City of Kingston
Report to Council
Report Number 17-136
To:
Mayor and Members of Council
From:
Lanie Hurdle, Commissioner, Community Services
Resource Staff:
Luke Follwell, Director, Recreation & Leisure Services
Date of Meeting:
May 16, 2017
Subject:
Memorial Centre Farmers Market - License Extension
Executive Summary:
The Farmers’ Market Association of Kingston (FMAK) has been operating the Memorial Centre
Market weekly on Sundays for the last five years from May through the end of October, which
was established through a license agreement with the City in 2013. Attendance to the market
has since averaged approximately 1,500 patrons per week.
The FMAK has expressed a desire to extend their current license agreement with the City of
Kingston for the operation of an outdoor market at the Kingston Memorial Centre, located at 303
York Street, which is set to expire October 31, 2017.
The Memorial Centre Market is a free admission, family-friendly market which showcases 25-35
vendors weekly. The Memorial Centre Farmers’ Market is 100% producer-run, with all products
grown and produced in the Kingston foodshed (within about 100 kilometres of the market).
Over the last season, staff have worked closely with FMAK and reviewed information related to
the market’s operations. Based on the consistent attendance and experience managing the
market, staff is recommending an extension of the current license agreement to allow for the
market to continue operations at the Memorial Centre site for a period of five years.
Recommendation:
That Council endorse the license extension from November 1, 2017 until October 31, 2020 with
the Farmers’ Market Association of Kingston with a potential extension of two (2) additional
years, at market rate based on the Fees and Charges By-Law; and
That the Mayor and City Clerk be authorized to execute the license extension in a form
satisfactory to the Director of Legal Services.
Council Meeting 14 May 16, 2017
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Report to Council
Report Number 17-136
May 16, 2017
Page 2 of 4
Authorizing Signatures:
ORIGINAL SIGNED BY COMMISSIONER
Lanie Hurdle, Commissioner, Community Services
ORIGINAL SIGNED BY CHIEF ADMINISTRATIVE OFFICER
Gerard Hunt, Chief Administrative Officer
Consultation with the following Members of the Corporate Management Team:
Denis Leger, Commissioner, Corporate & Emergency Services
√
Jim Keech, President and CEO, Utilities Kingston
Not required
Desiree Kennedy, Chief Financial Officer & City Treasurer
Not required
Council Meeting 14 May 16, 2017
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Report to Council
Report Number 17-136
May 16, 2017
Page 3 of 4
Options/Discussion:
Council endorsed a recommendation at the January 8, 2013 Council meeting to pursue an
operator for an annual outdoor market at the Memorial Centre that would operate from April to
the end of October each year. To find a potential operator, staff released Request for Proposal
(RFP) Number F31-CSG-RLS-2013-09 which closed on February 27, 2013. Only one (1)
submission was received for the RFP and it was from the Farmers Market Association of
Kingston (FMAK). With FMAK, all products grown and produced are in the Kingston foodshed
which supports the City’s strategic priority relating to Food Security.
On March 19, 2013 Council endorsed the following recommendations:
“THAT RFP No. F31-CSG-RLS-2013-09 for the Operator for an Outdoor Market at the
Kingston Memorial Centre be awarded to the Farmers’ Market Association of Kingston for a
total price of $4,646.40, plus applicable taxes, for a 24 week period starting on May 19, 2013,
with yearly inflationary adjustments based on the City’s Fees and Charges By-Law; and
THAT the Mayor and City Clerk be authorized to enter into a license agreement for a period
of three (3) years with a potential extension of two (2) additional years, at market rate based
on the Fees and Charges By-Law with the Farmers’ Market Association of Kingston in a form
satisfactory to the Director of Legal Services.”
The current license agreement will expire on October 31, 2017 and FMAK has expressed a
desire to extend their agreement with similar terms. Staff are recommending that Council
approve the extension of the license agreement for a similar term of three (3) years with a
potential extension of two (2) additional years at rates identified in the Fees and Charges ByLaw.
Existing Policy/By-Law:
By-Law 2005-10
A By-Law to establish Fees and Charges to be Collected by the
Corporation of the City of Kingston
Notice Provisions:
Not applicable
Accessibility Considerations:
Accessibility criteria have been incorporated into the site layout and the market is accessible.
Financial Considerations:
The 2016 license fee for the Market totalled $5,139.68. The revenue generated from this license
agreement will be allocated to the Memorial Centre operational budget. The license agreement
fee will be adjusted on a yearly basis based on the Fees and Charges By-Law.
Council Meeting 14 May 16, 2017
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Report to Council
Report Number 17-136
May 16, 2017
Page 4 of 4
Contacts:
Lanie Hurdle, Commissioner, Community Services 613-546-4291 extension 1231
Luke Follwell, Director, Recreation & Leisure Services 613-546-4291 extension 1815
Other City of Kingston Staff Consulted:
Adam McCluskey, Manager, Recreation Facilities, Recreation & Leisure Services
Alan McLeod, Senior Legal Counsel, Legal Services
Exhibits Attached:
Not applicable
Council Meeting 14 May 16, 2017
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