Payroll Setup Manual
Full Contact Accounting ™
Professional Business Manager ™
This Page Intentionally Left Blank.
Table of Contents
Introduction ........................................................................................................................ Intro 1 Chapter 1 - Create A New Company File ............................................................................... 1-1 Chapter 2 - Import Accounts and Payroll Items from Sample Payroll Company ..................... 2-1 Chapter 3 - General Ledger Account Maintenance ................................................................ 3-1 Bank Account .................................................................................................................. 3-2 Wage Accounts ............................................................................................................... 3-4 Chapter 4 - Set Up Contacts for Tax and Other Liabilities ...................................................... 4-1 Chapter 5 - Set Up Payroll Departments ................................................................................ 5-1 Chapter 6 - Set Up Company Information and Defaults.......................................................... 6-1 Company Tab .................................................................................................................. 6-1 Accounting Tab ............................................................................................................... 6-2 Nacha Tab ....................................................................................................................... 6-3 Company Payroll Defaults ............................................................................................... 6-4 Payroll Forms Tab ........................................................................................................... 6-5 Tax Id’s Tab ..................................................................................................................... 6-6 Company Default Paths Tab ........................................................................................... 6-7 Workers’ Compensation .................................................................................................. 6-8 Chapter 7 - Set Up Payroll Items ............................................................................................ 7-1 Deduction ........................................................................................................................ 7-3 Employer Accrual ............................................................................................................ 7-7 Employer Expense ........................................................................................................ 7-10 Federal Unemployment ................................................................................................. 7-11 Federal Withholding....................................................................................................... 7-12 Local Tax ....................................................................................................................... 7-13 Local Withholding .......................................................................................................... 7-17 Medicare Company ....................................................................................................... 7-19 Medicare Employee ....................................................................................................... 7-20 Other Income ................................................................................................................. 7-21 Pay ................................................................................................................................ 7-24 School District Withholding ............................................................................................ 7-26 Social Security Company .............................................................................................. 7-28 Social Security Employee .............................................................................................. 7-29 State Disability Company .............................................................................................. 7-30 State Disability Employee .............................................................................................. 7-31 State Unemployment Company ..................................................................................... 7-32 State Unemployment Employee .................................................................................... 7-33 State Withholding .......................................................................................................... 7-34 Statistic .......................................................................................................................... 7-35 Chapter 8 - Set Up Unemployment and SDI Rates ................................................................ 8-1 Chapter 9 - Set Up Payroll Templates .................................................................................... 9-1 After the Fact Payroll ....................................................................................................... 9-2 Payroll Checkwriting ........................................................................................................ 9-5 Chapter 10 - Set Up Employees ........................................................................................... 10-1 Contact Tab ................................................................................................................... 10-3 Vendor Tab .................................................................................................................... 10-4 Employee Tab ............................................................................................................... 10-4 Departmental Pay Rates ............................................................................................... 10-8 Item Limits ..................................................................................................................... 10-9 Taxes........................................................................................................................... 10-10 Banking Tab ................................................................................................................ 10-12 Notes Tab .................................................................................................................... 10-14 Appendix A – General System Options .................................................................................. A-1 Appendix B- Set Up Screen Options and Column Configuration ............................................ B-1 Column Configuration for Payroll Checkwriting ............................................................. B-11 Column Configuration for After the Fact Payroll ............................................................ B-15 Appendix C – Set Up Local Withholding Tax Tables .............................................................. C-1 Appendix D - Import Employees from CSI .............................................................................. D-1 Appendix E - Import Employees from Peachtree .................................................................... E-1 Appendix F – Import Employees from QuickBooks ................................................................ F-1 Appendix G – Maryland Cities ............................................................................................... G-1 Introduction
This manual has been written to help you set up a new client. Please use the Table of Contents as a
checklist to ensure that the client is set up correctly.
Prior to setting up the first client open the master or sample payroll company.



Select Setup/Contacts/Company Contacts. Check the address(es) on tax and other
payees. Correct if necessary.
Select Setup/System Options. Set the options as desired. See Appendix A for detailed
instructions.
Select Activities/Quick Check. Set the options on the Quick Check System tab, the
Quick Check Client tab and set the Column Configuration. (See Appendix B for detailed
instructions)
NOTE: Repeat steps 2 and 3 for each username within the program.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Intro 1
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Intro 2
Chapter 1- Create A New Company File
Chapter 1 - Create A New Company File
To create a new company file:
1.
2.
3.
4.
5.
6.
7.
8.
Select File/New/Company to create a new company file.
The Database name entered here is what will appear in the Company List.
The Period Type refers to the accounting period, NOT the pay period frequency.
If only payroll is processed in this file, always enter a 12/31/20xx year end date in the Fiscal
Year End Date field.
The Current Period End Date should be the end of the first month for which payroll opening
balances will be entered or the first month payroll will be processed if this is a new business. If
this is a client with existing payroll and is being set up in the middle of the year, enter the date of
the last calendar quarter.
Enter through the Year field to accept the value suggested by the program.
Select the desired Client Group(s).
Click OK to create the company file.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
1-1
Chapter 1- Create A New Company File
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
1-2
Chapter 2- Import Accounts and Payroll Items from Sample Payroll Company
Chapter 2 - Import Accounts and Payroll Items from Sample
Payroll Company
Accounts, Settings, Payroll Items and Contacts may be imported from an existing PBM or FCAS client.
When Settings is selected, the screen options and column configuration information is copied from the
source company.
To import from another file:
1. Select File/Imports/Full Contact Accounting or File/Imports/Professional Business
Manager.
2. Check Account, Settings, Payroll Departments, Payroll Items and Other Contacts.
Leave the Select action to take when duplicate record is found at None for all contact
types.
3. Select the sample payroll company from the Source Company list.
4. Click OK to begin import.
The following dialog box will appear when the import is complete.
5. Click OK to close the dialog box.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
2-1
Chapter 2- Import Accounts and Payroll Items from Sample Payroll Company
Note: If the client has a file in Advantage, QuickBooks, Check Writer, BusinessWorks, or Creative
Solutions CBS (DOS), import GL accounts (except for CBS (DOS)), Vendors, Employees, etc. using
the File/Imports menu instead of importing accounts from PBM or FCAS.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
2-2
Chapter 3- General Ledger Account Maintenance
Chapter 3 - General Ledger Account Maintenance
(Payroll Checkwriting and ATF Payroll)
Some of the accounts that were imported from the sample payroll company file may need modification
if live payroll is being processed. Additional accounts may need to be created for some clients.
1. Select Setup/Accounts.
2. Click on the List icon
or press Ctrl + I and verify all necessary payroll accounts are set up.
3. Set up any additional necessary accounts.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
3-1
Chapter 3- General Ledger Account Maintenance
Bank Account
4. To enter account information for MICR Encoding, select the Bank tab of any account checks will
be written from if blank check stock is being used.
5. Select Checking or Savings from the drop down list in the Type field.
6. Enter the checking account number in the Account # field. Enter MICR symbols that are
embedded in the account number as follows:
A=A
B=B
C=C
D=D
Do NOT enter the symbol which follows the account number.
7. Enter the nine digit bank routing number in the Routing # field. Do NOT enter the symbol
before or after the routing number.
8. Enter the ABA number in the ABA # field.
9. Enter the bank name, address, city, state and zip code as they need to appear on the check in
the appropriate fields.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
3-2
Chapter 3- General Ledger Account Maintenance
10. If a printed signature image is desired on the checks, select the Signature tab.
11. Click on the Load button.
12. Browse for the image file containing the signature, click on it and select Open. The program will
support BMP, DIB, RLE, JPG, JEPG, JPE, JFIF, GIF, TIF, TIFF or PNG files.
13. Delete any checking accounts that will not be used.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
3-3
Chapter 3- General Ledger Account Maintenance
Wage Accounts
14. Check the Track Qty box for all ‘pay’ accounts. Hours may not be entered for an account that
does not have the Track Qty box checked.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
3-4
Chapter 4- Set Up Contacts for Tax and Other Liabilities
Chapter 4 - Set Up Contacts for Tax and Other Liabilities
(Payroll Checkwriting Only)
The system will accrue payable amounts for tax liabilities, garnishments or 401K or Simple
contributions. Set up contacts for these payees (Bank, State Unemployment, IRS, State Withholding,
etc.). If contacts have been imported from another file, review the imported contacts and edit as
necessary. Set up additional contacts as necessary. Do not create employees yet.
1. Select Setup/Contacts/Company Contacts.
2. Create desired contact. Enter necessary information on the Contact tab. The Display Name is
the name that will print on checks.
3. Check the Vendor box for any payee receiving amounts to be included in the third party payee
area of the cover letter.
4. Check the Other box for any payee that may be imported to other client files. (Chapter 2, Step
2)
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
4-1
Chapter 4- Set Up Contacts for Tax and Other Liabilities
5. Select the Vendor tab.
6. Enter an account number or memo in the Default Check Memo field. The information entered
in this field will print in the Memo field on the face of the check.
The Contact List should look something like this after all tax and third party payees have been set up.
Do NOT set up employees yet.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
4-2
Chapter 5- Set Up Payroll Departments
Chapter 5 - Set Up Payroll Departments
(Payroll Checkwriting and ATF Payroll)
Payroll departments are used for both payroll checkwriting and ATF payroll. Each Company MUST
have at least one payroll department. Payroll departments are used to control the posting of the wage
and tax expenses for general ledger purposes. Preparation of workers’ compensation reports can be
simplified by setting up a department for each class of employee even if the different classes post to the
same general ledger account. There is no limit to the number of departments that can be set up.
1. Select Setup/Payroll Departments.
2. Enter a unique Lookup. The Lookup can be any desired alphanumeric combination. A GL
account number or department name may be used. (If employees are being imported from
another software product, use the same department name for the Lookup. Employees will
import with their original default department. If the department does not exist in PBM or FCAS,
the default department for each employee will have to be entered. After the employees are
imported, the department lookup may be changed and it will change the default department for
all employees in that department.)
3. Select the appropriate expense accounts in the Pay Account, FICA Account, FUTA
Account, SDI Account and SUI Account fields.
4. Leave On Item in the Accrual Account field.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
5-1
Chapter 5- Set Up Payroll Departments
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
5-2
Chapter 6- Set Up Company Information and Defaults
Chapter 6 - Set Up Company Information and Defaults
(Payroll Checkwriting and ATF Payroll)
Company information and default settings need to be entered for the client.
To enter company information and default settings:
1. Select Setup/Company Information.
Company Tab
Most fields on this tab are required for both payroll checkwriting and after the fact payroll.
2. Complete all appropriate fields on the Company tab. This information will print on checks and
reports. The EFTPS Pin and EFTPS Password will print on the EFTPS Worksheet.
3. Enter the VO Client ID if printing directly to the client’s portal.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-1
Chapter 6- Set Up Company Information and Defaults
Accounting Tab
Most fields on this tab are for informational purposes only. Do not change any values other than
Business Type.
4. Select the Accounting tab.
5. Review the values on this screen for accuracy. Select the appropriate Business Type and
Legal Entity. Change Sync With AR Client to No if appropriate. Do not change any other
values on this tab.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-2
Chapter 6- Set Up Company Information and Defaults
Nacha Tab
(Payroll Checkwriting only)
FCAS or PBM creates a Nacha (National Automated Clearing House Association) file for the transfer of
funds from the company's bank account to the bank accounts of employees and vendors. The Nacha
file must be submitted to a vendor that processes such transactions. This tab contains information
necessary to create a valid Nacha file for transmission of direct deposit information.
6. Select the Nacha tab.
7. Enter the appropriate Values. Get the values for these fields from the third party Direct Deposit
vendor.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-3
Chapter 6- Set Up Company Information and Defaults
Company Payroll Defaults
Completion of this screen is mandatory to reduce the possibility of errors on State Withholding
or State Unemployment tax returns.
8. Select the Company Payroll Defaults tab.
9. Select the department for most employees for Default Department.
10. Select the state that most employees will have taxable wages in for Default Withholding State.
11. Select the state in which the company is located for Default Unemployment State.
12. Select the state in which the company is located for Default Disability State. (Enter a state
here even if the client is in a state that does not have state disability insurance. It is easier to
enter the state value at this time than it would be if the state institutes disability at some future
time.)
13. Enter a Default Locale ONLY if ALL employees for this company will always have local
withholding tax. If local withholding tax only applies to some employees, enter the default locale
ONLY on the employees with taxable wages.
14. Select the appropriate Default Pay Frequency. If an employee is paid on a different frequency,
the company default can be overridden at the employee level.
15. Enter the 2 digit PA PSD Code if applicable. This will print on the W2s.
16. Select the desired W/C Class.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-4
Chapter 6- Set Up Company Information and Defaults
Payroll Forms Tab
17. Select the Payroll Forms tab.
18. If No is selected in the Use Company Address field, the name, DBA and address entered on
this tab is what will print on the payroll tax returns. If Yes is selected in the Use Company
Address field, the name, DBA and address on the Company Tab will print on the payroll tax
returns.
19. Enter the Preparer Name and additional preparer information as necessary to print on the
payroll tax returns.
20. Enter Third Party Designee Name and additional information as necessary to print on the
Federal 941 and Federal 940.
21. Enter amounts in the various 1099 Threshold fields. The amounts entered in these fields are
the MINIMUM amount for which a 1099 will print.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-5
Chapter 6- Set Up Company Information and Defaults
Tax Id’s Tab
Identification numbers entered here will print on the appropriate payroll tax returns.
22. Select the Tax Id’s tab.
23. Select the appropriate state in the State field.
24. Enter the necessary tax identification numbers in the Withholding, Unemployment, and
Disability fields.
25. Enter the Sales Tax ID number in the Sales Tax field, if desired. The program does NOT
produce sales tax returns at this time.
26. The Other 1, Other 2 and Other 3 fields are for additional ID numbers on various state
unemployment returns.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-6
Chapter 6- Set Up Company Information and Defaults
Company Default Paths Tab
The Company Default Paths tab is used to set client specific default paths. Setting up default paths
will eliminate the need to browse to the correct directory when creating backup, export and Nacha files.
27. Select the Company Default Paths tab.
28. Enter a valid drive and directory name in the value column for any task that will be used for this
client.
Profit Centers Tab
Does not apply to Payroll.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-7
Chapter 6- Set Up Company Information and Defaults
Workers’ Compensation Tab
The Workers’ Compensation tab is used to set up information for the Pay As You Go Workers’
Compensation file.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
6-8
Chapter 7- Set Up Payroll Items
Chapter 7 - Set Up Payroll Items
The Sample Payroll Company file contains many of the payroll items that will be needed to process
payroll. If Payroll Items have been imported from a PBM or FCAS source company, review the items
that were imported and create any items unique to this company. (See Chapter 2.)
Each company must have a minimum of nine payroll items. The table below shows the mandatory
items with suggested Lookups and Types. Any alphanumeric combination may be used as a Lookup.
1
2
3
4
5
6
7
8
9
Lookup
RP
FWH
SSC
SSW
MEC
MEW
FUTA
SUI
EE
Description
Regular Pay
Federal Withholding
Social Security Company
Social Security Withholding
Medicare Company
Medicare Withholding
Federal Unemployment
State Unemployment
Employer Expense
Type
Pay
Federal Withholding
Social Security Company
Social Security Employee
Medicare Company
Medicare Employee
Federal Unemployment
State Unemployment Company
Employer Expense
Items for State Withholding, State Unemployment Employee, SDI Company, SDI Employee, Local
Withholding and School District Withholding may need to be set up. The table below shows these
additional items.
1
2
3
4
5
6
Lookup
SWH
SUI EMP
SDI
SDI EMP
ST LOUIS
SD123
Description
State Withholding
State Unemployment Withholding
State Disability
State Disability Withholding
St Louis Withholding
School District 123
Type
State Withholding
State Unemployment Employee
State Disability Company
State Disability Employee
Local Withholding
School District Withholding
If the client has State Withholding, State Unemployment or State Disability for multiple states,
separate items for each state must be set up as shown below.
1
2
3
4
5
6
Lookup
SUI DC
SUI MD
SUI VA
SWH DC
SWH MD
SWH VA
Description
DC State Unemployment
MD State Unemployment
VA State Unemployment
DC State Withholding
MD State Withholding
VA State Withholding
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Type
State Unemployment Company
State Unemployment Company
State Unemployment Company
State Withholding
State Withholding
State Withholding
State
DC
MD
VA
DC
MD
VA
7-1
Chapter 7- Set Up Payroll Items
Additional Pay or Other Income items may need to be set up.
1
2
3
4
5
6
7
Lookup
OT
SAL
BONUS
COMM
VP
SP
HOL
Description
Overtime Pay
Salary Pay
Bonus
Commission
Vacation Pay
Sick Pay
Holiday Pay
Type
Pay
Pay
Other Income
Other Income
Pay
Pay
Pay
For All Payroll Items:
Lookup – The Lookup should be a brief identifier for the payroll item. It can be any desired
alphanumeric combination. Each Lookup must be unique.
Description – Enter a meaningful description in the Description field.
Type - Select the Type from the drop down list. Once a Type has been selected, it cannot be
changed; but all other information can be changed as needed. The Payroll Item Types are:
Deduction, Employer Accrual, Employer Expense, Federal Unemployment, Federal Withholding,
Local Tax, Local Withholding, Medicare Company, Medicare Employee, Other Income, Pay,
Social Security Company, Social Security Employee, State Disability Company, State Disability
Employee, State Unemployment Company, State Unemployment Employee, State Withholding
and Statistic.
There are nineteen different Types of Payroll Items. The fields for different item types will vary.
They are illustrated and described on the following pages.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-2
Chapter 7- Set Up Payroll Items
Deduction
This Type is for general deductions such as insurance, uniforms, 401K contributions, Simple plan
contributions, Section 125 deductions or union dues, to name a few. A deduction can be set up to
be a flat amount or calculation. An unlimited number of deductions can be set up.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-3
Chapter 7- Set Up Payroll Items
Amount or % - Leave the default amount of 0.00 in this field unless the amount or percent will be
the same for all employees it applies to.
Based On – If the deduction is a flat amount, leave Qty in the Based On field. For deductions that
are a flat amount with a limit, select Qty Limit on Disposable Net, Qty Limit on Gross or Qty
Limit on Net Payroll. Deductions can also be calculated based on pay (Disposable Net,
Gross Pay, Net Check, Net Payroll), hours (Regular Hours, Overtime Hours, Total Hours,
Regular Hours Worked, Overtime Hours Worked, Total Hours Worked). Deductions can
also be based on other payroll item(s) (Item Amount, Item Amount Limit on Disposable Net,
Item Amount Limit on Gross, Item Amount Limit on Net, Item Qty, Item Qty Limit on
Disposable Net, Item Qty Limit on Gross, Item Qty Limit on Net Payroll). MTD Gross
Pay(limit=min=max) is designed for deductions like Denver area OPT tax deductions. Net
Payroll (limit=exclude) is used for deductions that will leave a specific amount for net payroll.
Items – When Item Amount, Item Amount Limit on Disposable Net, Item Amount Limit on
Gross, Item Amount Limit in Net, Item Qty, Item Qty Limit on Disposable Net, Item Qty
Limit on Gross, or Item Qty Limit on Net Payroll is selected in the Based On field, the Items
button becomes available.
Based on Items - Select the Item this deduction is based on from the drop down list. If the
deduction is based only on a specific department within the item, select the appropriate
Department from the drop down list.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-4
Chapter 7- Set Up Payroll Items
Limit or % – Leave the default amount of 0.00 unless the amount will be the same for most
employees this item applies to.
Limit Type – A limit can be set to cap the deduction based on the Limit Type selected:
Annual Calendar - Annually resets every January. This limit type is typically used for
deductions like 401K or Simple plan contributions.
Annual Hire - Annually resets on the employee's hire date.
Check – The limit applies to each individual check.
Lifetime – Does not reset. This limit type is typically used for deductions like employee loans.
Monthly - Resets each month. This limit type is typically used for insurance or garnishment
deductions.
Quarterly – Resets each quarter.
Limit – Leave the default amount of 0.00 unless the limit amount will be the same for most
employees this item applies to. This limit is to be used for an amount if there is a second limit
that applies to the deduction.
Deduct Prior to Calculating – Check the appropriate box for any tax that is to be calculated after
the deduction is taken. For example, check the FWH and SWH boxes for a 401K type
deduction that is exempt from federal and state withholding taxes. For a Section 125 deduction,
check all boxes for federal taxes. Check all applicable state, local and school district tax boxes
according to appropriate rules.
Liability Account – Select the appropriate general ledger account that should be credited for the
deduction. Any type of account may be selected.
Payable To – Select the appropriate payee in this field only if a check needs to be written for this
deduction, typically a pension plan administrator or recipient of a garnishment.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-5
Chapter 7- Set Up Payroll Items
W2 Tracking – Select the appropriate W2 box from the drop down list if this deduction is to be
reported on the W2.
W2 Code – A W2 code is only necessary if Box 12 or Box 14 is selected in the W2 Tracking field.
Enter the appropriate code per IRS instruction for Box 12 deductions. Enter a brief description
to print on the W2 for Box 14 deductions.
Include in Disposable Net – Check this box if amounts for this deduction item are to be added
back to net pay before deductions based on Disposable Net are calculated.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-6
Chapter 7- Set Up Payroll Items
Employer Accrual
This Type is for non-tax company expenses or other items to be accrued. An employer accrual can
be set up to be a flat amount or calculation. An unlimited number of Employer Accrual items may
be set up. Some examples of employer accruals include but are not limited to: 401K or Simple
employer contributions, union dues and vacation or sick hours.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-7
Chapter 7- Set Up Payroll Items
Amount or % - Leave the default amount of 0.00 in this field unless the amount or percent will be
the same for all employees it applies to.
Based On – If the accrual is a flat amount, leave Qty in the Based On field. For accruals that are a
flat amount with a limit, select Qty Limit on Disposable Net, Qty Limit on Gross or Qty Limit
on Net Payroll. Accruals can also be calculated based on pay (Disposable Net, Gross Pay,
Net Check, Net Payroll), hours (Regular Hours, Overtime Hours, Total Hours, Regular
Hours Worked, Overtime Hours Worked, Total Hours Worked). Accruals can also be based
on other payroll item(s) (Item Amount, Item Amount Limit on Disposable Net, Item Amount
Limit on Gross, Item Amount Limit on Net, Item Qty, Item Qty Limit on Disposable Net,
Item Qty Limit on Gross, Item Qty Limit on Net Payroll).
Note: MTD Gross Pay(limit=min=max) is designed for deductions like Denver area OPT tax
deductions. Net Payroll (limit=exclude) is used for deductions that will leave a specific
amount for net payroll.
Items – When Item Amount, Item Amount Limit on Disposable Net, Item Amount Limit on
Gross, Item Amount Limit in Net, Item Qty, Item Qty Limit on Disposable Net, Item Qty
Limit on Gross, or Item Qty Limit on Net Payroll is selected in the Based On field, the Items
button becomes available.
Based on Items - Select the Item this accrual is based on from the drop down list. If the accrual is
based only on a specific department within the item, select the appropriate Department from
the drop down list.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-8
Chapter 7- Set Up Payroll Items
Limit or % – Leave the default amount of 0.00 unless the amount will be the same for most
employees this item applies to.
Limit Type – A limit can be set to cap the deduction based on the Limit Type selected:
Annual Calendar - Annually resets every January.
Annual Hire - Annually resets on the employee's hire date.
Check – The limit applies to each individual check.
Lifetime – Does not reset.
Monthly - Resets each month.
Quarterly – Resets each quarter.
Limit – Leave the default amount of 0.00 unless the limit amount will be the same for most
employees this item applies to.
Expense Account – Select the appropriate general ledger account that this item should post to.
This entry will be a debit. Any type of account may be selected.
Liability Account – Select the appropriate general ledger account that this item should post to.
This entry will be a credit. Any type of account may be selected.
Payable To - Select the appropriate payee in this field only if a check is to be written for this
accrual, typically a pension plan administrator.
W2 Tracking – The IRS does not require reporting of employer accruals on the W2 at this time.
W2 Code – There is no IRS requirement for accrual items at this time.
Class – Use only for Washington State L & I reporting.
Sub – Use only for Washington State L & I reporting.
Nature of Work – Use only for Washington State L & I reporting.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-9
Chapter 7- Set Up Payroll Items
Employer Expense
This Type is a place holder for the expense side of employer taxes. The system will post the debit side
of employer taxes and accruals to this item type. No entries are usually made by the user. This is a
required item. Only one item of this type may be set up.
Expense Account –- Select a default payroll tax expense account from the drop down list. The actual
posting is handled through the department or item setup. (See Chapter 5)
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-10
Chapter 7- Set Up Payroll Items
Federal Unemployment
This Type is a required item. Only one Federal Unemployment item may be set up.
Expense Account - Select a default expense account from the drop down list. The actual posting
is handled through the department setup. (See Chapter 5)
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if checks will be written
through the system to pay the FUTA tax.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-11
Chapter 7- Set Up Payroll Items
Federal Withholding
This Type is a required item. Only one Federal Withholding item may be set up.
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if payments for the 941 tax
are going to be made through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-12
Chapter 7- Set Up Payroll Items
Local Tax
This Type is for local taxes that are usually a flat amount. This item is also to be used for the Denver
area OPT taxes and Washington State L&I withholding.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-13
Chapter 7- Set Up Payroll Items
Amount or % - Leave the default amount of 0.00 in this field unless the amount or percent will be
the same for all employees it applies to.
Based On – If the tax is to be entered as a flat amount, leave Quantity in the Based On field.
Local tax can also be calculated based on Regular, Overtime or Total Hours. For Denver
area OPT, select MTD Gross Pay(limit=min=max).
Items – When Item Amount, Item Amount Limit on Disposable Net, Item Amount Limit on
Gross, Item Amount Limit in Net, Item Qty, Item Qty Limit on Disposable Net, Item Qty
Limit on Gross, or Item Qty Limit on Net Payroll is selected in the Based On field, the Items
button becomes available.
Based on Items - Select the Item this tax is based on from the drop down list. If the tax is based
only on a specific department within the item, select the appropriate Department from the drop
down list.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-14
Chapter 7- Set Up Payroll Items
Limit or %– Leave the default amount of 0.00 unless the amount will be the same of most
employees it applies to.
Limit Type – A limit can be set to cap the deduction based on the limit type set:
Annual Calendar - Annually resets every January.
Annual Hire - Annually resets on the employee's hire date.
Check – The limit applies to each individual check.
Lifetime - Lifetime limit.
Monthly - Resets each month.
Quarterly – Resets each quarter.
Limit – Leave the default amount of 0.00 unless the limit amount will be the same for most
employees this item applies to.
Deduct Prior to Calculating – Check the appropriate box(es) for any tax that this tax is to be
calculated before.
Liability Account – Select the appropriate general ledger account that this item should post to.
Any type of account may be selected.
Payable To - Select the appropriate payee from the drop down list only if checks to pay this tax
liability are going to be written through the system.
W2 Tracking – Select the appropriate W2 box from the drop down list if this item is to be reported
in a special box on the W2.
W2 Code – Enter a brief description if this tax is reported in Box 14 of the W2.
Include in Disposable Net – Check this box if amounts for this deduction item are to be added
back to net pay before deductions based on Disposable Net are calculated.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-15
Chapter 7- Set Up Payroll Items
Class – Use only for Washington State L & I reporting.
Sub – Use only for Washington State L & I reporting.
Nature of Work – Use only for Washington State L & I reporting.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-16
Chapter 7- Set Up Payroll Items
Local Withholding
This Type is for Local Withholding tax that is based on gross wages. For payroll checkwriting, local tax
tables must be set up before setting up Local Withholding items. Only one item may be set up for each
taxing entity.
Local Tax Entity – For payroll checkwriting, select the appropriate entity from the drop down list after
Local Withholding Tax Tables have been set up. (See Appendix A). For after the fact payroll, enter
the entity name as it should appear in Box 18 of the W2.
Liability Account – Select the appropriate liability account from the drop down list.
Payable To - Select the appropriate payee from the drop down list only if checks are being written to
pay this tax liability through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-17
Chapter 7- Set Up Payroll Items
Use FWH Wages – In some instances, different local tax entities for the same company have
different rules for whether a deduction is exempt or taxable. If a deduction is only exempt from
local withholding in some localities, do NOT check the LWH box on the deduction item. If a
deduction item is not marked as exempt from LWH, but is for this local tax entity, check the Use
FWH Wages box.
Tax Area – The tax area field must include the local tax entity. If wages are taxed by more than
one entity, include ALL possible combinations. In the example above, the system will handle
wages that are taxable only to Perrysburg or Perrysburg and SD123. Click the Add button to
bring up the Add Locale window. Select a locale from the drop down list or enter a new locale.
Tax Type – Select the appropriate Tax Type from the drop down list for Indiana, New York and
Oregon for proper placement of taxes on payroll tax returns.
PA PSD Code – Enter the appropriate PA PSD Code or select Default to use the PA PSD Code
on the Company Payroll Default tab in Setup/Company Information. This code will print in
the Locality Name field on Form W2.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-18
Chapter 7- Set Up Payroll Items
Medicare Company
This Type is a required item. Only one Medicare Company item may be set up.
Expense Account - Select a default expense account from the drop down list. The actual posting
is handled through the department setup. (See Chapter 5)
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the 941 tax
are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-19
Chapter 7- Set Up Payroll Items
Medicare Employee
This Type is a required item. Only one Medicare Employee item may be set up.
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the 941 tax
are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-20
Chapter 7- Set Up Payroll Items
Other Income
This Type is for other pays such as commission, bonuses, tips or non taxable expense
reimbursements. An Other Income item is used for any pay that is NOT based on the Rate on the
Employee Tab for a contact.
Amount or % - Leave the default amount of 0.00 in this field unless the amount or percent will be
the same for all employees it applies to.
Based On – If the other income is a flat amount, leave Quantity in the Based On field. Other
income can also be calculated based on Regular Hours or Overtime Hours.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-21
Chapter 7- Set Up Payroll Items
Items – When Item Amount, Item Amount Limit on Disposable Net, Item Amount Limit on
Gross, Item Amount Limit in Net, Item Qty, Item Qty Limit on Disposable Net, Item Qty
Limit on Gross, or Item Qty Limit on Net Payroll is selected in the Based On field, the Items
button becomes available.
Based on Items - Select the Item this income is based on from the drop down list. If the income is
based only on a specific department within the item, select the appropriate Department from
the drop down list.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-22
Chapter 7- Set Up Payroll Items
Limit or % – Leave the default amount of 0.00 unless the amount will be the same for most
employees this item applies to.
Limit Type – A limit can be set to cap the other income based on the Limit Type selected:
Annual Calendar - Annually resets every January.
Annual Hire - Annually resets on the employee's hire date.
Check – The limit applies to each individual check.
Lifetime – Does not reset.
Monthly - Resets each month.
Quarterly – Resets each quarter.
Limit – Leave the default amount of 0.00 unless the amount will be the same for most employees
this item applies to.
Exempt From – Check the appropriate box for any tax this income is exempt from. For example,
check the SS Emp, SS Co, Med Emp, Med Co, SUI Emp, SUI Co, SDI Emp and SDI Co boxes
for medical insurance premiums for a shareholder of a Subchapter S Corporation income item
that is exempt from FICA tax, state unemployment taxes and state disability taxes. Check ALL
boxes for an expense reimbursement item.
Expense Account – Select the appropriate general ledger account that should be debited for the
income. Any type of account may be selected.
W2 Tracking – Select the appropriate W2 box from the drop down list if this deduction is to be
reported on the W2. Select Box 7 Reported Tips or Box 8 Allocated Tips as necessary.
Selecting either of these boxes in the W2 Tracking make the system place the tips amounts in
the appropriate box on the W2. It will also place the tip wages on the appropriate lines of the
Federal 941. Select Other Non Payroll for an Expense Reimbursement.
W2 Code –A W2 code is only necessary if Box 12 or Box 14 is selected in the W2 Tracking field.
Enter the appropriate code per IRS instruction for Box 12 deductions. Enter a brief description
to print on the W2 for Box 14 deductions.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-23
Chapter 7- Set Up Payroll Items
Pay
This Type is a required item. Set up a Pay item for Regular Pay, Overtime Pay, Salary Pay, Vacation
Pay, Sick Pay and other similar items. The system will pull the Rate from the Employee Tab of the
contact for any Pay items.
Pay Type – Select the appropriate Pay Type from the drop down list.
Hourly – The system will multiply Quantity times Rate times Pay Factor to calculate the amount.
Salary – The system will ignore the Quantity and use the amount entered in the Rate field on
the Employee Tab as the amount.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-24
Chapter 7- Set Up Payroll Items
Pay Class – Select the appropriate Pay Class from the drop down list.
Regular – When regular is selected, hours entered for this item will be included in deductions or
employer accruals based on hours or hours worked.
Sick – When sick is selected, hours entered for this item will be included only in deductions or
employer accruals based on hours. They will be excluded from calculations based on hours
worked.
Vacation– When vacation is selected, hours entered for this item will be included only in
deductions or employer accruals based on hours. They will be excluded from calculations
based on hours worked.
Pay Factor – Enter a pay factor in this field. The system will multiply Qty times Rate times Pay
Factor to calculate Gross pay.
Expense Account – Select a default expense account from the drop down list. The actual posting
is handled through the department setup. (See Chapter 5)
W2 Tracking – No selection is necessary in this field at this time.
W2 Code – No entry is necessary in this field at this time.
Rate – Enter a rate in this field if most employees have the same rate of pay. All Journeyman
Pipefitters earn 38.79 per hour. Change the rate when the union contract is renegotiated.
Use Rate – Select the appropriate value from the drop down list.
Always – The system will always use this rate when this item is selected.
As Default – The system will use this rate unless it is overridden on the Payroll Template.
When Higher – The system will use this rate only if it is higher than the rate on the Employee
Tab or the Payroll Template.
Exempt From – Some pay may be exempt from State Unemployment or State Disability taxes.
Check the appropriate box(es) for exempt pay items.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-25
Chapter 7- Set Up Payroll Items
School District Withholding
This Type is for School District Withholding tax that is based on gross wages. For payroll checkwriting,
local tax tables must be set up before setting up School District Withholding items. Only one item may
be set up for each taxing entity.
Local Tax Entity – For payroll checkwriting, select the appropriate entity from the drop down list after
Local Withholding Tax Tables have been set up. (See Appendix A). For after the fact payroll, enter
the entity name as it should appear in Box 18 of the W2.
Liability Account – Select the appropriate liability account from the drop down list.
Payable To - Select the appropriate payee from the drop down list only if checks are being written to
pay this tax liability through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-26
Chapter 7- Set Up Payroll Items
Use FWH Wages – In some instances, different local tax entities for the same company have
different rules for whether a deduction is exempt or taxable. If a deduction is only exempt from
local withholding in some localities, do NOT check the LWH box on the deduction item. If a
deduction item is not marked as exempt from LWH, but is FWH exempt and using FWH wages
would be correct, check the Use FWH Wages box.
Tax Area – The tax area field must include the local tax entity. If wages are taxed by more than
one entity, include ALL possible combinations. In the example above, the system will handle
wages that are taxable only to SD123 or Perrysburg and SD123. Click the Add button to bring
up the Add Locale window. Select a Locale from the drop down list or enter a new locale.
Tax Type – Select the appropriate Tax Type from the drop down list for Indiana, New York, OH
School District and Oregon for proper placement of taxes on payroll tax returns.
PA PSD Code – Enter the appropriate PA PSD Code or select Default to use the PA PSD Code
on the Company Payroll Default tab in Setup/Company Information. This code will print in
the Locality Name field on Form W2.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-27
Chapter 7- Set Up Payroll Items
Social Security Company
This Type is required. Only one Social Security Company item may be set up.
Expense Account - Select a default expense account from the drop down list. The actual posting
is handled through the department setup. (See Chapter 5)
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the 941 tax
are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-28
Chapter 7- Set Up Payroll Items
Social Security Employee
This Type is required. Only one Social Security Employee item may be set up.
Liability Account - Select the appropriate general ledger account from the drop down list.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the 941 tax
are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-29
Chapter 7- Set Up Payroll Items
State Disability Company
Set up this Type of item for each state that the client has employees working in, if the state has
mandated disability insurance. Do NOT use this item type for Washington L&I. Only one State
Disability Company item per state may be set up.
State – Select the appropriate state from the drop down list.
Expense Account – Select the appropriate general ledger expense that should be debited for the
disability tax.
Liability Account – Select the appropriate general ledger liability account that should be credited
for the disability tax.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the state
disability tax liability are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-30
Chapter 7- Set Up Payroll Items
State Disability Employee
Set up this Type only if the client is in a state with disability withholding tax. Do NOT use this item type
for Washington L&I. Only one State Disability Employee item per state may be set up.
State – Select the appropriate state from the drop down list.
Liability Account – Select the appropriate general ledger liability account that should be credited
for the disability withholding tax.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the state
disability withholding tax liability are being written through the system.
W2 Tracking – Select the appropriate box from the drop down list if disability withholding is to be
printed on the W2 form. This will usually be Box 14.
W2 Code – Enter a description to print on the W2 form if Box 14 is selected in the W2 Tracking
field.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-31
Chapter 7- Set Up Payroll Items
State Unemployment Company
Set up a State Unemployment Company item for each state that the client has employees working in.
Only one item of this Type per state may be set up..
State – Select the appropriate state from the drop down list.
Expense Account – Select the appropriate general ledger expense that should be debited for the
unemployment tax.
Liability Account – Select the appropriate general ledger liability account that should be credited
for the unemployment tax.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the state
unemployment tax liability are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-32
Chapter 7- Set Up Payroll Items
State Unemployment Employee
Set up this Type of item only if the client is in a state with unemployment withholding tax. Only one
State Unemployment Employee item per state may be set up.
State – Select the appropriate state from the drop down list.
Liability Account – Select the appropriate general ledger liability account that should be credited
for the unemployment withholding tax.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the state
unemployment withholding tax liability are being written through the system.
W2 Tracking – Select the appropriate box from the drop down list if unemployment withholding is to
be printed on the W2 form. This will usually be Box 14.
W2 Code – Enter a description to print on the W2 form if Box 14 is selected in the W2 Tracking
field.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-33
Chapter 7- Set Up Payroll Items
State Withholding
This Type is required only if the client has wages that are taxable for state income tax purposes. A
separate state withholding item MUST be set up for each state. Only one item for each state may be
set up.
State - Select the appropriate state from the drop down list.
Liability Account – Select the appropriate general ledger liability account that should be credited
for the withholding tax.
Payable To – Select the appropriate payee from the drop down list only if checks to pay the state
withholding tax liability are being written through the system.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-34
Chapter 7- Set Up Payroll Items
Statistic
This Type is used to record statistical items. An example of a statistical item is Credit Weeks for the
state unemployment tax return for states like New Jersey, Ohio and Pennsylvania. An unlimited
number of statistical items may be set up.
Account – Select the appropriate general ledger account from the drop down list. An account with
a classification of Statistic must be selected.
Tracking – Select Weeks if this is the item used to track weeks for the state unemployment tax
return.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-35
Chapter 7- Set Up Payroll Items
To set up payroll items:
1. Select Setup/Payroll Items.
2. Click on the List icon
or press Ctrl + I and verify that all necessary payroll items are set up.
3. Verify that the correct payee is in the Payable To field on liability items for which checks will be
issued. Edit as necessary.
4. Set up any items unique to this client.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
7-36
Chapter 8- Set Up Unemployment and SDI Rates
Chapter 8 - Set Up Unemployment and SDI Rates
The unemployment rate is based on the payroll check date. Enter new effective date, limit and rate on
a new line.
1.
2.
3.
4.
5.
6.
7.
Select Setup/Payroll Taxes.
Select the SUTA Co. tab.
Select the State from the drop down list.
Enter the Effective Date.
Enter the Limit.
Enter the variable unemployment rate in the UI Rate field.
Enter other rates as necessary in the Other Rate 1 and Other Rate 2 fields. Examples of these
rates are CA ETT, Job Training Tax, etc.
8. Select the SDI Co. tab.
9. Select the state from the drop down list.
10. Enter the Effective Date.
11. Enter the variable SDI rate in the SDI Rate field.
12. Enter other rates as necessary in the Other Rate 1 and Other Rate 2 fields. One example of
this rate is New Jersey HI.
13. Click OK to save the changes.
Note: Do NOT enter company SUI or SDI rates on the SUTA Emp. or SDI Emp. tabs. These tabs are
for employee withholding and are global.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
8-1
Chapter 8- Set Up Unemployment and SDI Rates
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
8-2
Chapter 9- Set Up Payroll Templates
Chapter 9 - Set Up Payroll Templates
The payroll entry screen may be customized for each client in FCAS or PBM based on the information
received from the client. This is done by setting up payroll templates. Payroll templates include
frequently used payroll items. It is NOT necessary to include all items that exist for a company, nor is it
necessary to include infrequently used items. Infrequently used payroll items can be added to a payroll
check at run time.
As few or as many templates may be set up to make data entry as heads down as possible. Each
client should have at least one template. It should be named Default as the system will place the word
Default in the Pay Template field on the Employee tab of the contact when a new employee is set up.
Multiple templates may be set up. Select the appropriate template for an employee that does not
match the criteria for the Default template. Taking the time to set up templates will decrease
processing time on a monthly basis.
Type the Lookup for the payroll item in the Item field or select the Item from the drop down list. Allow
the system to populate the remaining columns. The system will use ‘default’ or 0.00 or 1.00 where
appropriate. Typing a value in any of the remaining fields will cause the system defaults to be
overridden by the value that is in the template when payroll checks are entered.
Important note:
If an item in a row needs to be changed on a payroll template, DO NOT just type a new item lookup in
the item field. Remove the bad row and insert a new row with the new item. The order of the rows may
be rearranged by using the up or down arrow in the toolbar to move the selected row. The selected
row can be easily identified because there is an arrow instead of a row number. The active cell has a
darker gray outline.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-1
Chapter 9- Set Up Payroll Templates
After the Fact Payroll
When entering After the Fact Payroll, it is necessary to enter the taxes withheld as well as Pay and
Miscellaneous Deduction Items. There are two grids available in the Payroll Template screen. For
After the Fact Payroll, it is recommended that only the top grid be used to minimize the number of
keystrokes used during data entry.
To set up a default template for After the Fact Payroll:
1.
2.
3.
4.
Select Setup/Payroll Templates.
Type Default in the Template Name field.
Create a row for each desired item by entering the appropriate Payroll Item in the Item field.
Move to the next row and enter the next payroll item.
Examples:
This is an example of a template for a client who reports a single amount for pay and separates Federal
Withholding, Social Security Withholding and Medicare Withholding. Common deductions such as
insurance may also be included.
Some clients will report FICA Tax in total instead of separating Social Security and Medicare. If the
Fed Default ATF Tax Mode is set to Auto Correct on the General tab in Setup/Options, Combined
FICA Tax can be entered as either Social Security or Medicare and the system will make the necessary
adjustments. The following example represents this type of situation.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-2
Chapter 9- Set Up Payroll Templates
After the Fact Payroll (Cont’d)
Some clients will combine Federal, Social Security, and Medicare Withholding as a single number. If
the Fed Default ATF Tax Mode is set to Auto Correct on the General tab in Setup/Options, enter the
Combined Federal Tax as Federal Withholding and the system will make the necessary adjustments to
move Social Security and Medicare from Federal Withholding.
If the client uses more than one pay on a regular basis and it is necessary to show separate pay items,
see the following example.
If the client has some employees who always have tips and some who do not have tips, two templates
should be created. Name one ‘Default’ and the other ‘Wages with Tips’. Be sure to assign the
appropriate template to each employee.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-3
Chapter 9- Set Up Payroll Templates
After the Fact Payroll (Cont’d)
If individual payroll checks are entered for each employee and one or some of the employees are
salaried, create a unique template for each salaried employee. Enter the amount for each pay item in
the template. This will save much data entry time because when entering checks, the amount will be
filled in after the employee is selected. If the employee receives a check for a different amount for a
bonus or something similar, overwrite the amounts on the Payroll Check screen during data entry. This
will not affect the amounts on the template. The following example demonstrates this type of template.
Set up a unique template for an employee if he or she is the only one in the company who has a certain
deduction such as child support. If the employee with child support is not a salaried employee, but the
support deduction is always the same amount, leave all amounts except child support at 0.00.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-4
Chapter 9- Set Up Payroll Templates
Payroll Checkwriting
When setting up a Payroll Template for Payroll Checkwriting, DO NOT enter payroll taxes. The system
will calculate all payroll taxes. There are two grids in the Payroll Template screen. Pay items and
deductions can be entered in either grid. For payroll checkwriting, create a row for each ‘pay item’
(Regular Pay, Overtime, Tips, etc) that is used most pay periods. Also create a row for any deduction
that is used frequently and has a different amount for each employee each payroll run (such as
employee advances). Enter standard deductions that may be used by any employee in the bottom grid.
To set up a payroll template for payroll checkwriting:
1. Select Setup/Payroll Templates.
2. Type Default in the Template Name field.
3. Create a row for each desired item by entering the appropriate Payroll Item in the Item field.
Examples:
Hourly employees are paid for regular hours. Many employees receive overtime pay most pay periods.
Many employees have a standard deduction for insurance.
Some employees in a company are salaried. They may also have a deduction for insurance.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-5
Chapter 9- Set Up Payroll Templates
Payroll Checkwriting (Cont’d)
Some employers give employees cash advances between payroll periods. These amounts vary from
employee to employee from week to week. If they happen frequently, include them in the top grid of
the template.
A company may offer a 401K or simple plan for employees to make tax deferred contributions to a
retirement account. The company may match some or all of the employee’s contribution. By entering
all possible deductions and employer accruals in the bottom grid of the template, an amount or rate
entered in the Item/Limit screen of the contact will be calculated at run time.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-6
Chapter 9- Set Up Payroll Templates
Payroll Checkwriting (Cont’d)
When a company offers direct deposit, most employees elect to have 100% of their net pay deposited
to their checking account.
Some employees may elect to deposit a portion of their net pay to savings or to a second bank
account. When setting up the template, the direct deposit which is to be 100% of the remaining net
MUST be the last item in the bottom grid.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-7
Chapter 9- Set Up Payroll Templates
Payroll Checkwriting (Cont’d)
If a payroll item is unique to an employee (such as child support), set up a template for that employee
and use only the payroll items that apply to the employee.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
9-8
Chapter 10 - Set Up Employees
Chapter 10 - Set Up Employees
1.
2.
3.
4.
Select Setup/Contacts.
Enter all necessary information on the Contact tab.
Check the appropriate box for an Employee, Vendor or Other contact.
Enter all necessary information on the Employee tab. Click on the Dept. Pay Rates, Item
Limits and Taxes buttons as appropriate and enter all necessary information.
5. Set up bank information on the Banking tab if the employee is using direct deposit.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-1
Chapter 10 - Set Up Employees
The Lookup and Display Name fields that appear above the tabs are for informational purposes. They
will show the information for the selected contact. These fields are displayed when any tab for this
contact is selected and cannot be edited. To change the Lookup or Display Name, edit the fields
within the body of the Contact tab.
The contact type selection boxes will appear at the bottom of the screen when any tab for this contact is
selected. The Employee box MUST be checked for employees. Check the Vendor box for contacts
whose payments are to be included in the Tax and Other Third Party Checks total on the Payroll
Cover Letter.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-2
Chapter 10 - Set Up Employees
Contact Tab
Lookup – This can be any desired alphanumeric combination. It is recommended that the
employee’s name is included in the Lookup field to minimize the possibility of selecting the
wrong contact during data entry.
EIN/SSN – Enter the employee’s social security number. Dashes MUST be entered.
Organization – Does not usually apply to employees.
Status – Does not usually apply to employees.
Name – Information entered in the Title, First, Middle, Last and Suffix fields prints on payroll tax
returns such as state unemployment and W2s.
Gender – This field is optional unless the state requires gender on the state unemployment return.
Display Name – Information entered in this field will print as the payee name on the check. This
will also be the employee name on the payroll registers.
Business Name – Does not usually apply to employees.
Address – Enter the employee’s address here. Use the second address field as necessary for two
line addresses.
City – Enter the employee’s city here. This field is part of the address.
State – Enter the employee’s state here. This field is part of the address.
Postal Code - Enter the employee’s zip code here. This field is part of the address.
Country – Enter a country here only if the employee’s address is outside of the US.
Primary Contact – Does not usually apply to employees.
Phone 1 – Phone 4 – Enter phone numbers here, if desired.
Fax – Enter fax number here, if desired.
Email 1 and Email 2 – Enter email addresses here, if desired.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-3
Chapter 10 - Set Up Employees
Vendor Tab
The Vendor tab does not contain any information necessary for contacts who are employees.
Customer Tab
The Customer tab does not contain any information necessary for contacts who are employees.
Employee Tab
The Employee tab contains employee information. Some fields are required for after the fact payroll
and payroll checkwriting. Other fields are required for payroll checkwriting only.
SSN – Enter the employee’s social security number. Dashes MUST be entered.
Type – This is a user defined field that can be used to separate one type of employee from another.
Enter any alphanumeric combination in this field.
Class – This is a user defined field that can be used to further identify employees. It may be used
to separate employees for workman’s compensation purposes. Enter any alphanumeric
combination in this field.
Hired – Enter the employee’s hire date in this field.
Terminated – Enter the employee’s termination date in this field. Entering a termination date will
suppress the employee on the Payroll Time Sheet.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-4
Chapter 10 - Set Up Employees
Pay Rate – Enter the employee’s hourly pay rate or salary for the pay period in this field for payroll
checkwriting clients only.
Pay Period – Select the appropriate pay period from the drop down list for payroll checkwriting
clients only. Select Annual, Biweekly, Daily, Default, Monthly, Quarterly, Semiannual,
Semimonthly or Weekly. The system will withhold federal and some state income tax based
on the pay period selected. If Default is selected, the system will use the pay period defined on
the Company Payroll Defaults tab in the Setup/Company Information screen.
Department – Select the employee’s default department from the drop down list.
Pay Template – Select the appropriate pay template from the drop down list.
WH State – If this employee’s withholding tax state is the default withholding state that was entered
on the Company Payroll Defaults tab, leave Default in this field. If this employee’s
withholding state is different from the default state, select the appropriate state from the drop
down list.
UI State – If this employee’s unemployment tax state is the default unemployment state that was
entered on the Company Payroll Defaults tab, leave Default in this field. If this employee’s
unemployment state is different from the default state, select the appropriate state from the drop
down list.
DI State – If this employee’s disability tax state is the default disability state that was entered on the
Company Payroll Defaults tab, leave Default in this field. If this employee’s disability state is
different from the default state, select the appropriate state from the drop down list.
Locale – Select the appropriate default tax area for this employee from the drop down list.
DOB – Enter Employee’s Date of Birth.
Last Raise – Enter date of last raise.
Previous Rate – Enter the previous rate of pay.
W/C Class – Select the desired Class from the drop down list.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-5
Chapter 10 - Set Up Employees
Exemptions
FWH – Do NOT check this box if the employee is claiming to be exempt from withholding because
he had no tax liability in the previous year. A check mark in this box will cause the employee’s
wages to be excluded from federal withholding taxable wages on the 941, W2s and W3.
SWH - Do NOT check this box if the employee is claiming to be exempt from withholding because
he had no tax liability in the previous year. A check mark in this box will cause the employee’s
wages to be excluded from state withholding taxable wages on the state withholding return,
W2s and W3.
LWH - Do NOT check this box if the employee is claiming to be exempt from withholding because
he had no tax liability in the previous year. A check mark in this box will cause the employee’s
wages to be excluded from local withholding taxable wages on the local withholding return, W2s
and W3.
SDWH - Do NOT check this box if the employee is claiming to be exempt from withholding because
he had no tax liability in the previous year. A check mark in this box will cause the employee’s
wages to be excluded from local withholding taxable wages on the local withholding return, W2s
and W3.
NHA2010 – Check this box ONLY if this employee is eligible for the NHA2010 credit. A check mark
in this box will cause the wages for this employee to be included in the credit on the 2010 941.
SS Emp – Check this box if the employee is exempt from Social Security withholding. (See
Chapter 1 of the Payroll Reference Manual for rules regarding Social Security exempt
employees.)
SS Co – Check this box if the employee is exempt from the company portion of Social Security Tax.
(See Chapter 1 of the Payroll Reference Manual for rules regarding Social Security exempt
employees.)
Medi Emp – Check this box if the employee is exempt from Medicare withholding. (See Chapter 1
of the Payroll Reference Manual for rules regarding Medicare exempt employees.)
Medi Co – Check this box if the employee is exempt from the company portion of Medicare Tax.
(See Chapter 1 of the Payroll Reference Manual for rules regarding Medicare exempt
employees.)
SUI Emp – Check this box if the employee is exempt from State Unemployment withholding.
(Check with the state tax authority for rules regarding exempt employees.)
SUI Co - Check this box if the employee is exempt from State Unemployment tax. (Check with the
state tax authority for rules regarding exempt employees.)
SDI Emp - Check this box if the employee is exempt from State Disability withholding. (Check with
the state tax authority for rules regarding exempt employees.)
SDI Co - Check this box if the employee is exempt from State Disability tax. (Check with the state
tax authority for rules regarding exempt employees.)
FUTA – Check this box if the employee is exempt from Federal Unemployment Tax. (See Chapter
1 of the Payroll Reference Manual for rules regarding FUTA exempt employees.)
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-6
Chapter 10 - Set Up Employees
Seasonal – Checking this box will cause the employee to be noted as a seasonal employee on the
appropriate state unemployment return. This field may also be used for internal informational
purposes.
Officer – Checking this box will include this employee’s wages in the Total Exempt Officers’
Wages box on the appropriate state unemployment returns. This field may also be used for
informational purposes.
Salaried – Checking this box will cause this employee to be noted as a salaried employee on the
appropriate state unemployment return. Any employees without a check will be noted as hourly.
This field may also be used for informational purposes.
Pension Plan – Checking this box will cause an ‘X’ to print in the Retirement Plan box on the W2.
This field may also be used for informational purposes.
Cafeteria Plan – This field may be used for informational purposes.
Deferred Income – Checking this box will cause an ‘X’ to print in the Retirement Plan box on the
W2. This field may also be used for informational purposes.
Statutory – Checking this box will cause an ‘X’ to print in the Statutory Employee box on the W2.
This field may also be used for informational purposes.
Inactive – Checking this box will remove the employee from the drop down list in the payroll check
entry screen. This field may also be used for informational purposes.
Deceased – This field may be used for informational purposes.
Insured – This field is used for the VT unemployment and may also be used for informational
purposes.
MCTMT – This field is used for the NY MCTMT tax return and may also be used for informational
purposes.
Exmt From W/C – This field is used for the Pay As You Go Workers’ Comp file and may also be
used for informational purposes.
Employee File
W4/I9 – This field may be used for informational purposes.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-7
Chapter 10 - Set Up Employees
Departmental Pay Rates
The program will remember multiple pay rates for one employee who works in different departments
within a company.
1. Click on the Dept. Pay Rates button to open the Departmental Rates window.
2. Select the appropriate department from the drop down list in the Department field.
3. Enter the appropriate rate for the selected department in the Rate field.
Do NOT enter the employee’s default department and pay rate in the Departmental Rates screen.
In the example above, Lisa Douglas usually works as a waitress for $3.50 per hour. She
sometimes works in other departments at different rates per hour. If the department in the check
entry screen is changed from the default department, the rate will change according to the
Departmental Rates table above.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-8
Chapter 10 - Set Up Employees
Item Limits
Enter standard deduction or accrual items, amounts or rates, limit types and limits on the Item
Limits screen.
1.
2.
3.
4.
5.
Click on the Item Limits button.
Select the desired Item from the drop down list.
Enter the rate or amount in the Rate field.
Select the appropriate limit Type from the drop down list, if necessary.
Enter the limit amount in the Limit field, if necessary.
In the above example, the following deductions will be taken.
1. $25.79 will be deducted from each paycheck until the limit of $51.58 has been reached each
month.
2. The smaller of $150.00 or 22% of the disposable net pay will be deducted from each paycheck
until the lifetime limit of $1582.17 has been reached.
3. 3% of the employee’s gross pay will be taken for the 401K deduction.
4. $15.00 will be deducted from each paycheck as a direct deposit into her savings account.
5. 100% of the remaining net pay will be direct deposited into her checking account.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-9
Chapter 10 - Set Up Employees
Taxes
Enter withholding tax information on the Taxes screen.
1. Click on the Taxes button.
Federal
2. Select M or S from the drop down list in the Table field.
3. Enter the number of Dependents shown on the W4.
4. Enter an additional amount or % in the WH Extra field if desired. If the employee wants an
extra $10.00 withheld from each paycheck, enter 10.00. If the employee wants an extra 2%
withheld from each paycheck, enter 2.00%.
Note: If an employee is claiming to be exempt from withholding because he had no tax liability
last year, set him up as Married with 99 dependents. If an employee wants a flat amount
withheld from each check, set him up as Married with 9999 dependents and enter 250.00 in the
WH Extra field. If an employee wants 29% withheld from each check, set him up as Married
with 9999 dependents and enter 29.00% in the WH Extra field.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-10
Chapter 10 - Set Up Employees
EIC
5. Select the appropriate Table from the drop down list.
State Withholding
6. Select the state the employee resides in from the drop down list in the State field.
7. Enter the appropriate table name in the Table field.
8. Enter the number of dependents, if applicable, in the Dependent field.
9. Enter an amount or percent for extra withholding in the Extra field.
Local Withholding
10. Select the Tax Entity from the drop down list in the Locale field. (Local Withholding Tax Tables
MUST be set up first. See Appendix A.)
11. Enter the appropriate table name in the Name field.
12. Enter an extra amount or percent in the Extra field, if desired.
13. Click OK to save the changes.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-11
Chapter 10 - Set Up Employees
Banking Tab
Use the Banking tab to set up employee bank information for an employee with Direct
Deposit.
1. Select New to add a new bank account or click on an account to edit or delete and
select Edit or Delete.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-12
Chapter 10 - Set Up Employees
2. Type Ck in the Lookup on the Bank Account Screen. Important Note: Use the same
Lookup (Ck) for all employees who have only one Direct Deposit. This will allow the
use of one common template. If an employee has a Direct Deposit posting to a Savings
Account in addition to the checking, use Svg for the Lookup. If there are multiple
checking or savings accounts that need to be set up, use Ck1, Ck2, Svg1, Svg2, etc.
3. Select Checking or Savings in the Type field, as appropriate.
4. Select Business or Personal.
5. Enter the Employee’s Account Number, Routing Number and ABA Number in the
appropriate fields.
6. Enter the Bank Name, Address, City, State and Zip in the appropriate fields.
7. Click OK to save and click the Save icon in the toolbar.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-13
Chapter 10 - Set Up Employees
Notes Tab
Use the Notes tab to save employee information that does not belong in another field.
Hold the Ctrl key and press Enter to start a new line.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
10-14
Appendix A – General System Options
Appendix A – General System Options
The General tab is where user preferences are set. Values entered on this screen are global for the
user. The user may prefer values other than those shown in the example below.
1. Select Setup/System Options.
2. Select the General tab.
Use Enter Key as Tab Key
Yes - Pressing the Enter key causes the cursor to advance from field to field just like using
the Tab key. When the cursor is on a command button, use the Space Bar to execute
the command.
No - Pressing the Enter key will execute the default command button for the screen. In the
example below, OK is the default command button.
The default command button can be identified by an outline inside of or around the button.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
A-1
Appendix A – General System Options
Assume Decimal
Yes - The system assumes a decimal with two numbers to the right of the decimal point.
For example, entering "1000" will become 10.00 and "10033" will become 100.33.
No - The system enters whole numbers as they are typed. For example, entering "1000" will
become 1000.00 and "100.33" will be 100.33.
Fed Default ATF Tax Mode - After the fact payroll only.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting Social Security or Medicare Withholding Taxes.
Prompt - The system will compare Social Security and Medicare Withholding taxes entered
to what should have been withheld. If there is a discrepancy, a window will pop up and
show what should have been withheld. Save the check with the incorrect amounts or
edit the check.
Auto Correct - The system will adjust the Social Security and Medicare to the correct
amounts, if necessary, and will adjust any discrepancy through Federal Withholding.
Note: If As Entered or Prompt is selected and the Social Security and Medicare
Withholding Taxes entered are incorrect, the amounts on the W2s will not be correct.
State Default ATF Tax Mode - After the fact payroll only.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting state unemployment or disability withholding taxes.
Prompt - The system will compare state unemployment or disability withholding taxes
entered to what should have been withheld. If there is a discrepancy, a window will pop
up and show what should have been withheld. Save the check with the incorrect
amounts or edit the check.
Auto Correct - The system will adjust the state unemployment or disability withholding to
the correct amounts, if necessary, and will adjust any discrepancy through state
withholding tax.
Show Opening Client Dialog
Yes – When a client file is opened, a window will pop up showing the client that is open and
the period ending date. The dialog box will also indicate if the file is open to a future
period.
No – There is no dialog box. Look at the program bar at the top of the screen to verify that
correct client is open.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
A-2
Appendix A – General System Options
Always Start with Company List Open
Yes - Causes the Company List to be displayed every time the program is opened.
No - Causes the program to open with the Company List displayed only if it was displayed
the last time the program was closed.
Always Ask Before Closing Program
Yes –The following dialog box will appear when File/Exit is selected.
No – The program will close without a prompt when File/Exit is selected.
Close Company List After Open Client File
Yes - Causes the Company List to be closed when new file is opened.
No - Causes the Company List to remain open when new file is opened.
Open Task Tab - Causes Task Tab to open when new file is opened.
Enable Auto Recalc
Yes – The program will check for changes made to a payroll check and will recalculate tax
totals for the affected employee from that check forward when the report screen is
opened.
No – The program will not check for changes made to payroll checks and report total may
be incorrect.
Note: We strongly recommend that this option be set to Yes, as it will reduce the
possibility of incorrect amounts on payroll forms and reports.
Sound Configuration
Option A – Will allow sound to work on stand-alone systems and workstations networked
using Windows or Novell networking.
Option B – Will allow sound to work on workstations networked using Terminal Services.
Automatic Check For Updates
Yes – A browser window will open showing the user if an update is available when the
program is opened.
No – The program will open without checking for an update.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
A-3
Appendix A – General System Options
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
A-4
Appendix B- Set Up Screen Options and Column Configuration
Appendix B- Set Up Screen Options and Column Configuration
There are two tabs for screen options in Activities/Quick Check. The Quick Check System
tab allows the user to define data entry preferences for all clients. System options may be
overridden by settings on the Quick Check Client tab. Settings on this screen are User
specific.
1. Select Activities/Quick Check.
2. Click on the Options icon
in the toolbar or select Edit/Commands/Screen Options from
the menu.
3. Click on the Quick Check System tab. (This step needs to be done only one time by each user
as these settings are global.
4. Select the desired Value for each field from the drop down list.
Default Move
First – The first check entered for the period will appear when the screen is opened.
Last – The last check entered for the period will appear when the screen is opened.
New – A new check may be entered when the screen is opened.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-1
Appendix B- Set Up Screen Options and Column Configuration
Always Ask Before Saving
Yes – A dialog pops up asking to save each check.
No – Each check is automatically saved when New is selected.
Ask Before Adding Contacts
Yes – A dialog pops up asking if you want to add a new contact.
No – A new contact will be automatically added to the contact manager.
Edit New Contacts
Yes – The contact manager will open and contact information may be edited.
No – The contact manager screen does not open. Select Setup/Contacts to edit a contact.
Edit Mode
Bank – Opens the fields below in General Check grid.
Payable – Opens the fields below in the General Check grid.
Validate Amount
Yes – Check amount must be entered in the Amount field at the top of the screen. The
program will not save the check unless the total of all splits matches the entered amount.
No – The cursor will skip the Amount field at the top of the screen and checks will be saved
without validation.
Skip Contact
Yes – The cursor will not stop in the Pay to the order of field as you enter or tab through
the check. You can, however, use your mouse to click in the field and enter a Payee.
(Do NOT select this option for payroll.)
No – The cursor will stop in the Pay to the order of field as you enter through the check.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-2
Appendix B- Set Up Screen Options and Column Configuration
Skip Date
Yes – The cursor will not stop in the Date field as you enter or tab through the check. You
can, however, use your mouse to click in the field and enter a memo description. (If this
option is selected, the default Date on all checks will be the system date on the
computer.)
No – The cursor will stop in the Date field as you enter through the check.
Skip Memo
Yes – The cursor will not stop in the Memo field as you enter or tab through the check. You
can, however, use your mouse to click in the field and enter a memo description.
No – The cursor will stop in the Memo field as you enter through the check.
Remember Date
Yes – The system will remember the date of the last check entered while this window is
open.
No – The system will enter the computer’s system date in the date field for each new check.
FED ATF Tax Mode
Default – The system will save ATF Payroll checks based on the selection made on the
General tab in Setup/Options.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting Social Security or Medicare Withholding Taxes.
Prompt - The system will compare Social Security and Medicare Withholding taxes entered
to what should have been withheld. If there is a discrepancy, a window will pop up and
show what should have been withheld. The check can be saved with the incorrect
amounts or the amounts can be edited.
Auto Correct - The system will adjust the Social Security and Medicare to the correct
amounts, if necessary, and will adjust any discrepancy through Federal Withholding.
State ATF Tax Mode
Default – The system will save ATF Payroll checks based on the selection made on the
General tab in Setup/Options.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting state unemployment or disability withholding taxes.
Prompt - The system will compare state unemployment or disability withholding taxes
entered to what should have been withheld. If there is a discrepancy, a window will pop
up and show the amount which should have been withheld. Save the check with the
incorrect amounts or edit the check.
Auto Correct - The system will adjust the state unemployment or disability withholding to
the correct amounts, if necessary, and will adjust any discrepancy through state
withholding tax.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-3
Appendix B- Set Up Screen Options and Column Configuration
Warn when date not in period
Yes – The following dialog box will pop up when the program tries to save a check that has
a date outside of the current period.
No – The program will save a check that has a date outside of the current period without
any warning.
Warn Duplicate Check
Yes – The following dialog box will pop up when the system tries to save a check with a
number that has already been used.
No – The program will save the duplicate check number without a warning.
Minimum Wage
Enter the default minimum wage. If no amount is entered here, the system will use the
default federal minimum wage.
Show Employee Hash Total
Yes - will cause the program to display the sum total of all employee numbers (the numeric
characters to the left of the first space in the Contact Lookup) on checks entered in the
current accounting period at the bottom right side of the window.
No - Employee Hash Totals will not be displayed.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-4
Appendix B- Set Up Screen Options and Column Configuration
5. Click on the Quick Check Client tab.
6. Select the desired Value for each field from the drop down list.
Ask Before Adding Contacts
Default – The program will use the value selected on the Quick Check System tab.
Yes – A dialog pops up asking if you want to add a new contact.
No – A new contact will be automatically added to the contact manager.
Edit New Contacts
Default – The program will use the value selected on the Quick Check System tab.
Yes – The contact manager will open and contact information may be edited.
No – The contact manager screen does not open. Select Setup/Contacts to edit a contact.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-5
Appendix B- Set Up Screen Options and Column Configuration
View Period
The value selected will determine what checks will be seen when the Transaction List is
selected or entries are scrolled through.
Accounting Year To Date – All payroll checks for the current accounting year to date.
All – All payroll checks processed for this client.
Current Accounting Period – All payroll checks for the current accounting period.
Last 30 Days – All checks with a date within the last 30 days of the system date.
Last 60 Days – All payroll checks with a date within the last 60 days of the system date.
Last 90 Days – All payroll checks with a date within the last 90 days of the system date.
Last Year – All payroll checks with last year’s date.
Year To Date – All payroll checks year to date for the current calendar year.
Edit Mode
Default – The program will use the value selected on the Quick Check System tab.
Bank – Opens the fields below in General Check grid.
Payable – Opens the fields below in the General Check grid.
View By Bank Account
Yes – Only checks for the selected bank account will appear in the list or when scrolling
through the transactions.
No – All checks for all bank accounts will appear in the list or when scrolling through the
transactions.
Validate Amount
Default – The program will use the value selected on the Quick Check System tab.
Yes – Check amount must be entered in the Amount field at the top of the screen. The
program will not save the check unless the total of all splits matches the entered amount.
No – The cursor will skip the Amount field at the top of the screen and checks will be saved
without validation.
Skip Contact
Default – The program will use the value selected on the Quick Check System tab.
Yes – The cursor will not stop in the Pay to the order of field as you enter or tab through
the check. You can, however, use your mouse to click in the field and enter a Payee.
(Do NOT select this option for payroll.)
No – The cursor will stop in the Pay to the order of field as you enter through the check.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-6
Appendix B- Set Up Screen Options and Column Configuration
Skip Memo
Default – The program will use the value selected on the Quick Check System tab.
Yes – The cursor will not stop in the Memo field as you enter or tab through the check. You
can, however, use your mouse to click in the field and enter a memo description.
No – The cursor will stop in the Memo field as you enter through the check.
Remember Date
Default – The program will use the value selected on the Quick Check System tab.
Yes – The system will remember the date of the last check entered while this window is
open.
No – The system will enter today’s date in the date field for each new check.
Default Discount Account
Default – Any discount for the item will post to the account selected for the item.
XXX – Select an account from the drop down list to post all discounts.
Default Checking Account
Last Used – The screen will always open with the account that was used last selected.
XXX – Select a specific account from the drop down list. The screen will always open to the
selected account.
FED ATF Tax Mode
Default – The system will save ATF Payroll checks based on the selection made on the
General tab in Setup/Options.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting Social Security or Medicare Withholding Taxes.
Prompt - The system will compare Social Security and Medicare Withholding taxes entered
to what should have been withheld. If there is a discrepancy, a window will pop up and
show what should have been withheld. The check can be saved with the incorrect
amounts or the amounts can be edited.
Auto Correct - The system will adjust the Social Security and Medicare to the correct
amounts, if necessary, and will adjust any discrepancy through Federal Withholding.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-7
Appendix B- Set Up Screen Options and Column Configuration
State ATF Tax Mode
Default – The system will save ATF Payroll checks based on the selection made on the
General tab in Setup/Options.
As Entered - The system will save ATF payroll checks as entered without checking or
correcting state unemployment or disability withholding taxes.
Prompt - The system will compare state unemployment or disability withholding taxes
entered to what should have been withheld. If there is a discrepancy, a window will pop
up and show the amount which should have been withheld. Save the check with the
incorrect amounts or edit the check.
Auto Correct - The system will adjust the state unemployment or disability withholding to
the correct amounts, if necessary, and will adjust any discrepancy through state
withholding tax.
Warn when date not in period
Default – The program will use the value selected on the Quick Check System tab.
Yes – The following dialog box will pop up when the system tries to save a check that has a
date outside of the current period.
No – The system will save a check that has a date outside of the current period without any
warning.
Enter time mode
Some time clock programs report time worked as hours and minutes or total minutes. Enter
either of these in the Time field and the system will automatically convert to decimal
equivalent in the Qty field.
Hours and Minutes – Enter hours and minutes as 00.00 in the Time field. For example,
enter 72 hours and 36 minutes as 72.36 in the Time field. The system will convert the
value to 72.60 hours in the Qty field.
Minutes – Enter the total minutes worked in the Time field. For example, enter 4,320
minutes in the Time field. The system will convert the value to 72 hours in the Qty field.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-8
Appendix B- Set Up Screen Options and Column Configuration
Wage Check Mode
The program will test a payroll check for an employee with tips to ensure that the employee is
receiving minimum wage. Hourly wages which are less than minimum wage plus tips entered
should bring an employee to at least minimum wage.
Default – The program will use the value selected on the Quick Check System tab.
Ignore – The program will save the check as entered, without verifying minimum wage.
Add to Tips – The program will automatically increase Tips to bring the employee up to
minimum wages.
Add to Wages – The program will increase the hourly rate to bring the employee up to
minimum wage.
Prompt – The following dialog box will appear if the check does not meet minimum wage. Click
Add to Pay to increase the pay. Click Add to Tips to increase the tips. Click Ignore to
save the check as entered. Click Return to Edit to go back to the data entry screen.
Warn Duplicate Check
Default – The program will use the value selected on the Quick Check System tab.
Yes – The following dialog box will pop up when the system tries to save a check with a
number that has already been used.
No – The program will save the duplicate check number without a warning.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-9
Appendix B- Set Up Screen Options and Column Configuration
Minimum Wage
Enter the minimum wage for this client. The program will use the value selected on the
Quick Check System tab if the Value is Default.
Use Avg Wage for OT
Yes – The program will use the value selected on the Quick Check System tab.
No – The program System tab.
Show Employee Hash Total
Default – The program will use the value selected on the Quick Check System tab.
Yes - will cause the program to display the sum total of all employee numbers (the numeric
characters to the left of the first space in the Contact Lookup) on checks entered in the
current accounting period at the bottom right side of the window.
No - Employee Hash Totals will not be displayed.
7. Click OK to save the changes.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-10
Appendix B- Set Up Screen Options and Column Configuration
Column Configuration for Payroll Checkwriting
1. Select Payroll from the drop down list in the Check Type field.
2. Click on the Column Configuration box in the top grid.
There are three options in the State field for each column. They are used as follows:
Normal – The cursor will stop in the column and information can be entered or edited in that
column.
Hidden – The column is removed from the grid.
Skip – Leaves the column in the grid but the cursor will skip the column when entering (or
tabbing) through the grid. Cells in the column are still accessible with the mouse.
Columns appear in the grid from right to left in the order listed on this screen. To change the
order, highlight an item and use the up or down arrows at the top of the screen to move the item
up or down in the list. A row can also be moved by holding the Shift key and pressing the up or
down arrow on the keyboard.
3. Select desired values for each column and rearrange rows as desired.
4. Click OK to save the changes.
5. Repeat for center and bottom grids.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-11
Appendix B- Set Up Screen Options and Column Configuration
Recommended configuration for the top grid for payroll checkwriting.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-12
Appendix B- Set Up Screen Options and Column Configuration
Recommended configuration for the center grid for payroll checkwriting.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-13
Appendix B- Set Up Screen Options and Column Configuration
Recommended configuration for the bottom grid for payroll checkwriting.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-14
Appendix B- Set Up Screen Options and Column Configuration
Column Configuration for After the Fact Payroll
1.
Select Payroll (ATF) from the drop down list in the Check Type field.
2. Click on the Column Configuration box in the top grid.
There are three options in the State field for each column. They are used as follows:
Normal – The cursor will stop in the column and information can be entered or edited in that
column.
Hidden – The column is removed from the grid.
Skip – Leaves the column in the grid but the cursor will skip the column when entering (or
tabbing) through the grid. Cells in the column are still accessible with the mouse.
Columns appear in the grid from right to left in the order listed on this screen. To change the
order, highlight an item and use the up or down arrow at the top of the screen to move the item
up or down in the list. A row can also be moved by holding the Shift key and pressing the up or
down arrow on the keyboard.
3. Select desired values for each column and rearrange rows as desired.
4. Click OK to save the changes.
5. Repeat for bottom grid.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-15
Appendix B- Set Up Screen Options and Column Configuration
Recommended configuration for the top grid for After the Fact Payroll.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
B-16
Appendix C – Set Up Local Withholding Tax Tables
Appendix C – Set Up Local Withholding Tax Tables
Withholding tables for local taxes must be set up. Local withholding tables are NOT client specific. Set
up tables before adding payroll items or employees.
1. Select Setup/Payroll Taxes.
2. Select the LWH tab.
3. Click the New button.
4. Enter the city, county or school district name in the Tax Entity field or select it from the drop
down list.
5. Enter a table name or number in the Table field. (Enter 1 if there is only 1 table, NR for Non
Resident rates.)
6. Enter the Effective Date.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
C-1
Appendix C – Set Up Local Withholding Tax Tables
Exclusions
7. Enter any amount or percent of Federal Tax that is to be excluded from the local withholding
computation in the Amount/Pct field.
8. Enter Minimum and/or Maximum excluded amounts in the appropriate fields.
9. Check the From Tax box ONLY if the amount of tax is to be reduced by the excluded amount or
percent.
10. Enter any flat amount or percent of wages that is to be excluded from the local withholding
computation in the Amount/Pct field.
11. Enter Minimum and/or Maximum excluded amounts in the appropriate fields.
12. Check the From Tax box ONLY if the amount of tax is to be reduced by the excluded amount or
percent.
Deductions
13. Enter the amount of the annual standard deduction in the Standard field.
14. Check the From Tax box if the standard deduction is to be deducted from the taxes instead of
wages.
15. Enter the annual dependent deduction amount in the Dependent field.
16. Check the From Tax box if the dependent deduction is to be deducted from the taxes instead of
wages.
17. Check the Round Results box to round the tax to the nearest whole dollar.
18. Check the Ignore Exemptions box if this tax authority does not recognize 401K or Section 125
type deductions as exempt.
Withholding Table
19. Enter the maximum annual wages to include for withholding at the first rate level in the To field.
Enter -1.00 to indicate no limit.
20. Enter the withholding rate as a decimal in the Rate field.
21. Repeat steps 19 and 20 as necessary for graduated withholding.
22. Click OK to save the changes.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
C-2
Appendix D - Import Employees from CSI
Appendix D - Import Employees from CSI
CSI is a register trade name belonging to Creative Solutions, Inc.
Employee names, addresses, social security number, default departments and pay rates can be
imported from CSI payroll.
To create a csv file from CSI payroll (This will need to be done separately for each client.):
1. Select Utilities/Export.
2. Select Employee Listing from the Report layout drop down list.
3. Click on the Options button.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
D-1
Appendix D - Import Employees from CSI
4. Check all boxes in the Optional information box.
5. Click OK.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
D-2
Appendix D - Import Employees from CSI
6.
7.
8.
9.
Click on the Change Location button in the File section of the Export screen.
Select the desired directory.
Change the Name of file to be created via export from ####.ASC to ####.CSV.
Select Export.
To import the csv file:
10. Open FCAS or PBM.
11. Select File/Imports/Creative Solutions/CSI Employees.
12. Browse to the directory containing the csv file that was created in CSI.
13. Select the desired file and click Open.
14. A dialog box will notify you when the import is complete.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
D-3
Appendix D - Import Employees from CSI
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
D-4
Appendix E - Import Employees from Peachtree
Appendix E - Import Employees from Peachtree
Peachtree is a register trade name belonging to Best Software SB, Inc.
Employee names, addresses, social security numbers, default departments and pay rates can be
imported from Peachtree payroll.
1.
2.
3.
4.
5.
6.
Select File/Select Import/Export.
Select Payroll from the list on the left side of the screen.
Select Employee List from the list on the right side of the screen.
Click on the Export icon in the toolbar.
Select the Fields tab.
Click on the Show All button.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
E-1
Appendix E - Import Employees from Peachtree
7. Select the Options Tab.
8. Check the Include Headings box. (The import will not work if this field is not checked.)
9. Click on the
button in the Import/Export File box.
10. Browse to the desired destination folder.
11. Enter the name of the file in the File Name field.
12. Click on the Open button.
13. Click on OK to create the export file.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
E-2
Appendix E - Import Employees from Peachtree
To import to the Peachtree file:
14. Select File/Imports/Peachtree/Contacts.
15. Browse to the directory containing the csv file that was created in Peachtree.
16. Select the desired file and click Open.
17. Check the Employee box.
18. Select appropriate action to take when a duplicate record is found. (Usually None)
19. Click OK to import.
20. A dialog box will notify you when the import is complete.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
E-3
Appendix E - Import Employees from Peachtree
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
E-4
Appendix F – Import Employees from QuickBooks
Appendix F – Import Employees from QuickBooks
Employee names, addresses, social security numbers, default departments and pay rates can be
imported from QuickBooks payroll.
To create the QuickBooks export file:
1. Open Quickbooks.
2. Select File/Export/Lists to IIF Files or File/Utilities/Export/Lists to IIF Files, depending on
the version.
3. Select one or more of the items shown in the following illustration.
Note: Select only the items to import. You may want to import either Employees or Vendors
or both.
4. Click OK.
5. Select a file name and path for the file.
6. Click Save.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-1
Appendix F – Import Employees from QuickBooks
To import the QuickBooks file:
7. Select File/Imports/QuickBooks Accounts/Contacts.
8. Browse to the directory containing the iif file that was created in QuickBooks.
9. Select the desired file and click Open.
10. Select the type(s) of contacts to be imported.
11. Set the rule for handling matching records from the QuickBooks Properties dialog.
Note: When contact records are imported from QuickBooks, the Name from QuickBooks is
compared to the Lookup in PBM or FCAS. If a match is found, the action taken will depend
upon the selection made.
None – When a match is found, the record in the QuickBooks file is ignored.
Update – When a match is found, only blank fields in PBM or FCAS are updated with data
from the QuickBooks record.
Replace – When a match is found, the record in PBM or FCAS is totally replaced with the
record in the QuickBooks file, including blank fields.
12. Click OK to start the import.
13. A dialog box will notify you when the import is complete.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-2
Appendix G – Maryland Cities
Appendix G – Maryland Cities
Maryland state withholding rates vary by the employee’s county of residence. State withholding tables
for Maryland have been set up with the county name as the Table Name. To generate the correct state
withholding tax for an employee, the correct table needs to be selected. Following is list of all Maryland
cities. The county for each city is listed to the right.
Abell
St. Mary's
Berlin
Aberdeen
Harford
Berwyn
Prince George's
Aberdeen Proving Ground
Harford
Berwyn Heights
Prince George's
Abingdon
Harford
Bethesda
Montgomery
Accident
Garrett
Bethlehem
Caroline
Accokeek
Prince George's
Betterton
Kent
Adamstown
Frederick
Beverley Beach
Anne Arundel
Adelphi
Prince George's
Big Pool
Washington
Allen
Wicomico
Big Spring
Washington
Andrews Air Force Base
Prince George's
Bishop
Worcester
Annapolis
Anne Arundel
Bishophead
Dorchester
Annapolis Junction
Howard
Bishops Head
Dorchester
Apg
Harford
Bishopville
Worcester
Aquasco
Prince George's
Bittinger
Garrett
Arbutus
Baltimore
Bivalve
Wicomico
Ardmore
Prince George's
Bladensburg
Prince George's
Arlington
Baltimore City
Bloomington
Garrett
Arnold
Anne Arundel
Boonsboro
Washington
Ashton
Montgomery
Boring
Baltimore
Aspen Hill
Montgomery
Bowie
Prince George's
Avenue
St. Mary's
Boyds
Montgomery
Avondale
Prince George's
Bozman
Talbot
Bainbridge
Cecil
Braddock Heights
Frederick
Baldwin
Baltimore
Bradshaw
Baltimore
Baltimore
Anne Arundel
Brandywine
Prince George's
Baltimore
Baltimore
Brentwood
Prince George's
Baltimore
Howard
Brinklow
Montgomery
Baltimore
Baltimore City
Brookeville
Montgomery
Barclay
Queen Anne's
Brooklandville
Baltimore
Barnesville
Montgomery
Brooklyn
Anne Arundel
Barstow
Calvert
Brooklyn
Baltimore City
Barton
Allegany
Brooklyn Park
Anne Arundel
Beachville
St. Mary's
Broomes Island
Calvert
Beallsville
Montgomery
Brownsville
Washington
Bel Air
Harford
Brunswick
Frederick
Bel Alton
Charles
Bryans Rd
Charles
Belcamp
Harford
Bryans Road
Charles
Beltsville
Prince George's
Bryantown
Charles
Benedict
Charles
Buckeystown
Frederick
Benson
Harford
Burkittsville
Frederick
Bentley Springs
Baltimore
Burtonsville
Montgomery
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Worcester
G-1
Appendix G – Maryland Cities
Bushwood
St. Mary's
Cockeysville Hunt Valley
Baltimore
Butler
Baltimore
Colesville
Montgomery
Bwi Airport
Anne Arundel
College Estates
Frederick
Cabin John
Montgomery
College Park
Prince George's
California
St. Mary's
Colmar Manor
Prince George's
Callaway
St. Mary's
Colora
Cecil
Cambridge
Dorchester
Coltons Point
St. Mary's
Cape Saint Claire
Anne Arundel
Columbia
Howard
Capitol Heights
Prince George's
Compton
St. Mary's
Cardiff
Harford
Comus
Montgomery
Carroll
Baltimore City
Conowingo
Cecil
Carrollton
Carroll
Cooksville
Howard
Carrolltowne
Carroll
Cordova
Talbot
Cascade
Washington
Corriganville
Allegany
Catonsville
Baltimore
Cottage City
Prince George's
Cavetown
Washington
Crapo
Dorchester
Cecilton
Cecil
Crellin
Garrett
Centreville
Queen Anne's
Cresaptown
Allegany
Chance
Somerset
Crestar Bank
Baltimore City
Chaptico
St. Mary's
Crisfield
Somerset
Charlestown
Cecil
Crocheron
Dorchester
Charlotte Hall
St. Mary's
Crofton
Anne Arundel
Chase
Baltimore
Crownsville
Anne Arundel
Cheltenham
Prince George's
Crumpton
Queen Anne's
Chesapeake Beach
Calvert
Cumberland
Allegany
Chesapeake City
Cecil
Curtis Bay
Anne Arundel
Chester
Queen Anne's
Damascus
Montgomery
Chestertown
Kent
Dameron
St. Mary's
Chestertown
Queen Anne's
Dames Quarter
Somerset
Cheverly
Prince George's
Daniels
Howard
Chevy Chase
Montgomery
Dares Beach
Calvert
Chewsville
Washington
Darlington
Harford
Childs
Cecil
Darnestown
Montgomery
Chillum
Prince George's
Davidsonville
Anne Arundel
Church Creek
Dorchester
Dayton
Howard
Church Hill
Queen Anne's
Deal Island
Somerset
Churchton
Anne Arundel
Deale
Anne Arundel
Churchville
Harford
Deer Park
Garrett
Citicorp
Washington
Delmar
Wicomico
Claiborne
Talbot
Denton
Caroline
Clarksburg
Montgomery
Derwood
Montgomery
Clarksville
Howard
Detour
Carroll
Clear Spring
Washington
Dickerson
Montgomery
Clements
St. Mary's
District Heights
Prince George's
Clifton
Baltimore City
Doubs
Frederick
Clifton East End
Baltimore City
Dowell
Calvert
Clinton
Prince George's
Drayden
St. Mary's
Cloverly
Montgomery
Druid
Baltimore City
Cobb Island
Charles
Dundalk
Baltimore
Cockeysville
Baltimore
Dundalk Sparrows Point
Baltimore
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-2
Appendix G – Maryland Cities
Dunkirk
Calvert
Franklin
Baltimore City
Earleville
Cecil
Frederick
Frederick
East Case
Baltimore City
Freeland
Baltimore
East End
Baltimore City
Friendship
Anne Arundel
East New Market
Dorchester
Friendsville
Garrett
Easton
Talbot
Frostburg
Allegany
Easton Correctional Inst
Somerset
Fruitland
Wicomico
Eastport
Anne Arundel
Fulton
Howard
Eckhart Mines
Allegany
Funkstown
Washington
Eden
Worcester
Gaither
Carroll
Edgewater
Anne Arundel
Gaithersburg
Montgomery
Edgewater Beach
Anne Arundel
Galena
Kent
Edgewood
Harford
Galesville
Anne Arundel
Edgewood Arsenal
Harford
Gambrills
Anne Arundel
Edmonston
Prince George's
Gapland
Washington
Eldersburg
Carroll
Garrett Park
Montgomery
Elk Mills
Cecil
Garrison
Baltimore
Elkridge
Howard
Georgetown
Cecil
Elkton
Cecil
Germantown
Montgomery
Ellerslie
Allegany
Gibson Island
Anne Arundel
Ellicott
Howard
Girdletree
Worcester
Ellicott City
Howard
Glen Arm
Baltimore
Elliott
Dorchester
Glen Burnie
Anne Arundel
Emmitsburg
Frederick
Glen Echo
Montgomery
Essex
Baltimore
Glenarden
Prince George's
Eudowood
Baltimore
Glenburnie
Anne Arundel
Ewell
Somerset
Glencoe
Baltimore
Fahrney Keedy Mem Home
Washington
Glenelg
Howard
Fairmont Heights
Prince George's
Glenmont
Montgomery
Fairplay
Washington
Glenn Dale
Prince George's
Fallston
Harford
Glenwood
Howard
Faulkner
Charles
Glyndon
Baltimore
Federalsburg
Caroline
Goldsboro
Caroline
Finksburg
Carroll
Golts
Kent
Firms-Courtesy Reply
Baltimore City
Govans
Baltimore City
Fishing Creek
Dorchester
Graceham
Frederick
Flintstone
Allegany
Granite
Baltimore
Forest Heights
Prince George's
Grantsville
Garrett
Forest Hill
Harford
Grasonville
Queen Anne's
Forestville
Prince George's
Great Mills
St. Mary's
Fork
Baltimore
Green Meadow
Prince George's
Fort Detrick
Frederick
Greenbelt
Prince George's
Fort George G Meade
Anne Arundel
Greenmount
Carroll
Fort George Meade
Anne Arundel
Greensboro
Caroline
Fort Howard
Baltimore
Gunpowder
Harford
Fort Meade
Anne Arundel
Gwynn Oak
Baltimore
Fort Ritchie
Washington
Hagerstown
Washington
Fort Washington
Prince George's
Halethorpe
Baltimore
Fowbelsburg
Baltimore
Halethorpe
Howard
Foxridge
Baltimore
Hamilton
Baltimore City
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-3
Appendix G – Maryland Cities
Hampden
Baltimore City
Ladiesburg
Hampstead
Carroll
Lake Linganore
Frederick
Hancock
Washington
Lake Shore
Anne Arundel
Hanover
Anne Arundel
Landover
Prince George's
Harmans
Anne Arundel
Landover Hills
Prince George's
Harwood
Anne Arundel
Langley Park
Prince George's
Havre de Grace
Harford
Lanham
Prince George's
Hebron
Wicomico
Lanham Seabrook
Prince George's
Helen
St. Mary's
Lansdowne
Baltimore
Henderson
Caroline
Laplata
Charles
Henryton
Carroll
Largo
Prince George's
Hereford
Baltimore
Laurel
Anne Arundel
Highfield
Washington
Laurel
Howard
Highland
Howard
Laurel
Prince George's
Highlandtown
Baltimore City
Lavale
Allegany
Hillandale
Montgomery
Laytonsville
Montgomery
Hillsboro
Caroline
Leisure World
Montgomery
Hollywood
St. Mary's
Leonardtown
St. Mary's
Hood College
Frederick
Lewisdale
Prince George's
Hoopersville
Dorchester
Lewistown
Frederick
Hughesville
Charles
Lexington Park
St. Mary's
Hunt Valley
Baltimore
Libertytown
Frederick
Huntingtown
Calvert
Lineboro
Carroll
Hurlock
Dorchester
Linkwood
Dorchester
Hutton
Garrett
Linthicum
Anne Arundel
Hyattstown
Montgomery
Linthicum Heights
Anne Arundel
Hyattsville
Prince George's
Linwood
Carroll
Hydes
Baltimore
Lisbon
Howard
Ijamsville
Frederick
Little Orleans
Allegany
Ilchester
Howard
Loch Raven
Baltimore
Indian Head
Charles
Loch Raven Village
Baltimore
Ingleside
Queen Anne's
Lonaconing
Allegany
Ironsides
Charles
Long Green
Baltimore
Issue
Charles
Lothian
Anne Arundel
Jacksonville
Baltimore
Loveville
St. Mary's
Jarrettsville
Harford
Luke
Allegany
Jefferson
Frederick
Lusby
Calvert
Jennings
Garrett
Lutherville
Baltimore
Jessup
Howard
Lutherville Timonium
Baltimore
Joppa
Harford
Lynch
Kent
Keedysville
Washington
Maddox
St. Mary's
Kennedyville
Kent
Madison
Dorchester
Kensington
Montgomery
Manchester
Carroll
Kettering
Prince George's
Manokin
Somerset
Keymar
Carroll
Marbury
Charles
Kingston
Somerset
Mardela Springs
Wicomico
Kingsville
Baltimore
Marion
Somerset
Kitzmiller
Garrett
Marion Station
Somerset
Knoxville
Frederick
Marlboro
Prince George's
La Plata
Charles
Marlow Heights
Prince George's
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Frederick
G-4
Appendix G – Maryland Cities
Marriottsville
Carroll
North College Park
Prince George's
Marshall Hall
Charles
North East
Cecil
Marydel
Caroline
North Ocean City
Worcester
Maryland City
Anne Arundel
North Potomac
Montgomery
Maryland Line
Baltimore
Northeast
Cecil
Massey
Kent
Northern
Washington
Maugansville
Washington
Northwood
Baltimore City
Mayo
Anne Arundel
Nottingham
Baltimore
Mc Henry
Garrett
Oakland
Garrett
McCoole
Allegany
Ocean City
Worcester
McDaniel
Talbot
Ocean Pines
Worcester
McDonogh Run
Baltimore
Odenton
Anne Arundel
Mechanicsville
St. Mary's
Oella
Howard
Middle River
Baltimore
Oldtown
Allegany
Middleburg
Carroll
Olney
Montgomery
Middletown
Frederick
Oriole
Somerset
Midland
Allegany
Owings
Calvert
Midlothian
Allegany
Owings Mills
Baltimore
Millers
Carroll
Oxford
Talbot
Millersville
Anne Arundel
Oxon Hill
Prince George's
Millington
Kent
Palmer Park
Prince George's
Mitchellville
Prince George's
Park Hall
St. Mary's
Monkton
Baltimore
Parkton
Baltimore
Monrovia
Frederick
Parkville
Baltimore
Montgomery Village
Montgomery
Parsonsburg
Wicomico
Montpelier
Prince George's
Pasadena
Anne Arundel
Morganza
St. Mary's
Patapsco
Carroll
Morningside
Prince George's
Patterson
Baltimore City
Morrell Park
Baltimore City
Patuxent River
St. Mary's
Mount Airy
Frederick
Patuxent River Naval Air Sta
St. Mary's
Mount Rainier
Prince George's
Perry Hall
Baltimore
Mount Savage
Allegany
Perry Point
Cecil
Mount Victoria
Charles
Perryhall
Baltimore
Mount Washington
Baltimore City
Perryman
Harford
Mountain Lake Park
Garrett
Perryville
Cecil
Myersville
Frederick
Phoenix
Baltimore
Nanjemoy
Charles
Pikesville
Baltimore
Nanticoke
Wicomico
Pikesville Finance
Baltimore
Naval Academy
Anne Arundel
Piney Point
St. Mary's
Neavitt
Talbot
Pinto
Allegany
New Carrollton
Prince George's
Pisgah
Charles
New Market
Frederick
Pittsville
Wicomico
New Midway
Frederick
Pocomoke
Worcester
New Windsor
Carroll
Pocomoke City
Worcester
Newark
Worcester
Point of Rocks
Frederick
Newburg
Charles
Pomfret
Charles
Newcomb
Talbot
Poolesville
Montgomery
Norbeck
Montgomery
Port Deposit
Cecil
North Beach
Calvert
Port Republic
Calvert
North Bethesda
Montgomery
Port Tobacco
Charles
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-5
Appendix G – Maryland Cities
Postmaster-Official
Baltimore City
Salem
Potomac
Montgomery
Salisbury
Wicomico
Powellville
Wicomico
Sandy Spring
Montgomery
Pr Frederick
Calvert
Sang Run
Garrett
Preston
Caroline
Savage
Howard
Price
Queen Anne's
Scaggsville
Howard
Prince Frederick
Calvert
Scotland
St. Mary's
Prince George Plaza
Prince George's
Seabrook
Prince George's
Princess Anne
Somerset
Seat Pleasant
Prince George's
Pylesville
Harford
Secretary
Dorchester
Quantico
Wicomico
Severn
Anne Arundel
Queen Anne
Queen Anne's
Severna Park
Anne Arundel
Queenstown
Queen Anne's
Shady Side
Anne Arundel
Raljon
Prince George's
Shallmar
Garrett
Randallstown
Baltimore
Sharpsburg
Washington
Raspeburg
Baltimore City
Sharptown
Wicomico
Rawlings
Allegany
Sherwood
Talbot
Rehobeth
Somerset
Sherwood Forest
Anne Arundel
Reisterstown
Baltimore
Showell
Worcester
Reisterstown Rd Plaza
Baltimore City
Silver Hill
Prince George's
Rhodes Point
Somerset
Silver Spring
Montgomery
Rhodesdale
Dorchester
Silver Spring
Prince George's
Riderwood
Baltimore
Simpsonville
Howard
Ridge
St. Mary's
Smithsburg
Washington
Ridgely
Caroline
Snow Hill
Worcester
Rising Sun
Cecil
Solomons
Calvert
Rison
Charles
Somerset
Montgomery
Riva
Anne Arundel
South
Baltimore City
Riverdale
Prince George's
South Bowie
Prince George's
Riverside
Harford
Southeast Finance
Baltimore City
Riviera Beach
Anne Arundel
Southern MD Facility
Prince George's
Rock Hall
Kent
Sparks
Baltimore
Rock Point
Charles
Sparks Glencoe
Baltimore
Rocks
Harford
Sparrows Point
Baltimore
Rockville
Montgomery
Spencerville
Montgomery
Rocky Ridge
Frederick
Spring Gap
Allegany
Rogers Heights
Prince George's
Springdale
Prince George's
Rohrersville
Washington
Springfield State Hosp
Carroll
Roland Park
Baltimore City
Stevenson
Baltimore
Rosedale
Baltimore
Stevensville
Queen Anne's
Royal Oak
Talbot
Still Pond
Kent
Rumbley
Somerset
Stockton
Worcester
Ruxton
Baltimore
Street
Harford
Sabillasville
Frederick
Suburb Maryland Fac
Montgomery
Saint Charles
Charles
Sudlersville
Queen Anne's
Saint Inigoes
St. Mary's
Suitland
Prince George's
Saint James
Washington
Sunderland
Calvert
Saint Leonard
Calvert
Sunshine
Montgomery
Saint Marys City
St. Mary's
Swanton
Garrett
Saint Michaels
Talbot
Sykesville
Carroll
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Dorchester
G-6
Appendix G – Maryland Cities
Takoma Park
Montgomery
White Hall
Takoma Park
Prince George's
White Marsh
Baltimore
Tall Timbers
St. Mary's
White Plains
Charles
Taneytown
Carroll
Whiteford
Harford
Taylors Island
Dorchester
Whitehaven
Wicomico
Temple Hills
Prince George's
Willards
Wicomico
Templeville
Caroline
Williamsport
Washington
Thurmont
Frederick
Windsor Mill
Baltimore
Tilghman
Talbot
Wingate
Dorchester
Timonium
Baltimore
Wittman
Talbot
Toddville
Dorchester
Woodbine
Carroll
Towson
Baltimore
Woodbine
Howard
Towson Finance
Baltimore
Woodlawn
Baltimore
Tracys Landing
Anne Arundel
Woodsboro
Frederick
Trappe
Talbot
Woodstock
Baltimore
Tuscarora
Frederick
Woodstock
Carroll
Tuxedo
Prince George's
Woodstock
Howard
Tyaskin
Wicomico
Woolford
Dorchester
Tylerton
Somerset
Worton
Kent
Union Bridge
Carroll
Wye Mills
Talbot
Uniontown
Carroll
Unionville
Frederick
Unity
Montgomery
University Park
Prince George's
Upper Fairmount
Somerset
Upper Falls
Baltimore
Upper Marlboro
Prince George's
Upperco
Baltimore
Valley Lee
St. Mary's
Vienna
Dorchester
Walbrook
Baltimore City
Waldorf
Charles
Walkersville
Frederick
Warwick
Cecil
Washington BMC
Prince George's
Washington Grove
Montgomery
Waverly
Baltimore City
Welcome
Charles
Wenona
Somerset
West Bethesda
Montgomery
West Case
Baltimore City
West Friendship
Howard
West Hyattsville
Prince George's
West Ocean City
Worcester
West River
Anne Arundel
Westernport
Allegany
Westminster
Carroll
Westover
Somerset
Whaleyville
Worcester
Wheaton
Montgomery
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
Harford
G-7
Appendix G – Maryland Cities
This Page Intentionally Left Blank.
© Dillner’s Accounting Tools, Inc.
Revision Date: 3/31/2014
G-8