County Contract No.
11-241B
2.12
TRINITY COUNTY
Board Item Request Form
Department
Transportation
2013-09-24
Contact
Phone
Requested Agenda Location
Rick Tippett
623-1365
Consent
Requested Board Action:
Approve amendment number 4 with Omni Means LTD of Redding increasing the Maximum Cost to County by
$24,223 for additional Land Surveying services for Lance Gulch Road (East Connector).
Fiscal Impact:
An additional $17,414 in State Transportation Improvement Program (STIP) funds programmed for East
Connector Right-of-Way; $6,809 in General Funds to assist in development of a potential jail location.
Motion:____
Action:
Notes:
Second____
Roll Call: Ayes:___________
Nays:__________
Tabled To:____________
STAFF REPORT
Subject:
County Contract #11-241B (Lance Gulch Road ROW), Amendment #4
Date:
September 24, 2013
ISSUE: Consider approving contract amendment No. 4 with Omni Means LTD of Redding in
the amount of $24,223, for additional Land Surveying services for Lance Gulch Road (East
Connector) and authorizing the Chair to sign the Amendment.
BACKGROUND: Omni Means was originally selected to perform Right of Way surveying
services on the East Connector Project. The original scope of work included 15 parcels for
which 15 acquisition and right of way descriptions and three temporary construction easement
descriptions were required.
Amendment #1 and #3 increased the cost of the contract to provide additional services as the
County Surveyor. Amendment #2 increased the number of legal descriptions and Plat Maps for
the Lance Gulch Road project from 15 to 27.
DISCUSSION: When the County increased the scope of work through Amendment #2, staff
was aware that there would be additional acquisitions needed for drainage improvements and
other issues that might come up during project design. The extent and location of the changes
were unknown at the time, so they could not be added to the agreement. The following
additional survey work is needed to date:





Three drainage easement descriptions to accommodate changes to the drainage design.
Four utility easement descriptions and plats for utility relocations.
Two acquisition parcel descriptions and plats for the transfer of land between County
and CHP / DMV.
Staking the limits of tree removal so that the California Conservation Corps can remove
trees prior to bird nesting season.
One ALTA survey of a specific parcel to satisfy requirements of the Bank of America.
Additional funds were allocated to be used toward the Jail Relocation project which is not
associated with the Lance Gulch Road project. All work for the Jail Relocation project would be
indicated separately on invoices and billed to Miscellaneous Public Works.
These additional services increase the contract amount by $24,223, bringing the overall contract
expenditure to $114,135.
ALTERNATIVES:
1) Approve Amendment 4 and authorize the Chair to sign the amendment.
An additional $6,809 would be required from the General Fund (Jail).
All other costs to be funded through State STIP.
2) Approve Amendment 4 with changes and authorize the Chair to sign the modified
amendment.
Page 1 of 1
Depending on selected changes, this could cause significant right of way delays
and could have financial implications.
RECOMMENDATION: Approve Amendment 4 and authorize the Chair to sign the amendment.
Respectfully Submitted,
_______________________________________
Richard Tippett, Director of Transportation
CAO RECOMMENDATION: Concur:
Comments:
X Yes
W Tyler
No
Page 2 of 2
AMENDMENT NO. 4
TO CONTRACT
BETWEEN
COUNTY OF TRINITY
AND
OMNI MEANS
WHEREAS, a Contract was entered into the 1st day of May, 2012 by and between the
COUNTY OF TRINITY (County) and Omni Mean, LTD. Engineers and Planners (Contractor) to
provide Land Surveying and Right of Way Engineering for Lance Gulch Road in Weaverville (formerly
known as the East Connector) ; and
WHEREAS, the project requires additional services, and the parties mutually agree to add
these additional services to the scope of services, for an additional cost; and
WHEREAS, the Contract provides for additional services and amendments;
NOW, THEREFORE, the parties hereto agree to the following:
1. This amendment is effective September 10, 2013.
2. Section I. Of the Contract entitled “Scope of Services” is amended by adding the following:
“and the services described in Exhibit “A” of Amendment No. 4 of this agreement.”
3. Section V. of the Contract entitled “Maximum Cost to County” is amended from a maximum
sum of $89,912 to a maximum sum of $114,135.
4. Notices shall be given to Contractor at the following address:
Ross Ainsworth
Omni Means Engineers & Planners
330 Hartnell Avenue, Suite B
Redding, CA 96002
5. In all other respects the terms of the Contract are affirmed.
IN WITNESS WHEREOF, the parties hereby have caused this Amendment No. 4 to be
executed on this 10th day of September, 2013
APPROVED BY
COUNTY OF TRINITY:
By:_____________________________
Debra Chapman, Chair
Board of Supervisors
County of Trinity, State of California
APPROVED AS TO FORM:
CONTRACTOR:
Omni Means, LTD. Engineers & Planners
By:_________________________
County Counsel
County of Trinity, State of California
By:_____________________________
Name: __________________________
Dated: ____________________
Federal Tax I.D.#88-0170226
Telephone No.: (530) 242-1700
EXHIBIT "A"
ADDITIONAL SERVICES TO BE PROVIDED BY CONTRACTOR
EXHIBIT "B"
ADDITIONAL COMPENSATION OR FEES TO BE PAID TO CONTRACTOR
Amendment 4
Additional Legal Descriptions, Tree Removal Staking, Baxter Survey and
Airport Lot Line Adjustment
Task 1 - Additional Legal Descriptions
Each easement or acquisition document will include a legal description and plat. This
proposal provides for the preparation of the following easement documents:
1) Utility easement for overhead poles across County owned parcels, APN 024-200-36
and APN 024-200-10. This will require minor research, boundary surveying and
boundary resolution.
2) Utility easement for overhead poles across Previte parcel, APN 024-370-06. This
will require minor research, boundary surveying and boundary resolution concurrent
with the surveying required for the County owned parcels in 1) above.
3) Two acquisition parcel descriptions and plats for transfer of properties relating to the
CHP and Toney parcels. One utility easement parcel legal description and plat. All
boundary surveying is complete in this area.
4) Four easements associated with the “M” line and “EC” line of the Lance Gulch Road
project. These easements will be for a sanitary sewer line and drainage facilities,
respectively. All boundary surveying is complete in these areas.
FEE: Not to Exceed $6,112.00
Task 2 - Tree Removal Staking
Stake the line five feet beyond the slope limits as shown on the most current design
drawings of the Lance Gulch project. The stakes will be set at all angle points and
intervisible points on line, in all areas requiring tree removal.
Stake the limit of tree removal on the County owned parcels adjacent to and South of
the County yard. These limits include all the area South of the yard excluding the
riparian zone along East Weaver Creek and the area of willow trees in the Southwest
portion of the parcels.
FEE: Not to Exceed $8,836.00
Task 3 – APN 024-430-53 Survey
Prepare a legal description and plat of the remainder of APN 024-430-53, exclusive of
that portion to be acquired by the County for the Lance Gulch Road project.
Perform a boundary survey of the subject parcel as required by Bank of America, the
existing lender. This survey will require minor research, boundary surveying,
topographic surveying and boundary resolution; three out of the four corners have been
located as part of the Lance Gulch Road project. We will utilize the plat prepared for the
description of the remainder parcel to depict the boundary survey and will prepare a
Corner Record based on the information shown on 21 M&S 100.
FEE: Not to Exceed $2,466.00
Task 4 – Airport / Detention Lot Line Adjustment
Perform research to confirm the actual configuration of existing legal parcels covering
APN 024-200-10, 18, 33 and 36. Assist in the preparation of submittals required in a lot
line adjustment application. Prepare legal descriptions and plats to complete the
process of reconfiguring the lots.
Up to four parcels will be adjusted to provide for more orderly management of the
airport, detention, transit and landfill parcels. A boundary survey will be performed to
resolve the locations of all affected parcels. The newly adjusted parcels will be
monumented and a Record of Survey filed per state law.
FEE: Not to Exceed $6,809.00
CONTRACT SUMMARY
Original Contract Amount
Contract Amendment 1
Contract Amendment 2
Contract Amendment 3
$47,936
$10,000
$ 21,976
$ 10,000
Additional Services (this amendment)
$24,223
Task 1
Task 2
Task 3
Task 4
Legal Descriptions
Tree Removal Staking
APN 024-430-53 Survey
Airport/Detention
New Contract Amount $114,135
$6,112
$8,836
$2,466
$6,809