AGENDA
SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
APRIL 19, 2016
9:00 a.m.
(1)
CONVENE COUNTY BOARD
(2)
AMENDMENTS TO THE AGENDA
(3)
APPROVE MINUTES OF APRIL 5, 2016 COUNTY BOARD MEETING
(4)
NEW EMPLOYEE WELCOME
(5)
RECOGNITION OF INTERESTED CITIZENS
Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.
(6)
CONSENT AGENDA
Manage Challenges and Create Opportunities
6.1
Adopt Resolution No. 2016-055; Authorizing Entering Into a Grant Agreement With the
Metropolitan Council for Funding the Spring Lake-Arctic Lake Trail Project With Fiscal
Year 2016 Parks and Trails Legacy Funds in the Amount of $300,000 (No fiscal impact)
6.2
Adopt Resolution No. 2016-065; Awarding a Contract to Pearson Bros., Inc. for the 2016
County Sealcoat Project (No fiscal impact)
6.3
Adopt Resolution No. 2016-066; Authorizing Entering Into Cooperative Agreements With
Belle Plaine, Cedar Lake, Jackson, and St. Lawrence Townships for Their Participation in
the 2016 Sealcoat Project (No fiscal impact)
6.4
Adopt Resolution No. 2016-077; Authorizing Entering Into a Cooperative Agreement With
Belle Plaine Township for the 2016 Overlay Project on Murphy Lane From County State
Aid Highway 3 to End of Cul-De-Sac (No fiscal impact)
6.5
Adopt Resolution No. 2016-075; Authorizing Entering Into an Agreement With the
Department of Natural Resources for the 2016 Aquatic Invasive Species Program Grant
for Cedar, O’Dowd, Thole, and McMahon Lakes (Budget amendment for grant revenue)
6.6
Adopt Resolution No. 2016-078; Authorizing Amendment No. 1 to Agreement No.
1000177 With the State of Minnesota Department of Transportation for Federal
Participation in Preliminary Engineering for Project to Stabilize Slopes Damaged Along
County Highway 6 Due to the 2014 Flood Event (No fiscal impact)
6.7
Adopt Resolution No. 2016-079; Declaring No Need for an Environmental Assessment
Worksheet on the Sand Creek Near Channel Project Sites (No fiscal impact)
6.8
Adopt Resolution No. 2016-080; Authorizing Submittal of Transportation Investment
Generating Economic Recovery (TIGER) Grant Application for the US 169 Freight
Mobility Transformation Project (No fiscal impact)
6.9
Adopt Resolution No. 2016-081; Authorizing Final Payment on the 2015 County Overlay
Project to Knife River Corporation in the Amount of $1,000 (No fiscal impact)
6.10 Adopt Resolution No. 2016-083; Approving the Purchase and the Execution of a
Purchase Agreement to Purchase Real Property for a Future Intersection Improvement
Project for Trunk Highway 169/Trunk Highway 41/ County Highway 78 Under County
Project T169-06 in Louisville Township (No fiscal impact)
6.11 Adopt Resolution No. 2016-071; Authorizing Renewal of the Microsoft Enterprise
Agreement for a Three-Year Period Beginning May 1, 2016 (No fiscal impact)
Develop Strong Public Partnerships
6.12 Adopt Resolution No. 2016-073; Acknowledging Receipt and Acceptance of Gifts to Scott
County (No fiscal impact)
6.13 Approve the Appointment of Citizens to Advisory Committees (No fiscal impact)
6.14 Approve Changes to the Scott County Mental Health Local Advisory Council Bylaws (No
fiscal impact)
6.15
6.16
Approve a Charitable Gambling Application for German Days Inc. (No fiscal impact)
Authorize Staff to Issue a Solid Waste Processing and Transfer Facility License to Flint
Hills Resources Operating in the City of Shakopee at 6528 County Road 101 E (No fiscal
impact)
6.17
Adopt Resolution No. 2016-085; Approving a Joint Powers Agreement With the State of
Minnesota Department of Public Safety Bureau of Criminal Apprehension and Scott
County Attorney’s Office and Scott County Sheriff’s Office to Use Systems and Tools
Available Over the State’s Criminal Justice Data Communications Network (No fiscal
impact)
Assure Long Term Fiscal Stability
6.18 Approve Record of Disbursements and Approve Claims (No fiscal impact)
Provide a Supportive Organizational Culture
6.19 Adopt Resolution No. 2016-072; Reappointing Anthony J. Winiecki as the Scott County
Highway Engineer for a Four-Year Term for the Period From May 1, 2016 Through April
30, 2020; and Rescinding Resolution No. 2015-170 (No fiscal impact)
6.20 Approve Payroll Processing of Personnel Actions (No fiscal impact)
(7)
DEVELOP STRONG PUBLIC PARTNERSHIPS
7.1
Presentation on Scott County’s 2040 Comprehensive Plan Process, Timelines, and
Community Engagement (No fiscal impact)
7.2
Review Scott Watershed Management Organization Program Activities Completed in
2015 and Authorize Release of the 2015 Annual Report and Newsletter (No fiscal impact)
(8)
ASSURE LONG TERM FISCAL STABILITY
8.1
Adopt Resolution No. 2016-082; Authorizing an Amendment to the Scott Watershed
Management Organization 2016 Budget (2016 budget amendment)
(9)
(10)
(11)
(12)
COMMITTEE REPORTS AND COMMISSIONER UPDATES
COUNTY ADMINISTRATOR UPDATE
RECESS FOR ATTORNEY/CLIENT MEETING
ADJOURN
FOLLOWING THE MEETING THE COUNTY BOARD WILL MEET IN A WORKSHOP
SETTING TO RECEIVE INFORMATION ON THE FOLLOWING:
 WEDDING BARNS AND VINEYARDS
 PRIORITY BASED BUDGETING
UPCOMING MEETINGS
April 26, 2016
May 3, 2016
May 10, 2016
May 17, 2016
No County Board Meeting
Community Health Board Meeting – 9:00 a.m.
County Board Meeting Following Immediately After
No County Board Meeting
County Board Meeting
Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES
BOARD OF COMMISSIONERS
COUNTY OF SCOTT
APRIL 5, 2016
(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:
Commissioner Marschall, presiding, Commissioner Wagner, Commissioner Wolf, Commissioner Beard and
Commissioner Ulrich.
(2) County Staff Present:
A. Gary Shelton, County Administrator
B. Ron Hocevar, County Attorney
C. Lisa Brodsky, Public Health Director
D. Doug Schnurr, Sheriff’s Captain
E. Adam Pirri, Sheriff’s Captain
F. Jane Wiley, Volunteer and Community Coordinator
G. Danielle Fox, Adult Services Manager
H. Melissa Bokman, Senior Planner
I. Steve Steuber, Environmentalist
J. Curt Kobilarcsik, Assistant County Highway Engineer
K. Tony Winiecki, County Highway Engineer
L. Jake Balk, Highway Division Program Manager
M. Barb Dahl, Social Services Director
N. Tim Cleveland, Community Corrections Director
O. Tracy Cervenka, Administrative Office Supervisor
P. Kim McGovern, Administrative Specialist
Q. Laurie McMillen, Case Aide
R. Kate Sedlacek, Environmental Health and Waste Programs Supervisor
S. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:
A. Bonnie Bartyzal, Minnesota Renaissance Festival
B. Bo Beller, Minnesota Renaissance Festival
C. Ibrahim Mohamed, Shakopee
(4) Media Present:
A. Andrew Hazzard, Shakopee Valley News
(5) Amendments to the Agenda
Chair Marschall announced the request to issue a Solid Waste Processing and Transfer Facility License to
Flint Hills Resources is being pulled from today’s agenda and will be brought forward at a future date.
Commissioner Wolf moved, seconded by Commissioner Beard to approve the amended agenda. The
motion carried unanimously.
(6) Minutes:
On a motion by Commissioner Ulrich, seconded by Commissioner Beard, the Minutes of March 15, 2016
were approved.
(7) Consent Agenda:
Commissioner Beard requested that the request to award a Contract to Chard Tiling and Excavating for
the County Highway 16 reconstruction project be pulled from the consent agenda for a separate vote.
A. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the renewal of the
Agreement with the Carver County Juvenile Detention Center effective January 1, 2016 through December 31,
2017. The motion carried unanimously.
B. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve an Application for the Adult
Drug Court Discretionary Grant Program. The motion carried unanimously.
C. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve a Service Agreement with
Recovery Healthcare Corporation for electronic home monitoring services. The motion carried unanimously.
D. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the 2016 New Options
Program Abuse Prevention Plan. The motion carried unanimously.
E. On the recommendation of the Blakeley Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for Conditional Use
Permit #PL2016-005 for O and B Farms, Jane Breeggemann, applicant, to operate a dog breeding kennel in
Section 35 of Blakeley Township, zoned Agricultural Preserve, A-3. The action is in accordance with Chapters
2, 16, and 27 of Scott County Zoning Ordinance No. 3 based on the criteria listed for approval. The motion
carried unanimously.
F. On the recommendation of the St. Lawrence Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for Interim Use Permit
#16-004 of Aaron Kerkow to move in a mobile home for full-time farm employment in Section 23 of St.
Lawrence Township. This action is in accordance with Chapters 7 and 30 of Scott County Zoning Ordinance
No. 3 based on the criteria listed for approval. The motion carried unanimously.
G. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-052;
Approving Entering Into a Three Year Contract With PLM Lake and Land Management Corp. for Treatment of
Curly-Leaf Pondweed in Cedar, O’Dowd, Thole, and McMahon Lakes in an Amount Not to Exceed $235,913.
A copy of the resolution is available in the office of the County Administrator and is made a part of this record
by reference. The motion carried unanimously.
H. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-069;
Authorizing an Amendment to Scott County Zoning Ordinance No. 3, Chapter 70: Shoreland District, Section
70-8-2 Access to Public Waters for Controlled Access Lots. This Amendment will keep the Scott County
Zoning Ordinance up to date with the City of Prior Lake’s regulations. The motion carried unanimously.
I. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-058;
Authorizing an Amendment to the Construction Contract With Northwest Asphalt, Inc. A copy of the resolution
is available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.
J. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-068;
Authorizing Entering Into an Agreement With Alliant Engineering Inc. for Engineering Design Services for the
Dynamic Message Signage Project Located on County Highway 83, County Highway 101, and Trunk Highway
169 in the City of Shakopee. A copy of the resolution is available in the office of the County Administrator and
is made a part of this record by reference. The motion carried unanimously.
K. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-070;
Authorizing Final Payment for County Project THEL01 in Helena Township to Landwehr Construction Inc. in
the Amount of $3,000. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.
L. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-071;
Authorizing Submittal of Fostering Advancements in Shipping and Transportation for the Long-Term
Achievement of National Efficiencies (FASTLANE) Grant Application for the US 169 Freight Mobility Project. A
copy of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried unanimously.
M. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve estimate of just
compensation by a market value appraisal for new right-of-way for the construction of a segment of County
Highway 83 under County Project 83-18 in the City of Prior Lake. The motion carried unanimously.
N. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the fifth Amendment to the
Tower/Land Lease Agreement with New Cingular Wireless PCS, LLC (dba AT&T) for equipment, relocation,
and modification to the Jackson tower site. The motion carried unanimously.
O. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve entering into an Agreement
with Catering by Marlin’s, Inc. dba CBM Managed Services for correctional commissary services. The motion
carried unanimously.
P. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize entering into a Partnership
Agreement with the Minnesota Department of Transportation for Armer System software and hardware
upgrades as approved on November 17, 2015 through Resolution No. 2015-221. The motion carried
unanimously.
Q. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Application and Permit
for a Temporary On-Sale Liquor License for the Scott County Agricultural Society dba Scott County Fair for an
outdoor event to be held at the Scott County Fairgrounds July 28-31, 2016. The motion carried unanimously.
R. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the 2016 Application for an
On-Sale Liquor License for Castle Kitchens dba the Minnesota Renaissance Festival. The motion carried
unanimously.
S. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the renewal Application for a
Precious Metal License for Dana Brown dba Colonial Estate Buyers, LLC. The motion carried unanimously.
T. On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by
Commissioner Wolf to approve the payroll processing of personnel actions indicated below and certified by the
Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:
1. Separation of employment for Melissa Dellwo, FT Nursing Team Leader, Sheriff’s Office, effective
03/28/16.
2. Separation of employment for Jon Schelkoph, FT Professional Engineer, Community Services Division,
effective 04/01/16.
3. Separation of employment for Erik Billington, Financial Assistance Specialist, Health and Human Services
Division, effective 04/05/16.
4. Separation of employment for Anthony Rodriguez, Unclassified Corrections Officer (34% FTE), Sheriff’s
Office, effective 03/26/16.
5. Separation of employment for Brian Latvala, HHW Facility Assistant, Community Services Division,
effective 04/01/16.
6. FT Probationary employment for Mark Annett, IT Project Manager, Information Technology Division,
effective 04/05/16.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
FT Probationary employment for Angela Stenson, Principal Planner, Community Services Division,
effective 03/28/16.
FT Probationary employment for Alisha Glenzinski, Tax Specialist, Community Services Division, effective
04/04/16.
FT Probationary employment for Samantha Matejcek, Corrections Officer, Sheriff’s Office, effective
03/30/16.
FT Probationary employment for Emmanuel Abu, Corrections Officer, Sheriff’s Office,
effective
03/28/16.
FT Probationary employment for Nhia Xiong, Corrections Officer, Sheriff’s Office, effective 03/28/16.
FT Probationary employment for Mark Hanson, Corrections Officer, Sheriff’s Office, effective 03/28/16.
FT Temporary employment for Cedric Williams, Program Delivery Seasonal, Community Services
Division, effective 03/21/16.
PT Temporary (50% FTE) employment of Jean Keogh, Unclassified Case Aide, Health and Human
Services Division, effective 03/29/16.
Intermittent (34% FTE) employment for Ann Huseby, Unclassified Library Associate, Community Services
Division, effective 04/18/16.
Intermittent (34% FTE) employment for Renae Lawrence, Unclassified DT&H Substitute, Health and
Human Services Division, effective 03/14/16.
Intermittent (34% FTE) employment for Jil Lovaas, Unclassified DT&H Substitute, Health and Human
Services Division, effective 03/22/16.
Intermittent (34% FTE) employment for Chrissy Degendorfer, Unclassified Administrative Assistant, Office
of Management and Budget, effective 03/24/16 (change to FT Temporary 04/05/16).
Intermittent (34% FTE) employment for Holly Lien, Unclassified Facilities Probation Officer, Health and
Human Services Division, effective 04/06/16.
Motion carried unanimously.
(8) Manage Challenges and Create Opportunities:
Commissioner Beard stated his desire to commemorate the awarding of the bid for the County Highway
16 reconstruction project. He stated this is a much needed project and it has been a long time coming.
Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-067;
Awarding a Contract to Chard Tiling and Excavating, Inc. for the County Highway 16 Reconstruction Project in
the City of Shakopee. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.
(9) Develop Strong Public Partnerships:
A. Vice Chair Beard recognized the following former advisory committee members for their service.
Community Corrections Advisory Board: Anna Remiger
Human Services Resource Council: Maria Cermak, Ibrahim Mohamed, and Erin Sipe
Mental Health Local Advisory Council: Gary Donaldson
Scott Watershed Management Organization Planning Commission: Joe Adams
Solid Waste Advisory Committee: Jesse Coghill
B. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-063;
Proclaiming April 10-16, 2016 as Volunteer Recognition Week. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.
Commissioner Wagner left the meeting at 9:27 a.m. and returned at 9:31 a.m.
C. Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-064;
Proclaiming April 4-10, 2016 as Public Health Week in Scott County. A copy of the resolution is available in
the office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.
D. Environmentalist Steve Steuber presented the proposed Recycling and Organic Collection Grant
Program for Scott County businesses. The purpose of this grant program is to assist Scott County reach the
State Statute recycling goal of 75% by helping businesses and public entities establish or increase recycling
efforts. Mr. Steuber reviewed the objectives and requirements of the grant program. Mr. Steuber also noted
the grant program will be funded from the Governor’s Select Committee on Recycling and the Environment
(SCORE) or Local Recycling Development (LRD) grant funds the County receives.
Commissioner Wolf moved, seconded by Commissioner Wagner to approve the recycling and organic
collection grant program for Scott County businesses requesting to start or expand recycling efforts and the
program objectives. The motion carried unanimously.
(10) Committee Reports and Commissioner Updates:
A. Commissioner Wolf attended the Scott County Employee Insurance Committee meeting on March 16.
B. Commissioner Wolf attended the Extension Committee meeting on March 16.
C. Commissioner Wolf attended a meeting on March 18 regarding lobbying efforts with State legislators for
state funding of roads and a potential gas tax.
D. Commissioner Wolf attended the State Community Health Advisory Committee meeting on March 18.
E. Commissioner Wolf worked at an Easter breakfast at St. Michael’s Church on March 19.
F. All the Commissioners attended the joint workshop with the Shakopee City Council and the Jackson
Town Board on March 22.
G. Commissioner Wolf attended the Metropolitan Mosquito Control District Executive Committee meeting
on March 23.
H. Commissioner Wolf attended the Vermillion River Watershed Joint Powers Board meeting on March 24.
I. Commissioner Wolf attended the Elko New Market City Council meeting on March 24.
J. Commissioners Wolf and Marschall attended the Prior Lake City Council workshop and meeting on
March 28.
K. Commissioner Wolf attended the Credit River Town Board meeting on April 4.
L. Commissioner Beard attended the Dakota-Scott Workforce Development Board meeting on March 18.
M. Commissioner Beard attended the Shakopee Public Utilities Commission open house on March 18.
N. Commissioners Marschall and Beard conducted the Chair/Vice Chair planning meeting on March 22.
O. Commissioner Beard attended the Public Power Lineworkers Rodeo at Canterbury Park on April 2.
P. Commissioner Beard met with County staff at the State Capitol on April 4 regarding County related
legislation.
Q. Commissioner Ulrich met with former Shakopee Mayor Brad Tabke on March 16 regarding transit
issues.
R. Commissioner Ulrich attended the Metropolitan Council Transportation Advisory Board meeting on
March 16.
S. Commissioner Ulrich met with Metropolitan Council Representative Deb Barber on March 17 regarding
transit issues.
T. Commissioner Ulrich attended the Suburban Transit Association meeting on March 21.
U. Commissioner Ulrich attended the Scott County Association for Leadership and Efficiency (SCALE)
Service Delivery Committee meeting on March 21.
V. Commissioner Ulrich attended the Trunk Highway 169 Corridor Coalition meeting on March 24.
W.Commissioners Ulrich and Marschall attended the Families and Individuals Sharing Hope (FISH) Board
meeting on March 24.
X. Commissioner Ulrich led church services at the Scott County Jail on March 26.
Y. Commissioner Ulrich met with County Administrator Gary Shelton on March 28.
Z. Commissioner Ulrich attended SCALE First Stop Shop Advisory Committee meeting on March 30.
AA. Commissioner Ulrich attended the Minnesota Valley Transit Authority meeting on March 30.
AB. Commissioner Ulrich and Mr. Shelton met with the Savage Mayor and City Administrator on
March 31.
AC. Commissioner Ulrich attended the SCALE Executive Committee meeting on April 1.
AD. Commissioner Ulrich attended the Transit Mobility Management Board meeting on April 4.
AE. Commissioner Marschall testified at the State Capitol on County related legislation on March 17 and
March 23.
AF. Commissioner Marschall attended the Scott County Library Board of Advisors meeting on March 17.
AG. Commissioner Marschall and County staff attended a meeting with Chart Industries on March 21.
AH. Commissioner Marschall attended the Inter-Governmental Work Group meeting on March 22.
AI. Commissioner Marschall attended the County/Court Communication and Policy Committee meeting
on March 30.
AJ. Commissioner Marschall attended the Justice Steering Committee meeting on March 31.
AK. Commissioner Marschall met with Community Development Agency staff on March 31 regarding a
proposed development.
On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the meeting adjourned at 10:04 a.m.
Barbara Marschall
Chair
Gary L. Shelton
County Administrator
Clerk of the Board
Debra K. Brazil
Deputy Clerk to the Board
AGENDA #6.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Park
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Patty Freeman - 8752
PROJECT: Spring Lake Arctic Lake
Trail and Water Quality
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-055; Authorizing Entering Into a Grant
Agreement With the Metropolitan Council for Funding the Spring Lake-Arctic
Lake Trail Project With Fiscal Year 2016 Parks and Trails Legacy Funds in
the Amount of $300,000
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Lezlie Vermillion, Community Services
Amy Gurski, Three Rivers Park District
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-055; authorizing entering into a Grant
Agreement with the Metropolitan Council for funding the Spring Lake-Arctic Lake Trail project with Fiscal Year
2016 Parks and Trails Legacy funds in the amount of $300,000.
In 2008, Minnesota voters passed the Clean Water, Land and Legacy Constitutional Amendment, which raised
the State Sales Tax 3/8%. 14.5% of the proceeds are constitutionally designated for parks and trails of regional
significance. The amount of funding distributed state-wide is determined by the legislature and the funding is
allocated to the Metropolitan Regional Park System is determined by a formula in State Statute. In general,
Scott County is projected to receive approximately $550,000 per year from this revenue source.
Project Background
The 2016 Scott County Parks Improvement Plan identifies $300,000 of the County’s FY2016 Legacy allocation
for the Spring Lake-Arctic Lake Trail and Water Quality project. (The remainder of the FY2016 allocation was
previously approved and the funds directed by the Board, on March 15, 2016, to the Cedar Lake Farm Phase 1
project.)
The Spring Lake-Arctic Lake Trail and Water Quality project completes a gap in the trail system at Spring Lake
Regional Park that was not able to be completed as a part of the 2012 Phase 1 development project at the
Park. The Phase 1 project included ~3.5 miles of trails, a dog off-leash area, natural resource restoration and
other site amenities. Due to funding constraints we were not able to include the final east trail loop in the
project due to the need to cross a large wetland complex. At the time, this wetland complex was being studied
by the Shakopee Mdewankaton Sioux Community (SMSC) for future water quality improvement work
associated with Arctic Lake, and County and SMSC staff identified an opportunity for a future collaborative
project that would achieve both construction of the unfinished trail loop and implementation of water quality
improvement practices.
In 2014 and early 2015, design and engineering for the project was completed to 95% as a part of the Phase 1
project.
A preliminary engineering estimate identifies a project cost of $630,000 including final design, trail construction,
water quality improvements, construction administration, inspections, and project contingency funds. Additional
funding sources for the project include Regional Park CIP funds from Three Rivers Park District and Federal
319 Grant funding from the SMSC.
The purpose of this agenda item is to approve an Agreement with the Metropolitan Council to receive $300,000
in funding for the Spring Lake-Arctic Lake Trail project in Spring Lake Regional Park.
Project Delivery and Administration
Three Rivers Park District Design staff will serve as the project manager, working with a Construction
Administration Contract with Stantec, and delivering and administering the project through the Scott County
contract and approval process, with the Parks General Manager serving as the project sponsor and County
liaison. The County Highway Department will provide inspections for the trail construction portion of the project.
This project delivery and administration model is being used for the Phase One Development project currently
underway and nearing completion at Cedar Lake Farm with much success.
Timeline and Next Steps
Project construction is scheduled for fall of 2016 with next steps consisting of final design (April), preparation of
Memorandum of Understanding (MOU) between the County, Three Rivers Park District and the SMSC
(April/May), bid documents preparation (May) and seeking bids (June).
Fiscal Impact:
There is no impact to the County levy with this project. The County’s contribution to the Spring Lake-Arctic
Lake Trail and Water Quality Project is identified in the approved 2016-2021 Parks Improvement Plan for
$300,000, funded by the FY2016 Parks Legacy allocation.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-055
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-55; AUTHORIZING ENTERING INTO AN AGREEMENT WITH METROPOLITAN
COUNCIL FOR FUNDING THE SPRING LAKE-ARCTIC LAKE TRAIL PROJECT WITH FISCAL YEAR 2016
PARKS AND TRAIL LEGACY FUNDS IN THE AMOUNT OF $300,000
WHEREAS, Minnesota Voters passed the Clean Water, Land, and Legacy Constitutional Amendment
in 2008, allocating 14.5% of 3/8 of 1% of a state sales tax increase for parks and trials of regional and
statewide significance; and
WHEREAS, Scott County has been awarded $300,000 in Fiscal Year 2016 for implementing the Spring
Lake-Artic Lake Trail and Water Quality project at Spring Lake Regional Park; and
WHEREAS, the 2016 Scott County Parks Improvement Plan identifies $300,000 for the Spring LakeArctic Lake Trail and Water Quality project to be funding by Parks Legacy funds.
NOW THEREFORE BE IT RESOVED, that the Scott County Board of Commissioners hereby
authorizes the Chairperson of the Board to enter into an Agreement with the Metropolitan Council for receiving
the State Fiscal Year 2016 Parks and Trails Legacy Funding for the Spring Lake-Arctic Lake Trail and Water
Quality Project.
BE IN FINALLY RESOVED, that approval of this Agreement is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.2
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Joe Wiita - 8063
PROJECT: 2016 Sealcoats
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-065; Awarding Contract to Pearson Bros., Inc. for
the 2016 County Sealcoat Project
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Community Services, Anthony J. Winiecki
Community Services, Eunie Quade
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-065; awarding the Contract to Pearson Bros.,
Inc. for the 2016 Sealcoat Project.
Sealcoating is essential in pavement preservation and extending the life of our asphalt pavement investment.
There are many benefits of sealcoating asphalt, including improving visual aesthetics, resisting oxidation from
the sun slowing inevitable deterioration, replacing eroded surfaces, extending the life, and optimizing the
overall value of the asphalt pavement.
The original project was intended to include the following roads and parking lots:
CH 14 from TH 169 to CH 17
CH 16 from CH 18 to TH 13
CH 27 from CH 2 to CH 86
CH 23 from CH 56 to CH 86
CH 44 from TH 13 to CH 27
CH 64 from CH 15 to CH 89
CH 64 from CH 11 to CH 15
CH 64 from CH 89 to TH 13
CH 69 from CH 14 to CH 101
CH 86 from CH 23 to CH 46
Marschall Road Transit Station Parking Lot
Each year the Townships and Cities within the County are invited to participate in the sealcoat contract as a
collaborative effort. Based on their needs, different agencies choose to participate each year. The intent and
result is lower prices for each of the participating agencies due to the economies of scale with a larger contract.
The Townships also benefit from the County’s inspection of the work.
Sealcoat bids were received and opened on March 29, 2016. Four bidders responded:
Bid
Pearson Bros., Inc.
$1,347,902.62
Asphalt Surface Technologies Corp. $1,356,393.29
Allied Blacktop Company
$1,450,474.29
Scott Construction, Inc.
$1,522,617.78
With declining oil prices the bids came in much lower than the estimated price and below budget. The bid itself
was advertised for responses to be in terms of unit prices for the estimated needed quantities, so in response
to potentially having funds to increase quantities, staff contacted Pearson Brothers and it was agreed that the
following roadways would be added to the Contract at the same unit pricing identified in the bid:
CH 101 from CH 69 to Fillmore
CH 12 from TH 13 to CH 17
CH 56 from CH 23 to TH 13
CH 5 from CH 7 to CH 64
CH 64 from TH 169 to CH 5
The Contract is broken out between the County and the participating Townships per the following:






Scott County
Marschall Rd Transit Station Parking Lot
Belle Plaine Township
Cedar Lake Township
Jackson Township
St. Lawrence Township
Total Contract
Cost Share
$1,380,606.00
$ 36,069.11
$ 17,436.56
$ 103,019.42
$ 34,287.84
$ 45,507.32
$1,616,926.25
The Townships have been notified of the bid results.
A separate agenda item will be presented for Board approval today for entering into the Cooperative
Agreements with the participating Townships for billing purposes.
The work on this project will begin upon Contract approval and shall be completed on or before September 2,
2016.
The County’s share of the Contract based on estimated quantities is $1,416,675.11. $33,000.00 identified in
the Building Improvement Chapter of the Capital Improvement Plan, will be used for the Marschall Road
Transit Station parking lot with MVTA paying 91% and the County 9%. $600,000 is identified in the
Transportation Improvement Program for the designated roadways, and $783,675.00 from the 2016 Highway
Maintenance Operating Budget will complete the funding for the project.
Based on estimated quantities, the total Contract, (County share + Township choice) will be for $1,616,926.25
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-065
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-065; AWARDING CONTRACT TO PEARSON BROS., INC.,
FOR THE 2016 COUNTY SEALCOATS PROJECT
WHEREAS, the County advertised for bids for sealcoat pursuant to Minnesota statutes; and
WHEREAS, Sealcoat bids were received and opened on March 29, 2016. Four bidders responded on
a unit price basis for quantities in preliminarily estimated work areas as follows:
Bid
Pearson Bros., Inc.
$1,347,902.62
Asphalt Surface Technologies Corp. $1,356,393.29
Allied Blacktop Company
$1,450,474.29
Scott Construction, Inc.
$1,522,617.78
WHEREAS, the bid of Pearson Bros., Inc. in the amount of $1,347,902.62 was the lowest responsible
bid; and
WHEREAS, with declining oil prices the winning bid estimated total price came in much lower than the
County expected and below budget, allowing quantities to be increased and roadways to be added to the
contract at the same unit pricing identified in the bid, while maintaining the budgeted cost of the project; and
WHEREAS, the contract is broken out between the County and the participating Townships per the
following:
Cost Share
 Scott County
$1,380,606.00
 Marschall Rd Transit Station Parking Lot
$ 36,069.11
 Belle Plaine Township
$ 17,436.56
 Cedar Lake Township
$ 103,019.42
 Jackson Township
$ 34,287.84
 St. Lawrence Township
$ 45,507.32
Total Contract
$1,616,926.25; and
WHEREAS, based on estimated quantities, the total Contract will be for $1,616,926.25; and
WHEREAS, the County’s share of the contract based on estimated quantities is $1,416,675.11.
$33,000.00 identified in the Building Improvement Chapter of the Capital Improvement Plan, will be used for
the Marschall Road Transit Station parking lot with MVTA paying 91% and the County 9%. $600,000 is
identified in the Transportation Improvement Program for the designated roadways, and $783,675.00 from the
2016 Highway Maintenance Operating Budget will complete the funding for the project; and
WHEREAS, the work will begin upon approval of the Contract and will be completed by September 2,
2016.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-065
Motion by Commissioner:
Seconded by Commissioner:
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into a Contract with Pearson Bros., Inc. for
the 2016 Sealcoating Project in the amount of 1,616,926.25.
BE IT FINALLY RESOLVED, that approval of this Contract is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 19 day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 19 day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.3
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Anthony J. Winiecki - 8008
PROJECT: 2016 Seal Coat
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-066; Authorizing Entering Into Cooperative
Agreements With Belle Plaine, Cedar Lake, Jackson, and St. Lawrence
Townships for Their Participation in the 2016 Sealcoat Project
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Community Services, Anthony Winiecki
Community Services, Eunie Quade
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-066; authorizing entering into Cooperative
Agreements with Belle Plaine, Cedar Lake, Jackson, and St. Lawrence Townships for their participation in the
2016 sealcoat project.
The Townships share of the Contract is $200,251.14 based on estimated quantities. The final Contract
amount will be based on actual quantities at the contract unit price.
The following is the cost share breakdown.
Cost Share




Belle Plaine Township
Cedar Lake Township
Jackson Township
St. Lawrence Township
Total
$ 17,436.56
$103,019.42
$ 34,287.84
$ 45,507.32
$200,251.14
The Townships will be billed by the County for their portion through the Cooperative Agreements.
The work on this project will begin upon Contract approval and shall be completed on or before September 2,
2016.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-066
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-066; AUTHORIZING ENTERING INTO COOPERATIVE AGREEMENTS
WITH BELLE PLAINE, CEDAR LAKE, JACKSON, AND ST. LAWRENCE TOWNSHIPS FOR
THEIR PARTICIPATION IN THE 2016 SEALCOAT PROJECT
WHEREAS, Belle Plaine, Cedar Lake, Jackson, and St. Lawrence Townships wish to participate in the
2016 Sealcoat Project Contract; and




WHEREAS, the following is the cost share breakdown:
Belle Plaine Township
$ 17,436.56
Cedar Lake Township
$103,019.42
Jackson Township
$ 34,287.84
St. Lawrence Township
$ 45,507.32
Total
$200,251.14; and
WHEREAS, the Townships share of the Contract is $200,251.14 based on estimated quantities; and
WHEREAS, the County will enter into Cooperative Agreements with Belle Plaine, Cedar Lake, Jackson,
and St. Lawrence Townships.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into Agreements with Belle Plaine, Cedar
Lake, Jackson and St. Lawrence Townships for their participation in the 2016 Sealcoat Contract.
BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 19 day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 19 day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.4
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Anthony J. Winiecki - 8008
PROJECT: 2016 Bell Plaine Township
Overlay
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-077; Authorizing Entering Into a Cooperative
Agreement With Belle Plaine Township for the 2016 Overlay Project on
Murphy Lane From County State Aid Highway 3 to End of Cul-De-Sac
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Community Services, Anthony Winiecki
Community Services, Eunie Quade
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-077; authorizing entering into a Cooperative
Agreement with Belle Plaine Township for the 2016 overlay project on Murphy Lane from County State Aid
Highway 3 to end of Cul-De-Sac.
The Belle Plaine Township share of the Contract is $38,480.00 based on estimated quantities. The final
Contract amount will be based on actual quantities at the contract unit price.
The following is the cost share breakdown.
 Belle Plaine Township
Total
Cost Share
$ 38,480.00
$ 38,480.00
The Township will be billed by the County for the amount above through the Cooperative Agreement.
The work on this project will begin upon Contract approval and shall be completed on or before September 2,
2016 with two additional days allowed for clean-up activities.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-077
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-077; AUTHORIZING ENTERING INTO A COOPERATIVE AGREEMENT
WITH BELLE PLAINE TOWNSHIP FOR THE 2016 OVERLAY PROJECT ON MURPHY LANE
FROM COUNTY STATE AID HIGHWAY3 TO END OF CUL-DE-SAC
WHEREAS, Belle Plaine Township wishes to participate in the 2016 Overlay Project; and
WHEREAS, the following is the cost share breakdown:
 Belle Plaine Township
$ 38,480.00
Total
$ 38,480.00; and
WHEREAS, the Township’s share of the Contract is $38,480.00 based on estimated quantities; and
WHEREAS, the County will enter into Cooperative Agreement with Belle Plaine Township.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into Agreement with Belle Plaine, Township
for their participation in the 2016 Overlay Contract.
BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 19 day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 19 day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.5
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Natura Resources
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Melissa Bokman - 8887
PROJECT: Aquatic Plant Management
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-075; Authorizing Entering Into an Agreement
With the Department of Natural Resources for the 2016 Aquatic Invasive
Species Program Grant for Cedar, O’Dowd, Thole, and McMahon Lakes
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Paul Nelson, Natural Resources Program Manager
Melissa Bokman, Sr. Water Resources Planner
Kevin Ellsworth, Chief Financial Officer
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-075; authorizing entering into an Agreement
with the Minnesota Department of Natural Resources (DNR) for Aquatic Invasive Species Control Project
Grants for Cedar, O’Dowd, Thole, and McMahon Lakes.
Staff has worked with the Cedar Lake Improvement District (CLID) since 2012 on a pilot curlyleaf pondweed
control effort on part of the Lake. Reduction of the curlyleaf pondweed infestation is an action included in the
Cedar and McMahon Lakes Total Maximum Daily Load (TMDL) Implementation Plan. Staff meets with the
CLID and residents from the Lake every year to review the DNR approved Lake Vegetation Management Plan
for Cedar.
The 2016 budget for the Watershed Management Organization (WMO) includes $120,000 for aquatic plant
management across Cedar, O’Dowd, Thole, and McMahon Lakes. Revenues supporting this expenditure are
anticipated to come from a combination of the DNR Grant, WMO levy, and local Lake Associations or the CLID
as follows:
Entity
Budget for Aquatic Plant
Management
$50,113**
$10,129
$43,529**
$4,182**
$108,000
Scott WMO Levy
DNR Grant
CLID
*O’Dowd Lake Association
Total Budgeted
* Includes O’Dowd & Thole lakes
**Estimated amount after grant awards applied
Cedar Lake Specific
Expenses
$43,529
$4,999
$43,529
-$92,058
This action is specific to entering into the Contracts with DNR for the total grant amount of $10,129. The actual
treatment costs and the range presented will be addressed when the pre-treatment survey is completed and
details are completed with the selected treatment vendor - PLM Lake and Land Management Corporation.
On April 5, 2016 the Board approved entering into a three year Contract with PLM d/b/a Lake and Land
Management Corporation, for treatment of curlyleaf pondweed in Cedar, McMahon, O’Dowd, and Thole Lakes
for years 2016-2018. The in-lake treatments would need to continue through 2018.
Fiscal Impact:
The expense for this item is included in the 2016 budget. Grant revenue from the DNR is not, but will be
added as part of a separate Budget Amendment agenda item for the Scott Watershed Management
Organization Special Taxing District. Approval of this action provides for entering into a Contract and
accepting the grant revenue.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-075
Motion by Commissioner:
Seconded by Commissioner:
ADOPT RESOLUTION NO. 2016-075; AUTHORIZING ENTERING INTO AN
AGREEMENT WITH THE DEPARTMENT OF NATURAL RESOURCES FOR
THE 2016 AQUATIC INVASIVE SPECIES PROGRAM GRANT FOR
CEDAR, O’DOWD, THOLE, AND MCMAHON LAKES
WHEREAS, the Scott Watershed Management Organization (WMO) has been working together with
the Cedar Lake Improvement District, O’Dowd Lake Chain Association and shoreline residents to implement a
project for controlling Curlyleaf Pondweed; and
WHEREAS, the WMO has completed a Total Maximum Daily Load study for Cedar and McMahon
Lakes that has been approved by the Minnesota Pollution Control Agency (MPCA) and the US Environmental
Protection Agency (USEPA); and
WHEREAS, one of the implementation actions in the approved Total Maximum Daily Load study is
controlling Curlyleaf Pondweed; and
WHEREAS, the WMO has included in the 2016 budget matching funds for completing a project for
controlling Curlyleaf Pondweed; and
WHEREAS, the WMO has within its Water Resource Management Plan, planned budget for 2016
for Curlyleaf control management; and
WHEREAS, the Minnesota Department of Natural Resources has a grant program for Aquatic Invasive
Species Control Projects that will pay $500 for the first ten acres and $100 per acres for the remaining
estimated project acres for control efforts in 2016; and
WHEREAS, the Minnesota Department of Natural Resources has selected the Scott WMO for grant
awards for control efforts on Cedar, O’Dowd, Thole and McMahon Lakes totaling $10,129.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-075
Motion by Commissioner:
Seconded by Commissioner:
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into a Grant Contract with the Minnesota
Department of Natural Resources, for grant funding to control Curlyleaf Pondweed in Cedar, McMahon,
O’Dowd, and Thole Lakes.
BE IT FINALLY RESOLVED, that approval of this agreement is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.6
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Lisa Freese - 8363
PROJECT: SP 070-606-016
TIME REQUESTED: N/A
CP 06-05FL
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
Adopt Resolution No. 2016-078; Authorizing Amendment No. 1 to Agreement
No. 1000177 With the State of Minnesota Department of Transportation for
Federal Participation in Preliminary Engineering for Project to Stabilize
Slopes Damaged Along County Highway 6 Due to the 2014 Flood Event
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Community Services, Anthony Winiecki
Community Services, Eunie Quade
Return 4 Certified Resolutions
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-078; authorizing Amendment No. 1 to
Agreement No. 1000177 with the State of Minnesota Department of Transportation (Mn/DOT) for federal
participation in preliminary engineering for project to stabilize slopes damaged along County Highway (CH) 6
due to the 2014 flood event.
Beginning June 11, 2014 a high precipitation weather system crossed the State causing localized flooding.
This precipitation caused stream, river, and lake elevations to rise exacerbating already saturated soils from
winter snow melt. As rains continued and water bodies continued to rise, roads, other infrastructure, and
homes were flooded in many areas of the State including Scott County. Storms continued bringing torrential or
steady heavy rains to the same areas through June 19, 2014.
On June 19, 2014 Governor Dayton issued Emergency Executive Order 14-11 declaring a state of emergency
in 35 Minnesota counties including Scott County. On June 23, the Scott County Board also declared a state of
emergency. On July 21, the U.S. Department of Homeland Security's Federal Emergency Management
Agency announced that federal disaster aid (DR-4182) has been made available to the State of Minnesota to
supplement state and local recovery efforts in the area affected by severe storms, straight-line winds, flooding,
landslides, and mudslides during the period of June 11 to July 11, 2014. After completion of preliminary
damage assessments, Scott County was added to the list of counties eligible for federal assistance on July 31,
2014.
County Highway (CH) 6 was one of several County highways receiving major damage as a result of these
June rain events. CH 6 is a minor arterial roadway and as a result, falls under the jurisdiction of the Federal
Highway Administration (FHWA) and the State Aid (Mn/DOT) disaster programs for emergency and permanent
repairs to restore the roadway back to pre-event conditions. One of the permanent repairs associated with
this damage, involves a slope stabilization project on CH 6.
The original MnDOT Agreement regarding engineering for this project provided for the County to be
reimbursed with federal funding from FHWA for 80 percent of the preliminary engineering costs for CH 6 slope
stabilization project. The engineering costs, because of the specialty of slope stabilization design, exceeded
the amount initial estimate. Preliminary engineering activities are considered to include special soil studies,
surveying, environmental documents, plans, specifications, construction estimates, and other work performed
to prepare the project for construction bid opening. Eligible costs include consultant costs, staff costs including
overhead, equipment rental, and expenditures for materials and supplies needed to complete the preliminary
engineering.
Preliminary engineering costs for this project, as provided for in the original Agreement was $11,725 with
$9,380 to be reimbursed by FHWA and the remaining $2,345 from State Aid Disaster Account. This
Amendment raises the Agreement funding amount to $135,000 with $108,000 to be reimbursed by FHWA and
the remaining $27,000 from the State Aid Disaster Account.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-078
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-078; AUTHORIZING AMENDMENT NO. 1 TO AGREEMENT NO. 1000177
WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FEDERAL
PARTICIPATION IN PRELIMINARY ENGINEERING FOR PROJECT STABILIZE SLOPES
DAMAGED ALONG COUNTY HIGHWAY 6 DUE TO THE 2014 FLOOD EVENT
WHEREAS, County Highway (CH) 6 received significant damage as a result of heavy rain events in
June of 2014; and
WHEREAS, the County Board declared a state of emergency on June 23, 2014, and
WHEREAS, the County was declared under a state of emergency through the State of Minnesota
Emergency Executive Order 14-11, and
WHEREAS, on July 31, 2014 Scott County was added to the federal emergency declaration
FEMA-DR-4182; and
WHEREAS, these declarations provide the County with opportunity for reimbursement grants from
various federal and state programs for debris removal and repairs needed to bring the highway back to
pre-event conditions; and
WHEREAS, pursuant to Minnesota Statutes Section 161.36, the County desires the State of Minnesota
Department of Transportation (MnDOT) to act as the County’s agent in accepting federal funds from the
Federal Highway Administration (FHWA) on the County’s behalf for the construction, improvement, or
enhancement of transportation improvements financed either in whole or in part by federal funds for CH 6; and
WHEREAS, MnDOT requires that the terms and conditions of federal aid be set forth in an agreement;
and
WHEREAS, MnDOT Agreement No. 1000177 was originally approved by Scott County per Resolution
2015-30 on March 3, 2015; and
WHEREAS, the engineering services for this specialty design for slope stabilization will exceed the
costs originally allowed per Agreement Number 100177;
WHEREAS, Amendment No. 1 provides for additional preliminary engineering funding not to exceed to
$135,000 with $108,000 to be reimbursed by FHWA and the remaining $27,000 from the State Aid Disaster
Account
NOW THEREFORE BE IT RESOLVED that pursuant to Minnesota Stat. Sec. 161.36, the
Commissioner of Transportation be appointed as the Agent of Scott County to accept federal aid funds which
will be made available for eligible transportation related projects.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-078
Motion by Commissioner:
Seconded by Commissioner:
BE IT FINALLY RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to enter into the Minnesota Department of
Transportation Agency Amendment No. 1 of Agreement No. 1000177 prescribing the terms and conditions of
federal aid for preliminary engineering, subject to approval by the County Attorney’s Office as to form.
COMMISSIONERS
No
VOTE
Absent
Abstain
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
Wagner
Yes
Wolf
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the19th day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.7
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services ORIGINATING DEPARTMENT: WMO
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Ryan Holzer - 8882
PROJECT: Sand Creek Near Channel
Sediment Control
TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2016-079; Declaring No Need for an Environmental
Assessment Worksheet on the Sand Creek Near Channel Project Sites
CONTRACT/POLICY/GRANT:
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Paul Nelson, Environmental Services Manager
Kate Sedlacek, Environmental Health & Waste
Programs Supervisor
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-079; declaring no need for an Environmental
Assessment Worksheet on the Sand Creek Near Channel Project Sites.
Under the Targeted Watershed Grant (Resolution 2015-019) a feasibility study identified six sites to reduce
sediment loss in Middle Sand Creek and Picha Creek watersheds. The six sites were narrowed down to three
for full design and construction in the fall of 2016 under Resolution 2016-043.
Two of these sites are along Sand Creek between the City of Jordan and the Ridges at Sand Creek Golf
Course. One of the aforementioned sites is along Sand Creek and the other is a ravine that outlets into Sand
Creek. The third site is on Porter Creek, which is a tributary stream of Sand Creek, southwest of the City of
Jordan.
Environmental Quality Board Rules, Chapter 4410 have a mandatory Environmental Assessment Worksheet
(EAW) for projects that change the cross section and current of a protected water. Staff consulted with the
Minnesota Department of Natural Resources and they consider impacts a possibility when a proposed project
modifies 500 feet or more of a channel. The proposed projects along Sand and Porter Creeks are less than
500 feet, and are being completed for environmental improvement purposes. The designs are to be bioengineered to the extent possible using cribwalls, toe wood sod mats, and log check dams. They will also
have as minimal of an impact to the streambanks and shall not significantly alter the stream profile or flow.
The projects also do not trigger other mandatory EAW categories in the Rules, and will have little to no impact
on any other environmental areas (i.e., land use, air, wastewater, solid waste, traffic, etc.) considered in EAWs.
After review of the adopted Environmental Quality Board’s Rules, Chapter 4410, the Scott Watershed
Management Organization does not feel an Environmental Assessment Worksheet is warranted. The impact
to the environment will be minimally invasive, most of the materials being used are natural, and other impact
categories are not triggered.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-079
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-079; DECLARING NO NEED FOR AN ENVIRONMENTAL ASSESSMENT
WORKSHEET ON THE SAND CREEK NEAR CHANNEL PROJECT SITES
WHEREAS, Sand and Porter Creeks are considered water quality impaired for aquatic life; and
WHEREAS, a number of studies have found that the Creeks carry a high sediment load; and
WHEREAS, the Scott Watershed Management Organization applied for and received additional funding
for designs and construction assistance of near channel sediment sources from the Minnesota Board of Water
and Soil Resources as part of a Targeted Watershed Grant; and
WHEREAS, Inter-Fluve was hired to complete a feasibility study to determine the six highest sediment
producing sites; and
WHEREAS, the Scott Watershed Management Organization has chosen three of the six highest
sediment producing sites for construction in the fall of 2016; and
WHEREAS, the design for the three chosen sites for construction is to be as minimally invasive and
natural as feasible; and
WHEREAS, reviewing the Environmental Quality Board’s adopted Rules, Chapter 4410, no evidence
suggests that these three sites need an Environmental Assessment Worksheet completed.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Board is authorized to declare no need for an Environmental Assessment Worksheet to be
completed on the Sand Creek Near Channel Project Sites.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.8
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Lisa Freese - 8363
PROJECT: CPT169-06
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-080; Authorizing Submittal of Transportation
Investment Generating Economic Recovery (TIGER) Grant Application for
the US 169 Freight Mobility Transformation Project
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-080; authorizing submittal of a Transportation
Investment Generating Economic Recovery (TIGER) Grant Application for the US 169 Freight Mobility
Transformation Project.
The US Department of Transportation has released a solicitation for transportation projects across the country
under the eighth round of the TIGER discretionary grant program. Up to $500 million is available from this
highly competitive grant program. TIGER focuses on creating transformative surface transportation
investments by providing significant and measurable improvements over existing conditions. The TIGER Grant
Application is due on April 29th.
US 169 is a Principal Arterial on an interregional corridor that serves a key freight connection between
Southern Minnesota including Mankato to the Twin Cities, including the Ports of Savage. Freight traffic on
Trunk Highway (TH) 169 and TH 41 approaches 6,000 and 1,500 trucks per day, respectively. Twenty percent
of total traffic volumes on TH 169 are heavy commercial vehicles. The US 169/TH 41/County Highway (CH)
78 intersection provides critical access to the TH 41 River crossing into northern Carver County. Currently,
30,000 vehicles pass through this intersection on TH 169 daily. TH 41 experiences 17,000 vehicles per day.
Traffic is projected to approach 52,000 vehicles per day on TH 169 and 25,000 vehicles per day on TH 41 by
2030. This project is identified in the Mn/DOT Metro District Congestion Management Safety Plan (CMSP)
Phase III as a candidate to maximize mobility and reduce crash risk at key congestion and safety problem
locations. The project was identified as having a positive return on investment. The project is also identified in
the draft 2040 Transportation Policy Plan for spot mobility improvements.
The proposed project is intended to improve mobility for freight and regional traffic on US 169 in the rural
industrial area near TH 41 west of Shakopee. The proposed project will construct an interchange at the
existing at-grade intersection of US 169 and TH 41/CH 78, construct an overpass at US 169 and CH 14, and
construct a supporting road network along US 169 from CH 14 north to the existing US 169/CH 69
interchange. The project will also construct a trail connecting concentrated residential areas near US 169 and
TH 41/CH 78 to the City of Shakopee trail system at County State Aid Highway (CSAH) 69.
This is a major project that will transform the area by eliminating congestion on US 169 due to the existing
traffic signal at TH 41, providing a supporting road network that removes direct private access to US 169 and
offers alternate routes for truck traffic generated from adjacent mining and industrial uses, and providing multimodal access to the Shakopee trail system. Estimated project costs are provided below:
Estimated Project/Segment Costs
US 169/TH 41/CH 78
$22,663,000
Interchange
CH 14 Overpass
$7,000,000
Frontage Roads
$6,917,300
Total Estimated
$36,580,000
Construction Cost
Program Delivery
$7,316,200
Right-of-Way
$12,250,000
Total Project Cost
$54,147,000
Up to eighty percent of federal funds are allowed with this program. The TIGER request is for $17.7 Million.
Historically USDOT grant awards have been less than requested by the applicant, so if successful the awarded
TIGER amount would be likely lower.
Estimated Funding Request
Total Project Cost
Max TIGER Request
STP Funding
Total Non-Federal
Funding
$56,147,000
$17,700,000
$13,496,000
$24,951,000
Fiscal Impact:
The proposed project is included in the adopted 2016-2025 Transportation Improvement Program (TIP). The
federal grant requires a minimum 20 percent local match for the project. The funding match obligations will be
identified in the annual update of the County’s TIP. Remaining funds will come from multiple sources including
State, County and local funds.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-080
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-080; AUTHORIZING SUBMITTAL OF TRANSPORTATION
INVESTMENT GENERATING ECONOMIC RECOVERY (TIGER) GRANT APPLICATION FOR
THE US 169 FREIGHT MOBILITY TRANSFORMATION PROJECT
WHEREAS, US Highway 169 serves a critical role in connecting the Greater Mankato area to Twin
Cities markets and the Ports of Savage, and has been designated a High Priority Interregional Corridor while
also being placed on the National Highway System; and
WHEREAS, US Highway 169 is heavily used by freight traffic with approximately twenty percent of the
daily traffic consisting of heavy trucks; and
WHEREAS, freight traffic in Southwest Minnesota will potentially grow by 200 percent by 2030,
increasing truck traffic on US Highway 169 dramatically; and
WHEREAS, the US Highway 169 and Highway 41/County Highway (CH) 78 intersection critical crash
and severity rates are well above the expected crash rates for similar intersections, and the intersection
consistently ranks among the top 200 statewide in a number of crash statistics; and
WHEREAS, the US Department of Transportation is soliciting transformative projects as part of the
eighth round of TIGER funding; and
WHEREAS, the proposed project will transform US 169 by constructing an interchange at Highway
41/CH 78, constructing a system of frontage roads from CH 14 to CH 69 with an overpass at CH 14, and
connect a trail to the City of Shakopee trail system; and
WHEREAS, a system of frontage roads and an interchange at Highway 41/CH 78 will improve the
safety and mobility of the US Highway 169 Corridor for freight and non-freight traffic; and
WHEREAS, the interchange will support continued economic growth along the US Highway 169
Corridor in the Shakopee area; and
WHEREAS, local partners including the US Highway 169 Corridor Coalition have identified the US
Highway 169 and Highway 41/CH 78 interchange as a significant transportation investment to support
commerce economic growth in Scott County, between the Twin Cities and Southern Minnesota including the
Mankato metro area.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes submittal of the TIGER Grant application for the US 169 Freight Mobility Project.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-080
Motion by Commissioner:
Seconded by Commissioner:
BE IT FURTHER RESOLVED that the Board of Commissioners in and for the County of Scott requests
the U.S. Secretary of Transportation to give this TIGER Grant application due consideration.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 19 day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.9
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Len Laxen - 8097
PROJECT: 2015 Overlay Project
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-081; Authorizing Final Payment on the 2015
County Overlay Project to Knife River Corporation in the Amount of $1,000
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-081; authorizing final payment on the 2015
County Overlay Project to Knife River Corporation in the Amount of $1,000.
This project involved aggregate shouldering, bituminous pavement reclamation, milling bituminous pavement,
plant mixed asphalt pavement, concrete curb and gutter, permanent pavement markings and bituminous
pavement repair on sections of County Highway (CH) 2 and CH 86 in addition to the overlay/pavement
reclamation and intersection improvements on the following locations:



CH 2, length 3.32 miles located between CH 11 and CH 15 in the Township of Helena
CH 14, length 2.21 miles located between CH 15 and CH 17 in the Township of Louisville and the City
of Shakopee
CH 16, installed west bound left turn lane at St. Francis Medical Center in the City of Shakopee

CH 17, length 0.82 miles located between 10th Ave. and CH 101 in the City of Shakopee


CH 42, installed ¾ approach access at Louisiana Ave. in the City of Savage
CH 64, length 1.01 miles located between CH 11 and TH 21 in the Township of Helena
The final Contract amount is $3,930,889.15 which is $11,483.45 more than the original Contract bid of
$3,919,405.70. To date $3,929,889.15 has been paid to the contractor leaving a balance of $1,000.
Funding for the 2015 Overlay Program is included in the 2015 - 2024 Transportation Improvement Program
(TIP) in the amount of $3,800,000. Additional funds of $130,889.15 to cover the Contract amount came from
the 2015 Spot Safety/Right-of-Way set aside funds.
The work has been performed satisfactorily and all necessary forms have been completed and received by the
Highway Dept.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-081
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-081; AUTHORIZING FINAL PAYMENT ON THE 2015 COUNTY
OVERLAY PROJECT TO KNIFE RIVER CORPORATION IN THE AMOUNT OF $1,000
WHEREAS, the 2015 County Overlay Projects has in all things been completed; and
WHEREAS, the final Contract amount is $3,930,889.15 which is $11,483.45 more than the original
Contract bid of $3,919,405.70; and
WHEREAS, to date $3,929,889.15 has been paid to the contractor leaving a balance of $1,000; and
WHEREAS, the work has been performed satisfactorily and all necessary forms have been completed
and received by the Highway Department.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to accept said completed project and authorize final
payment to Knife River Corporation, in the amount of $1,000.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a
true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.10
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Program Delivery
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Randy Ronning – 8364
PROJECT: CP T 169-06
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Adopt Resolution No. 2016-083; Approving the Purchase and the Execution
of a Purchase Agreement to Purchase Real Property for a Future
Intersection Improvement Project for Trunk Highway 169/Trunk Highway
41/County Highway 78 Under County Project T169-06 in Louisville Township.
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Anthony Winiecki, Community Services
Eunie Quade, Community Services
Randy Ronning, Community Services
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-083, approving the purchase and the
execution of a Purchase Agreement to purchase real property in a sum of $185,000 for a future intersection
improvement project for intersection of Trunk Highway 169 / Trunk Highway 41 / County Highway 78 under
County Project (CP) T169-06 in Louisville Township.
The property is referenced by its PINs, which are PIN 07-922-037-0 and PIN 07-010-005-0. This is a purchase
of the entire property, which is improved with a single-family residence. Fee owner initiated contact with the
County, as a willing seller, inquiring of the County’s interest in purchasing the property, as a willing buyer.
County offered an involuntary acquisition to provide owner with an appraisal, an estimate of just compensation,
eligible relocation assistance and other rights under applicable laws and regulations. Owner declined and made
a written election and waiver of all rights under applicable laws and regulations in favor of a voluntary acquisition
by mutual agreement by the parties.
County engaged Integra Realty Resources, an independent appraisal company, to provide a current market
value appraisal of the property. IRR delivered an appraisal report, which opined a current market value in a
sum of $170,000. County commenced negotiations with an offer in a sum of $170,000. Owner made a
counteroffer in a sum of $263,724, which included speculative and non-compensable items. County made a
counteroffer in a sum of $185,000. Owner accepted the counteroffer in the sum of $185,000. Owner has
executed a purchase agreement subject to Board approval of the purchase and for execution of the purchase
agreement.
The future project is in the planning phase to produce a concept layout for an interchange with grade
separation of Trunk Highway 169 from Trunk Highway 41 and County Highway 78.
This purchase is programed with cash flow budgeted in calendar year 2016 for this right-of-way acquisition in
the Transportation Improvement Program (TIP) 2016 - 2025.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-083
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION 2016-083, APPROVING THE PURCHASE AND THE EXECUTION OF A PURCHASE
AGREEMENT TO PURCHASE REAL PROPERTY FOR A FUTURE INTERSECTION PROJECT
AT TRUNK HIGHWAY 169 / TRUNK HIGHWAY 41 / COUNTY HIGHWAY 78 UNDER
COUNTY PROJECT (CP) T169-06 IN LOUISVILLE TOWNSHIP
WHEREAS, the County is planning for a future intersection project under CP T169-06 to construct an
interchange at the intersection of Trunk Highway 169/Trunk Highway 41/County Highway 78; and
WHEREAS, the project will require new right-of-way and access restrictions along Trunk Highway 169,
including for a property assigned PID 07-922-037-0 and PID 07-010-005-0 that has direct access onto Trunk
Highway 169; and
WHEREAS, the highway project is programmed for construction in fiscal year (FY) 2018; and
WHEREAS, the sum of this acquisition is $185,000 plus closing costs pursuant to fee owner’s sole
election and waiver of all rights in favor of a voluntary acquisition by mutual agreement of the parties; and
WHEREAS, the owner has accepted the County’s offer to sell the entire property by executing and
delivering a purchase agreement; and
WHEREAS, funding for this right-of-way acquisition is programmed under CP T169-06 in the
Transportation Improvement Plan (TIP) 2016-2025.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to execute a Purchase Agreement in the sum of
$185,000 and closing costs.
BE IT FURTHER RESOLVED, that approval of this Agreement is subject to approval by the County
Attorney’s Office as to form.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.11
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Information Technology
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Joyce Arlt
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED:
Adopt Resolution 2016-071 Authorizing Renewal of the Microsoft Enterprise
Agreement for a Three Year Period Beginning May 1, 2016
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
This Request for Board Action is to authorize renewal of the Microsoft Enterprise Agreement for a three-year
period beginning May 1, 2016.
This renewal of a three-year Licensing Agreement is for all Microsoft products used across the County
enterprise in the amount of $1,159,008.00 over a three-year period. The licensing period is effective May 1,
2016 through April 30, 2019. The Agreement includes three annual installments of $386,336.00 plus an
annual true-up of license and user counts that we will provide as part of the operating budget. Microsoft has
found it mutually beneficial to shorten the term of the Enterprise Agreement from six years to three years. The
three year term will become effective for Scott County at this renewal effective on May 1, 2016.
This Enterprise-wide Agreement is purchased off the State of Minnesota contract, as negotiated by Microsoft’s
regional business partner, Software House International. The Agreement follows the same structure as the
earlier Enterprise Agreements purchased for the period 2004 to 2010 and 2010 to 2016 which enables the
County to standardize its server, database, and desktop environments and to consolidate computing services
on the Microsoft platform in as many areas as possible.
Scott County optimizes use of the licenses included in this Agreement as the basis for our 120+ application
servers, business application data base infrastructure, and our SharePoint applications. All licensing for our
910 personal computers including the Windows operating system and applications like Office 365, Word,
Excel, Outlook Email, PowerPoint, Internet Explorer and Lync communications is also included in this
Agreement. Additionally, we receive training benefits and consulting services to assist us with planning,
optimizing, implementing, and managing the County’s Microsoft based technical environment.
Fiscal Impact:
The three annual installments plus annual true-up costs are or will be included in the Information Technology
2016, 2017 and 2018 operating budgets.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-071
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-071; AUTHORIZING RENEWAL OF THE MICROSOFT ENTERPRISE
AGREEMENT FOR A THREE-YEAR PERIOD BEGINNING MAY 1, 2016
WHEREAS, Scott County wishes to continue fully utilizing the Microsoft Server, Database, SharePoint,
Office365 and other suites of applications; and
WHEREAS, the County wishes to enter into a Contract with Microsoft Corporation for provision of
licensing, software assurance and other provisions and benefits of the Microsoft Enterprise Agreement; and
WHEREAS, the County seeks to procure this Agreement through the State of Minnesota Cooperative
Purchasing Program pricing negotiated by Microsoft’s partner, Software House International.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to enter into a Microsoft Enterprise Agreement
through their business partner Software House International, in the estimated amount of $1,159,008.00 plus
annual true-up costs for a three-year term commencing on May 1, 2016 through April 30, 2019 subject to
approval by the County Attorney’s office.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.12
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: April 19, 2016
ORIGINATING DIVISION: Administration
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Debra Brazil
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED:
Adopt Resolution No. 2016-073; Acknowledging Receipt and Acceptance of
Gifts to Scott County
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Structure
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution 2016-073 Acknowledging Receipt and Acceptance of
Gifts to Scott County.
Pursuant to Resolution No. 99025, a thank you letter is sent to the contributor acknowledging the gift when it is
received. A resolution is brought to the County Board bi-annually that acknowledges and accepts the gifts that
have been received to date. A list of the gifts received from August 2015 through February 2016 is included in
the attached resolution.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-073; ACKNOWLEDGING RECEIPT
AND ACCEPTANCE OF GIFTS TO SCOTT COUNTY
WHEREAS, it is the policy of Scott County that gifts to the County shall be accepted by the Board of
Commissioners in accordance with established procedures for acceptance of gifts as outlined in Resolution
No. 99025; and
WHEREAS, various offices within Scott County have received gift donations from the following entities
during the months of August 2015 through February 2016;
Donations to the Meth Task Force Golf Tournament Fundraiser
 Abdallah Chocolates
 Action Packed Paintball
 AGL Consulting
 Ames Construction
 Annie’s Catering
 Apple Auto Group
 Applebee’s
 Arnie’s Friendly Folk Club
 Artisan Bistro
 Bail Bonds Doctor
 Belle Plaine Police Department/City of Belle Plaine
 Bill Hammes
 Bill’s Toggery
 Bruegger’s Bagels
 Bryan Rock Products
 Buffalo Tap
 Cabela’s
 Carver County Attorney’s Office
 Casey’s General Store
 Chanhassen Dinner Theatre
 Chili’s
 Chipolte
 Chuck and Don’s Pet Supply
 Clancy’s Bar and Pizza Parlor
 Coborn’s
 Cocoa & Fig
 Copy-Right Printing
 Crossroads Liquor
 Culver’s - Shakopee
 Cuzzy’s
 Dangerfield’s
 Dave Menden
 Davenport Group
 Dean Opatz
 Dunn Brothers Coffee – Savage
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
Donations to the Meth Task Force Golf Tournament Fundraiser Continued
 E Nails
 Edelweiss
 El Toro Mexican Restaurant
 Emma Krumbee’s
 Excelsior Brewery
 Fairmount Santrol
 Firehouse Grille
 Flowers Naturally
 Grand Slam
 Guthrie Theater
 Hampton Inn and Suites – Shakopee
 Iris Valley Boutique
 Jerry Kucera State Farm Insurance Agency
 Jim and Mary Anne Taglia
 John Perry Agency
 Jordan Police Department
 Ken Jarcho Insurance Agency
 Ken and Ruth Jarcho
 Kowalski’s
 Kwik Trip
 Lau’s Bakery
 Lawrence Auctioneering
 Lezlie Vermillion
 Linda and Gary Shelton
 Lions Tap
 Liquor Barrel
 Lunds and Byerlys
 McHugh’s Public House
 Midwest Monitoring
 Mill City Museum
 Minnesota Landscape Arboretum
 Minnesota Historical Society
 Minnesota Orchestra
 Minnesota Science Museum
 Minnesota Timberwolves
 Minnesota Twins
 Minnesota Valley Electric Cooperative
 Minnesota Vikings
 MJS Consulting
 Mr. Pig Stuff
 My Pillow
 New Prague Police Department
 Next Chapter Technology
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
Donations to the Meth Task Force Golf Tournament Fundraiser Continued
 Oakridge Conference Center
 O’Brien Dental Care
 Old Log Theater
 Pablo’s Mexican Restaurant & Cantina
 Papa Murphy’s
 Patrick Ciliberto
 Patrick and Kathy Weber
 Pawn America
 Pearson Florist
 Pekarna’s Meat Market
 Pizza Ranch
 Prior Lake Police Department
 Prior Lake – Savage Area Schools
 Project Alert – Prior Lake Rotary
 Purusharth and Michelle Betham
 Qdoba Mexican Grill
 Quickserver Hosting
 Rahr Malting
 Real Gem Jewelers
 Renaissance Festival
 Riverside Liquors
 Roasted Pear
 Ron’s Mechanical, Inc.
 Ruby Tuesday
 Ruck’s Meat Processing Center
 Sailer’s Greenhouse
 Sammy’s Speed Dog
 Sam’s Club - Shakopee
 Scott County Attorney’s Office
 Scott County Sheriff’s Office
 Sea Life Aquarium
 Sever’s Corn Maze
 Shakopee Bakery
 Shakopee Gravel
 Shakopee Lions Club
 Shakopee Mdewakanton Sioux Community
 Shakopee Police Department
 Shakopee Wine Cellars
 Skateville
 Sprint
 St. Francis Regional Medical Center
 St. Paul Saints
 Stems & Vines
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
Donations to the Meth Task Force Golf Tournament Fundraiser Continued
 Steve J. Mortenson
 Stonebrooke Golf Club
 Subway
 Taco Loco
 Teresa’s Mexican Restaurant
 The Pointe Grill and Bar
 T.J. Hooligans
 Turtle’s Bar and Grill
 Vivo Kitchen
 Von Hanson’s Meats – Savage
 Wampach’s Restaurant
 Waterpark of America Radisson Hotel
 Walmart
 Wine Cellar
 Woodland Take N Bake Pizza
 Zuppa Cucina
Donations to Scott County Health and Human Services
 Joseph and Michelle Lopez – Monetary Donation
 First Catholic Slovak Church – Monetary Donation
Donations to the New Options Program
 New Prague Knights of Columbus – Monetary Donation
 Minnesota Valley Electric Cooperative – Monetary Donation
 Shakopee Lions Club – Monetary Donation
 Larry and Gayle Maurer – Monetary Donation
 Minnesota Valley Electric Cooperative – Monetary Donation
 Richard and Denise Ryan – Monetary Donation
 Ellen Hentges – Monetary Donation
 Timothy and Tracey Himsel – Monetary Donation
 Mr. and Mrs. Sexton – Monetary Donation
 Ernest and Denise Moen – Monetary Donation
 Brian and Elisabeth Peterson – Monetary Donation
 John and Ann Fruetel – Monetary Donation
 Daniel and Julie Ludden – Monetary Donation
 Jane Christiansen – Monetary Donation
 Ross and Gail Peterson – Monetary Donation
Donations to Scott County Library System
 Martha Muska – Monetary Donation
 New Prague Rotary Club – Monetary Donation
 Scott County Historical Society – Monetary Donation
 Shakopee Friends of the Library – Monetary Donation
 Savage Rotary Club – Monetary Donation
 Shakopee Friends of the Library on Behalf of Canterbury Park – Monetary Donation
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
Donations to the Elko New Market Branch of the Scott County Library System
 Tapestry Church – Monetary Donation
Donations to the New Prague Branch of the Scott County Library System
 Darlene Dezelske – Monetary Donation
 Daniel Smith and Sharon Steinhoff Smith – Monetary Donation
 Kyle Bruer – Monetary Donation
 Dallas and Joan Bohnsack – Monetary Donation
 LeSueur County Sheriff’s Office – Monetary Donation
Donations to the Prior Lake Branch of the Scott County Library System
 Prior Lake Friends of the Library – Monetary Donation
Donations to the Savage Branch of the Scott County Library System
 Carl R. Hanson – Monetary Donation
Donations to the Scott County Sheriff’s Community Outreach
 Steven Wooldrik Memorial – Monetary Donation
Donations to the Scott County Sheriff’s Patrol Reserves
 Jordan Reserves – Monetary Donation
 Blue Cross/Blue Shield and Jon Frank – Monetary Donation
Donations to the Scott County Sheriff’s Project Life
 Joseph Mahoney – Monetary Donation
 James Arhart, DDS – Monetary Donation
 Shakopee Gravel – Monetary Donation
 Scott Carlson, DDS – Monetary Donation
 Apple Ford – Monetary Donation
 Velishek Auto – Monetary Donation
 Prior Lake Lions – Monetary Donation
 Lifeforce Chiropractic – Monetary Donation
 Haugen Financial – Monetary Donation
 Prior Lake Rotary Club – Monetary Donation
 Underferth Enterprises – Monetary Donation
Donations to Doyle-Kennefick Regional Park Oak Savanna Project
 Minnesota Waterfowl Association Scott LeSueur Chapter – Monetary Donation
Donation to the Scott County Association for Leadership and Efficiency Regional Training Facility
 Belle Plaine Firearms Safety Program – Monetary Donation
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-073
Motion by Commissioner:
Seconded by Commissioner:
WHEREAS, the County Administrator has determined that no new or additional County service,
function, staffing, or liability shall be obligated or necessary to fulfill any specific conditions of the gift donation.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott,
Minnesota, that receipt and acceptance of these gift donations be formally acknowledged.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 19th day
of April, 2015 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.13
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Board of Commissioners
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Debra Brazil
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED:
Approve the Appointment of Citizens to Advisory Committees
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to approve the following citizen appointments to citizen advisory
committees.
Human Services Resource Council
Kathryn Karow of Commissioner District 3 for a term effective April 19, 2016 through December 31, 2016.
Scott Watershed Management Organization Planning Advisory Commission
Brian Schmidt of Commissioner District 1 representing the Southwest Watershed District for a term effective
April 19, 2016 through December 31, 2016.
Fiscal Impact: None
AGENDA #6.14
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Social Services
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Barb Dahl, Social Services
Director
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED:
Approve Changes to the Scott County Mental Health Local Advisory Council
Bylaws
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Pam Selvig
Barb Dahl
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to approve a change to the bylaws for the Scott County Mental Health Local
Advisory Council (LAC).
The Comprehensive Mental Health Act of 1987 and the Children’s Mental Health Act of 1989 require counties
to establish local mental health advisory councils. The purpose of the LAC is to access the knowledge of a
broad range of people who use mental health services, provide services, or are concerned about public policy
to find ways to improve local mental health services. The Act gives LACs a broad role in the review, evaluation,
and planning of local systems. During the last LAC meeting, members reviewed the bylaws and suggested
two changes that read as follows:
o
o
The appointee will serve two-year terms
Membership terms will be reviewed on an annual basis
What was removed was language regarding members only being able to serve three consecutive two-year
terms. LAC members feel that committee members with a longer time on the committee provide a knowledge
and historical prospective that is vital to the group. They also wanted to review the membership on a yearly
basis to ensure that we were recruiting and retaining the best mix of membership. The bylaws were last
amended in 2009.
Fiscal Impact: None
AGENDA #6.15
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Customer Service
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Dawn Gardeski - 8171
PROJECT: N/A
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Approve Charitable Gambling Application for German Days Inc.
FISCAL:
County Attorney Review
Budget Change
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Dawn Gardeski, Customer Service Specialist
Certified Copy
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to approve the application for a Charitable Gambling Permit for German
Days Inc. They are an organizaton from Belle Plaine and are requesting the permit to conduct lawful gambling
at U4IC Brewery Inc in Blakeley Township.
All background checks have been done and found to be satisfactory.
Scott County Staff recommend approval.
Fiscal Impact:
None
AGENDA #6.16
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Environmental Health &
Inspections
PRESENTER: Steve Steuber - 8473
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: N/A
Authorize Staff to Issue a Solid Waste Processing and Transfer Facility
License to Flint Hills Resources Operating in the City of Shakopee at 6528
County Road 101 E
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this request is to authorize staff to Issue a solid waste processing and transfer facility license to
Flint Hill Resources operating in the City of Shakopee at 6528 County Road 101 E.
Flint Hill Resources is proposing to operate a business that will be recovering asphalt oil, mineral granules, sand,
and fiberglass from asphalt based roofing materials through an extraction and separation process. The City of
Shakopee determined that this business is a suitable use under the Conditional Use Permit for this site.
Staff is recommending a bond in the amount of $500,000 for this facility. Attached are the proposed license
conditions. Steve Steuber is the contact for this project and can be reached at (952) 496-8473.
Fiscal Impact:
None
LICENSE CONDITIONS
FLINT HILL RESOURCES
SOLID WASTE PROCESSING AND TRANSFER FACILITY
1.
This license is subject to any and all conditions set by the City of Shakopee as part of the Conditional
Use Permit.
2.
All conditions and requirements of the Minnesota Pollution Control Agency (MPCA) permit(s) shall
apply to this license.
3.
Wastes handled at this facility shall be limited to non-asbestos containing asphalt based roofing
materials.
4.
No more than 7,000 tons of asphalt based roofing materials can be stored on site at any time.
5.
Access to the premises shall be controlled by the owner/licensee in a manner to effectively prevent
unauthorized entry to the premises. The owner/licensee shall be responsible for removal and proper
disposal of all unacceptable wastes.
6.
Any nuisance conditions, as determined by the Scott County Environmental Health & Inspections
Department, shall be abated immediately.
7.
Any modifications to the way asphalt based roofing material is processed or stored from what was
proposed in the license application must receive prior written approval from Scott County
Environmental Health & Inspections Department.
8.
The Licensee must pay an annual license fee as Set by the County Board initially and subsequently
annually in accordance with the adopted County Fee schedule.
9.
Insurance certificates of Worker’s Compensation, Comprehensive General Liability, Comprehensive
Automobile Liability, and Personal Injury Liability must be provided to Scott County.
10.
A copy of any required periodic or incident report required by the MPCA shall be submitted to this
Department within 10 days of submittal to the MPCA.
11.
The licensee shall maintain on-site copies of the facility's approved Operation and Maintenance Plan,
Industrial Solid Waste Plan, Emergency Preparedness and Prevention Plan, Contingency Plan, and
Closure Plan and make said plans available for review.
12.
Licensee shall maintain at all times during the term of the license, a $500,000.00 license permit bond
or letter of credit covering the licensee’s performance obligations and conditions. The letter of credit
shall be irrevocable and shall automatically renew on January 31, of each calendar year. The term of
the license permit bond will be one year and shall coincide with the period of the license. Any change
in the bond or letter of credit shall provide for forty-five (45) days’ notice to the County and approval
by the County of any change, amendment, or termination. The bond or letter of credit shall be
accepted as a financial guarantee only after review and approval, as to form and issuing bank or
surety company, by the County Attorney and the County. The County shall immediately suspend the
permit or license of a person or entity who fails to maintain the required bond or letter of credit.
13.
All unacceptable wastes shall be managed in accordance with applicable Minnesota Statutes, Rules
and Scott County Ordinances. If a load has been dumped at the facility and hazardous waste is
found, all hazardous waste shall be removed to an approved storage area and managed in
accordance with the Scott County Hazardous Waste Management Ordinance No. 12.
14.
All blowing litter shall be picked up and removed from the site at least weekly. Litter which blows from
the site shall be picked up at least at the end of each day.
AGENDA #6.17
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: County Attorney’s Office
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Jeanne Andersen - 8248
PROJECT:
TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2016-085; Approving a Joint Powers Agreement With
the State of Minnesota Department of Public Safety Bureau of Criminal
Apprehension and Scott County Attorney’s Office and Scott County Sheriff’s
Office to Use Systems and Tools Available Over the State’s Criminal Justice
Data Communications Network
CONTRACT/POLICY/GRANT:
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-085, approving a Joint Powers Agreement
(JPA) with the State of Minnesota Department of Public Safety Bureau of Criminal Apprehension (BCA) and
Scott County Attorney’s Office and Scott County Sheriff’s Office to use systems and tools available over the
State’s Criminal Justice Data Communications Network.
Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit
authorized agencies in Minnesota. Scott County is authorized by law to utilize the criminal justice data
communications network pursuant to the terms set out in this JPA. In addition, the BCA either maintains
repositories of data or has access to repositories of data that benefit authorized agencies in performing their
duties. The Scott County Attorney’s Office and Scott County Sheriff’s Office want to access this data in
support of their official duties as well.
The purpose of this JPA is to create a method by which Scott County Attorney’s Office and Scott County
Sheriff’s Office has access to those systems and tools for which it has eligibility, and to memorialize the
requirements to obtain access and the limitations on the access. The Joint Powers Agreements further provide
the County with the ability to add, modify and delete connectivity, systems and tools over the five (5) year life of
the agreement and obligates the County to pay the costs for those changes to the network connection if the
option is exercised.
Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-085
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-085; APPROVING A JOINT POWERS AGREEMENT WITH THE STATE OF
MINNESOTA DEPARTMENT OF PUBLIC SAFETY BUREAU OF CRIMINAL APPREHENSION AND SCOTT
COUNTY ATTORNEY’S OFFICE AND SCOTT COUNTY SHERIFF’S OFFICE TO USE SYSTEMS AND
TOOLS AVAILABLE OVER THE STATE’S CRIMINAL JUSTICE DATA COMMUNICATIONS NETWORK
WHEREAS, the County of Scott on behalf of its Attorney’s Office and Sheriff’s Office desires to enter
into a Joint Powers Agreement (JPA) with the State of Minnesota to use systems and tools available over the
State’s criminal justice data communications network; and
WHEREAS, Attorney’s Office and Sheriff’s Office want to access this data in support of their official
duties; and
WHEREAS, the JPA further provides the County with the ability to add, modify, and delete connectivity,
systems and tools over the five year life of the agreement and obligates the County to pay the costs for such
changes to the network connection.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to approve the JPA to allow County Attorney’s
Office and Scott County Sheriff’s Office to use systems and tools available over the State’s Criminal Justice
Data Communications Network, subject to approval by the County Attorney’s Office as to form.
BE IT FURTHER RESOLVED that the Assistant County Attorney, Jeanne Andersen, or her successor,
is designated the Authorized Representative for the County Attorney’s Office; and
BE IT FURTHER RESOLVED that the Sheriff, Kevin Studnicka, or his successor, is designated the
Authorized Representative for the Sheriff’s Office.
BE IT FINALLY RESOLVED that the Authorized Representative is also authorized to sign any
subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s
connection to the systems and tools offered by the State.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 19th day
of April, 2016 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.18
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: April 19, 2016
ORIGINATING DIVISION: OMB – Finance
ORIGINATING DEPARTMENT: Accounting
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Scott Goettl-8586
PROJECT:
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED:
Approve Record of Disbursements and Approve Claims
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Kathy Shanks
Deputy Clerk :
Date:
Background/Justification:
The purpose of this Agenda item is to comply with MN Statute 375.18 Subd. 1b Delegation for paying certain
claims: A list of all claims paid under the procedures established by the county board shall be presented to
the board for informational purposes only at the next regularly scheduled meeting after payment of the claim.
The Record of Disbursements will be available at the meeting.
Fiscal Impact:
Invoices total $8,933,801.74 from March 1 through March 31, 2016.
AGENDA #6.19
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION:
Employee Relations
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Lori Huss
PROJECT: ---
ACTION REQUESTED:
TIME REQUESTED: ---
Adopt Resolution No. 2016-072; Reappointing Anthony J. Winiecki as
the Scott County Highway Engineer for a Four-Year Term for the Period
From May 1, 2016 Through April 30, 2020; and Rescinding Resolution
No. 2015-170
FISCAL:
County Attorney Review
CONTRACT/POLICY/GRANT:
Risk Management Review
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
ORGANIZATIONAL VALUES:
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
Deputy Clerk :
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Monica Siegle, Employee Relations
Anthony Winiecki, Scott County Highway Engineer
Date:
Background/Justification:
The purpose of this agenda item is to reappoint Anthony J. Winiecki as the Scott County Highway Engineer.
Minnesota Statute 163.07, Subdivision 1, provides for the appointment of the Scott County Highway Engineer
for a four-year term. Per Minnesota Statue 163.07, Subdivision 2, Mr. Winiecki meets all requirements
necessary to serve as the Scott County Highway Engineer. Mr. Winiecki’s current term of appointment expires
on April 30, 2016.
Mr. Winiecki’s performance as Scott County Highway Engineer within the Community Services Division has
been positively evaluated by the Deputy County Administrator/Community Services Director and hereby is duly
reappointed as Scott County Highway Engineer for a four-year term commencing on May 1, 2016, and ending
with the close of April 30, 2020.
Fiscal Impact: N/A
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-072
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-072; REAPPOINTING ANTHONY J. WINIECKI
AS THE SCOTT COUNTY HIGHWAY ENGINEER FOR A FOUR-YEAR TERM
FOR THE PERIOD FROM MAY 1, 2016 THROUGH APRIL 30, 2020; AND
RESCINDING RESOLUTION NO. 2015-170
WHEREAS, Minnesota Statute §163.07, subdivision 1, requires the appointment of a County
Highway Engineer, and
WHEREAS, Minnesota Statute §163.07, subdivision 2, provides for the first such appointment to be for
a term of one-year only with reappointments to be for a term of four years, to be made in the month of May in
the year during which the term expires.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners in and for the County of
Scott, Minnesota, that Anthony J. Winiecki be and hereby is reappointed to the position of Scott County
Highway Engineer effective May 1, 2016, through April 30, 2020.
BE IT FURTHER RESOLVED that Resolution No. 2015-170 is hereby rescinded.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the 19th day of April, 2016, now on file in my office, and have found the same to be a
true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee
AGENDA #6.20
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION:
Employee Relations
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Monica Siegle
PROJECT: --ACTION REQUESTED:
TIME REQUESTED: ---
Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 – 375.71
and the Scott County Personnel System
FISCAL:
County Attorney Review
CONTRACT/POLICY/GRANT:
Risk Management Review
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
ORGANIZATIONAL VALUES:
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
Deputy Clerk :
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Monica Siegle, Employee Relations
Jane Wiley, Volunteer and Community Coordinator
Date:
Background/Justification:
1.
Separation of employment for Roxana DeMers, FT Accountant, Office of Management and Budget,
effective 04/29/16.
2.
Separation of employment for Steven McGee, FT Corrections Officer, Sheriff’s Office, effective 04/12/16.
3.
Separation of employment for Lynette Ancel, FT Probationary 911 Dispatcher, Sheriff’s Office, effective
04/10/16.
4.
Separation of employment for Tiffany Heath, PT (50% FTE) Case Aide, Health and Human Services
Division, effective 04/15/16.
5.
Separation of employment for Jennifer Schmitz, Intermittent (34% FTE) Unclassified Facility Probation
Officer, Health and Human Services Division, effective 03/25/16.
6.
Separation of employment for Rebecca Kyarsgaard, Intermittent (34% FTE) Unclassified Library
Associate, Community Services Division, effective 03/24/16.
7.
Separation of employment for Kara Dubbe, Intermittent (34% FTE) Occupational Health Nurse, Employee
Relations Division, effective 03/25/16.
8.
FT Probationary employment for Laura Wiger, Crime Analyst, Sheriff’s Office, effective 04/29/16.
9.
FT Probationary employment for Krista Adler, Social Work Case Manager, Health and Human Services
Division, effective 04/11/16.
10. FT Probationary employment for Kalee Melton, Therapist, Health and Human Services Division, effective
04/12/16.
11. FT Probationary employment for Sheana Schlichter, Social Work Case Manager, Health and Human
Services Division, effective 05/02/16.
12. FT Probationary employment for Jarrett Hubbard, Senior Planner, Community Services Division, effective
04/18/16.
13. FT Temporary employment for Elizabeth Holbeck, Unclassified Administrative Specialist, Sheriff’s Office,
effective 04/18/16.
14. PT (50% FTE) Temporary employment for Laura Koepp, Unclassified Medical Unit Clerk, Sheriff’s Office,
effective 04/11/16.
15. Intermittent (34% FTE) employment for Melissa Ritchie, Unclassified Library Aide, Community Services
Division, effective 04/18/16.
16. Student (34% FTE) employment for Elizabeth Heckel, Unclassified Library Aide, Community Services
Division, effective 04/11/16.
17. Amend hire date for Mark Annett, FT Probationary IT Project Manager, Information Technology Division,
effective 04/04/16 (previously reported as 04/05/16).
18. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Additions
Deletions
Lindsay Aijala
Mark Condon
Angie Boyd
Kathy Geis
Tracy Chugg
Lawrence Geis
Michele Dungey
Darryl Laube
Tanya Hawkins
Aaron Rezac
Julie Malecha
Julie Westlund
Kim McGovern
Stephanie Schmitz
Pam Selvig
Michael Severson
Danielle VonBank
Jane Wiley
Fiscal Impact: N/A
AGENDA #7.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Planning
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Brad Davis - 8654
PROJECT: 2040 Comprehensive Plan
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: 15 Minutes
Presentation on Scott County’s 2040 Comprehensive Plan Process,
Timelines, and Community Engagement
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to present Scott County’s 2040 Comprehensive Plan process, timelines,
and community engagement.
The 2040 Comprehensive Plan Update needs to be completed by December 2018. Staff will present an
overview of the process and timelines over the next 2½ years to reach this deadline. This will include an
in-depth presentation on how the public will be engaged to provide input and comment into the planning
process (see attached draft Community Engagement Plan).
Fiscal Impact:
None
AGENDA #7.2
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Paul Nelson - 8054
PROJECT: Scott WMO
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: 15 minutes
Review Scott Watershed Management Organization (WMO) Program
Activities Completed in 2015 and Authorize Release of the 2015 Annual
Report and Newsletter
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this item is to review the Scott WMO program activities completed in 2015 and authorize
release of the 2015 Annual Report and Newsletter.
Staff will present a review of the 2015 activities and expenses. The attached draft Annual Report and
Newsletter provides an overview of the 2015 activities for the Scott WMO. This report must be submitted to
the Board of Water and Soil Resources in April 2016.
Fiscal Impact:
None
AGENDA #8.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: APRIL 19, 2016
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT:
CONSENT AGENDA:
Yes
No
ATTACHMENTS:
Yes
No
PRESENTER: Paul Nelson - 8054
PROJECT: Scott WMO
ACTION REQUESTED:
CONTRACT/POLICY/GRANT:
TIME REQUESTED: 10 minutes
Adopt Resolution No. 2016-082; Authorizing an Amendment to the Scott
Watershed Management Organization 2016 Budget
FISCAL:
County Attorney Review
Risk Management Review
ORGANIZATIONAL VALUES:
Finance Review
Budget Change
Provide a Supportive Organizational Culture
Develop Strong Public Partnerships
Manage Challenges and Create Opportunities
Assure Long Term Fiscal Stability
Emphasize Excellence in Customer Service
DEPARTMENT/DIVISION HEAD SIGNATURE:
Approved:
Denied:
Tabled:
Other:
COUNTY ADMINISTRATOR SIGNATURE:
DISTRIBUTION/FILING INSTRUCTIONS:
Kevin Ellsworth, Chief Financial Officer
Steve Jones, OMB
Gary Bruggenthies, SAPs
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2016-082; authorizing an Amendment to the Scott
Watershed Management Organization 2016 Budget.
The Board approved the final levy and budget December 15, 2015. The current Amendment being considered
is based on a 2015 end-of-year financial assessment, and is necessary to roll forward the 2015 budget
amounts for projects that were started in 2015 but not completed and will be completed in 2016. The
Amendment is also necessary to incorporate grant awards and revenue affected by end-of-year 2015
processes.
The attached table presents the budget, a recommended amended budget, and explanations. The
Amendment does not affect the 2016 levy. The Amendment was discussed with the Watershed Planning
Commission meeting on March 2016 where they recommended approval.
Fiscal Impact:
This action amends the budget for 2016
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: April 19, 2016
Resolution No.: 2016-082
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2016-082; AMENDING THE SCOTT WATERSHED
MANAGEMENT ORGANIZATION 2016 BUDGET
WHEREAS, the Scott County Board of Commissioners adopted Resolution 2015-251 on December 15,
2015 approving the final 2016 levy and budget for the Scott Watershed Management Organization (WMO); and
WHEREAS, several WMO efforts planned for 2015 were not completed by the end of 2015 and
completion of these will incur expenses in 2016 that were budgeted to occur in 2015; and
WHEREAS, the low bid for the Quarry Creek Collaborative project received in 2015 was significantly
below the amount in the 2015 budget and more construction than anticipated was completed in 2015 reducing
the balance needed in 2016; and
WHEREAS, some grant revenues to be reimbursed in 2015 were not received until 2016; and
WHEREAS, the Amendment does not change the 2016 levy amount; and
WHEREAS, the Watershed Planning Commission recommends approval of the amended 2016 budget.
NOW THEREFORE BE IT RESOLVED, by the Scott County Board of Commissioners in and for the
County of Scott, Minnesota, acting as the Scott Watershed Management Organization, that the Chairperson of
the Board is authorized to amend Scott WMO 2016 Budget included as Attachment 1 and dated April 19, 2016.
COMMISSIONERS
Wagner
No
VOTE
Absent
Yes
Abstain
Wolf
Yes
No
Absent
Abstain
Beard
Yes
No
Absent
Abstain
Marschall
Yes
No
Absent
Abstain
Ulrich
Yes
No
Absent
Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of April, 2016 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of April, 2016.
County Administrator
Administrator's Designee