Campus CLP Changes To Sched Dev and Reports Functionality
This change bulletin provides information about the following recent changes to Sched Dev and Reports
functionality implemented in September 2010.
Changes to Instructors tabbed area – addition of Primary/Supervisory radio button
Changes to Instructors tabbed area – addition of Hire App checkbox
Changes to Scheduling tabbed area – addition of dual dropdown for room selection
Changes to Scheduling Secondary Section popup – addition of dual dropdown for room selection
Changes to Scheduling Secondary Section popup – addition of dropdown for Instructor Type
Changes to the Registrar Schedule Request report – new layout and changes with respect to
Official version
Changes to Instructors Tabbed Area – addition of Primary/Supervisory radio button
The Instructors tabbed area now has a radio button to indicate if the instructor(s) are Primary
Instructors or Supervisory Instructors.
Usage:
By default all instructors are set to Primary.
Choose Supervisory only for credit bearing labs where the instructor does not attend classes but
is responsible for grading.
This information is included on the Registrar Schedule Request report and will be used for the
batch scheduling process (when implemented).
Last updated 9/27/10
1
Changes to Instructors Tabbed Area – addition of Hire App checkbox
The Instructors tabbed area now includes the Hire App (Hire Approved) checkbox. The purpose of this
checkbox is to differentiate at the class level if an instructor is hired and approved.
For Ladder and LecSOE faculty categories
For Temp faculty category
Usage:
Faculty Category values of Ladder and LecSOE have the Hire App checkbox set to ‘checked’ by
default and the user cannot set the Hire App checkbox to unchecked.
The Faculty Category value of Temp has the Hire App checkbox set to ‘unchecked’. The user can
check and uncheck this checkbox. When unchecked, the official version of the Registrar
Schedule Request report will reflect Staff instead of the instructor’s name. When checked, the
official version of the Registrar Schedule Request report will reflect the instructor’s name. Please
note that the Hire App checkbox value supersedes the Faculty status value.
Important Note: Do not set the Hire App checkbox until you (or your department manager) can
verify that the employment contract has been approved. If you cannot verify hiring by the time
you submit the Schedule Request to the Registrar, you will have a last opportunity to update
instructor names during the schedule proofing process.
Last updated 9/27/10
2
Changes to Scheduling tabbed area – addition of dual dropdown for room selection
The Scheduling tabbed area now includes two separate dropdown lists for selecting the Room Name;
one for Department space and one for General Assignment space (the labels are Dept and GA
respectively).
Scheduling tabbed area
Usage:
To select a department room, click the area under the label ‘Dept’. This will display a dropdown
of rooms that are not general assignment rooms. When you select a room from the Dept
dropdown, the room name will appear in the white area to the right of the Dept dropdown.
To select a general assignment room, click the area under ‘GA’. This will display a dropdown of
general assignment rooms. When you select a room from the GA dropdown, the room name will
appear in the white area to the right of the GA dropdown.
For any given meeting time you cannot select both a department room and a general
assignment room.
On a given meeting day and time record, if you had already selected a Dept space and then you
click and select a GA space the selected room will be the GA space (the existing room name will
be overwritten with the GA space room name).
Last updated 9/27/10
3
Changes to Scheduling Secondary Section popup – addition of dual dropdown for room selection
In Sched Dev, the Secondary Section popup that appears (when you click the blue arrow for a secondary
section from the Scheduling tabbed area), now includes two separate dropdown lists for selecting the
Room Name; one for Department space and one for General Assignment space (the labels are Dept and
GA respectively).
Secondary section popup
Usage:
To select a department room, click the area under the label ‘Dept’. This will display a dropdown
of rooms that are not general assignment rooms. When you select a room from the Dept
dropdown, the room name will appear in the white area to the right of the Dept dropdown.
To select a general assignment room, click the area under ‘GA’. This will display a dropdown of
general assignment rooms. When you select a room from the GA dropdown, the room name will
appear in the white area to the right of the GA dropdown.
For any given meeting time you cannot select both a department room and a general
assignment room.
On a given meeting day and time record, if you had already selected a Dept space and then you
click and select a GA space the selected room will be the GA space (the existing room name will
be overwritten with the GA space room name). Similarly, if you had already selected a GA space
and then you click and select a Dept space, the selected room name will be the Dept space (the
existing room name will be overwritten with the Dept space room name).
Last updated 9/27/10
4
Changes to Scheduling Secondary Section popup – addition of dropdown for Instructor Type
In Sched Dev, the Secondary Section popup that appears (when you click the blue arrow for a secondary
section from the Scheduling tabbed area), now includes an Instructor Type dropdown (identified as Instr
Type).
Secondary Section popup
Usage:
On the Secondary Section popup, click the Instr Type box and a dropdown will appear listing
four possible choices: PI, SI, TA, CA (PI stands for Primary Instructor, SI stands for Supervisory
Instructor, TA stands for Teaching Assistant, and CA stands for Course Assistant).
The Instr Type information is included on the Registrar Schedule Request report and will be sent
during the batch scheduling process (when it is implemented).
Last updated 9/27/10
5
Changes to the Official Registrar Schedule Request report – new layout design
The Official version of the Registrar Schedule Request report has been redesigned and incorporates the
following changes:
Addition of Projected Enrollment, Total Projected Enrollment, AIS Initial Enrollment, and Total
AIS Initial Enrollment.
Addition of Instructor Type information on primary sections (PI indicates Primary Instructor, SI
indicates Supervisory Instructor)
Addition of Instructor Type information on secondary sections when indicated (PI indicates
Primary Instructor, SI indicates Supervisory Instructor, TA indicates Teaching Assistant, CA
indicates Course Assistant)
Addition of Large Lecture Comments where applicable.
Primary section instructors with at faculty category of Temp are listed by name when the Hire
App checkbox on the Instructors tabbed area of the Sched Dev record is checked. If the Hire App
checkbox is unchecked the Instructor Name is listed as Staff.
Primary section instructors with a faculty category of Ladder or LecSOE are listed by name
always.
Sample Official version of Registrar Schedule Request report
Last updated 9/27/10
6
Changes to the Draft Registrar Schedule Request report – new layout design
The Draft version of the Registrar Schedule Request report has been redesigned and incorporates the
following changes:
Addition of Projected Enrollment, Total Projected Enrollment, AIS Initial Enrollment, and Total
AIS Initial Enrollment.
Addition of Instructor Type information on primary sections (PI indicates Primary Instructor, SI
indicates Supervisory Instructor)
Addition of Instructor Type information on secondary sections when indicated (PI indicates
Primary Instructor, SI indicates Supervisory Instructor, TA indicates Teaching Assistant, CA
indicates Course Assistant)
Addition of Large Lecture Comments where applicable.
Sample Draft version of Registrar Schedule Request report
Last updated 9/27/10
7