Job Description
Job Title
Reporting to
Video Store Production
Coordinator
Head of TV Licensing
Function
PPL Video Store
Working Hours
Standard 35 hours per week
Normally working Mon – Fri 9am to 5pm with additional hours as required
Direct Reports
Job Purpose
Reporting to the Head of Television Licensing, the role of the production coordinator involves
taking responsibility for the management of the Video Store department in terms of its day-to-day
operation and medium/long term planning & strategy.
Context of the Role
The Video Store Production Coordinator is tasked with managing the sale of music videos to TV
production companies, broadcasters and public performance venues/suppliers.
This involves ingesting videos and managing our online music videos store and arranging for the
duplication and delivery of digi beta tapes to customers.
Organisation Chart
Head of TV Licensing
TV Licensing Executive
Production Coordinator
Key Accountabilities
Customer Enquiries/orders
 Dealing and managing enquiries and orders, negotiating prices dictating turnarounds,
prioritising orders, ensuring timely delivery of music videos to customers.
 Determining the copyright and existence/locations of masters in the archive/facilities houses
and libraries.
 Dealing with new business, licensing enquires & solving enquiries/licensing issues.
 Managing and maintaining public performance customer accounts, producing a monthly new
release list by liaising with record company promotion departments and distributing the list.
 Instructing duplication of tapes onto specified formats, coordinating delivery of compilations to
customers.
 Research for clients, researching lists for themed programmes, reviewing suitability of product
for customer target audience and different versions and offering substitutes.
Content Management system/Technical
 Managing the relationship with our hosting partner & technical support.
 General technical understanding of video files & how these are downloaded.
 Troubleshooting when clients are having difficulties, working closely with technical support to
sort out the problems with the processes and the actual files.
 Highlighting problems for development & ways to improve customer experience & backend of
the system.
Managing the content online
 Publishing, un-publishing, disabling & securing music videos and defining the content criteria.
Record company members
 Introducing & signing them up to provide their content on the online site, organising our file
requirements, initial back catalogue of videos, metadata and delivery of these file masters.
 Building relationships with their digital video/archive delivery departments/sources.
Research
 Thorough proactive internet searching skills to find info on/label /release/artist and themes.
Marketing/PR
 Maintaining the profile of the Video Store through newsletters and marketing/PR initiatives.
Finance
 Updating and preparing sales data for distribution. Checking customer and supplier invoices.
Budget input & planning with Head of TV Licensing.
The above outlines the key accountabilities of the role and the company reserves the right to vary these to
suit the requirements of the business.
Person Specification
Job Title
Reporting to
Video Store Production CoOrdinator
Head of TV Licensing
Working
Hours
Standard 35 hours per week
Normally working Mon – Fri 9.00am to 5.00pm with additional hours as required
FACTOR
Education & Qualifications
Please state the level of
education and professional
qualifications and/or specific
training required
Experience
Please state the proven record
of experience and
achievement in a field,
profession or specialism
required. This might include a
minimum period of experience
in a defined area of work
Skills
Please state what skills you
require the candidate to have
e.g. competent user of a
particular system; competent
user of Excel; fluent in French;
hold a full driving license,
typing speed etc.
Knowledge
Please state the level and
breadth of knowledge required
to do the job e.g. an
understanding of a defined
system, practice, method or
procedure (working knowledge
of employment law,
procurement law, tax systems
etc)
Behavioral Competencies
Please
state
the
key
competencies required. These
are about how you want the
job holder to behave; it is
about the way they complete a
task, not how.
Other
Please include anything that
doesn’t fall into the above
categories e.g. flexible
approach to working hours,
commitment to continual
professional development.
Function
PPL Video Store
Direct Reports
ESSENTIAL
At least three A-levels or
equivalent
with
good
passes (grade C and
above).
DESIRABLE
Ideally experience in a similar
role or environment, within the
broadcast & entertainment
industry with knowledge of
television broadcasting and new
media.
A good
literacy.
Microsoft
Excel,
Outlook.
level of computer Technically proficient with file
Competent in the formats and delivery of content
Office Suite – Word, in soft and hard form.
PowerPoint,
and
A knowledge of and
understanding of the music and
television industries.
Well organized and gives good Does not take themselves too
customer service.
seriously, has a good sense of
humour and is not flustered
when under pressure.