CircleBath Quality Account 2015-16 -1- Contents Part One About the Quality Account Statement from the General Manager and Clinical Chairman The Circle Ethos About CircleBath Mandatory Statements The CQC Part Two Review of Quality Improvement Objectives for 2015/16 Quality Improvement objectives for the year ahead - 2016/17 Part Three Review of Services 2015/16 Clinical Audit Clinical Outcomes Patient Safety Infection Control Pressure Ulcers Venous Thrombo Embolism (VTE) Safety Thermometer Returns to Theatre Patient Experience Staff Engagement Our Vision and Strategy -2- Part One Patient Comment…… ‘Very kind and patient staff. Everyone was helpful, polite and attentive. Very positive environment.’ -3- About the Quality Account What are the required elements of the Quality Account? The Health Act 2009 requires all providers of healthcare services to NHS patients to publish an annual report about the quality of their services; this report is called a Quality Account. Amendments were made in 2012, such as the inclusion of quality indicators according to the Health and Social Care Act 2012.The primary purpose of a Quality Account is to enhance organisational accountability to the public, to engage Boards and leaders of organisations in fully understanding the importance of quality across all of the healthcare services they provide, and to promote continuous improvements on behalf of their patients. The quality of the services is measured by looking at patient safety, the effectiveness of treatments that patients receive and patient feedback about the care provided. What are the key requirements? 1. a statement summarising the Registered Manager’s view of the quality of services provided to NHS patients; 2. a review of the quality of services provided over the previous financial year (2015/16); and 3. the quality priorities for the forthcoming financial year (2016/17) How did we produce our Quality Account? We have used the Department of Health’s Quality Accounts Toolkit as a guide for our Quality Account. To supplement all the mandatory elements of the account, we have also worked closely with our patients, consultants and other partners to ensure this account truly reflects the quality measures in place and provides readers with an accurate and comprehensive insight into the organisation. -4- Statement from the General Manager and Clinical Chairman It is with great pleasure that we welcome you to the 2015/16 Quality Account produced by CircleBath which has been written in accordance with the Department of Health’s policy document ‘High Quality Care for All’. We are pleased to report on the quality of our services, patient experience and assurance procedures. We hope you find our reflections on 2015 of interest, and are clear on our plans for the coming year. During 2015 CircleBath has taken every step to ensure the quality of the patient experience is at its very best. This encompasses the medical treatment received, the quality of accommodation and facilities, food and hospitality, which are all centered around the individuals’ personal needs. We pay meticulous attention to the whole patient pathway, from making an enquiry, booking an appointment, the treatment, and after care. We have developed a number of methods of measuring and benchmarking the quality of our services and pride ourselves on our focus to continuously improve. Our Quality Account explains our approach to continuous quality improvement. CircleBath is committed to providing the very highest quality services for patients and working environment for our clinicians and partners. We strive to provide choice and innovative, safe and personalised care for our patients and feedback is welcomed. All our staff are partners in CircleBath, everyone has a voice on how to ensure and improve the quality of our services and we promote a culture that advocates ‘we are the agents of our patients’ in line with our credo. We are proud of all our achievements to date. The Quality Account for 2015/16 details our successes and the areas that have been our focus over the last twelve months. We remain committed to working with our commissioners, patients, GPs, staff and other stakeholders and to continuing our quality improvement journey. The Quality Account explains our main priorities for the coming year. We confirm that the Quality Account reflects a balanced view of the quality of our services and we believe, to the best of our knowledge that the information contained in this document is accurate and informative. Lisa Carroll Interim General Manager Andrew Chambler Clinical Chairman -5- The Circle Ethos Our Principles Agents of our patients Everybody matters Good enough never is Our Values PASSION We are driven by the needs of our patients. We believe in our Credo and the importance of our mission. Each of us has a significant contribution to make. DISRUPTION We are not afraid to challenge the norm or the vested interest. We encourage creativity when balanced with discipline and methodology. We have the courage to call it as it is. HUMANITY We value care, compassion and empathy. We engage our partners to be their best. We are straightforward, listen to and respect each other. RESILIENCE We learn from setbacks and come back stronger. We are tenacious and see obstacles as challenges. Our belief in ourselves underpins our resolve. AGILITY We are always open to new ideas and ways of doing things. We believe that „good enough‟ never is. We keep it simple and make things happen. PARTNERSHIP We have a sense of ownership for what we do. We feel valued and able to make a difference. We hold each other to account for what we believe in. Our Purpose A great company dedicated to our patients. Our Parameters Passionate Best Sustainable -6- CircleBath Circle was founded on the belief that hospitals should be dedicated to patients. st CircleBath has been designed to offer 21 century medical technology with an unequivocal focus on quality of care and customer service. Each of our hospitals is coformed, co-owned and co-run by clinicians. We are the largest partnership of healthcare professionals in Europe. CircleBath is wholly committed to delivering clinical excellence and the highest level of customer service, every step of the way. We embrace innovation and look for ways to improve what we do every single day. We believe that makes us different to other hospitals. Our Facilities Circle Hospital Bath facilities are state-of-the-art and include: Four operating theatres and recovery unit Pre-assessment Unit One endoscopy suite 22 day case beds and 5 ambulatory pods 30 in-patient beds 9 consultation rooms 4 treatment rooms Physiotherapy suite including hydrotherapy off site Full diagnostic service -MRI, Mammography Screening, X-ray, ultrasound, CT, pathology and cardiac testing Satellite first Consultation only clinics at a selection of local GP surgeries Aims and Objectives The hospital operates 7 days a week on a 24 hour basis. We aim to deliver a patient experience characterised by comfort and respect for the patient’s individual needs and views. We aim to provide speedy access to out-patient, in-patient and day case surgery treatments in a first-class facility. We aim to deliver high quality evidence based clinical care that provides patients with the best outcomes. Based on: Operational Efficiency Clinical Excellence Collaborative Approach -7- Mandatory Statements Duty of Candour Circle implements the statutory Duty of Candour Regulation of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 which came into legal force in 2015 and builds on the requirements set out in the Being Open Framework 2009 ‘Being open – saying sorry when things go wrong’ National Patient Safety Agency (NPSA), and Safety Alert 2009. Circle has a Duty of Candour policy that applies to all facilities within CircleHealth; this policy was issued in April 2015. The aim of the policy is to help all health professionals to apply Duty of Candour principles within their daily work. All incidents which involve Duty of Candour are discussed within the CGRMC meetings on a monthly basis, which are then taken to the Executive Board Revalidation CircleBath has embraced the process of revalidation for medical staff in 2015. This is fully implemented, and compliance is monitored quarterly by CircleHealth’s Integrated Governance Committee. Safeguarding The Executive Board is accountable for and committed to ensuring the safeguarding of children and all vulnerable adults in their care. CircleBath also has a responsibility to liaise with other agencies and provide information to them where necessary, to ensure the on-going safety of children and vulnerable adults once they leave our care. CircleBath’s safeguarding team are comprised of an executive lead, a named nurse and a named doctor who attend the Operational Management Board, a sub-committee of the Local Safeguarding Children’s Board, and the Safeguarding Partnership meetings. CircleHealth has a safeguarding policy that applies to all its facilities, including CircleBath which was re-reviewed in March 2016. CircleBath adheres to the Local Authority safeguarding procedures. CircleBath provides all staff with Level 2 training in safeguarding and provides an update every two years. An annual staff leaflet is circulated which provides the contact details of the safeguarding leads and other useful telephone numbers. In addition safeguarding issues are reported to the Clinical Governance and Risk Management Committee (subcommittee of the Executive Board) which meets monthly. The Executive Board takes the issue of safeguarding extremely seriously, and receives an annual report on safeguarding. Staff Survey All staff were asked to complete a ‘Working at Circle’ staff survey between February and April 2016. Data from this is currently being analysed and will be reviewed by the Executive Board and an action plan developed during 2016 to address any areas of improvement. -8- The CQC CircleBath has not been inspected by the Care Quality Commission (CQC) during the reporting period. The Care Quality Commission has not taken enforcement action against CircleBath during the reporting period 2015/16 CircleBath was last inspected by the CQC in January 2014. CircleBath is registered with the Care Quality Commission and has no conditions on registration. CircleBath has not participated in any special reviews or investigations by the CQC during the reporting period. A Quality Improvement plan is in place to support our hospital teams in ensuring we are delivering care to the highest standard within the CQC domains of safe, effective, caring, responsive and well-led. Work continues to enable us to reach a standard of good across the domains when we are inspected. We anticipate an inspection will occur during 2016. -9- Part Two Patient Comment…… ‘Similar to flying business class on a world class airline – it was a great 5 star experience.’ - 10 - Reviewing Quality Improvement Objectives from our last Quality Account: Our priorities for improvement in 2015 were based on the value equation: Our priorities for last year were: Patient Connect Quality Improvement Programme The details of progress made on our key priorities from last year are outlined within this Quality Account. The outcomes of further planned initiatives will be reviewed and analysed over the coming year. Our successes will be clearly demonstrable and areas for improvement identified. - 10 - REVIEW OF LAST YEARS OBJECTIVES 1. Patient Connect ‘Every Patient, Every Day’ What have we achieved? We piloted a new initiative in 2015 called Patient Connect. A team of Patient Connect Partners were selected and they underwent specific training to enable them to fulfil their role. A member of the Patient Connect Team now undertakes a visit to every Inpatient on every day of the working week (Monday to Friday). This is an effective way to allow patients to pass on their feedback and patient stories regarding their experience with us. We now resolve any issues at the point of discussion to allow the best possible patients experience e.g. a patient recently asked for a chair to be added to the shower room as they were feeling nervous. This action was implemented with immediate effect. The Patient Connect Team meet on a regular basis to reflect on the patient feedback provided and thus improvements are made to the services we offer in a timely manner. The learning from the pilot has now been reviewed and Patient Connect was fully implemented in quarter 4, 2015/16. New partners have joined the team from many hospital departments, and additional training has been instituted. Our aim remains, to visit every patient every day. Engaging in this way with patients’ is proving effective in addressing concerns. Following on from the initial trial, the patient connect group has designed a new format to document responses, in order to provide a record of actions taken. A code system has been developed to capture information and to identify areas of concern. This also provides evidence of excellent practice. The patient connect team meet regularly and are currently developing a pathway to ensure that issues that cannot be addressed by the patient connect partner, are escalated appropriately. In the future it is anticipated that by coding responses, trends can be identified and if required addressed. - 11 - 2. Quality Improvement Programme We have developed a programme of quality improvements to ensure that we at CircleBath achieve: • Sustainable change • Communication of good practice • An open-door policy for feedback on new ideas and improvement opportunities • The embedding of new processes into our culture • Staff partner involvement in providing the highest possible care for our patients • The highest quality working environment for our staff partners • Maximum utilisation of the Circle Operating System (COS) to implement change(s) The steps involved focused around the following Stages: Stage 1 – the review stage Stage 2 – celebrating our successes and identify actions which can improve quality further Stage 3 – implementing the change(s) required Stage 4 – auditing change(s) to ensure assurance, compliance and ensure that the changes have been fully embedded. During Stage 1: We reviewed our existing: processes; patient feedback and experience; partner feedback; incidents; complaints and claims; policies and SOP’s; patient pathways; contracts; audits; ‘Walk-Arounds’, training levels and competencies. During Stage 2: A project plan was implemented with the role of the Steering Committee Group (involving staff partners from all departmental areas) having been established. We have undertaken regular weekly meetings, provided updates to the Executive Board and departmental leads, communicated with all staff partners on plans and new initiatives established and further embedded the utilisation of the Circle Operating System (COS). During Stages 3 and 4: We will continue to ensure that all staff partners take responsibility and ownership for implementing change(s) and this should form part of their everyday practice, to ensure that we remain sustainable. - 12 - New Objectives for 2016 Our priorities for improvement in 2016/17 are as follows: Quality Domain Best clinical outcomes Patient and Public Engagement Best patient experience Quality Measures Further develop and embed learning from incidents and complaints, through training and competencies Further develop our patient and public engagement initiatives. Implement PLACE audits Further develop the patient lunches and patient forums Build on our engagement with Healthwatch and Commissioners Review our approach to 7 day working. Review and develop an environment conducive to the needs of patients with learning disabilities, dementia and sensory impairment. Review compliance with Accessible Information standards Monitoring CGRMC CGRMC CGRMC - 13 - Part Three Patient Comment…… ‘The staff were all consistently excellent and I received VIP treatment’ - 14 - Review of Services During 2015/16 CircleBath provided E-Referrals (previously Choose and Book) and transferred activity from NHS Services. CircleBath has reviewed all the data available to them on the quality of care in 100% of these NHS Services. The income generated by the NHS services reviewed in 2015 represents 100% of the total income generated from the provision of NHS services by CircleBath for 2015. Review of Last Year’s Quality Indicators Clinical Audit Clinical Audit is a way to find out if healthcare is being provided in line with standards and enables care providers and patients to know where their service is doing well, and where improvements could be made. The aim is to allow quality improvement to take place where it will be most helpful and will improve outcomes for patients. CircleBath takes part in both national and local audit programs. The audits measure our healthcare practice against national or locally agreed standards. The table below provides a summary of the National Audits that were applicable to and undertaken at CircleBath: Name of National Clinical Audit CircleBath CircleBath eligible to participation participate in Falls and fragility fractures (includes the Hip Yes Comments Yes / No No Fracture Database) Circle Bath did consider participation in Falls and fragility fractures audit, but the numbers of falls were too low for inclusion. Heart: Cardiac arrhythmia (or ablation) Yes No Circle Bath chose not take part in these audits. Heart: Congenital heart disease Yes No Circle Bath chose not take part in these audits. Heart: Coronary angioplasty (PCI) Yes No Circle Bath chose not take part in these audits. Heart: Heart failure Yes No Circle Bath chose not take part in these audits. Heart: Myocardial ischaemia national audit project Yes No Circle Bath chose not take part in these audits. Joint replacement surgery: the National Joint Yes Yes Circle Bath has taken part in this audit Ophthalmology Yes No Circle Bath choose not take part in these audits Vascular: National Vascular Registry Yes No Circle Bath choose not take part in these audits Registry - 20 - National Confidential Enquiries During 2015/16 there were no applicable national confidential enquiries for which Circle Bath was eligible to take part. Blood Transfusion A Service Level Agreement is in place with the Royal United Hospital (RUH) Bath to provide blood and blood components and specialist advice. Return Compliance The Blood Safety and Quality Regulations (BSQR) 2005 require Trusts to ensure all blood components are traceable from donor to recipient in 100% transfusions of blood and plasma components. The MHRA (Medicines and Healthcare products Regulatory Agency) are the inspection body enforcing this law. The law requires evidence of fate of unit in 100% transfusions. It is the responsibility of Circle staff to return the tags to the providing Blood Bank. The RUH will, as part of the Service Level Agreement with Circle, contact the relevant area if tags are not returned. The RUH will also, as part of the SLA, provide training support to staff. Circle Bath Hospital Results % traceability: 100% Summary of Blood Usage March 15 - March 16 O negative Blood Units issued Units used 62 0 Units wasted 8 power & temp failure failure Patient specific 94 35 0 Blood Safety Audits The following Blood Safety Audits are undertaken at CircleBath: 1. Monthly blood register audit – to ensure the register is always completed correctly, all daily checks are carried out and the blood fridge disc has been changed every week. 2. 10% of all (transfused) patients’ notes will be audited every three months – to ensure they have had a blood transfusion, to check all paperwork was completed correctly and within relevant time scales. - 20 - Plans for 2016 1. Continue to develop our Transfusion meetings and align with governance meeting structure 2. Continue with regular monthly and three monthly audits. External Audits Within the central audit tool, a number of audits are designated to be completed by external advisors (corporate employees, with no affiliations to a specific Circle Hospital). ISO 27001 QAAT (Quality Audit and Assessment Team) Centralised audits Internally collected by designated staff over the course of a year. All data is inputted into a central audit tool, in line with all other Circle Sites. The data is then collated centrally and reviewed by the Corporate Integrated Governance Committee, to which all sites provide a representative. The following audits are undertaken: Hand Hygiene Health and Safety Environmental Cleaning Clinical Records Privacy and Dignity Information Security Security Sharps Medical Gas Controlled Drugs Waste Fire Warden Internal Audit Programme A further series of audits are completed internally in CircleBath, to enhance clinical safety, patient care and quality of services specifically for our Hospital. All internal audit findings are presented and discussed at the Clinical Governance & Risk Management Committee (CGRMC). CGRMC is responsible for assigning and monitoring any actions as and when needed. The below table provides a brief summary and frequency of our internal audit programme: - 20 - Audit Title Purpose of the Audit Frequency Prevention of VTE (Venous thromboembolism) To assess compliance to NICE guidance and best practice for assessment of risk and the provision of prophylaxis Pain and Nausea audit To assess effectiveness of pain management protocols WHO surgical site safety checklist audit To assess compliance to W HO surgical site safety checklist Monthly Blood transfusion audit Compliance with blood safety and national transfusion guidance Monthly CAS and NICE guidance audit To ensure that all alerts (CAS & MHRA) are reviewed, documented and circulated accordingly Monthly Emergency Scenario audit To ensure that all staff are aware of their responsibilities in the case of an emergency Annual Controlled drugs To ensure best practice is followed at all times Monthly NEWS Usage of NEW S audit to identify early signs of the deterioration of a patient’s condition Monthly Nutrition and Hydration Audit To ensure that patients who are identified at risk for malnutrition are treated accordingly Monthly Pressure sore prevention Audit To ensure patient who are at risk of developing pressure sores are identified and treated Clinical documentation To supports best practice in patient documentation Monthly Consent form Audit To supports best practice in patient documentation Monthly Monthly Quarterly Quarterly - 20 - Clinical Outcomes The vision The Clinical Governance and Risk Management Committee oversee the collection and reporting of clinical outcomes and patient satisfaction that will raise the benchmark of excellence in clinical care delivery in the independent healthcare sector. We aim to be: • • • • • Best at collecting clinical outcomes and patient satisfaction Best achievement in clinical outcomes and patient satisfaction Open and consistent publication of unfiltered patient feedback Best at translating what we learn to create positive impact on patient care Become a Centre of excellence and a beacon for other organisations for clinical outcomes Patient Reported Outcome Measures (PROMS) CircleBath collects PROMS for all NHS patients (four key procedures) as well as inhouse PROMS for most of our private patients (e.g. excluding diagnostic procedures, paediatrics, ophthalmology etc.). Quarterly reports are generated and distributed to the General Managers and Clinical Chairs of each Circle site for review and action. We access and download our patient level data from Health and Social Care Information Centre (HSCIC). PROMs measures health gain in patients undergoing hip replacement, knee replacement, varicose vein and groin hernia surgery in England, based on responses to questionnaires before and after surgery. They measure a patient's health status or health-related quality of life at a single point in time, and are collected through short, self- completed questionnaires. This health status information is collected before and after a procedure and provides an indication of the outcomes or quality of care delivered to NHS patients and has been collected by all providers of NHS-funded care since April 2009. CircleBath has been collecting and analysing PROMS data since October 2010. CircleBath monitors its PROMs data on a monthly basis. CircleBath PROMs data is shared with all Clinical Units, including Clinical Governance and Risk Management Committee. The following data shows our Quarter 4 compliance. Oxford Hip PROMS – CircleBath Hospital Q4: Current UK ranking Average Patient Gain Target Oxford Hip Score 41 (211 hospitals) 22.597 24.433 Average Patient health gain Circle Bath 22.597 UK best UK average UK worst Target 24.413 21.540 16.188 23.433 EQ5D Score 105 (207) 0.438 0.486 EQ5D-VAS 6 (206) 15.846 15.081 - 19 - Target UK best UK average Circle Bath 20 21 22 23 24 25 Oxford Knee PROMS – Circle Bath Hospital Q4: Current UK ranking Average Patient Gain Target Oxford Knee Score 27 (217) 17.757 18.553 Average Patient health gain Circle Bath 17.757 UK best UK average UK worst Target 19.436 16.194 10.870 18.553 EQ5D Score 61 (213) 0.332 0.376 EQ5D-VAS 23 (207) 8.331 9.396 Series1, Target, 18.553 Series1, UK average, 16.194 Series1, Uk best , 19.436 Series1, Circle Bath , 17.757 - 20 - Patient Safety Device Alerts A number of safety measures are in place at CircleBath, to ensure the highest standards are adhered to. The following medical safety checks are made: MHRA Medical Device alerts – recorded electronically MHRA Field Safety alerts – recorded electronically NICE guidance CAS Alert system – recorded electronically MHRA Drug Alerts – Audited by our Pharmacy partners and in house pharmacist Company field safety alerts (received directly from source) All alerts are registered and cascaded to staff by the Governance Team. Results are reported on a monthly basis to the Clinical Governance and Risk Management Committee. Information is also reported to the Executive Board through Assurance Reports. Equipment All equipment is thoroughly checked, logged and maintained either by our facilities team or on site EBME engineer. Incident Reporting Incidents are reported electronically using the DATIX system. Full details of the incidents are recorded with unit leads assigned the role of ‘investigator’. All details of the review are then recorded on the electronic record, with clear lessons learnt and actions taken logged. The Lead Nurse, who is also head of governance for the hospital, is able to review all records, as can the Corporate Head of Risk and Assurance. Additional resources or procedures stated in the action plans can also be loaded into the electronic record as evidence. The incident records and any actions logged as a result of an actual incident, near miss or accident are presented to the Clinical Governance and Risk Management Committee and the Integrated Governance Committee corporately. Accidents are reported to RIDDOR when appropriate. An incident form is also logged for each accident. There were no RIDDOR reportable incidents in 2015. - 21 - Summary Overview May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Accidents 1 2 5 5 2 5 3 6 3 2 1 3 38 Medication 2 3 6 7 9 8 9 7 1 5 11 12 80 Admin 9 5 5 7 4 4 3 7 10 9 4 16 83 Clinical 0 0 2 1 2 1 5 2 3 1 7 4 28 12 10 18 20 17 18 20 22 17 17 23 35 TOTAL Apr 229 Examples of actions taken following incidents / near misses reported: Outline of incident There has been an increase in the number of medication errors and near misses reported. It is widely recognised that an organization with a high reporting rate of no harm and near miss incidents is a safe organisation. The increase in incident reporting at CircleBath is as a result of additional training in incident management and an overall improvement in reporting rates. The following actions have been taken in response to an increase in medication incident reporting to ensure the required processes are in place to reduce the likelihood of an incident occurring and ensure we are learning from any incidents that have occurred: Medicines management competencies have been reviewed and updated Pharmacy team has delivered training sessions to all clinical staff and continues to provide ongoing support to all clinical areas All clinical staff have had their competencies reassessed Combined Nurse in charge and Resident Medical Officer (RMO) daily ward rounds introduced Medication errors anonymised and discussed during daily shift hand over / team meetings Reporting continues to be encouraged Patient Falls All patient falls are logged through our incident management system and reported to the Clinical Governance and Risk Management Committee. In 2015/16 6 falls were reported. May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 1 2 2 0 1 2 0 1 1 1 0 0 TOTAL Apr Patient Falls 11 Actions taken CircleBath has developed an internal Falls Standard Operating Procedure (SOP) that is available to all staff. When a fall occurs there is an in house rapid response team SWARM (meeting). The SWARM is attended by Lead/Deputy Lead Nurse, Governance Lead, Unit Lead - 40 - (where fall occurred), RMO and any witnesses to the fall. The main aim of this meeting is to establish whether the fall could have been prevented and to put immediate steps in place to avoid further patient falls in the future. Infection Prevention and Control CircleBath hospital has a zero tolerance to avoidable infections and as such has a ward to board approach to infection prevention and control and the potential for harm to occur as a result of clinical practice. The Lead Nurse provides information and assurance to the Hospital Board on the activities and results of infection prevention and control practice so that they can discharge their duties with regard to this area of patient safety and quality of care in line with Regulation 12 of the Health & Social Care Act 2008 (Regulated Activities) 2010. Infection Prevention & Control Team Structure The hospital lead for infection prevention and control is the Lead Nurse, who reports to the hospital Board, General Manager and the corporate Director of Infection Prevention and Control on all issues relating to IPC. The Lead Nurse is supported by a team of trained infection prevention and control link workers who work in each functional department of the hospital. The link workers are responsible for: The provision of hand hygiene training within their departments The completion of audits relating to infection prevention and control practice Representing their departments at the hospital infection prevention and control committee, so having a direct responsibility for the implementation and management of IPC practice within the hospital The provision of IPC knowledge to staff within their teams. The Lead Nurse is supported in this role by the Corporate Director of Infection Prevention and Control and by a Microbiologist who is employed on ‘an as required’ basis through a local Service Level Agreement. Hospital Infection Prevention & Control Management The Hospital Board has overall responsibility for the management of infection prevention and control practice, and has placed a signed statement to this effect on the hospital website. The Board delegates the responsibility for the day to day management of infection prevention and control practice through the Clinical Governance and Risk Management Committee (CGRMC). The CGRMC has established an infection prevention and control committee which is led by the Lead Nurse. This committee meets every month in order to review hospital practice and make recommendations for action and report these to the CGRMC and onward to the Board. Any shared learning from investigations, audit results and external inspections are disseminated from the Infection Prevention and Control Committee via the link workers for discussion and action within departmental meetings. Surveillance of Infections - 40 - The hospital has undertaken the surveillance of infections through participation in the Surgical Site Infection Surveillance Scheme for Hip & Knee cases during the whole of the reporting period. For 2015-16 the following SSSI information was collated: Total number procedures undertaken Q1 Hips Knees Q2 Hips Knees Q3 Hips Knees Q4 Hips Knees Number of infections Total % Infection rate per quarter 95 123 1 1 0.91 125 123 0 2 0.80 113 171 0 3 1.05 51 118 0 1 0.59 Annual infection rate – All cases (%) Annual hip infection rate (%) Annual knee infection rate (%) 0.87 0.26 1.3 Summary of Infections There have been total of 8 reports of infections during the year, The reported rate of infection during the year has been: 1.6 per 1000 bed days. There were a total of 5007 bed days in 2015-16. The hospital has participated in the monthly surveillance of MRSA, E.Coli and MSSA bacteremia’s, submitting data to Public Health England. There has been one reported case of MRSA during the reporting period. A Root Cause Analysis was undertaken in accordance with hospital policy. As with all hospitals in the country the numbers of C.Diff cases have been required to be reported to Public Health England within 48hrs of them occurring. CircleBath has reported zero cases during 2015. Decontamination The hospital has maintained a Service Level Agreement for the decontamination of reusable surgical equipment with Nuffield Healthcare. - 40 - There have been 4 incidents reported relating to failures to decontaminate this equipment to an acceptable standard which represents 0.023% of all instrument sets that were decontaminated in 2015/16. All incidents are monitored through the contract management arrangements with the provider. This has occurred 4 times during the reporting period with the following corrective actions being taken: New staff training issue was addressed by HSSU. We continually raise non-conformances if there are any incidents of re-occurrence to ensure that issues are reported to HSSU and addressed. The endoscopy unit undertakes decontamination in house in a dedicated decontamination unit with 2 washer disinfector units with 2 washer disinfector units. The rinse water checks have been undertaken on a weekly basis and action has been taken to correct any results which fall out of the expected national guidance parameters. During the 2015/16 reporting period there have been 16 incidents where the results of the checking process have identified water levels outside of acceptable parameters. The following corrective actions were taken: Quarterly service & machine calibration continues Decontamination carried out on 15/04 using sodium hypochlorite & resampled by Cantel Quarterly validation carried out Bottle cap CPC replaced Activator tubing snapped, replaced tubing and checked all dosing HPPI pump overheated. Bearings worn replaced motor & pump Replaced motor & pump Annual Service & included changing water filters HPP2 motor & pump replaced. Quarterly service & filters changed 12/11, sample is from 10th Replaced index valve & SU15D valve Polishing filters replaced Replace exhaust valve on index valve RO balanced & single polishing filter changed Replaced RO membrane Replaced solenoid valve Audits of Infection Prevention & Control Practice During the course of the year monthly hand hygiene audits have been carried out; the results of which are reviewed by the Lead Nurse and the unit leads and action plans are drawn up as required. The resulting actions have been disseminated through the infection prevention and control committee. - 40 - Hand Hygiene Audit Results 2015-16 (by department): Series1, Day Series1, Surgery Theatre, Series1,100 Radiology, Series1, Recovery, Series1, Outpatients, Series1, Hospital Series1, Physio, 99.5 Series1, Inpatients, , 99.8 99.6 99.6 100 average, 99 Series1, Endoscopy , 98.4 Series1, Hospitality , 97.6 97 Light Box Audits Additional audits are also carried out by link workers using the hospital light box. Policies The policies for infection prevention and control are produced corporately and as required have had local Standard Operating Procedures introduced to ensure they are appropriately implemented and monitored for compliance. As with all corporate policies they have been available for staff to access through the CALMS (Hospital policy management system) programme accessible on all of the hospital computers. Compliance is monitored automatically via CALMS. The Governance Team/Unit Leads ensure that new starters have access to CALMS and read all corporate/local policies applicable to their areas as part of their induction. Outbreaks of Infection The hospital has had during the year an outbreak management policy and the ability to call an outbreak management committee. However, during the reporting period there were no reported outbreaks of infection amongst patients and as such the committee was not required to function. There has been monitoring of diarrhea and vomiting amongst both patients and staff during the year. There have been no episodes of transmission between individuals within the hospital. Education There has been a programme of Infection Prevention and Control Training for all grades of staff during the reporting period. This has involved mandatory annual updates, induction training and hand hygiene training with light boxes in departments delivered by link workers. - 40 - The IPC link workers are all trained to Level 3 and are responsible for training their area, the unit leads monitor mandatory training compliance. Any ‘mop up’ sessions will be undertaken by the Link workers or clinical trainer on Mandatory training days as allocated. Training compliance reports There has been a concerted effort to continue to improve the level of IPC training compliance during 2015-16. The overall compliance rate for 2015-16 is 77%. Training compliance reports Monthly training compliance % by month Series1,Series1, April , 84 Series1,Series1, October, November, 84 84 May, 82 Series1, Series1, December, February, March, 77 77 Series1, June, 76.3 Series1, September, Series1, Series1,Series1, July, 71.2 August, 74 71 Series1, January, 64 The annual plan has been agreed by the Infection Prevention and Control Committee. This plan is designed to ensure the continued compliance of the Hospital with the Code of Practice for Infection Control as required under Regulation 12 of the Health & Social Act 2008 (Regulated Activities) 2014. There is a requirement for improved management of antibiotic prescribing and antimicrobial stewardship in 2016/17. CircleBath is committed to their role in reducing antibiotic prescribing and the role this plays in resistance and educating our patients in antibiotic usage. - 40 - Pressure Ulcers Between April 2015 and March 2016 we have had 3 reported incidents of a patient acquiring a grade 1 pressure ulcer during our care. In each of these cases skin became reddened but with appropriate nursing intervention resolved swiftly with no harm to the patients. There were no hospital acquired pressure ulcers of grade 2,3 or 4 in the reporting year. VTE Risk Assessments Venous thromboembolism (VTE) is a major potentially life threatening complication associated with surgery. It is particularly associated with orthopaedic surgery, with hip and knee replacements being the highest risk. In 2010, NICE produced guidance on the prevention of VTE in patients who are admitted to hospital (CG92). CircleBath assesses all patients admitted to the hospital for their risk of VTE and takes the required measures to mitigate the risk of them developing. In 2015/16 there were no avoidable VTEs. In the event of an avoidable VTE occurring a Root Cause Analysis would be undertaken. The VTE screening tool is integrated part of patients’ pathways (booklets), and as such it is audited as part of general notes audit, rather than as a separate audit. All our surgical patients receive a form of preventative VTE treatment, which may include; anti-embolism stockings, Flowtron therapy, or dalteparin injections. The most recent VTE audit was conducted within Q4 and the findings are summarised below 1 2 3 4 5 6 7 Criteria Score Outcome Was the risk of VTE assessed within 24 hrs of admission? Was the risk of VTE Re assessed after 24 hrs? Numerator = 30 Denominator = 30 Numerator = 3 Denominator = 30 100% Patients were risk assessed within 24 hrs of admission. If assessed to be at risk of VTE, was prophylaxis prescribed as per national standard NICE guidance 92 If pharmacological intervention prescribed was it administered as prescribed? Were there any reports of a postoperative VTE during the audit period If VTE +, appropriate treatment prescribed? If VTE +, appropriate treatment administered? Numerator = 27 Denominator = 30 90% Patients had the appropriate prophylaxis prescribed. 10% did not have the standard prophylaxis prescribed. Numerator = 28 Denominator = 28 100% Patients had their anticoagulant given as prescribed. Safe Good practice. Numerator=30 (No) Denominator =30 0% Patients developed VTE. N/A N/A N/A N/A 10% Patients were reassessed after 24 hrs Requires improvement - 28 - Safety Thermometer CircleBath began participating in the safety thermometer scheme in September 2012. Every month data is formally submitted. Results for 2015/16 Month Number of Harms Recorded 0 0 0 0 0 0 0 0 0 0 0 0 April May June July August September October November December January February March Returns to Theatre During 2015-16, 9 patients returned to theatre following their procedure, from 6408 anaesthetic episodes. Patient transfer therefore represents 0.1% of total patients having a surgical procedure. Unplanned returns to the operating theatre within the same admission is one of the key standard clinical performance indicators that CircleBath measures. Unplanned returns to theatre are frequently due to complications, for example to treat bleeding or other problems occurring early after the operation. Some complications following complex surgery are to be expected due to patients’ pre-existing medical problems and the nature of the disease being treated. A high rate can however indicate that the care being provided could be improved. May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 1 516 0 471 2 549 0 610 0 489 1 564 0 450 1 608 0 408 2 576 1 599 1 568 TOTAL Apr Returns to Theatre Anaesthetic episodes 9 6408 Patient Re-Admissions During 2015/16, 14 patients were re-admitted to the hospital within 28 days of their procedure, from 6408 anaesthetic episodes. Patient re-admissions therefore represent - 29 - 0.2 % of total patients seen. May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 0 1 3 2 2 2 1 2 0 0 1 0 TOTAL Apr Patient ReAdmissions Anaesthetic episodes 516 471 549 610 489 564 450 608 408 576 599 568 14 6408 Patient Transfers During 2015/16, 16 patients were transferred out of the hospital, from 6408 anaesthetic episodes. Patient transfers therefore represent 0.2% of total patients seen. May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 1 3 2 1 1 2 1 2 1 1 1 0 TOTAL Apr Patient Transfers Anaesthetic episodes 516 471 549 610 489 564 450 608 408 576 599 568 16 6408 - 30 - Patient Experience CircleBath is committed to improving patient experience, using complaints and other forms of feedback to better understand the areas of good and outstanding performance and areas for improvement. At CircleBath we seek patient feedback in a variety of ways. These are detailed below: Each patient is offered a Friends and Family Test (FFT) feedback card following an episode of care to tell us about their experiences. Patient connect where every inpatient is seen regularly to tell us about their experiences. Bi monthly patient lunches held by the general manager and lead nurse to find out about the experiences of patients who have recently used the service. An annual inpatient survey is also undertaken. Unit leads and their respective teams also speak with patients on a regular basis to find out about their experiences. CircleBath have a complaints policy and information available for patients should they wish to make a complaint. We receive a number of letters and informal feedback which is shared with the relevant teams and departments Patient lunches In Q4, the first patient lunch was held. At this lunch, the feedback was overwhelmingly positive. Patients were written to and invited to join us and were selected at random who had received care or treatment at CircleBath within the last 3 months. A selection of inpatient, outpatients and day procedures were chosen. Feedback Cards Patient would recommend % Apr May Jun Jul 99% 99% 99% 99% Aug 99% Sep Oct Nov Dec Jan Feb Mar 100% 97% 99% 99% 99% 99% 99% NHS Choices users' overall rating (based on 135 reviews) for Circle Bath - Extremely likely to recommend the hospital to friends and family if they needed similar care or treatment. No patients gave CircleBath a 1 star rating (extremely unlikely recommend the hospital to friends and family if they needed similar care or treatment). Average % for year All patients are asked to complete a feedback card regarding their experiences at the hospital. Our patient recommends percentage for 2015/16 can be seen below: 98.9% Complaints and Concerns A complaint is defined as a written communication detailing dissatisfaction with any aspect of the patient’s treatment pre, during and after their procedure and includes all aspects of their experience. These, for example, may include catering, ambience, nursing care and environment. Concerns, whether verbal or written, are also addressed, recorded and reported in the same manner as complaints in this report although clearly defined. Apr15 May15 Complaint 1 1 Concern 1 Complaint 1 1 2 1 Concern Jun15 0 Complaint 1 1 Concern Jul-15 Aug15 1 Complaint 1 3 Concern 1 Complaint 1 Concern Sep15 1 Nov15 Dec15 Jan-16 Feb16 1 1 1 4 1 1 3 2 2 1 2 1 Concern 2 1 2 Complaint 1 1 1 Concern 2 1 1 Complaint 1 1 5 1 6 3 1 1 2 2 4 1 4 Concern 5 1 3 Complaint 2 1 2 5 Concern 1 1 Complaint 1 Concern Mar16 2 5 1 Complaint Complaint 1 1 Concern Oct15 Total Test Results Personal Records Patient Property Patient Privacy / Dignity Other Hospital Acquired Infection Complaint Handling Competence Communication (written) Communication (oral) Clinical treatment Attitude and behaviour Appointment Apr 2015 – Dec 2015 (Q1-Q3) Admission / attendance In 2015/16 we received the following formal complaints and concerns 1 Complaint 1 1 12 1 2 1 2 1 Concern Total for 2015/16 1 2 1 4 2 3 19 15 2 16 8 4 1 1 1 1 1 1 1 1 74 Complaints upheld/not upheld (please see summary below) Total for 2015/16 Not upheld 7 Partially upheld 12 Upheld 15 Formal Complaints 100% were acknowledged within 3 working days 100% were investigated within 30 working days Parliamentary and Health Services Ombudsman (PHSO) The PHSO make final decisions on complaints that have not been resolved by the NHS in England and UK government departments and other UK public organisations. Within this reporting timeframe, no complaints have been escalated to the PHSO for CircleBath. Complaints Survey 2015/16 Circle Bath conducts a yearly survey in order to review effectiveness of its Complaints process. The last survey was undertaken in January 2016 as it is in line with our policy. 36 patients were sent letters explaining the survey and included the questionnaire. Thirty four percent of patients responded and the following results were achieved: 100% of patients received Acknowledgment Letter 75% of patients were re-assured their complaints was investigated thoroughly (25% were not) 63% of patients confirmed that the written response to their complaint reassured them that corrective action would be taken to prevent future occurrences (12% were not sure and 25% were not re-assured) Since the survey Circle has updated its Complaints policy to ensure it reflects national best practice. Inpatient Survey The 2015 inpatient satisfaction surveys were distributed to all inpatients in November 2015. During this period we aimed to distribute 100 surveys however we received 118 completed surveys as additional patients requested to complete it. On the basis of these responses the following results have been produced: - 61 - - 62 - - 63 - Partner Recognition Awards We have recently re-launched our partner recognition award scheme, which invites members of staff to nominate a member of staff or team who has ‘gone the extra mile’. The Senior Management Team (SMT) will review all nominations and announce the winners on a monthly basis. First and second prizes are then presented every month. Circle Of Care Week: The week of 23rd March 2015 saw our Circle of Care week. Staff were invited to attend partnership sessions and make contributions to our future vision and strategy. Over the reporting period we have continued to implement the outputs of the week. Outcomes of the Circle of Care Week: Implementation of a ‘Birthday Voucher‘ for staff entitling them to a free drink and slice of cake from the Deli Bar. Develop a social committee General Manager and Clinical Chainman walk around A monthly newsletter circulated to all staff. A new staff room has been built to encourage the interaction between departments and allow downtime during breaks. Communication boards in all departments, updated regularly. - 64 - Staff Continued Professional Development Our staff are our greatest asset and we believe in investing in them. A suite of mandatory training courses are attended by all staff; compliance being monitored by unit leads and our Governance Team. Training days are provided throughout the year, provided by both internal and external trainers. Clinical Training Examples include: The deteriorating patient – for adults and paediatrics Paediatric ILS and Paediatric Recovery Surgical Site Surveillance Male Catheterisation Dignity and Privacy Maintaining Records Consent and the Mental Capacity Act Normal Pressure Hydrocephalous A variety of resuscitation training is provided by a Clinical Skills Nurse Adult Basic Life Support 1. Recognition of cardiac arrest in the adult. 2. Adult Basic Life Support as per Resuscitation Council UK Guidelines 2010. 3. Recognition and emergency treatment of the choking adult as per Resuscitation Council UK Guidelines 2010. 4. Safe positioning of the adult into the recovery position. Paediatric Basic Life Support 1. Recognition of cardiac arrest in the child. 2. Paediatric Basic Life Support as per Resuscitation Council UK Guidelines 2010. 3. Recognition and emergency treatment of the choking child as per Resuscitation Council UK Guidelines 2010. 4. Safe positioning of the child into the recovery position. 5. Familiarisation and contents of the Broselow system. Immediate Life Support (ILS) 1. 2. 3. 4. 5. 6. 7. Causes and prevention of cardiac arrest lecture. ABCDE Approach to assessing a patient lecture. Resuscitation Council UK ALS Algorithm lecture. Initial resuscitation and defibrillation demonstration and practical. Emergency treatment of Airway and Breathing problems demonstration and practical. Scenario based practical. Candidates are continually assessed throughout the course. - 65 - Recognition and Treatment of the Deteriorating Adult (RaToDa) 1. Identify a variety of likely conditions which cause deterioration in an adult patient at Circle Bath. Revise and understand the emergency treatment of these conditions. Lecture and group discussion. 2. Demonstrate and understand a systematic A-E assessment of an adult patient. Demonstration, lectures and practical. 3. Discuss when and how to call for help at CircleBath. Recognition and Treatment of the Deteriorating Child (RaToDchi) 1. Pre-Course quiz of basic paediatric emergency knowledge. 2. Understand basic anatomical differences of a child. Lecture and discussion. 3. Identify a variety of likely conditions which cause deterioration in a paediatric patient at CircleBath. Revise and understand the emergency treatment of these conditions. Lecture and group discussion. 4. Demonstrate and understand a systematic A-E assessment of a paediatric patient. Demonstration, lectures and practical. 5. Discuss when and how to call for help at CircleBath. Anaphylaxis 1. 2. 3. 4. Signs and symptoms of anaphylaxis. Lecture and discussion. Basic aetiology of anaphylaxis. Lecture and discussion. Revision of Resuscitation Council UK Anaphylaxis algorithm. Lecture and Discussion. Practical scenario of anaphylactic emergency. ALS algorithm and defibrillator update Revision sessions on the use of RCUK ALS algorithms - Lecture and discussion. 1. Tachycardia 2. Bradycardia Practical use of the Phillips MRX defibrillator for cardioversion and pacing. Scenario based practical. - 66 - All Staff E learning courses We have also provided our staff with online training courses for 2015/16, to further develop their knowledge and talents and allow them to train at a time and in a place convenient to them. Courses available for all staff NSPCC Child Protection Awareness in Health NSPCC Child Neglect Safeguarding Vulnerable Adults Mental Capacity Act and Deprivation of Liberty An introduction to Equality and Diversity Health and Safety Personal Safety An Introduction to Effective Team Work Food Hygiene Leadership development Introduction to Data protection Face to Face training: Manual handling for non-clinical staff Manual handling for clinical staff Infection prevention and control Conflict resolution Fire safety Incident reporting and Datix CALMS – company policies Circle Operating System Dementia PREVENT - 67 - Patient Comment…… ‘From pre-med to going home every care and attention I received by all staff was wonderful’ - 68 - Our Vision and Strategy Our strategy To focus on becoming a centre of excellence, starting with musculoskeletal services. Our purpose To do our best for every patient, every day. We will deliver this vision through our 8 point plan. 8 Point Plan Compassionate care We want everyone that experiences CircleBath hospitality to recommend us as their first choice. We will continue to keep patients at the centre of all we do. We will listen to what they have to say about the care that they have received and act upon comments and feedback to always provide the best service. We will continue to prioritise patient engagement and satisfaction as the main driver for change in the hospital. We will utilise the expertise within Circle to create a patient connect, patient first hospitality service that is owned and delivered in the hospital. This will ensure a seamless patient journey, from the first point of contact to discharge, through to appropriate aftercare. Great communication We understand that when patients are involved in their own care, they recover faster. We will continue to be open and maintain up-to the-minute communication with patients at all times throughout their experience with us. We will ensure that those in our care are seen by the right person, in the right place, at the right time. Patient safety Patient safety is at the forefront of all we do, and best care comes through the commitment of all partners to continually maintain and improve our quality standards. Stop the Line is core to our commitment to safety for patients, and we will continue to empower all partners and teams to Stop the Line and ensure a responsible culture of safety. We will deliver a rapid improvement cycle through our Circle Operating System (COS) methodology if safety is compromised, to ensure that we are always delivering the best and safest quality of care. We will share our learning locally and within our partnership. Great outcome measures We will ensure that we have relevant performance indicators to measure our patients’ clinical outcomes, and we will monitor this through our Quality Quartet and audit processes. We will continue to ask our patients to give us their feedback, and ask our clinicians to share their outcome data with our teams to allow continuous learning and improvement. We will be open and transparent and publish our clinical outcomes on our website for the public and patients to view. - 69 - Efficient infrastructure We recognise the growing needs of our healthcare population and, at CircleBath, we want to provide sufficient and appropriate space for all our clinical activities. We will continue to work towards a better, reliable and fit-for-purpose infrastructure. We will examine our support services and remove waste and enhance services. We will improve services by optimising the use of technology. We will objectively analyse our cost base and reduce waste and any unnecessary spend. We will enrich working relationships with suppliers, commissioners and partner organisations to get the best value and quality, and look for opportunities to share resources and expertise across Circle hospitals. Great leadership Leadership is key to organisational success. We acknowledge the importance of a visible and embedded leadership framework in CircleBath. We will develop authentic, focused and accountable leaders, and ensure that our leadership team is a strong decision-making body, made up of the best clinicians and managers. Connected workforce Having truly engaged partners is part of our DNA, and this makes us unique and successful. We will connect across pathways and disciplines, and with our clinicians, managers and specialist and functional partners, ensure that we deliver the best for every patient, every day. We will continue to build effective external relationships to extend our scope and provide the best and most innovative care. Great workforce We will create a workplace where every partner is supported to perform to their very best. We will ensure that we live the credo, role-model COS values and behaviours, and have the right skills and attitude to put our patients at the centre of all that we do. We will do this by providing induction and training, supporting continuing professional development, recognising partners for going the extra mile, rewarding loyalty and length of service, providing incremental annual leave, and rewarding partners within our share scheme. We will improve communication to deliver superior partner engagement and understanding, giving partners a voice, listening and learning through established forums and partnership sessions, newsletters, and ‘You said, we did’ bulletins. - 70 - Thank you Thank you for taking the time to read our Quality Account, we hope you found it interesting and useful in understanding our commitment to quality for our patients and partners. Should you have any further questions, we would be pleased to hear from you. Please contact our Interim General Manager, Lisa Carroll on 01761 422 222 or email [email protected] - 71 -
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