule students with the same preceptor at least
twice, if not three times, during his/her rotation with Emerg. However, note that due to the fact
there is huge number of learners rotating through as well as the frequent changeover in staff, this
can be quite challenging.
Can I contact physicians directly to add/switch into a shift with him/her?
This is inappropriate and against policy. Out of transparency, ALL scheduling changes/additions
MUST be approved by Margaret King. Going through back doors in not acceptable.
Will I get to meet the Postgraduate Program Director(s) during my elective duration?
The PG Program Directors usually set a time aside every two weeks or so to meet with elective
students, at the Civic Campus, in a group setting. Emails regarding these are sent by Lise
Levesque, PG Program Coordinator – contact: [email protected] ext: 1-8649. There is no
obligation to attend; however, you are welcome to show up with whatever inquiries you may
have about our Residency Program. Drs. Choi and/or Thurgur will be happy to assist you.
Where do I get my ID badges/Parking pass?
You MUST obtain an ID badge from the Parking/ID Office. Please bring $25 cash with you.
The monies will be reimbursed upon returning of the badge at the end of your elective.
Unfortunately, there is no special parking rate for elective students, but parking passes can be
purchased through the Parking Office at a standard rate of $13 per day. Note: Weekly/Monthly
passes are only provided to r patients and their families.
How do I get my computer/EMR Log-in ID?
Ms. King will request activation of computer log-on ID and ED tracking system for you. You
will need to provide her with your DOB and father’s name for security purposes. Please contact
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Emergency Medicine Elective Student’s – FAQ Sheet
the Ottawa Hospital HELPDESK at 613-798-5555x 14136 if there are concerns regarding logins.
What is the dress code?
You may wear scrubs and/or lab coat from your institution. Clinical dress clothes are acceptable
as well. Of note, we do not provide scrubs in the Emergency Department; nor do we provide a
lab coat. For TOH scrubs, please see below. Please do not wear jeans or revealing clothing.
Scrubs:
· Personnel entering restricted access areas as determined by TOH are required to dress in approved
scrub wear. Approved scrub wear is defined as Navy Blue colored shirts and pants as provided by the
Logistical Services Department and laundered by Healthcare Linen Services.
· Employees will not remove Hospital Scrub Suits from the facility for any reason, without proper
authorization.
· Hospital Surgical Scrubs are available in only one color, Navy Blue. These Scrubs are the property of
TOH.
· All Hospital staff authorized to wear Hospital issued scrubs must use a scrub identification card or TOH
Identification card to receive a set of scrubs from the automated (ScrubAvail™) system.
· All authorized staff must return a Set of Scrubs before obtaining a new Set of Scrubs. (The automated
system will electronically monitor the return of Scrubs already checked out.)
· Medical Students will be given 2 credits during their rotation(s) at TOH. This means you can receive up to 2
scrubs, and upon returning the scrub, the credit is replenished.
Fittings can be done in the Logistical Services Department at both the Civic
& General Campuses. Please ensure students bring a valid TOH ID badge.
Civic Campus Location
C Building Basement
0700-1500 hours
After hours please contact the on-duty Supervisor at ext. 18056
General Campus
Main Level next to the Mailroom
0700-1500 hours
After hours please contact the on-duty Supervisor at ext. 78298
ScrubEx machine locations:
General Campus
CCW Male Locker Room-Main Level
1 Dispensing Unit
1 Receiving Unit
CCW Female Locker Room
1 Dispensing Unit
1 Receiving Unit
Eye Institute Lobby-Main Level
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Emergency Medicine Elective Student’s – FAQ Sheet
Can I get a locker?
If you need a locker, for General Campus, please email: [email protected] and for the
Civic Campus, please email: [email protected]. At the Civic, lockers are located in the
hallway of B1 South (next to resident’s lounge) and at the General, they are located behind
Module “G” on 2nd floor. You will need to supply your own lock. Please do not put any lock on
an unassigned locker or use a locker beyond the designated dates as this may lead to the lock
being cut-off and the contents removed. All belongings must be kept in your locker; and not in
the DEM Residents’ common area of the Education Admin Offices.
Is there a refrigerator that I can utilize to store food?
We regret to inform you that there is no such fridge for use; therefore, we suggest students bring
non-perishable food items for meals/snacks.
How does evaluation work?
You will need to have the Emergency Physician that is supervising you, fill out a “Daily Clinical
Shift Evaluation Card of Elective Student” for each of your shifts. You will also need to fill out
a “Daily Evaluation Card of EM Teacher by Student” on the supervising physicians that you
work with. Please send all of your daily evaluation forms along with preceptor forms to Ms.
King electronically. If you don’t have access to a scanner, there’s a free app called
“CamScanner” that will turn a picture into PDF. Please push the online final evaluation form
(e.g. MedSIS, One45) or PDF form from your home institution to Ms. Margaret King and Dr.
Jean Chen (Undergraduate Elective Director).
What are some available educational activities offered by uOttawa DEM?
There are many educational activities in the Department of Emergency Department that are open
to elective students. If you are working a shift but want to attend a session, please advise us
beforehand and inform your staff if you are late or have to leave early. These are posted to the
DEM website; www.emottawa.ca. Username and Password will be given to you along with your
schedule. They are mostly held at the Civic Campus, 1053 Carling Avenue. If you are unable to
access the website, the flyer is posted on the door of Room EM206 the Friday prior. Resident’s
Case Rounds are held every Thursday morning between 8:00 - 9:00am. Grand Rounds take place
every Thursday morning between 9:00 - 10:00am. Academic Half Day is every Thursday
morning between 10:00am - 1:00pm. There are dedicated teachings for elective students. Dr.
Chen will be emailing you with further information regarding date/time/location. Journal Clubs
are run once a month. Please inquire the dates and RSVP attendance with Ms. King in advance
(at least 2 weeks).
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