Bowls Bay of Plenty
Minutes of the Board Meeting of Bowls Bay of Plenty Incorporated held at the
Arawa Bowling Club on Wednesday 21st December 2016 at 9.30 a.m.
Present: Jan McLeay (President), Dee Bartington, John Foreman, Rob Beckett Eddie Ashcroft;
Derek Kendall, and Dave Nixon - Centre Manager(Temp)
1. Apologies: ,
Moved: (D. Bartington / E. Ashcroft) That the apologies of Reg. Martin, Stu Robertson, and Mina
Paul be accepted.
(Carried)
2. Minutes of Board Meeting: – 14th November 2016 as circulated to be confirmed:
Moved: (J. Forman / D. Kendall) That the Minutes of the 14th November 2016 are approved as a true and
correct record.
(Carried)
3. Matters a rising from Minutes:
Nothing Further
4. Correspondence:
Inwards:
1. Paul Anderson. Query re date and venue of singles final with Reg. Sim.
2. Mina Paul. Resignation from Centre Board position.
3. Kevin Maxfield. Reports on Men’s Representative fixtures
4. Patsy Jorgensen. Re player payouts for travel.
5. Patsy Jorgensen. Report on Women’s representative teams performances in inter-centre
6. Janice Paap… Report on performances of Women’s under eights in inter-centre fixture
7. Don Bates, Thames Valley Bowls. Copy of letter to Bowls NZ. Re Regional Play-Offs versus
National Finals.
Outwards:
Nil.
Matters Arising:
1 President has matter in hand. To be played on 14th January at Tauranga South
2. Moved: (J.McLeay / D. Kendall) That resignation be accepted with regret and that a letter
of thanks be sent to Mrs, Paul for her time and effort contributed while on the Board (Carried)
3. Report received and discussed.
4. Matter to be held over for finance.
5. Report received and discussed.
6. Report received and discussed.
7. Meeting concurs with contents of letter and the Secretary asked to write to Bowls New Zealand
along similar lines and forward a copy to Thames Valley Bowls for their information.
Moved: (R. Beckett/ J. Foreman)
That the Inwards Correspondence is received.
(Carried)
5. Finance:
In the absence of the Manager Stu Robertson, President J. McLeay tabled Financial statements for
November and for the year to date from 1st April through November.
Moved: (D. Kendall / D. Bartington)
That the Financial Statements as tabled be received.
(Carried)
Moved: (J. Mcleay / R. Beckett) That the attached, Accounts received of $3752.81 be approved for
payment.
(Carried)
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6. Bowls NZ:
National Events Entries to be sent in by 31st December
7. Sub- Committees.
Match:
Men’s Singles final between Reg. Sim and Paul Anderson set down for 14th January at Tauranga South
Club. E. Ashcroft to act as controller and umpire.
Representative:
Reports previously tabled by Selector Coaches.
Rob Beckett has prepared four separate funding applications for the Under Eights for travel and
accommodation assistance for the Under Eight Reps. To go to South Island ,and the Senior Reps to
Wellington Dave Nixon asked to obtain signatures for each from Stu Robertson so they can be finalised
for posting
Publicity / Website:
E. Ashcroft told the meeting that insufficient correct information was available from
Tournament Controllers during the Men’s Singles tournament to enable results to be entered on the
Web in time.
He also expressed the need for the following.
a. to establish a list of controllers suited to managing Centre events
b. establish written expectations for controllers,
c. provide a short training session for controllers regarding the use of Google sheets etc.
d. establish a list of Club facilities for linking the internet.
e. Updating the Website during the Centre events to be looked into
Coaches: No report.
Youth:
No further contact with Sport BOP. To date
8. General business:

J McLeay informed the meeting that due to Centre Manager, Stu Robertson’s continued health
problems, that Dave Nixon had been asked to fill in this position on a temporary basis and had
agreed to if the Board members approved..

Moved- (J. Mcleay / D. Kendall) That Dave Nixon be employed as Centre Manager on a
temporary basis until the end of June 2016 at the present Managers salary. (Carried)

On the request of Mr. Nixon it was agreed that Megan O’Connor be contracted to carry out the
Treasurers duties until at least the end of the current financial year.

Moved: (D. Bartington / J. Foreman) That E. Ashcroft, J. Mcleay . and D. Nixon become
signatories for both Westpac and Heartland accounts and that all three be needed to authorize
payments in future.
(Carried)

Query from Peter Smale of Gate Pa.. regarding sets of youth bowls held at Gate Pa Club. E.
Ashcroft to hold at Tauranga South in interim.

D. Bartington and E. Ashcroft to look into details of Managers Contract and suggest any changes
that needed to be discussed at next meeting.

D. Nixon to contact Kevin Maxfield for Rotorua Greens inspection a.s.a.p. after Xmas

D. Nixon to contact Helen Stallard, Bowls NZ. re time frame of payments for National interclub
entries
.Next meeting Wednesday 18th January 2017 at Arawa.
Meeting closed 12.00 Noon
President________________________________________
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Date___________________