Mahatma Gandhi National Rural Employment Guarantee Act
(MGNREGA)
S. N
1
Issues and Decisions
Responsibility
Quality of Assets Created under MGNREGA
In order to improve the quality of assets with special emphasis on their
design, utility and durability, the following were suggested:

Creation of productive, durable and quality assets through
convergence with other Schemes
 Capacity Building of RD and Panchayat Raj functionaries
 Community monitoring of works through NGOs, CBOs, SHGs etc.
 State Quality Monitors
All States and
 Completion of works
MoRD
 Maintenance of Assets
 Monitoring of the Assets
 Impact and Quality Evaluation
State Governments were largely in agreement with the proposals of MoRD.
However, they requested for changes in the ratio as prescribed. The general
opinion was in favour of option-1 of the proposal i.e., 60:40 ratio to be
maintained at the GP level for the works executed by GPs and for the works
executed by the other agencies, the ratio should be maintained at the district
level.
2
Convergence with other Schemes
In the discussion, majority of the States were of the view that, the quality and
durability of assets would improve through convergence of the MGNREGA
depends on number of convergence activities. In addition to the creation of
durable and productive assets, convergence would also help in solving the
problem of resource crunch to some extent.
For successful convergence activities, the responsibilities w.r.t (a)
identification of works or beneficiaries (b) issuing of sanction order (c) issuing
of MRs (d) measurement of works and (e) making payments should be clearly
defined.
Further, few states requested that line departments should be allowed to
issue MRs for better convergence of activities under MGNREGA. However,
Line Departments may be designated as the implementing agencies under
MGNREGA.
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Following timeline has been decided for submission of State Convergence
Plan (SCPs):
Category 1 State viz., Assam, Rajasthan, Bihar, West Bengal,
Karnataka, Kerala and Maharashtra have to submit modified SCPs after taking
into consideration the observations made by the Ministry by 20.06.2014.
Category 2 State viz., Uttarkhand, Punjab and Manipur have to submit
their SCP by 25.06.2014.
All states were advised to get the SCP approved by appropriate competent
authority, i.e. CM/CS /SEGC etc. After approval of competent authority, SCP
should be sent to the Ministry for examination.
All States and
The works/activities to be taken up under convergence has to be ratified and MoRD
approved by Gram Sabha and included in the shelf of projects.
Convergence Workshop dates: Gujarat will conduct workshop on 17th June,
Lakshadweep on 1st week of July, UP on 11th June and J&K by 20th June.
3
Reducing Delays in Wage Payments
As per Section 3(3) of Act, “the disbursement of daily wages shall be made on
a weekly basis or in any case not later than a fortnight after the date on which
such work was done”. However, despite the number of measures taken for
timely wage payment, during the discussion the following were identified as
some of the major reasons for the delay in wage payments:







Delay in closure of Muster Roll (MR) and its computerization
Inadequate staff for taking measurement of work done
Inordinate delay in measurement of work in spite of dedicated staff
Excessive time taken to link MRs with the measurement book.
Delayed generation of wage lists.
Generation of Fund Transfer Orders (FTOs) and their uploading where
e-FMS has been made operational.
Poor network coverage of banks and post offices.
The following measures have been suggested to address delay in wage
payment:



Cash Payments: Identify 800-1000 blocks on criteria of low or nil
internet connectivity and non-existence of banks/Post Offices for cash
payment.
Trained Mates for measurement of work
Deployment of Barefoot Engineers: Suitable persons from the families
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of workers or one of the best performing workers from the local
community may be identified.


Monthly review by SRD: Monthly review on the delays in wage
payments.
Streamlining the processes of wage payment: State Governments
have to send the disaggregation of process, persons, and periods of
pay order. No states except two states have furnished their response.
The States did not support the idea of cash payments since it involved issues All States and
of security.
MoRD
Further, in order to enhance capacities and effectiveness and strengthen
institutional structure for knowledge creation and capacity building of
Panchayats, it was also suggested that, the State Governments may have to
make best use of Rajiv Gandhi Panchayat Sashaktikaran Abhiyan (RGPSA)
scheme of Ministry of Panchayati Raj.
MoRD will write a letter to MoPR with a request to issue an advisory to the
States to extend benefits under RGPSA scheme towards the implementation
of MGNREGA.
4
Compensation for Delay in Wage Payment
The para 29 of Schedule II of MGNREGA makes the compensation for delay in
payment wages mandatory.
For enforcing accountability for eliminating delay in wage payment, the
following were decided:






State Government has to notify the ‘Rules” and implement the system
of compensation for delay in wage payment.
State Government have to review and discuss fortnightly with the POs
to decide cases of delayed compensation for admissibility or not.
All States and
MoRD will examine the States’ suggestion for “decoupling of data MoRD
entry of attendance and measurement of works”
Liability of engineers/JEs, while calculating delay compensation has to
be defined in MIS.
Data on compensation for delay in wage payment will be calculated
from the date of notification of rules.
Provision has to be made in NREGASoft to allow generation of FTOs
even if there is no fund available in the banks/Pos This will enable
queuing of FTOs and stoppage of calculation of delay compensation.
It was decided to issue an advisory to the States in this matter.
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5
Preparation of District Plans under MGNREGA
MGNREGA works have to emerge from an integrated plan for local All
development with focus on (a) Natural Resource Management especially on States/MoRD
a micro watershed basis and, (b) agriculture and allied activities.
For this purpose, a District Plan under MGNREGA (DPM) for a period of 5
years should be developed and the Labour Budgets will be derived from the
DPM itself.
It was decided to issue guidelines for framing of DPPs in consultation with
States.
6
Procurement of Material
Procurement of material for the execution of works under MGNREGA is one MoRD
of the major issues. It was decided that Ministry would issue an advisory to
this effect, if not already issued.
7
Demand Registration: Alternate Provisions for Workers
As per the amendment in Schedule 2, application for work can be oral or All States
written and made either through the Ward member/GP/ PO/any person
authorized by the State Govt. or using the following ICT tools:



IVRS System (Telephone / Mobile)
Call Centre / Helpline
MGNREGA MIS enabled mechanism viz., Kiosk (call center login), CSO
login and worker module
The above mentioned possible channels and means for demand registration
were discussed and the following were decided:

8
Various channels to register demand and grievance redressal should
be used by all the States.
 Further, States would need to have robust IEC plans. The IEC plans
should essentially contain the details of Rozgar Diwas
Relative Performance for Ranking
In order to analyse the inter-state and intra-state viz., districts, Blocks and All States
GPs performance for taking the corrective measures the state were asked to
use the following indicators of “Relative performance”:
1.
2.
3.
4.
% of Person Days Generated against last year performance
Average days per HH
% of HHs Completed 100 days
% of Work with Convergence
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5. Work Completion Rate
6. % of SC/ST HH provided employment against registered SC/ST
7. % of wage paid with-in 15 days
Details of these reports & methods to access will be shared with the State
Governments through NREGASoft
9
250 CFT blocks
The MGNREGS — NRLM convergence project is being piloted in 250 most All States
backward blocks of the country. For this purpose 250 Cluster Facilitation
Teams (CFTs) will be formed. This would address gaps in MGNREGA and
thereby result in creation of sustainable livelihoods.
States need to share CFT plans with Ministry and they should enter into MoU
with CSOs. The States should also take steps towards releasing funds to CSOs
expeditiously.
10
Calendar for Meeting with State Nodal Officers
In order to closely monitor the implementation of IEC plans and State All States and
Convergence plans, the following calendar has been proposed in consultation MoRD
with States:
Item
Convergence
Meeting at MoRD
th
30 June 2014
th
27 August2014
st
IEC
30th July, 2014
th
26 September 2014
th
1 July 2014
th
28 August 2014
11
Video Conferencing
30 July 2014
th
26 September2014
IEC Activities
Regarding IEC Plan and activities the following were decided:



Goa, Arunachal Pradesh and Nagaland have to submit the IEC Plan by
20th June, 2014
J&K , Kerala and Haryana have to submit the IEC plans integrating
‘Rozgar Divas’ and the inputs given by the Ministry by 20th June, 2014
The Ministry is compiling the photographs of sustainable assets
created under MGNREGA across the country, therefore, States may
share good quality photographs of sustainable assets
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All States and
MoRD
Page 5

12
States may also share news items/success stories for the upcoming
12quarterly Newsletter on MGNREGA
 The initiatives pertaining to IEC activities like setting up a social
Communication Unit by Maharashtra and roping in creative agencies
for developing IEC material should be emulated by other States.
DRTs and BRTs
The decisions were as follows:






13
All States and
Training for DRTs and BRTs to be completed by 15th July, 2014.
th
Training for all the functionaries to be completed by 15 September, MoRD
2014
States to submit the roadmaps/schedules on the above
Submit detailed training report along with photographs
State may initiate proper steps for imparting training to all the technical
staff under MGNREGA
States may also make efforts for organizing MGNREGA workers into
labour groups

Details of training conducted since inception and position of Staff

14
States will submit the details of training conducted since inception for All States
MGNREGA functionaries by 15.06.2014. A letter in this regard was
issued on 30.05.2014. (Copy was also circulated during the meeting).
 States will submit the details of MGNREGA functionaries at GP, Block
and District level by 15.06.2014. A letter was issued on 03.06.2014.
(Copy was also circulated during the meeting).
e-FMS Plan of Action for extending to non e-FMS areas
Except Haryana, Kerala, Meghalaya, Sikkim and A&N Islands no states have All States and
sent information on the following:
MORD
•
•
Details / status of connectivity in non – eFMS blocks
Functioning of the CSCs in the blocks which have otherwise no broadband
connectivity.
Therefore, the remaining States (particularly Mizoram and Jharkhand) may
send the information by 10th June, 2014.
Further, for integrating the CPSMS based transaction and eFMS (nregaSoft), it
was decide to start a pilot project in Bihar
15
Provision of Mobile Interface
With the aim to help in operationalising Aadhar seeding in NREGASoft at All States and
village level in mostly backward and remote Gram Panchayats which have no MORD
connectivity Rs. 500.00 lakh was released to 9 states. In this regard following
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were decided:

16
State which have received the fund are requested to share the status
of the procurement process and methodology adopted
 Other states/UTs may also write to MoRD to avail the facility under
the scheme
MIS related issues
MIS analysis indicated that there is a significant time lag in MIS data entry. It
was decided that States will take necessary measures to reduce the time lag
in MIS data entry. In this regard, the following were decided.
 To resolve the state-specific issues related to MIS in a time bound
manner, it was decided to form region specific teams in NIC, MoRD.
All States and
 Necessary action may be taken to increase the capacity of server to
(NIC) MORD
avoid congestion and smooth entry of data particularly during peak period.
17
FRA Beneficiaries
The proposal to the effect that “ to insulate her/him from migration, it is All States
recommended that the present limit of providing job for maximum 100 days
under MGNREGS should be fixed at 150 days for the rights holders. Job card
holders with a different colour may be provided to them for identity” has
been approved by the competent authority. This is applicable to the
beneficiaries granted title under the Scheduled Tribes and other Traditional
Forest Dwellers (Recognition of Forest Rights) Act 2006.
Therefore, State Governments may send the details of such eligible
households to the Ministry. (Ministry’s letter dated 24.01.2014 refers)
18
Other information to be submitted by the States
To assess the actual pending liabilities as on 31.03.2014, states are requested MoRD
to send the provisional Utilisation Certificate for FY 2013-14 by 15.06.2014.
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National Rural Livelihood Mission (NRLM)
The Group I States were - Andhra Pradesh, Arunachal Pradesh, Bihar, Chhattisgarh,
Karnataka, Goa, Himachal Pradesh, Maharashtra, Meghalaya, Nagaland, Odisha, Rajasthan,
Sikkim, Uttarakhand and West Bengal. Among these the State of Goa was not present. The
Group II States were - Assam, Gujarat, Haryana, Jharkhand, Jammu & Kashmir, Kerala,
Madhya Pradesh, Mizoram, Manipur, Punjab, Tripura, Tamil Nadu, and Uttar Pradesh.
Among these the State of Tamil Nadu did not participate.
S. No.
1
Issues & Decisions
A.A.P
All 27 States have transited to NRLM. Annual Action Plans (AAP) for
FY 2014-15 approved for all 27 States. Wherever necessary, the
State Missions may revise their AAP for FY 2014-15 in August 2014.
State of Goa may take immediate steps for transiting to NRLM.
Except Puducherry, none of the UTs have transited to NRLM so far.
2
H.R and induction of staff.
All States to concentrate on recruitment of professionals at State,
District and Block levels and complete by June, 2014.
Responsibility
All
State
Missions
Government of
Goa
All
State
Missions
The following States are lagging behind - Odisha, West Bengal,
Rajasthan, Jharkhand, J&K, Punjab, Haryana, Meghalaya and
Tripura. They need to pay special attention and complete their
recruitments by June, 2014.
3
H.R and induction of staff
All
NRLP
States, except
All 13 NRLP States shall appoint Chief Operating Officer from the
Bihar
and
open market for program management.
Jharkhand
4
H.R and induction of staff
All States
Model HR Manual to be customized, adopted and implemented by
States. All States to pay attention on improving HR hygiene factors
so that their teams are motivated and deliver quality results.
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5
H.R and induction of staff
All States
All States to complete systematic and rigorous induction of all the
Mission staff by September, 2014.
6
Community Operations manual (C.O.M)
All States
Model FM and COM need to be customized and adopted by States
taking approval of their ECs. COM in local language needs to be
made available to the community widely.
7
Resource block strategy implementation
All States
14 States have entered into MoU with SERP/BRLPS for
implementing Resource Block strategy. Implementation has
commenced in 9 States. Implementation to start in the remaining 5
states by Sept 2014.
Balance 8 States – Punjab, H.P, Uttarakhand, Arunachal Pradesh,
Tripura, Meghalaya, Manipur and Sikkim to enter into MoU with
NRO s and start Resource Block strategy in FY 2014-15.
8
Resource block strategy implementation
All States
For best results from Resource block Strategy, SRLM should ensure:
9
a. Personal involvement of Mission Director
b. Resource Block adoption by SPMs and spending 10-15
day/month in the block. Similar protocols for DPMs and
others staff (district/block).
c. Mandatory participation of State Mission Director and State
Mission Managers in CRP de-briefing and internal CRP
development
d. Building a 5 years vision for the resource block as a training
center for the state
e. Simplified and prompt fund release to S.H.G s and V.O s
once they attain their eligibility conditions. This is critical,
since it impacts on the development of C.R.P s.
Social mobilization through N.G.O partnerships
All States
All States need to explore partnership with NGOs/CBOs for
implementation of NRLM in partnership blocks.
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10
11
S.H.G – bank linkage. For achieving better bank linkage, SRLM All States
should:
a. Prepare credit plans for intensive blocks,
b. Conduct SLBC sub-committee, DLCC and BLCC meetings
regularly
c. MoUs with at least 2-3 major banks
d. Immersion of Bankers in advanced States
S.H.G – bank linkage.
All States
SRLM need to share and ensure that RRB and Private Bank data of
S.H.G bank linkages is sent to the NRO.
12
S.H.G – bank linkage
All States
For interest subvention in Cat I districts, the SRLMs need to ensure:
a. Upfront interest of 7% is implemented by all banks from
fresh loan given to SHGs
b. Follow-up with RRBs and Cooperative Banks for submission
of claim and audit certificate to NABARD.
c. Promote awareness
For interest subvention in Cat II districts, the SRLM need to ensure:
a. Identify NRLM complaint SHG and disburse interest
subvention to eligible SHG for 2013-14
b. Synchronize State specific scheme with National Scheme
Data sharing by RRBs and Cooperative Banks with NRO
13
14
M.I.S. All SRLMs need to ensure:
All States and
NIC
a. Entry of MPR data at the block level
b. Put a bridge software, where required, so that NRLM portal
and State MIS talk to each other
c. Building simple and modular MIS on priority, in such States
where MIS software has not yet been developed
Financial management. Complete IUFR needs to be sent by SRLMs All States
by 10th of following month.
15
Financial management. Auditors should be appointed on priority.
16
Financial management. Unspent SGSY funds to be returned to All States
Centre.
17
New Livelihoods. All States may develop projects for promoting All states
livelihoods of artisans and weavers under NRLM.
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All States
Page 10
18
P.R.I – C.B.O convergence. All States need to work on panchayat All States
partnerships and converge other schemes of the Ministry.
19
Social inclusion and Social development. All States need to put All States
effort for inclusive development and implement pilots on PRI, AHT,
PWD, MS and Bonded Labour
20
M.K.S.P – Farm livelihoods through C.R.P s
All States
Promotion of sustainable agriculture practices to be initiated in
resource blocks through livelihoods CRPs for saturation of the block
21
M.K.S.P. Project Implementing Agencies implementing MKSP to be All
States
partnered for sourcing of CRPs in resource/intensive blocks
implementing
MKSP projects
22
RSETI target for FY 2014-15 is 3,52,950. Close monitoring by SRLMs All States
to achieve the targets
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SKILL DEVELOPMENT
S.No
1
Agenda item
Review
of
readiness
conditions
of
States to transit to
Annual Action Plan
Decision
Responsibility
(a) So far only 6 States have transited to Annual All
Year
Action Plan (Andhra Pradesh, Bihar, Gujarat, Programme State
Odisha, Rajasthan and Tamil Nadu). The Governments.
remaining Year Programme States have been
requested to transit to Annual Action Plan
immediately.
(b) Year Programme State Governments to put in All
Year
place monitoring mechanism, especially for Programme State
selection of beneficiaries and for regular Governments.
monitoring of Training Centres.
(c)The Ministry’s Aajeevika Skill Development
Management System shall be main IT platform
for work-Flow management and MIS and data
shall be pushed to State Governments and
Project Implementing Agencies for project
monitoring and management. The Ministry shall
develop the IT platform to this extent.
Aajeevika Skills
Division, MoRD,
SRLM’s
to
develop
state
skills IT platform
accordingly.
(d) State Governments sought administrative Aajeevika Skills
expenditure for Aajeevika Skills scheme, similar Division, MoRD
to 5% provision as being provided to NRLM at
present. It was informed that provision of
Administrative cost for Aajeevika Skills is
restricted by a decision of Cabinet Committee of
economic Affairs, and that the Ministry is moving
a proposal seeking removal of this restriction.
(e) A query was raised by State Governments on All
State
whether skilling projects in the State should be Governments
restricted to the trades covered under Skill Gap
Studies undertaken by NSDC in the State. It was
clarified that the Skill Gap Studies of NSDC is a
broad-spectrum study which should be used as a
framework only. It was clarified that each State
should undertake a Skill Gap Assessment using
the SECC database on eligible rural youth in the
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S.No
Agenda item
Decision
Responsibility
State, and use that for monitoring and
management of projects in the States, including
the Trades in which projects should be allowed.
Till then, the PIA application should be allowed
on merits.
(f) State Governments requested that the Central
Technical Support Agencies (NIRD and
NABCONS)should strengthen their Project
Monitoring Team in each State. It was decided
that the Central Technical Support Agencies shall
set up dedicated regional Project Monitoring
Team. The size of such team should depend on
the total number of projects to be monitored in
each State.
NIRD
and
NABCONS-Central
Technical Support
Agencies
for
Aajeevika Skills
(g) The State Governments requested that the Aajeevika Skills
criteria for eligibility of candidates, i.e. “youth Division, MoRD
that have worked as labourers in MGNREGS work
sites for at least 35 days in each of the previous
three years will also be eligible even if they are
not in the BPL List”, should be revised to include
youth from families which has worked in
MGNREGS work sites for at least 35 days in each
of the previous three years. This was agreed and
suitable changes would be made in the Aajeevika
Skills Guidelines.
2
Targets for skilling The skilling targets for State Governments were Aajeevika Skills
in the year 2014-15 reviewed. It was noted that a total of 10.19 lakhs Division, MoRD
candidates have been targeted to be skilled in
the year 2014-15 in 21 States. Six States
(Arunachal Pradesh, Goa, Meghalaya, Mizoram,
Sikkim, and Uttarakhand) did not submit their
skilling target.
It was informed that the allocation for Aajeevika
Skills in the year is limited by ceiling on budgetary
outlay for Aajeevika Skills, which is at present
25% of the total outlay for NRLM. In order to
enable adequate funds for total target projected
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S.No
Agenda item
Decision
Responsibility
for the year, it was informed that MoRD is taking
a proposal to the Cabinet for removing the ceiling
year budgets can be approved only after cabinet
approval is obtained. Formal proposals will also
have to come from states for all elements of the
YP & AAP.
3
Implementation of All the State Governments were briefed on
Roshni projects
implementation of Roshni projects sanctioned
recently by the MoRD by COO Roshni. The State
Governments were requested to ensure that in a
Roshni District, non-Roshni skill development
projects under Aajeevika Skills shall not be
undertaken.
4
PMRDF
State
Governments of
AP,
Odisha,
Jharkhand,
Chhattisgarh, MP,
UP,
Bihar,
Maharashtra &
WB
The State Governments were briefed about the State
induction and posting of PMRDF Fellows.
Governments.
It was desired that the Fellows should ideally be
positioned in Intensive Districts, especially in
North-East States.
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Rural Housing
S No
1
2
3
4
Issues and Decisions
Allocation of district wise targets and release of first
instalment 2014-15
Issue: The district wise targets were awaited from States.
States requested for increase in their allocation for 2014-15
and to transfer targets from earmarked categories to general
category.
Decision:
 The allocation for the year has been made based on
uniform and objective criteria with data from Census
2011 and same cannot be changed now.
 States have to adhere to category wise targets
communicated by MoRD.
 MoRD to release one-third of the States allocation to
States which are yet to submit their district wise targets.
States to report district wise details of targets and funds
transferred.
Delays in fund flow
Issue: States like Assam, Uttar Pradesh, Tamil Nadu were able
to receive IAY funds from State Finance departments, whereas
States like Jharkhand, Kerala were not able to receive funds
within the prescribed time of three days. The discrepancy in
the period of fund transmission- 10 days in case of DRDA
Administration and 15 days in schemes of other departments
were noted. States requested that the time limit be
rationalised
Decision:
 MoRD to decide on rationalisation of prescribed time limit
for onward transfer of central share
Review of unspent balances
Issue: There are large amounts of scheme funds lying
unutilised in the district and bank accounts. These are not
linked to release against any sanctioned house.
Decision:
 States to review accounts of all districts and block level
IAY accounts and recover such unutilised funds.
Responsibility
State Govts.
MoRD
MoRD
State Govts.
DRDAs
Convergence
a). With NBA
Issue: Convergence is mandatory and every sanction of IAY
house should have a mandatory sanction of toilet but it is not
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being implemented. The joint guidelines issued clearly states
that the beneficiary should not have to approach more than
one agency for the purpose. Reports to this effect are not
forthcoming.
States expressed the difficulties faced in coordinating
efforts of the departments at the ground level, wherever NBA
is implemented by a different agency. IAY beneficiaries availed
of benefits under TSC but do not have a toilet are ineligible to
get assistance under NBA
Decisions:
 States to review convergence measures and submit
updated reports for 2013-14. Discrepancy in reporting
through the two different MIS should also be addressed.
State Govts.
MoRD
 States to take measures to implement the joint guideline
issued and to ensure that the fund disbursing agency for
both schemes is a single agency.
 IAY beneficiaries found ineligible under NBA may be
covered under MGNREGA for construction of toilets
 Ministry to convey the annual state wise targets under IAY
to MoDWS.
b). With MGNREGA
Issue: Amount eligible for unskilled wage component in the
construction of a house and modalities for convergence with
IAY are yet to be worked out.
MoRD
Decision: MoRD to work out amount and modalities
c). With other schemes
Issue: Reporting on convergence with other schemes like
RGGVY, RSBY, AABY, and MGNREGA is found to be minimal.
Decision: States to review status of convergence and ensure
reporting through AwaasSoft
5
State Govts.
Monitoring and reporting
Issue: Reporting on AwaasSoft is not regular and timely. The
gap in between the reports in MIS and MPR still remains.
Requests for training for AwaasSoft and eFMS from Assam,
Gujarat, Maharashtra, Nagaland and a video conference with
Uttarakhand.
Decisions
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6
7
 States to register details of MIS Nodal Officer on
AwaasSoft State login and complete entry of instalment
State Govts.
details and targets immediately
 States to ensure that scheme is implemented through
AwaasSoft and post dated entries are made within 15
days from actual work
 States to adhere to checks in AwaasSoft and avoid
requests for relaxation
 States that are entirely using the MIS may inform MoRD
accordingly and discontinue use of MPR
 To utilise administrative expenditure to place dedicated
man power for the purpose of data entry and reporting
MoRD
 MoRD to organize trainings in consultation with NIC.
 Option to edit Opening balance to be given only before
NIC
completion of audit and both values to be captured with
dates.
Special projects
Issue: Submission of proposals for Manual Scavengers on
priority and other deserving categories after careful
examination. States to consider proposals for demonstration
of good technologies. Reporting of special projects does not
reflect actual progress.
Decisions:
State Govts.
 Submission of consolidated proposals for 2nd instalments
MoRD
of projects sanctioned in 2012-13 and 2013-14
 States to ensure reporting of special projects through
AwaasSoft
 MoRD to consider inclusion of people affected by leprosy,
AIDS etc as groups eligible for Special projects
Operationalisation of guideline provisions regarding IEC,
Social Audit, facilitation and capacity building
Decisions:
 States to take a policy decision on targets to be covered
State Govts.
under habitation and scattered approach
MoRD
 States to compile appropriate design and technology
options for houses and toilets and disseminate them
widely. Involve SHGs in the process.
 MoRD to help rope in Sulabh International in the RHKN
efforts
 States to formulate IEC Action plan, Social Audit calendar
PRC-MINUTES
Page 17
8
and capacity building plan
 MoRD to work with Karnataka to study working of
Nirmithi Kendra's in the State
State specific issues
1. Gujarat: Request for consideration of some earthquake
prone areas in the State as difficult areas.
 State to submit proposal according to guideline for
approval of EC
2. Jharkhand : Additional houses were sanctioned in 2012-13
based on MoRDs advance intimation
 State to adjust sanctions with allocation for the current
year
3.Arunachal Pradesh : Serious issues regarding the
procurement and distribution of materials was raised in the
NLM meeting held in Guwahati. The State was absent in the
PRC.
 MoRD to send a team to look into the matter
4. Karnataka: Special project for nomadic tribes - since they
are not part of IAY waitlist.
 State to pose proposal under homestead sites to
provide land and then claim project under para 3.2.3 of
the guideline.
5. Maharashtra: Change in proportion of instalments
 MoRD to place proposal already submitted in the forth
coming EC meeting
6. Meghalaya: Addition of four newly created districts on
AwaasSoft
 State MIS Nodal officer to coordinate with NIC and
State NREGA Soft Nodal officer to resolve the issue of
generating new district codes
7. Sikkim: Request for deletion of existing data on AwaasSoft
 State to submit a detailed request to MoRD
8.West Bengal: Request for increased unit assistance for
houses to be constructed in Kala-azar affected areas owing to
higher construction cost there, since houses have to be
constructed on a raised platform.
 Increased unit assistance is not possible hence State
may pose a Special project proposal if considered
appropriate.
PRC-MINUTES
Concerned State
Govts
Page 18
National Social Assistance Programme (NSAP)
S.No.
Issues & Decisions
Action
1. Comments on the revised Guidelines of NSAP
NSAP has been converted into Centrally Sponsored Scheme (CSS) from
the current financial year i.e. 2014-15. Accordingly, revised Guidelines
of NSAP Scheme has been circulated for comments/ suggestions.
State/ Union
Territories
 States/UTs to submit their comments by 20th June 2014.
2. Release of funds to States/UTs for the 1st quarter of 2014-15
For the current year funds under NSAP will be released quarterly by
MoRD to Consolidated Fund of State.
 Funds for the first quarter of the year 2014-15 to be released
to the States/UTs by 15th June 2014.
3. Reporting of beneficiaries under IGNOAPS,IGNWPS, IGNDPS and
families to be granted assistance under NFBS
 State/UT’s to submit the report at the earliest on the schemewise actual number of beneficiaries and the number covered
under schemes of NSAP.
Ministry of
Rural
Development
State/ Union
Territories
4. Social Audit and Annual Verification
No report is being received from the State/UTs regarding Social Audit
and Annual Verification.
State/ Union
Territories
 States/UT’s to conduct the Social Audit at regular intervals
alongwith the other Schemes of the Ministry and send the
report of the State to Ministry of Rural Development.
5. Administrative expenses
3% Administrative Expenditure are provided under NSAP. However,
reports regarding utilisation of Administrative expenditure were not
sent by States.
State/ Union
Territories
 States to provide details of 3% Administrative Expenditure, on
a regular basis.
PRC-MINUTES
Page 19
6. Digitization and DBT
 State/UT’s to ensure the Digitization of data of beneficiaries
with complete details including mode of payment, seeding of
database with bank account and linkage to Bank A/cs which are
prerequisite for DBT under NSAP.
 States/UT’s having their own software, interface or bridge
software to be developed to ensure portability of data from
state pension software to NSAP-MIS.
 The Aadhar enrolment of pensioners is slow and Aadhar
enrolment of NSAP beneficiaries to be ensured on proactive
basis.
 Presently, there is no proposal for shift from the preferred
mode of disbursement of pension in the States. However,
disbursement of pension through Bank/Post Office accounts
preferably bank accounts may be encouraged where pension
will be paid through BC model at the doorstep of the
beneficiaries using micro ATM.
State/ Union
Territories
7. Training in CPSMS
Many States have reported difficulties in disbursement of pension
through CPSMS and returned transactions details were not traceable.
 States/UT’s were requested to inform about their issues and
Ministry may coordinate with o/o CGA to sort out the
problems.
States &
Ministry of
Rural
Development
 States/UT’s were requested to inform the requirement of
training, if any, on CPSMS, the same could be arranged in
consultation with O/o CGA.
8. Training in MIS
 States/UT’s were requested to inform about their training
requirement for NSAP-MIS,so that the same could be
organized in the respective States/UTs by Government of
India.
State/ Union
Territories &
NIC Team
9. Other Issues
 States to nominate State and District Nodal officer for
IGNOAPS and RSBY Convergence and inform this Ministry.
PRC-MINUTES
State/ Union
Territories
Page 20
Training
Sl.
No.
Issues and Decisions
Responsibility
1
Funds will be released for construction activities by
SIRDs/ETCs only after work order is executed. SIRDs/ETCs
are again requested to furnish work order at the earliest.
States/SIRD/ETC and MoRD
2
States where SIRDs are not autonomous were again
requested to take decision in granting autonomous status to
the SIRDs.
States
of
A.P.,
H.P.,
Jharkhand,
Karnataka,
Odisha, Punjab, U.P. & W B.
3
States should send details of persons to be deputed for
foreign training on rural development so that the database
maintained by MoRD could be updated. The Ministry would
also forward a proforma to the States for the purpose.
States/SIRDs and MoRD
4
ETCs should be brought under the administrative and
academic control of SIRDs for better functional efficiency.
States have been requested to take necessary steps in the
line.
States
5
BNVs are useful in the Social Sector for facilitating the
delivery of services and empowerment of Gram Sabha. The
initiative may be scaled up to new areas in the States.
States & SIRDs
6
The revised draft guideline on BNVs will be discussed in the
Colloquium of SIRDs proposed in the Month of July, 2014.
MoRD/NIRD/SIRDs
7
As pending UCs are a major issue, the States/SIRDs/ETCs
should expedite the utilization of funds and submission of
UCs. Major cases of pending UCs are in the States of Jammu
& Kashmir, Tamil Nadu, Assam & U.P.
States/SIRDs/ETCs
8
Off campus programmes conducted by SIRDs as well as
those for PRIs will also be included in the Monthly Progress
Report (MPR) sent by SIRDs and ETCs and MPR should be
sent regularly.
SIRDs/ETCs
9
A representative from NIRD should be present in PRC
Meeting to attend the Training Division presentation.
NIRD
PRC-MINUTES
Page 21
Vigilance & Monitoring Committee (VMC)
S.No.
Issues & Decisions
Responsibility
1
Meetings of the State and district level VMCs are not
being held quarterly in most of the States and UTs as
stipulated in the Guidelines. States and UTs are to
ensure that the said meetings are held quarterly.
Some of the States suggested that State Level V&MC
should be held once in a year. It is informed that as
per the approval of Standing Committee on Rural
Development
V&MC meeting should be held
quarterly.
States and UTs.
2
Ministry of Rural Development has requested the
States/UTs to start data entry of Vigilance &
Monitoring Committee meetings in future. To start
with the data entry of the last held meeting may be
uploaded on the website of the Ministry
URL:rural.nic.in/sites/vigilance.asp.
States and UTs.
PRC-MINUTES
Page 22
District Rural Development Agency (DRDA) Administration
Sl.No
Issues & Decisions
Responsibility / Action
1
Non release of funds to DRDAs for
2014-15. A list of States who have not
released central share to the DRDAs
was circulated.
States were requested to release the first instalment
to concerned DRDAs immediately. Action – Andhra
Pradesh, Bihar , Chhattisgarh, Goa, Haryana, Jammu
& Kashmir, Jharkhand, Kerala, Madhya Pradesh,
Maharastra, Punjab, Rajasthan, Uttar Pradesh West
Bengal, Arunachal Pradesh, Assam, Meghalaya,
Manipur, Nagaland & Mizoram.
2
Release of 1st instalment to balance 47 States were requested to direct the DRDAs to
DRDAs. A list of such DRDAs was furnish the proposals for release of 1st instalment
circulated.
immediately. Action – Bihar, Chhattisgarh, Gujarat,
Haryana, Himachal Pradesh, Jammu & Kashmir,
Karnataka , Madhya Pradesh, Maharashtra, Punjab,
Rajasthan, Uttar Pradesh, West Bengal, Arunachal
Pradesh & Meghalaya.
3
Proposals for 2nd instalment. DRDAs to All the States are requested to direct DRDAs to
submit 2nd instalment proposals after submit proposals for release of 2nd instalment
incurring 60% expenditure to the immediately after incurring 60% of expenditure.
Ministry by August, 2014
PRC-MINUTES
Page 23
Provision of Urban Amenities in Rural Areas (PURA)
S.No.
1.
2.
Issues and Decisions
Responsibility/ Actions
Identifying the potential PURA clusters for
undertaking PURA 2.0 projects
All State Government/ UTs
Appoint and intimate details of Nodal Officer for
PURA who can co-ordinate with the concerned
departments of the State Governments/ UT All State Government/ UTs
Administration.
PRC-MINUTES
Page 24
Socio Economic Caste Census (SECC) 2011
Policy issues that came up for discussion on SECC.
1. Some of the States asked for a direction from Ministry of Rural Development (MoRD)
as to, at what rate/percentage of completion of merging of National Population Register
(NPR)–SECC data can one go for generation of Draft List? The answer needs a few initial
clarifications. A portion of SECC data has been taken from NPR base data. These pertain
to individual particulars columns 2 to 9 of the questionnaire used for data collection.
Actually this portion is entering as a scanned document and entered in to the Tablet
Personal Computers (TPCs) and in it additional data is collected and added. For
computational purposes the scanned portion data need be converted into digital format
and merged with SECC data. For successful merging of data two steps are to be
accomplished; (i). EBs has to be matched and (ii) members have to be matched. The EBs
of NPR and that of SECC are matched through For Read statements and a process of
Concordance. It was generally felt that the States need not wait for 100 per cent
matching of EBs to be completed before draft list generation. Complete matching may
not work out due to various reasons such as improper For–Read matching and
incomplete implementation of multiple level concordances of EBs. But it was felt in the
meeting that a reasonable threshold level of ensuring matching of EBs was to be fixed
and informed to all States /UTs. It is considered that a minimum of 95 per cent of
matching of EBs could be a reasonable threshold level for generation of ‘draft’ and ‘final’
list. If the States are not able to achieve the proposed levels (95%) then MoRD/NIC
/ORGI will probe into the plausible reasons and indicate immediate corrective action at
the earliest. The EBs that were not matched at the stage of ‘draft’ list and ‘final’ list
generation and publication, are to be matched after ORGI and State Directorates of
Census Operations (DCOs) suggest a matching methodology or suggest dropping of such
EBs after due consultation with States/UTs.
(Action: MoRD. ORGI, NIC).
2. Cent per cent image uploading is one of the key requirements of SECC. But in
practice the image upload rates are lagging behind NPR-SECC merging rates achieved.
Uploading all the NPR images is one among the main deliverables by CPSUs. The CPSUs
(or their Vendors) uploaded these images in the TPCs in the first instance and made use
for survey of households. The same images have to be uploaded in the central server of
NIC and kept in possession of the CPSUs. But, M/S. ITI have not uploaded 4.52 % of
images of J&K , 18.97 % of Punjab, 11.67% in NCT of Delhi, 12.14 % of Uttar Pradesh,
and 9.88% in Madhya Pradesh. M/S. BEL have not uploaded 20.24 % of images of
Rajasthan, 35.72% in Chhattisgarh, 33.44 % in Maharashtra, and 15.16 % in Puducherry.
Similarly M/S. ECIL has not yet uploaded images of 4.52 % of EBs of West Bengal, 16.34%
PRC-MINUTES
Page 25
in Jharkhand and 12.42% in Odisha. That the CPSUs not uploading all the image files is a
matter of concern. Without 100 per cent image upload, draft list generation cannot be
permitted. Non- uploading of images have lead to instances of blank data in the draft
list. The CPSUs are directed to complete image uploading within a week. MoRD will
issue necessary directions to CPSUs to comply.
(Action: MoRD, CPSU, State/UT Govts.)
3. The individuals’ scanned particulars recouped from the NPR data need be matched
with SECC individual data particulars from the field for successful merging of both, for
making these two sets of data digitally compatible. The criteria for machine matching of
available member’s data are year of birth (YoB) and gender (Sex) of a particular member.
In practice a mismatch of these criteria has happened on a large scale in the field level
due to various reasons. Perhaps the respondents were not the same and so gave
discrepant responses at the time of enumerations. The discrepant time factors of both
the surveys have also led to mismatch of responses. And above all the data was
collected on a respondent based mode. Personal level mismatch may also arise as NPR
has two options for recording sex (male/female), but SECC has three options
(male/female/transgender). So the threshold level for merging of available member’s
details of SECC with that of NPR needs to be fixed. It is suggested to be fixed at 80
percent. MoRD has to insist that CPSUs complete maximum merging of all available
member particulars of each EB. If due to unforeseen difficulties, this threshold level
merging cannot be reached then balance portion pending plus unmet target will have to
be manually done. Separate guidelines will have to be issued by MoRD in consultation
with ORGI.
(Action: MoRD, CPSU, ORGI)
4. i) The persistence of duplicate EBs with erroneous household data replicated in multiples
of EBs is indicated in the website sec-census.nic.in (details given in the annexure-1). The
States/UTs have to immediately correct these errors with the technical/manpower help
of CPSUs. The only option is to re-enumerate these EBs. Wherever the numbers of such
EBs are few and it is not feasible for the States/CPSUs to rectify these EBs immediately,
the reasons with details be informed to MoRD and submitted by States for correction
during Claims and Objections Processes. MoRD will issue necessary working instructions
in this regard.
(Action: States, UTs, CPSUs)
(ii) There are few cases of enumeration (E) and supervision (S) Files of EBs still not
uploaded due to filed level problems. The particulars of these EBs (also see secPRC-MINUTES
Page 26
census.nic.in) are given in Annexure 2. Such a scenario cannot be allowed to continue as
it is, and publication of draft and final list needs to be with held. The CPSUs are to
complete uploading of these pending files immediately. If the CPSUS not able to upload
the details, reasons with particulars will have to be intimated to States/UTs and
corrective work especially under taken during Claims and Objections Processes. MoRD
will issue necessary working instructions in this regard.
(Action: MoRD, States, UTs, CPSUs)
(iii). The prevalence of a small number of un-enumerated EBs in some of the States/UTs
is also acting against the efforts to complete the tasks of SECC in a time bound manner (
see web site sec-census.nic.in and details are given in Annexure 3). The States, CPSUs
and DCOs will have to undertake a joint exercise to resolve these cases in a time bound
manner. The State governments will have to certify the numbers, status and reasons for
non enumeration of such EBs and undertake to complete enumeration during Claims
and Objections Stages before going for final list generation. MoRD will issue necessary
working instructions in this regard.
(Action: MoRD, All States/UTs/CPSUS/ORGI).
5. As the SECC Survey was in progress it was observed that in a number of EBs the caste
data gathered were erroneous. A Verification and Correction Module was introduced
and States/UTs were requested to rectify the mistakes identified as per norms set by
ORGI. The list of generic mistakes was identified, listed and options given to Sates to
correct the same. The progress as reflected in the Caste Correction Quality Monitor
Reports has been found to be at slow pace. As per initial criteria, the completion of
Verification and Correction norms fixed by ORGI was also to be achieved before for the
Draft List generation. While this work was in progress the mid-way review of caste
correction results under taken by ORGI indicated that much of correction files are
uploaded without effecting the required filed level corrections. A second level C File
correction exercise was imposed with a binding norm that such second level uploading
of corrected C Files will be permitted in the case of EBs having equal to or more than 25
erroneous caste corrections only. Such a norm has been disputed by the States, and
requests have been made to scrap it and permit to go for draft list generation. The
MoRD has examined the two questions that have come up; (i) whether to scrap this
new constraint imposed linking caste correction and draft list generation and (ii)
whether the draft list generation is to be linked or not to the completion of second
level caste corrections. In the discussions held in the PRC it was requested by most
States not to block D File generation/ draft list printing contingent upon caste error
corrections. All remaining caste corrections would be taken care at the end of 2nd level
C File uploading concurrently. A policy decision need be taken on delinking caste
correction and draft list publication. This will be taken by MoRD at once. At the same
time caste corrections is mandatory and States and UTs will have to use its own
PRC-MINUTES
Page 27
manpower and financial resources for completing the task. ORGI would monitor this
part of SECC closely and advise MoRD not to release the due amount to States/UTs, if it
is necessary.
(Action: NIC/ORGI)
6. The nature of post-facto updation to be carried out after the Final List publication is
to be listed and communicated to States along with timelines. These would include :i)
Completion of pending digitization and merging of EB wise unmerged NPR and
SECC data (as mentioned in Para3).
ii) Completion of text data conversion to local language for new members.
iii). Covering of non enumerated persons and households.
iv). Opportunity to correct errors that may still persist in the final list.
(Action: MoRD)
7. The modus operandi of sharing, using and updating of the information presented in
the Final list will be worked out by MoRD/States. The States/UTs may share the final
SECC data (except caste data) proactively with other departments and local
governments and put them to use for planning, targeting beneficiaries and for other
purposes.
(Action: MoRD, NIC, States, UTs)
8. The issue of long pending payments by CPSUS to Venders/DEOs/DBAs came up from
many States/UTs. It was discussed as an issue to be settled by CPSUs urgently. MoRD
would release the remaining amounts to CPSUs (approximately Rs1000 crore) only after
a certificate mentioning that all payments to Vendors/DEOs/DBAs are made as per the
agreement between CPSUs and Vendors. MoRD would develop a format in consultation
with the CPSUs in which this certificate is to be submitted.
(Action: MoRD, CPSU)
9. The States/UTs were asked to complete the entire process before 31.8.2014 without
fail. They should give a deadline for publishing the final list- it must be intimated to
MoRD by 30/6/2014. In the case of UP, Delhi and Rajasthan, special meetings would
be held in the Ministry.
(Action: States/UTs)
PRC-MINUTES
Page 28
Annexure-1
EBs with Duplicate Data
BOTH E &
STATE
S
ONLY E
ONLY S
CODE STATE_NAME
DUPLICATE DUPLICATE DUPLICATE
01
JAMMU & KASHMIR
0
0
0
02
HIMACHAL PRADESH
0
0
0
03
PUNJAB
0
34
0
04
CHANDIGARH
0
0
0
05
UTTARAKHAND
0
0
0
06
HARYANA
0
0
0
07
NCT OF DELHI
351
2729
14
08
RAJASTHAN
0
0
0
09
UTTAR PRADESH
17
383
47
10
BIHAR
0
0
2
11
SIKKIM
0
0
0
12
ARUNACHAL PRADESH
0
0
0
13
NAGALAND
0
0
0
14
MANIPUR
0
0
0
15
MIZORAM
0
0
0
16
TRIPURA
0
0
0
17
MEGHALAYA
0
0
0
18
ASSAM
0
0
0
19
WEST BENGAL
0
0
0
20
JHARKHAND
65
1036
23
21
ODISHA
155
201
8
22
CHHATTISGARH
0
2
0
23
MADHYA PRADESH
0
0
19
24
GUJARAT
0
0
0
25
DAMAN AND DIU
0
0
0
26
DADRA & NAGAR HAVELI
0
0
0
27
MAHARASHTRA
0
28
0
28
ANDHRA PRADESH
4
4
10
29
KARNATAKA
0
0
0
30
GOA
0
0
0
31
LAKSHADWEEP
0
0
0
32
KERALA
0
0
0
33
TAMILNADU
2
2
0
34
PUDUCHERRY
0
0
0
ANDAMAN & NICOBAR
35
ISLANDS
0
0
0
All
594
4419
123
PRC-MINUTES
Page 29
Refer web site .sec-census.nic.in
PRC-MINUTES
Page 30
Annexure - 3
Number of EBs Where Enumeration Not Statrted
State
Rural /
Urban
01-JAMMU & KASHMIR
R
18662
01-JAMMU & KASHMIR
U
6523
02-HIMACHAL PRADESH
R
23511
02-HIMACHAL PRADESH
U
1399
03-PUNJAB
R
33467
03-PUNJAB
U
18236
04-CHANDIGARH
R
152
04-CHANDIGARH
U
1915
05-UTTARAKHAND
R
23240
05-UTTARAKHAND
U
4631
06-HARYANA
R
32230
06-HARYANA
U
16995
07-NCT OF DELHI
R
10489
07-NCT OF DELHI
U
22732
08-RAJASTHAN
R
106643
08-RAJASTHAN
U
27902
09-UTTAR PRADESH
R
316278
09-UTTAR PRADESH
U
77651
10-BIHAR
R
184542
10-BIHAR
U
21524
11-SIKKIM
R
1117
11-SIKKIM
U
298
12-ARUNACHAL PRADESH
R
6130
12-ARUNACHAL PRADESH
U
669
13-NAGALAND
R
3060
13-NAGALAND
U
1046
14-MANIPUR
R
4798
14-MANIPUR
U
1203
15-MIZORAM
R
1240
15-MIZORAM
U
1005
16-TRIPURA
R
5995
16-TRIPURA
U
1308
17-MEGHALAYA
R
8269
17-MEGHALAYA
U
847
18-ASSAM
R
57327
18-ASSAM
U
7123
19-WEST BENGAL
R
137233
PRC-MINUTES
Total EB excluding
Special EBs
No of EB Enumeration not stated
Rural
Urban
0
0
0
0
428
377
0
0
0
0
0
0
1450
131
307
131
94
138
0
0
0
0
6
0
11
0
0
0
0
0
0
0
0
0
0
0
0
Page 31
19-WEST BENGAL
U
40841
20-JHARKHAND
R
60123
20-JHARKHAND
U
11408
21-ODISHA
R
83325
21-ODISHA
U
12481
22-CHHATTISGARH
R
38508
22-CHHATTISGARH
U
10665
23-MADHYA PRADESH
R
123334
23-MADHYA PRADESH
U
33088
24-GUJARAT
R
65618
24-GUJARAT
U
47009
25-DAMAN AND DIU
R
310
25-DAMAN AND DIU
U
129
26-DADRA & NAGAR HAVELI
R
500
26-DADRA & NAGAR HAVELI
U
190
27-MAHARASHTRA
R
129690
27-MAHARASHTRA
U
94981
28-ANDHRA PRADESH
R
143670
28-ANDHRA PRADESH
U
45002
29-KARNATAKA
R
85961
29-KARNATAKA
U
41105
30-GOA
R
2276
30-GOA
U
889
31-LAKSHADWEEP
R
115
0
32-KERALA
R
55569
0
32-KERALA
U
12795
33-TAMILNADU
R
76955
33-TAMILNADU
U
62205
34-PUDUCHERRY
R
879
34-PUDUCHERRY
U
1429
35-ANDAMAN & NICOBAR ISLANDS
R
943
35-ANDAMAN & NICOBAR ISLANDS
U
238
ALL
2469621
0
961
82
99
5
102
114
0
0
0
0
0
0
0
0
63
193
20
0
0
0
0
0
0
0
123
76
0
0
22
0
4828
13178
Refer web site sec-census.nic.in
PRC-MINUTES
Page 32