05/04/2013 Coding with Confidence Hilary Vass (Global Clinical Dictionary Manager AstraZeneca UK Limited) Tomás Moraleda (Medical Officer – MSSO) 25th Annual EuroMeeting 4-6 March 2013 RAI, Amsterdam Netherlands Disclaimer The views and opinions expressed in the following PowerPoint slides are those of the individual presenter and should not be attributed to Drug Information Association, Inc. (“DIA”), its directors, officers, employees, volunteers members, volunteers, members chapters, chapters councils, councils Special Interest Area Communities or affiliates, or any organization with which the presenter is employed or affiliated. These PowerPoint slides are the intellectual property of the individual presenter and are protected under the copyright laws of the United States of America and other countries. Used by permission. All rights reserved Drug Information Association reserved. Association, DIA and DIA logo are registered trademarks or trademarks of Drug Information Association Inc. All other trademarks are the property of their respective owners. 2 1 05/04/2013 About MedDRA MedDRA was developed under the auspices of the International Conference on Harmonisation of Technical R Requirements i t ffor Registration R i t ti off Ph Pharmaceuticals ti l ffor Human Use (ICH). The activities of the MedDRA Maintenance and Support Services Organization (MSSO) are overseen by an ICH MedDRA Management Board, which is composed of the six ICH parties (EU, EFPIA, MHLW, JPMA, FDA, PhRMA), the Medicines and Healthcare products Regulatory Agency (MHRA) of the UK UK, the Health Canada, and the WHO (as Observer). 3 Learning Objectives • Describe how to code clinical safety data accurately and consistently with MedDRA • Apply the principles described in the ICH-endorsed “MedDRA Term Selection: Points to Consider” Consider document 4 2 05/04/2013 Workshop Overview • MedDRA refresher • “MedDRA “M dDRA T Term S Selection: l ti P Points i t tto Consider” document • Browsing and coding tips and tricks • Practical exercises • Best B t practices ti 5 MedDRA Refresher 6 3 05/04/2013 MedDRA Definition MedDRA is a clinically-validated international medical terminology used by regulatory authorities and the regulated biopharmaceutical industry. The terminology is used through the entire regulatory process, from pre-marketing to post marketing and for data entry post-marketing, entry, retrieval, evaluation, and presentation. 7 Scope of MedDRA OUT Not a drug dictionaryy Patient demographic terms Clinical trial study design terms IN Frequency qualifiers Diseases Diagnoses Signs Symptoms Therapeutic indications Investigation names & Numerical values for qualitative results results Medical & surgical procedures Medical, social, family history Medication errors Product quality, device issues Severity descriptors Terms from other terminologies Not an equipment, device, diagnostic product dictionary 8 4 05/04/2013 MedDRA Structure System Organ Class (SOC) (26) High Level Group Term (HLGT) (334) High Level Term (HLT) (1,717) Preferred Term (PT) (20 (20,057) 057) Lowest Level Term (LLT) (71,326) MedDRA Version 16.0 9 9 System Organ Classes • • • • • • • • • • • • • • Blood and lymphatic system disorders Cardiac disorders Congenital, familial and genetic disorders Ear and labyrinth disorders Endocrine disorders Eye disorders Gastrointestinal disorders General disorders and administration site conditions Hepatobiliary disorders Immune system disorders Infections and infestations Injury, poisoning and procedural complications Investigations Metabolism and nutrition disorders • • • • • • • • • • • • Musculoskeletal and connective tissue disorders Neoplasms benign, malignant and unspecified (i l cysts (incl t and d polyps) l ) Nervous system disorders Pregnancy, puerperium and perinatal conditions Psychiatric disorders Renal and urinary disorders Reproductive system and breast disorders Respiratory, thoracic and mediastinal disorders Ski and Skin d subcutaneous b tissue i disorders di d Social circumstances Surgical and medical procedures Vascular disorders 10 5 05/04/2013 MedDRA hierachy SOC = Cardiac disorders HLGT = Cardiac arrhythmias HLT = Rate and rhythm disorders NEC PT = Arrhythmia LLT Arrhythmia NOS LLT Arrhythmia LLT Dysrhythmias LLT (Non-current) Other specified cardiac dysrhythmias 11 Non-Current Terms • Non-current terms are flagged at the LLT level within MedDRA • Not recommended for continued use • Retained within the terminology to preserve historical data for retrieval and analysis • Terms that are vague, ambiguous, outdated truncated, dated, truncated or misspelled • Terms derived from other terminologies that do not fit MedDRA rules 12 6 05/04/2013 MedDRA Codes • Each MedDRA term assigned an 8-digit numeric code • The code is non-expressive • Codes can fulfill a data field in various electronic submission types (e.g., E2B) • Initially assigned alphabetically by term starting with 10000001 – New terms are assigned sequentially • Critical for “upversioning” 13 A Multi-Axial Terminology • Multi-axial = the representation of a medical concept in multiple SOCs – Allows grouping by different classifications – Allows retrieval and presentation via different data sets • Purpose of Primary SOC – Determines which SOC will represent a PT during cumulative data outputs – Is used to support consistent data presentation for reporting to regulators 14 7 05/04/2013 A Multi-Axial Terminology (cont) SOC = Respiratory, thoracic and mediastinal disorders HLGT = Respiratory tract infections HLT = Viral upper respiratory tract infections SOC = Infections and infestations HLGT = Viral infectious disorders HLT = Influenza viral infections PT = Influenza 15 A Multi-Axial Terminology (cont) • PTs in the following SOCs only appear in that particular SOC and not in others; i.e., ie they are not multi-axial: – Investigations – Surgical and medical procedures – Social circumstances 16 8 05/04/2013 Rules for Primary SOC Allocation • PTs for diseases, signs and symptoms are assigned to prime manifestation site SOC • Congenital C it l and dh hereditary dit anomalies li tterms h have SOC Congenital, familial and genetic disorders as Primary SOC • Neoplasms terms have SOC Neoplasms benign, malignant and unspecified (incl cysts and polyps) as Primary SOC – Exception: Cysts y and polyps y have prime manifestation site SOC as Primary SOC • Infections and infestations terms have SOC Infections and infestations as Primary SOC 17 Primary SOC Priority • If a PT links to more than one of the exceptions, the following priority will be used to determine primary SOC: 1st: Congenital, familial and genetic disorders nd 2 : Neoplasms benign, malignant and unspecified nspecified (incl ccysts sts and pol polyps) ps) rd 3 : Infections and infestations 18 9 05/04/2013 Conditions vs. Investigations PT HLT HLGT Pregnancy test positive Reproductive Endocrine Investigations hormone investigations analyses (incl sex hormones) Pregnancy Normal pregnancy, labour and delivery Pregnancy, labour, delivery and postpartum conditions SOC Pregnancy, puerperium and perinatal conditions Be careful to distinguish between a condition and an investigation or a result of an investigation 19 “MedDRA Term Selection: Points to Consider” Document 10 05/04/2013 MedDRA PTC Documents • There are two PTC documents – Term Selection – Data Retrieval and Presentation • Using MedDRA is a big step forward • Using MedDRA the same way is a leap toward harmonization 21 www.diahom Why Do We Need Coding Conventions? • Differences in medical aptitude of coders • Consistency concerns (many more “choices” to manually code terms in MedDRA compared to older terminologies) • Even with an autoencoder, will still need manual coding and review 22 11 05/04/2013 MedDRA Term Selection: Points to Consider • An ICH-endorsed guide for MedDRA users • Developed to promote medically accurate and consistent use of MedDRA in exchange of data (ultimately, for “medically meaningful” retrieval and analysis) • Current version available on MedDRA MSSO Web site (http://www.meddramsso.com/subscriber_library_ptc.asp) 23 MedDRA Term Selection PTC (cont) • In cases with more than one option for g terms,, the “preferred p option” p is selecting identified but this does not restrict MedDRA users from selecting one of the alternative options. Organizations should be consistent in their choice of option. g ((Appendix) pp ) • Section 4.1 – Versioning – 4.1.1 Versioning methodologies – 4.1.2 Timing of version implementation 24 12 05/04/2013 General Term Selection Principles • • • • • • • • • • Quality of Source Data Quality Assurance Do Not Alter MedDRA Always Select a Lowest Level Term Select Only Current Lowest Level Terms When to Request a Term Use of Medical Judgment in Term Selection g More than One Term Selecting Check the Hierarchy Select Terms for All Reported Information, Do Not Add Information 25 Do Not Alter MedDRA • MedDRA is a standardized terminology pre-defined term hierarchyy with a p • Users must not make ad hoc structural alterations, including changing the primary SOC allocation • If terms are incorrectly placed, or the concept is missing missing, submit a change request to the MSSO 26 26 13 05/04/2013 Synonym Lists • Can be derived from existing term lists or directly from verbatims • For recurring, but unusual, verbatims – onetime assignment to a MedDRA term • Enforces consistency by limiting choices once MedDRA term is assigned • Increases likelihood of autoencoding “hit” • Natural outgrowth of a legacy data conversion • Maintenance required 27 Synonym List Examples Verbatim LLT Throbbing above temple Aching all over head Pulsing pain in head Headache Muscular pain in legs Myalgia of lower extremities Comment LLT Myalgia of lower extremities is a better choice than LLT Muscular pain since it captures both the event and body site 28 14 05/04/2013 Always Select a Lowest Level Term • Lowest Level Term that most accurately reflects the reported verbatim information should be selected • Degree of specificity may be challenging – Example: “Abscess on face” select “Facial Facial abscess, abscess ” not simply “Abscess” Abscess 29 Term Selection Points • Diagnoses and Provisional Diagnoses with or without Signs and Symptoms • Death and Other Patient Outcomes • Suicide and Self-Harm • Conflicting/Ambiguous/Vague Information • Combination Terms • Age vs. Event Specificity • Body Site vs. Event Specificity • Location Specific vs. Microorganism Specific Information • Modification of Pre-existing Conditions • Exposures During Pregnancy and Breast Feeding • Congenital Terms • Neoplasms • Medical and Surgical Procedures • Investigations 30 15 05/04/2013 Term Selection Points (cont) • Medication/Administration Errors, Accidental Exposures and Occupational Exposures • Misuse, Abuse and Addiction g via Product • Transmission of Infectious Agent • Overdose, Toxicity and Poisoning • Device-related Terms • Drug Interactions • No Adverse Effect and “Normal” Terms • Unexpected Therapeutic Effect • Modification of Effect • Social Circumstances • Medical and Social History • Indication for Product Use • Off Label Use • Product Quality Issues 31 Diagnoses and Provisional Diagnoses SINGLE DIAGNOSIS DEFINITIVE DIAGNOSIS Single diagnosis without signs and symptoms PROVISIONAL DIAGNOSIS Single provisional diagnosis without signs and symptoms •Diagnosis (only possible option) •Provisional diagnosis (only possible option) Example: “Myocardial infarction f ” select “Myocardial infarction” Example: “Possible myocardial infarction f ” select “Myocardial infarction” (select term as if definitive diagnosis) Similar principles apply for multiple diagnoses 32 16 05/04/2013 Diagnoses and Provisional Diagnoses (cont) SINGLE DIAGNOSIS DEFINITIVE DIAGNOSIS PROVISIONAL DIAGNOSIS Single g diagnosis g with signs/ g symptoms Single g provisional p diagnosis g with signs/symptoms •Preferred: Diagnosis only •Preferred: Provisional diagnosis and signs/symptoms Example: “Anaphylactic Example: “Possible myocardial reaction with rash, dyspnea, hypotension and laryngospasm” hypotension, select “Anaphylactic reaction” infarction with chest pain, dyspnea, diaphoresis” select dyspnea “Myocardial infarction” “Chest pain”, “Dyspnea”, and “Diaphoresis” 33 Diagnoses and Provisional Diagnoses (cont) SINGLE DIAGNOSIS DEFINITIVE DIAGNOSIS PROVISIONAL DIAGNOSIS Single diagnosis with signs/ symptoms Single provisional diagnosis with signs/symptoms •Alternate: Diagnosis and signs/symptoms •Alternate: Signs/symptoms only (as provisional diagnosis may change Example: “Anaphylactic reaction Example: “Possible myocardial with rash, rash dyspnea, dyspnea hypotension, hypotension infarction with chest pain, pain and laryngospasm” select dyspnea, diaphoresis” select “Anaphylactic reaction”, “Rash”, “Chest pain”, “Dyspnea”, and “Dyspnea”, Hypotension”, and “Diaphoresis” “Laryngospasm” 34 17 05/04/2013 Diagnoses and Provisional Diagnoses (cont) • Always include signs/symptoms not associated with diagnosis g Reported LLT Selected Myocardial infarction Myocardial infarction, chest Jaundice (note that jjaundice is pain dyspnea pain, dyspnea, diaphoresis, diaphoresis not typically associated with ECG changes and jaundice myocardial infarction) 35 Conflicting/Ambiguous/ Vague Information • First, attempt to obtain more specific information Reported LLT Selected Hyperkalemia with a serum potassium of 1.6 mEq/L Serum potassium abnormal GU pain Pain Congestion Unevaluable event Comment LLT Serum potassium abnormal covers both of the reported concepts (note: serum potassium of 1.6 mEq/L is a low result, not high) “GU” could be either “genito-urinary” or “gastric ulcer”. l ” Since i “ i ” is “pain” i definite, select LLT Pain “Congestion” reported alone is vague; this can refer to multiple organs and physiologic processes 36 18 05/04/2013 Combination Terms • One condition is more specific than the other Reported LLT Selected Arrhythmia due to atrial fibrillation Atrial fibrillation • A MedDRA combination term is available Reported p LLT Selected Retinopathy due to diabetes Diabetic retinopathy 37 Combination Terms (cont) • If splitting provides more clinical information, select more than one term • In I allll cases off combination bi ti tterms, apply l medical di l judgment Reported LLT Selected Diarrhea and vomiting Diarrhea Vomiting Wrist fracture due to fall Wrist fracture Fall 38 19 05/04/2013 Location Specific vs. Microorganism specific infection • No MedDRA term including both microorganism and anatomic location Reported LLT Selected Preferred Option Chlamydial infection Respiratory infection Respiratory chlamydial infection Comment Represents both microorganism specific infection and anatomic location Represents location-specific infection Represents microorganism specific infection Respiratory infection Chlamydial infection 39 Body Site vs. Event Specificity • MedDRA term includes body site and event information Reported LLT Selected Skin rash on face Rash on face • No MedDRA term that includes body site and event. Event information has priority. Reported Skin rash on chest LLT Selected Comment Skin rash In this instance, there is no available term for a skin rash on the chest 40 20 05/04/2013 Body Site vs. Event Specificity (cont) • No MedDRA term that includes body site and event. Exercise judgment; body site may take priority. Reported Cyanosis y at injection j site LLT Selected Comment Injection j site reaction Cyanosis implies a generalized disorder. In this example, selecting g LLT Cyanosis y would result in loss of important medical information and miscommunication. 41 Procedure and diagnosis are reported • If a procedure is reported with a diagnosis, the preferred option is to select terms for both the procedure and diagnosis. Alternatively, select a term only for the diagnosis. Reported LLT Selected Preferred Option Liver transplantation due to liver injury Liver transplantation Liver injury Comment Selecting term for the procedure may indicate severity of the condition Liver injury 42 21 05/04/2013 EU PV Directive: Impacts on MedDRA and MTS:PTC Document Directive Covered Topics • Impacts on MedDRA and MTS:PTC document • ISO ICSR [E2B (R3)] • Patient Reporting • Safety Signal Detection Responsibilities • New CT 3 (Clinical Trials Safety Reporting) www.diahom 44 Drug Inform 22 05/04/2013 EU PV Directive http://ec.euroa.eu/health/files/eudralex/vol-1/dir_2010_84_en.pdf Drug Information Association 45 www.diahome.org EU Pharmacovigilance Directive Chapter 17 p ap pharmacovigilance g Member States should operate system to collect information that is useful for the monitoring of medicinal products, including information on suspected adverse reactions arising from use of a medicinal product within the terms of the marketing authorisation as well as from use outside the terms of the marketing authorisation, authorisation including overdose, misuse, abuse and medication errors, and suspected adverse reactions associated with occupational exposure. www.diahom 46 Drug Inform 23 05/04/2013 Amended Definition of Adverse Reaction • Noxious and unintended effects resulting from authorized use of a medicinal product at normal doses • There is regulatory interest in “special special situations situations” • • • • • • Off label use Overdose Misuse Abuse Medication errors Occupational exposure • MedDRA covers most such concepts and can expand as needed through Change Requests • MTS:PTC provides definitions and coding examples. 47 Medication Errors 48 24 05/04/2013 Medication Errors (cont.) • Appendix B in MedDRA Introductory Guide • To assist in understanding and appropriate use of medication error and product quality issue terms in regulatory reporting • Medication error descriptions developed by FDA and MSSO • Note that Occupational Exposures has been added to section name 49 Medication Errors (cont.) • 3.15.1 Medication/Administration Errors – 3.15.1.1 Medication errors reported with clinical consequences – 3.15.1.2 Medication errors and potential medication errors reported without clinical consequences – 3.15.1.3 Medication errors in the context of labeled i t interactions ti – 3.15.1.4 Do not infer a medication error 50 25 05/04/2013 Medication Errors and Product Quality Issues • There can be overlap between product quality issues and medication errors • An example of both a product quality issue and a medication error is provided 51 Accidental Exposures 52 26 05/04/2013 Occupational Exposures 53 Occupational Exposures (cont.) 54 27 05/04/2013 Misuse, Abuse and Addiction 55 Misuse – Terms in MedDRA • Currently 7 terms in MedDRA • Note that misuse is considered intentional • LLT Unintentional device misuse is therefore not a misuse concept 56 28 05/04/2013 Misuse (cont.) 57 Misuse (cont.) 58 29 05/04/2013 Abuse 59 Abuse (cont.) 60 30 05/04/2013 Addiction 61 Addiction (cont.) 62 31 05/04/2013 Expansion of Medication Error Terms • Prior to MedDRA Version 8.0, only one term existed - PT Medication error • Medication error section expanded in v8.0 – Added HLGT Medication errors in SOC Injury, poisoning and procedural complications • • • • • HLT Maladministrations HLT Medication errors due to accidental exposures HLT Medication monitoring errors HLT Overdoses HLT Medication errors NEC 63 Off Label Use 3.27 – Off Label Use The concept of “off label use” relates to situations where the product is intentionally used for a medical purpose not in accordance with the authorized product information. 64 32 05/04/2013 Off Label Use (cont.) 65 Off Label Use (cont) 66 33 05/04/2013 Off Label Use (cont) 67 FDA- Defined Coding Errors 34 05/04/2013 FDA-Defined Coding Errors • Missed Concepts – All medical concepts described after the product is taken k should h ld be b coded d d – Example: “The patient took drug X and developed alopecia, increased LFTs and pancreatitis”. Manufacturer only codes alopecia and increased LFTs (missed concept of pancreatitis) – Example: “The patient took drug X and developed interstitial nephritis which later deteriorated into renal failure”. Manufacturer only codes interstitial nephritis (missed renal failure concept) Acknowledgement: Dr. Toni Piazza-Hepp, Office of Surveillance and Epidemiology, CDER 69 FDA-Defined Coding Errors (cont) • “Soft Coding” – Selecting g a term which is both less specific p and less severe than another MedDRA term is “soft coding” – Example: “Liver failure” coded as hepatotoxicity or increased LFTs – Example: “Aplastic anemia” coded as unspecified anemia – Example: “Rash Rash subsequently diagnosed as Stevens Johnson syndrome” coded as rash Acknowledgement: Dr. Toni Piazza-Hepp, Office of Surveillance and Epidemiology, CDER 70 35 05/04/2013 Animal Pharma: Challenging Verbatims – – – – – – – – – – Deer ria Big fat ugly cow Hippo tension Wanted to take an elephant dump Mousy feeling in chest Beasting R arm Menstrual clams Seeing gp people p in room,, seeing g chickens at window Seeing stars and chicken farting Patient recently began new job where he works around chicken wings and barbecue sauce 71 MedDRA Data Retrieval and Presentation: Points to Consider 36 05/04/2013 Data Retrieval and Presentation PTC • An ICH-Endorsed Guide for MedDRA users on Data Output • Developed by an ICH Expert Working Group • Provides data retrieval and presentation options for industry or regulatory purposes • Objective is to promote understanding of implications that various options for data retrieval have on accuracy and consistency of final output • Current version available on MedDRA MSSO Web site (http://www.meddramsso.com/subscriber_library_ptc.asp) 73 Data Retrieval PTC: Points Addressed • General Principles – – – – – Qualityy of Source Data Documentation of Data Retrieval and Presentation Practices Do Not Alter MedDRA Organization-Specific Data Characteristics Characteristics of MedDRA that Impact Data Retrieval and Analysis – MedDRA Versioning • General Queries and Retrieval • Standardised MedDRA Queries • Customized Searches 74 37 05/04/2013 Definition of SMQ • Result of cooperative effort between CIOMS and ICH (MSSO) • Groupings of terms from one or more MedDRA System Organ Classes (SOCs) related to defined medical condition or area of interest • Included terms may relate to signs, symptoms, diagnoses, syndromes, physical findings, laboratory and other physiologic test data data, etc etc., related to medical condition or area of interest • Intended to aid in case identification 75 75 SMQs in Production - Examples As of Version 16.0, a total of 90 in production • • • • • • • • Agranulocytosis Anaphylactic reaction Cerebrovascular disorders Convulsions Depression and suicide/self injury suicide/self-injury Hepatic disorders Ischaemic heart disease Lack of efficacy/effect • Peripheral neuropathy • Pregnancy and neonatal topics • Pseudomembranous colitis • Rhabdomyolysis/myopathy • Severe cutaneous adverse reactions • Systemic lupus erythematosus • Chronic kidney disease • Malignant lymphomas • Hypersensitivity 76 38 05/04/2013 Thank You 39 05/04/2013 Practical Experience Applying Coding Principles and Conventions Hilary Vass (Global Clinical Dictionary Manager AstraZeneca UK Limited) Tomás Moraleda (Medical Officer – MSSO) Overview • Examples: assessing verbatims and selecting MedDRA® terms • Interactive Ex.s • Pitfalls and solutions • Tips for coding medication errors and product quality issues and for handling abbreviations • Sharing best practices 2 1 05/04/2013 Assessing the reported term • First step: Consider what is being reported – – – – – – – – – – Is it a clinical condition - Diagnosis, sign or symptom? Is it an indication? Is it a test result? Is it trauma? Is it a procedure? Is it a medication error? The type of report will influence the way you Is it a product quality issue? search for a suitable LLT. Is it a social circumstance? It may indicate in which Is it a device issue? SOC you expect to find the closest match. Is it a procedural complication? – Is it a combination of these? 3 MedDRA Browsing Tips • • • • • • • A good browser is a key component Use “top-down” and “bottom-up” approaches First, try using actual words from reporter Consider synonyms, e.g., “Liver” and “Hepatic” Use word stems, e.g., “Pancrea” Search different word orders, “and”, “or”, etc. Use available resources for difficult verbatim terms (web search medical dictionaries search, dictionaries, colleagues) • Check the hierarchy • Look at the “neighbors” 4 2 05/04/2013 Example 1: Complications and Outcomes • “Death due to liver failure secondary to Hep B liver cirrhosis” cirrhosis 5 Example 1: Assessing the Verbatim • “Death due to liver failure secondary to Hep B liver cirrhosis” cirrhosis – Hep B = original medical condition – Liver cirrhosis = complication of Hep B – Liver failure = complication of liver cirrhosis and Hep B, proximal cause of death – Death = outcome 6 3 05/04/2013 Example 1: Term Selection • “Death due to liver failure secondary to Hep B liver cirrhosis” • Check for applicable combination terms – none • Hep B: LLT Hepatitis B SOC Infections and infestations – Do not use non-current LLT Hep B (PTC 2.5) – Query if abbreviation is unacceptable – Would W ld nott need d to t code d if patient ti t known k to t have had Hep B at baseline (PTC 3.5.5) 7 Example 1: Term Selection, cont. • Liver cirrhosis, Liver failure: LLT Liver cirrhosis and LLT Liver failure both SOC Hepatobiliary disorders – Neither term is adequately expressed by the other or by LLT Hepatitis B • Death: outcome – Do not code (PTC 3 3.2.1) 2 1) 8 4 05/04/2013 Example 2: Complications and Provisional Diagnoses • “Sepsis leading to shock (from spontaneous bacterial peritonitis or bowel perforation)” 9 Example 2: Assessing the Verbatim • “Sepsis leading to shock (from spontaneous bacterial peritonitis or bowel perforation)” 10 5 05/04/2013 Example 2: Term Selection • “Sepsis leading to shock (from spontaneous bacterial peritonitis or bowel perforation)” • Check for applicable combination terms: – LLT/PT Septic shock found – Better than coding to both LLT/PT Sepsis and LLT/PT Shock (preserves relationship) • SBP or bowel perforation: – Potential causes of the septic shock – Uncertain if both conditions were actually present (likely a differential diagnosis) 11 Example 2: Term Selection, cont. • Code both provisional diagnoses for best p capture: – LLT Spontaneous bacterial peritonitis PT Peritonitis bacterial SOC Infections and infestations – LLT Bowel perforation PT Intestinal perforation SOC Gastrointestinal disorders 12 6 05/04/2013 Examples 1 & 2: Actual Verbatim • “Death due to liver failure secondary to Hep B liver cirrhosis and sepsis from spontaneous bacterial peritonitis or bowel perforation” 13 Ex. 1: Complications. Which ones would you choose? • “Retinal disease from HIV with near total blindness (R and L)” L) – LLT Retinal damage – LLT Retinal disorder – LLT HIV disease – LLT Blindness – LLT HIV retinopathy – LLT Blindness, both eyes 14 7 05/04/2013 Ex. 1: Suggested Terms • “Retinal disease from HIV with near total ) blindness ((R and L)” – LLT Retinal damage (goes to injury SOC) – LLT Retinal disorder (combo term available) – LLT HIV disease (combo term available) – LLT Blindness (not the most specific LLT) – LLT HIV retinopathy (good combo term) – LLT Blindness, both eyes (most specific term for this reported condition) 15 Ex.1: Why not also code the HIV? • If patient known to have had HIV at baseline ((can’t tell here)) • Combination term was available • Check hierarchy for PT AIDS retinopathy: – Primary SOC: Infections and infestations, HLT Retroviral infections – Secondary SOCs: Eye disorders, disorders Immune system disorders • Coded event will display in infections SOC 16 8 05/04/2013 Ex. 2: Lab Tests. Which ones would you choose? • “Testing showed increased serum creatinine and BUN, BUN with increased BUN/creatinine ratio.” a) LLT Increased serum creatinine, LLT BUN increased b) LLT Increased serum creatinine, LLT BUN increased LLT Blood urea nitrogen/creatinine increased, ratio increased c) LLT Renal function tests NOS abnormal 17 Ex. 2: Suggested Terms • “Testing showed increased serum creatinine and BUN,, with increased BUN/creatinine ratio.” a) LLT Increased serum creatinine, LLT BUN increased (does not capture the abnormal ratio) b) LLT Increased serum creatinine, LLT BUN increased, LLT Blood urea nitrogen/creatinine ratio increased c)) LLT Renal R l ffunction ti ttests t NOS abnormal b l (do (d nott lump together per PTC 3.14.4; loss of specificity; also not NOS, as abnormalities were specified) 18 9 05/04/2013 Pitfalls and Solutions, 1 • Do not lose information by lumping • Do not add information by coding to a diagnosis that is not explicitly stated in the verbatim Reread verbatim carefully, resist any internal or external pressure to code to unstated diagnoses – If the physician who actually saw the patient was not comfortable committing to a diagnosis, why should you be? 19 Pitfalls and Solutions, 2 • Terms that sound like something they aren’t (eg, LLT Blood urine)) Read through g the other PTs under that HLT – LLT/PT Blood urine vs. LLT/PT Blood urine present (lab test name vs. lab test result) • Not finding the most specific term Combine bottom-up and top-down searches, use judicious translations – For “osteoporosis due to advanced age”, select LLT/PT Senile osteoporosis, not LLT/PT Osteoporosis 20 10 05/04/2013 Pitfalls and Solutions, 3 • “Autocoder specials” (ie, inappropriate terms selected byy autocoder)) Review all weight-based autocoding carefully, apply medical judgment • Inadvertently sacrificing detail at the PT level to capture detail in an LLT Check hierarchyy – For “intermittent migraine headaches”, use LLT Migraine headache PT Migraine, not LLT Intermittent headache PT Headache 21 Ex. 3: Medication Errors and Product Quality Issues • “Eye clinic nurse reported accidentally using a vial of an unpreserved injectable medication on more than one patient and complained that the warning on the label stating that it was for single use only was too small to read. One of the patients de eloped an injection site infection developed infection.” 22 11 05/04/2013 Tips for Coding Medication Errors and Product Quality Issues • Spend some time reading through the available terms and hierarchies, for familiarity y • Read the LLTs to better understand the meaning of the PTs: – For example, PT Wrong technique in drug usage process includes LLTs like Wrong injection technique, Tablet crushed incorrectly, and Inhalation not administered correctly. correctly • Code all elements: medication errors, product quality issues, and associated adverse events 23 Ex.3: Assessing the Verbatim • “Eye clinic nurse reported accidentally using a vial of an unpreserved injectable medication on more than one patient and complained that the warning on the label stating that it was for single use only was too small to read. One of the patients de eloped an injection site infection developed infection.” 24 12 05/04/2013 Ex. 3: Medication Error Which option would you choose? • “Eye clinic nurse reported accidentally using a vial of an unpreserved injectable medication on more than one patient.” a) LLT Medication error b) LLT Circumstance or information capable of leading to a medication error c)) LLT Multiple M lti l use off single-use i l product d t d) LLT Poor quality drug administered 25 Ex. 3: Suggested Terms • “Eye clinic nurse reported accidentally using a vial of an unpreserved injectable medication on more than one patient.” a) LLT Medication error (not specific) b) LLT Circumstance or information capable of leading to a medication error (error occurred) c)) LLT Multiple M lti l use off single-use i l product d t d) LLT Poor quality drug administered (presumes poor quality) 26 13 05/04/2013 Ex. 3: Product Quality Issue Which option would you choose? • “Eye clinic nurse complained that the warning on the label stating that it was for single use only was too small to read.” a) LLT Product label issue b) LLT Product quality issue c) LLT Product label missing text 27 Ex. 3: Suggested Terms • “Eye clinic nurse complained that the warning on the label label…was was too small to read.” a) LLT Product label issue (note: label refers to the actual label on the product) b) LLT Product quality issue (too general) c)) LLT Product P d t llabel b l missing i i ttextt (text (t t was there, just too small) 28 14 05/04/2013 Ex. 3: Adverse Effect Which option would you choose? • “One of the patients developed an injection site infection infection.” a) LLT Infection b) LLT Injection site infection c) LLT Eye infection 29 Ex. 3: Suggested Terms • “One of the patients developed an injection site infection infection.” a) LLT Infection (too general) b) LLT Injection site infection c) LLT Eye infection (presumes eye) 30 15 05/04/2013 Ex. 4: Overdose & Self-Harm • “Patient with reactive depression due to the recent passing of his spouse attempted suicide by intentionally taking a handful of his diuretic tablets.” 31 Ex.4: Assessing the Verbatim • “Patient with reactive depression due to the recent passing of his spouse attempted suicide by intentionally taking a handful of his diuretic tablets.” 32 16 05/04/2013 Ex. 4: Depression/Loss Which options would you choose? • “Patient with reactive depression due to the recent passing of his spouse” spouse 1) LLT Depression or LLT Reactive depression? 2) LLT Death of spouse or no code at all? SOC Social circumstances 33 Ex. 4: Suggested Terms • “Patient with reactive depression due to the recent p passing g of his spouse” p 1) LLT Depression or LLT Reactive depression? LLT Reactive depression (same PT, but more specific) 2) LLT Death of spouse or no code at all? SOC Social circumstances See PTC 3.23 (generally do not enter as AE; could enter under medical/social history; consult local conventions) 34 17 05/04/2013 Ex. 4: Overdose/Self-Harm Which options would you choose? • “Patient attempted suicide by intentionally t ki a h taking handful df l off his hi diuretic di ti ttablets.” bl t ” 1) LLT Attempted suicide or LLT Suicidal behavior? 2)) LLT Diuretic abuse or LLT Drug overdose deliberate self-inflicted or LLT Drug toxicity due to intentional overdose? 35 Ex. 4. Suggested Terms • “Patient attempted suicide by intentionally taking g a handful of his diuretic tablets.” 1) LLT Attempted suicide (exact match) LLT Suicidal behavior (different PT) 2) LLT Diuretic abuse (refers to something else) LLT Drug ug o overdose e dose de deliberate be ate se self-inflicted cted LLT Drug toxicity due to intentional overdose (no toxicity was reported) 36 18 05/04/2013 Ex. 5. “Exposures” While preparing to administer of a blood transfusion,, a nurse stabbed herself with the needle and subsequently developed acute hepatitis B, with dark urine, fever, loss of appetite, yellow skin and mono-arthritis. Lab tests showed HBsAg 12 weeks later. Further investigation revealed that transfusion blood was contaminated with HBV and that the nurse had received one only dose of HBV vaccine. Ex. 5. Assessing verbatims While preparing to administer of a blood transfusion,, a nurse stabbed herself with the needle and subsequently developed acute hepatitis B, with dark urine, fever, loss of appetite, yellow skin and mono-arthritis. Lab tests showed positive HBsAg 12 weeks later Further investigation revealed that later. transfusion blood was contaminated with HBV and that the nurse had received one only dose of HBV vaccine. 19 05/04/2013 Ex. 5. Adverse Event. Which ones would you choose? • Acute hepatitis B • “dark dark urine” urine ..? ? – Bilirubin urine – Urine bilirubin increased – Choluria • Skin? .. – Yellow skin – Jaundice • Monoarthritis • Investigations – HBsAg • Appetite lost 39 Ex. 5. AE. Suggested terms • Acute hepatitis B • “dark dark urine” urine ..? ? – Bilirubin urine – Urine bilirubin increased – Choluria • (since it is an observation, not a test) • Skin? .. – Yellow skin – Jaundice • Monoarthritis • Investigations – HBsAg • Appetite lost 40 20 05/04/2013 Ex. 5 (AE). [ Dx + S/S = Dx only ] Single definitive diagnosis with signs/symptoms: Preferred diagnosis only • Acute hepatitis B • “dark urine” ..? – Bilirubin urine – Urine bilirubin increased – Choluria Ch l i • Skin? .. – Yellow skin – or Jaundice ? • Monoarthritis • Investigations – HBsAg • Appetite lost note that, despite hepatitis B has pain in joints, a localized monoarthritis is not typically associated with it) 41 Ex. 5 (AE). Investigation consistent with Dx When investigation results are reported with a diagnosis, select only a term for the diagnosis if investigation results are consistent with the diagnosis. • Acute hepatitis B • “dark urine” ..? – Bilirubin urine – Urine bilirubin increased – Choluria • Skin? .. – Yellow skin – Jaundice • Monoarthritis • Investigations – HBsAg • Appetite lost 42 21 05/04/2013 Ex. 5. Exposure. Which would you choose? – Transmission of an infectious agent via product • Transfusion-transmitted i f ti infectious di disease ? – Hepatitis B immunisation – Incomplete course of vaccination – Occupational exposure while preparing product for administration – Needle stick/puncture – Accidental injury – Accidental exposure while e ad administering se gd drug ug – Exposure to device contaminated with body fluid • (under PT Exposure to contaminated device) – Exposure p to bodyy fluid – Exposure via blood • (under PT Injury associated with device) 43 Ex. 5. Exposure. Table 1 SOC HLGT PT LLT Genrl- Complications associated with Complications associated device with device NEC HLT Injury associated with device Needle stick/puncture Infec- Ancillary infectious topics Transmission of an Transmission of an infectious infectious agent via product agent via product Infectious transmissions Transmission of an Transfusion-transmitted infectious agent via product infectious disease Inj&P- Exposures, chemical injuries and poisoning Inj&P- Injuries NEC Inj&P- Medication errors Surg- Therapeutic procedures and supportive care NEC Exposures to agents or circumstances NEC Exposure to body fluid Exposure to body fluid Exposure to contaminated device Exposure to device contaminated with body fluid Occupational exposures Occupational exposure to product Occupational exposure while preparing product for administration Pathways and sources of exposure Exposure via blood Exposure via blood Non-site specific injuries NEC Accidental exposures to product Injury Accidental injury Accidental exposure to product Accidental exposure while administering drug Maladministrations Incomplete course of vaccination Hepatitis B immunisation Incomplete course of vaccination Hepatitis B immunisation Immunisations 44 22 05/04/2013 Ex. 5. Exposure. Suggested terms – Transmission of an infectious agent via product • Transfusion-transmitted i f ti infectious di disease ? – Hepatitis B immunisation – Incomplete course of vaccination – Occupational exposure while preparing product for administration – Needle stick/puncture – Accidental injury – Accidental exposure while e ad administering se gd drug ug – Exposure to device contaminated with body fluid • (under PT Exposure to contaminated device) – Exposure p to bodyy fluid – Exposure via blood • (Under PT Injury associated with device) 45 Ex. 5. Exposure. Table 2. SOC Genrl‐ HLGT Complications associated with device PT Injury associated with device LLT Needle stick/puncture Hepatic and hepatobiliary disorders HLT Complications associated with device NEC Cholestasis and jaundice Hepat‐ Infec‐ Jaundice Jaundice Ancillary infectious topics Infectious transmissions Viral infectious disorders Exposures, chemical injuries and poisoning Hepatitis viral infections Exposures to agents or circumstances NEC Transmission of an infectious agent via product Transmission of an infectious agent via product via product Acute hepatitis B Exposure to body fluid Transmission of an infectious agent via product Transfusion‐transmitted infectious disease Acute hepatitis B Exposure to body fluid Infec‐ Inj&P‐ Exposure to contaminated device Exposure to device contaminated with body fluid Occupational exposure while preparing product for administration Occupational exposures Occupational exposure to product Pathways and sources of exposure Exposure via blood Exposure via blood Inj&P‐ Inj&P‐ Injuries NEC Medication errors Non‐site specific injuries NEC Accidental exposures to product Injury Accidental exposure to product Maladministrations Incomplete course of vaccination Accidental injury Accidental exposure while administering drug Incomplete course of vaccination Inv‐ Hepatobiliary investigations Liver function analyses Bilirubin urine Urine bilirubin increased Bilirubin urine Urine bilirubin increased Inv‐ Microbiology and serology investigations Appetite and general nutritional disorders Joint disorders Urinary tract signs and symptoms Virus identification and serology Hepatitis B surface antigen HBsAg Appetite disorders Decreased appetite Appetite lost Arthropathies NEC Urinary abnormalities Monarthritis Choluria Monoarthritis Choluria Yellow skin Yellow skin Metab‐ Musc‐ Renal‐ Skin‐ Surg‐ Epidermal and dermal conditions Dermal and epidermal conditions NEC Therapeutic procedures and supportive Immunisations care NEC Hepatitis B immunisation Hepatitis B immunisation 46 23 05/04/2013 Ex. 6. “Do Not Add Information” Neutropenic patient under chemotherapy treatment presented with retinitis with cotton like lesions in fundoscopy. One week later, patient was hospitalized with high fever, nuchal rigidity and obnubilation. CSF was positive for Candida app, and hematogenous candidiasis was suspected. suspected 47 Ex. 6. Which would you choose. • • • • • • • Chemotherapy Neoplasm malignant Neutropenia Retinitis Candida retinitis Cotton wool spots Fundoscopy abnormal • • • • • High temperature Nuchal rigidity Obnubilation Candidiasis Disseminated candidiasis • Candida test positive • Candidal meningitis 48 24 05/04/2013 Ex. 6 Suggested terms • • • • • • • Chemotherapy Neoplasm malignant Neutropenia Retinitis ¿? Candida retinitis ¿? Cotton wool spots Fundoscopy abnormal • • • • • High temperature Nuchal rigidity Obnubilation Candidiasis ¿? Disseminated candidiasis ¿? • Candida test positive • Candidal meningitis 49 Ex. 7. About “versioning” A 49-year-old female developed intestinal graft-versus-host graft versus host disease (GVHD) which prolonged hospitalization. The patient received her first study platelet transfusion on 08 July 2010. The patient’s medical history includes NK leukemia and vaginal hysterectomy. hysterectomy 50 25 05/04/2013 A 49-year-old female developed intestinal graft-versus-host graft versus host disease (GVHD) which prolonged hospitalization. The patient received her first study platelet transfusion on 08 July 2010. The patient’s medical history includes NK leukemia and vaginal hysterectomy. hysterectomy 51 New terms and “re-coding” Reported event 10.0 10.1 GVHD (unspec.) GVHD (as a whole). No GVHD skin diferentiation. Undetermined Skin GVHD liver Liver GVHD intestine Intestine 52 26 05/04/2013 New terms and “re-coding” Reported event 10.0 10.1 GVHD (unspec.) GVHD (as a whole). No GVHD skin diferentiation. Undetermined Skin GVHD liver Liver GVHD intestine Intestine 53 Version update v13.1 v14.0 V14.1 Study A data lock Study B Study C v15.0 v15.1 data lock 2 MedDRA versions per year (March and September) Integrated analysis: MedDRA v15.1 data lock Pharmacovigilance 54 27 05/04/2013 Ex. 8. Procedure and diagnosis are reported • A 75-year-old male diagnosed with coronary insufficiency developed anginal pain on 21 Feb 2010 resulting in hospitalization while enrolled in a randomized, open-label study. The patient’s medical history is significant for triple bypass graft surgery 2006, postural hypotension and stage D prostate carcinoma. On 26 Feb 2010, the patient percutaneous transluminal coronaryy underwent p angioplasty with stent placement in the right coronary and proximal left anterior descending arteries. 55 Ex. 8. Assessing the Verbatim • A 75-year-old male diagnosed with coronary insufficiency developed anginal pain on 21Feb10 resulting in hospitalization while enrolled in a randomized, open-label study. The patient’s medical history is significant for triple bypass graft surgery 2006, postural hypotension and stage D prostate carcinoma. On 26Feb10, the patient percutaneous transluminal coronary y underwent p angioplasty with stent placement in the right coronary and proximal left anterior descending arteries. 56 28 05/04/2013 Ex. 8. Time profile and term types • A 75-year-old male diagnosed with .. – coronary insufficiency .. • .. developed anginal pain on 21Feb10 resulting in hospitalization while enrolled in a randomized, openlabel study. – The patient’s medical history is significant for triple bypass graft surgery 2006, postural hypotension and stage D prostate carcinoma. • On 26Feb10, the patient underwent percutaneous transluminal coronary angioplasty with stent placement in the right coronary and proximal left anterior descending arteries. 57 Tips for Handling Abbreviations • Train investigators to avoid reporting abbreviations • Consider C id context t t iin th the verbatim b ti th thatt might i ht disambiguate the abbreviation • Consider using the ARGH Biomedical Acronym Resolver to look up various meanings of acronyms and their frequency of use in Medline – Longer acronyms might be specific enough to code • Consider specifying that a certain medical acronym dictionary will be used (>1 meaning query) 58 29 05/04/2013 Funny Verbatims • • • • • • • • “Trauma of right knee during skiing in FRANCE” Endorses smoking marijuana once per day” day “Endorses “Just her time to go” “Tongue stud” “Brain feels like a lava lamp” “Fungus left feet” “Feeling like Gumby” “Loss of sensibility in pubic area” 59 Summary In this workshop we: • Reviewed key principles in the “MedDRA MedDRA Term Selection: Points to Consider” document • Learned practical approaches to coding consistently, accurately, and with confidence fid • Engaged in practical Ex.s and shared best practices 60 30 05/04/2013 Learner Assessment Learner Assessment Concerning the pre-defined primary SOC allocations in MedDRA, which of the following statements is true? a. They should never be changed b. Coders should choose whichever primary SOC they prefer when coding primary y SOCs to c. Data reviewers should alter the p fit the product’s AE profile d. They should be changed only through the MSSO’s Change Request process 62 31 05/04/2013 Learner Assessment According to the preferred option in the MTS:PTC, what would be the appropriate LLT selection(s) for the verbatim “Abdominal Abdominal cramps cramps, vomiting vomiting, diarrhea, (food poisoning), Athlete’s foot”? a. Abdominal cramps, Vomiting, Diarrhea, Food poisoning b. Acute gastroenteritis c. Food poisoning, Athlete’s foot d. Athlete’s foot 63 Learner Assessment According to the MTS:PTC, what would be the appropriate LLT selection(s) for the verbatim “Markedly elevated ALT and AST after starting study drug”? a. Hepatitis drug-induced b Transaminases increased b. c. ALT increased, AST increased d. Hypertransaminasemia 64 32 05/04/2013 Learner Assessment According to the MTS:PTC, what would be the appropriate LLT selection(s) for the verbatim “Patient expired because of a drug administration error (gave wrong antiarrhythmic)”? a. b b. c. d. Cardiac death, Drug toxicity Wrong drug administered Expired drug used Death, Drug administration error 65 Thank you! (¿? please) 33
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