STMA Youth Hockey Association
Meeting Minutes – January 13, 2014
Board Members in Attendance: Rick, Kurt, Jeff, Jen, Nate, Becky, Tammy, Smig, Jess, Sam, Kari, Matt, Paul,
Brent, Jen W, Holly, Josh, Mike and Karl
Gambling Report - Dana Berg
Motion made to Approve the December Report - Dana/ Dennis - Approved
January wages will be up a little due to adding an extra Bingo at Neighbors, thus creating an extra shift
Cost for the laptop and supplies to get the numbers displayed on TV’s at Neighbors was $697
Another Pull Tab Auditor needed
Open Forum
Consent Agenda – November 2013
Jen/Sam - Approved
Coordinator’s Reports
Coaching – Brent Evenson
No Report
Initiation – Becky Rogalski/Eric Kindgren
1. Silver Level and Bronze level will be doing Jamboree's at River Lakes and St. Cloud
2. Gold Level will be doing Jamboree's/Tournaments at OSMG and St. Cloud
3. We are hosting an Advanced Level/U8 Tournament on Feb 21-23.
Squirt - Kari Wise
Hosting Squirt B/10UB District Playoffs
PeeWee - Sam Rasmussen
No Report
Bantam - Matt Fitc
No Report
High School Boys and Girls
Skate with the Knights rescheduled for Wednesday, February 12, 5:15-6:15pm at the STMA Arena.
Junior Gold – Jim Helgestad
Finished 2nd at the Siren WI Tournament in early December (First ever JR Gold Hardware!)
·Current record 4-5-2 and in 6th place in their division (out of 16 teams)
·Need to finish in the top 8 in their division to make the playoffs
·Next (and last) tournament is Buffalo the weekend of February 7-9
Registration - Kristen Huber/Jess Vankuyk
No Report
Equipment - Mike Fette/Karl Anderson
With outdoor ice starting, pucks were handed out to all mite teams.
We are beginning to look into who holds the rights to our logos (shield and circle k) and considering
trademarking the logos, so others can't use them without permission.
Ice Scheduler – Cully Reinbold/Mite Ice Scheduler - Jenny Bilicki
Ice is pretty quiet right now. We are hosting District 5 squirt B/10B playoffs at STMA, Feb 28- March 2. We will need
parents helping with that. I will let everyone know as soon as we receive the brackets for that. Preparing for upper level
mite jamboree as well Feb 21-23.
January Mite ice is loaded on the calendar. We had some last minute change requests for outdoor ice so I will post the
rest of the schedule this weekend (currently outdoor ice is posted through next week). I will enter February regular
game/practice schedule this weekend. This means the rest of the ice schedule up to the jamboree weekend will be
posted on the calendar by Monday!
Dryland Scheduler - Sharon Oakvik
No Report
Website – Jeannie Putnam
No Report
STMA’s Academic Excellence Program – Jen Waller
Our first trimester incentive was a success! 187 skaters turned in report cards.
Congrats to all of them! Several different door prizes were drawn for all levels...some were: pizzas, mcdonalds,
subway and movie passes. Everyone got a treat and many had added rewards from the drawings. Finalizing
prices on gifts and getting ready to order.
Fundraising - Tammy Tupper
No Report
Volunteer – Kris McDonald
Even though your hours may show complete on DIBS if you haven’t done a Gambling Shift you are not
complete.
Team Manager Coordinator – Holly Roos
No Report
PR – David Berg
No Report
Dryland Report – Tony C
No Report
Executive Board Reports
Secretary’s Report – Jen Tourville
Propose December Meeting Minutes be approved and waive reading - Nate/Sam - Approved
I am working on a project for skaters in their last year with youth hockey. 2nd year Bantams and 2nd year
U14's. Send a photo of your skater from his/her first year in hockey. An action shot is OK but I would prefer a
professional one. Send to Team Managers. This does not include skater’s that moved up to HS (boys and
girls).
Volunteer Hours - Even if DIBS says you have completed your Volunteer Hours and you haven’t done your
Gambling Shift you are not done. Your check WILL be cashed at the end of the season if you don’t do your
Gambling Shift.
Learn to Skate is looking for a Coordinator
Getting Sponsorship plaques for our Sponsors
Treasurer’s Report – Jeff Swenson
Propose December Financials be approved - Paul/Sam - Approved
Please see Financial document
Handbook Committee - The most up to date handbook (November) is now on the website. September's
version was not the most current. It had incorrect information on the hours for the Volunteer Policy. Please
follow the new handbook for hours.
President’s Report – Kurt Sjelin
Finance/Budget Committee - still looking for more people. Have had 1 person express interest
Rec League exploration team - Please email Jen if you are interested. No one has stepped up yet.
HS Hockey Parent Fundraiser - Saturday, January 18th. ATV up for raffle
Squirt B’s and U10 B’s District Playoffs to be held at STMA - Dan Wagner Chair
Bantam AA have up to 60 games per year and only 7 of those games are at home because of our lack of ice
Our Dryland Insurance does cover other entities using our facility
ARENA RENTAL HOURS – DECEMBER
Name Prime-time Off-peak
Youth Hockey 154 hours
Adult Hockey 8 hours
High School Boys/Girls 48.5 hours
Public Skating/OH 25.5 hours
Private rentals 3.75 hours
Learn to Skate 0 hours
Total hours 239.75 hours
Total Available hours 250 Prime hours
Hockey Development Report – Rick Gay
HOC - January’s meeting was cancelled due to weather
Committee Reports
HOC Report
No Report
Handbook Committee
See Treasurer Report
2014 Knight to Remember Committee
See New Business
OLD BUSINESS
PR – David Berg
Alumni Letter is still in the works
Turned in last check from the 2nd Sheet of Ice Fun Day tonight to Jeff
Facilities Committee
Outdoor Sheet - Did not meet this month
Still have to approve the lease with the School Board and then have the STMAYHA Board vote on
There is some new interest in looking at a 2nd sheet of indoor ice - one last time
Looking at feasibility study’s again, hours used and hours needed and using NSC Group to help. This informal
committee is just looking at options. No Committee has been created yet.
NEW BUSINESS
Equipment - Mike Fette/Karl Anderson
Seeking approval to purchase 4 pairs of goalie socks for use at the dryland facility. The socks go over the
goalie's pads and allow them slide on the synthetic ice. Cost is $60 per pair for a total of $240. Mike/Josh Approved
Tabled for HOC discussion - Use Dryland to make up some Goalie Training with Ryan Ess and Mike. We have
already paid Ryan. Would have to pay for Dryland usage ($50 an hour). Goalie’s to use the shooting station.
Girls Coordinator- Nate Allen
Girls apparel
We bought the right from the designers of the Riverhawks new logo so we could use for Girls uniform’s
Should we trademark this logo?
Trademark cost would be under $1,000 a logo
Should we have an Intellectual Property Policy on our logo’s?
Edina has trademarked the Hornet and Maple Grove has an Apparel role on their Board
HOC will look into this (and the boys logo) and report back to us next month
Sponsorship – Adam Smiglewski
Arena advertising to be installed
Working on Sponsorship Invoices - will have more information next month
District 5 - Paul Berning
$2,500 in fee’s to Associations so far this season in D5
Elections for D5 are coming up - they are looking for a 2nd VP and a Secretary
D5 Policy changes - now is the time as D5 can take requests to MN Hockey
Anyone is welcome to go to a D5 Meeting - Contact Paul for info
Select 15’s (1999) nominations are due by 2/12
District realignment was shot down
Mike Mooney - Head of Refs is retiring. On February 8th at 6:30 at the STMA Bantam AA game vs. Buffalo he
will be reffing his last game. Fundraising for the Zebra Fund. NHL refs will be present. Monies earned may go
to a STMA family that has been identified.
SafeSport – Josh O
This is the time of year when reports are made.
Level Coordinators are usually the first to be contacted because people think that is where to go. This is no
longer the case since we have SafeSport in place. If you are contacted with a concern you need to direct that
person(s) to Josh ASAP. Josh will then take over and be the point of contact going forward. All reports need
to be going to Josh and all reports are confidential. Our Handbook needs to be updated to reflect this
information. The information that is in the handbook today is incorrect. The Executive Board will not make
decisions on SafeSport matters. The USOC will trump our handbook - always. USOC is the governing body that
USA Hockey, MN Hockey and Association Safesport report up to. Whatever penalty SafeSport puts into effect
is the the penalty.
Knight to Remember Committee – David Berg, Chair and Scott Lekatz, Co-Chair
March 22nd at the Arena
Sterns County 17 is the band - paid a $600 deposit and will pay another $600 night of the event. Play from
8-12
Silent Auction ends at 11:00
Raffle items (tickets are $10)
1st - $1,000
2nd - 16g iPad
3rd - Gun
Kris to add Volunteer shifts
Goal is to sell 1,000 tickets
Still need people to help out and people to get donations
Company donates $500 or more they get a bleacher ad - they pay for printing - $60
Look into adding Parking Spot and $500 Ice Bill Credit to Raffle items
Teams need to do baskets
$10 at door
Bean Bags
6-7 Register
7-9 Game
Food Vendors
Dahlheimer Distributing to create banners - Can we have alcoholic logos?
Meeting Adjourned at 8:28 - Sam/Jen
Next meeting:
Monday, February 10th at 7PM at Albertville City Hall - upstairs